Initiate Public Bidding Process and Setting Date for a Public Hearing for the Asbury, Carter & Chaney Traffic Signal Improvement Project Copyrighted
May 18, 2026
City of Dubuque ITEMS SET FOR PUBLIC HEARING # 4.
City Council
ITEM TITLE: Initiate Public Bidding Process and Setting Date for a Public
Hearing for the Asbury, Carter & Chaney Traffic Signal
Improvement Project
SUMMARY: City Manager recommending City Council grant preliminary
approval of the construction plans and specifications; and
establish June 1, 2026, as the date of the public hearing;
estimated construction amount $297,082.25; and hereby
authorized to advertise for bid proposals for the Asbury,
Chaney & Carter Traffic Signal Improvement Project .
RESOLUTION Asbury, Carter, and Chaney Traffic Signal
Improvement Project, Preliminary Approval of Plans,
Specifications, form of Contract, and Estimated Cost; Setting
Date of Public Hearing on Plans, Specifications, Form of
Contract, and Estimated Cost; and Ordering the
Advertisement for Bids
SUGGUESTED Receive and File; Adopt Resolution(s), Set Public Hearing for
DISPOSITION: June 1, 2026
ATTACHMENTS:
1. MVM Memo Initiate Public Bidding Process and Setting Date for a Public Hearing
for the Asbury, Carter & Chaney Traffic Signal Improvement Project
2. 2026-05-18 Asbury Carter Chaney Traffic Signal Improvement Project - Initiate
Bidding Set PH
3. 2026-05-18 Asbury, Carter & Chaney Traffic Signal Improvement Project - Council
Initiate Set PH RESOLUTION
4. 2026-05-18 Asbury Carter Chaney Traffic Signal Improvement Project - Notice of
Hearing
Page 648 of 890
Dubuque
THE CITY OF �
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Initiate Public Bidding Process and Setting Date for a Public Hearing for
the Asbury, Carter & Chaney Traffic Signal Improvement Project
Project No. 5524000046
DATE: May 13, 2026
City Engineer Gus Psihoyos is recommending City Council grant preliminary approval of
the construction plans and specifications; and establish June 1, 2026, as the date of the
public hearing; estimated construction amount $297,082.25; and hereby authorized to
advertise for bid proposals for the Asbury, Chaney & Carter Traffic Signal Improvement
Project through adoption of the attached resolution.
The Asbury, Chaney & Carter Traffic Signal Improvement Project will provide for the
following: At the Intersections of Asbury and Carter the removal and replacement of
signals, installation of ADA compliant sidewalks, removal and replacement of roadway
in designated locations, installations of pavement markings. The Asbury and Chaney
intersection will need to have new conduit, traffic cabinet foundation, the removal and
replacement of existing signals, rewiring of the entire intersection, installation of ADA
compliant sidewalks, removal and replacement of roadway in designated locations,
installations of pavement markings.
With the installation of the mast arms at both intersections along Asbury Road the traffic
signals will allow for protected left turn movements and then switch to a permissive left
turn movement; by allowing both options making left turns off Asbury at these signals
will be easier and safer. The signals will only be connected back to the Traffic
Operations Center via fiber for control and coordination of the signals. By coordinating
the signals together, the signals will operate more efficiently.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
Page 649 of 890
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Jenny Larson, Chief Financial Officer
Laura BendorF, Budget Manager
Bob Schiesl, Assistant City Engineer
Dave Ness, Civil Engineer III
Duane Richter, Traffic Project Supervisor
Justine Hull, Traffic Engineer
2
Page 650 of 890
Dubuque
THE CITY OF �
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: May 11, 2026
RE: Initiate Public Bidding Process and Setting Date for a Public Hearing for
the Asbury, Carter & Chaney Traffic Signal Improvement Project
Project No. 5524000046
INTRODUCTION
This memorandum requests the City Council approval and authorizes the initiation of
the public improvement construction bidding process and set a public hearing date for
June 1, 2026 for the Asbury, Carter & Chaney Traffic Signal Improvement Project
and initiate the public bidding process.
BACKGROUND
The traffic cabinet at Asbury— Carter intersection was damaged in 2024 and remained
in red flash for several months because the underground conduit had deteriorated to the
point that the old wire could not be removed. Because of this issue the City decided to
make changes to the intersection to prepare for this mast arm project. The following
items were completed in 2024 to get the intersection operational: new traffic cabinet,
battery backup system, conduit and wiring were installed. With all these items
completed and able to be reused this makes adding the mast arms and ADA ramps
easier at this intersection.
Asbury and Chaney have the same issues that Asbury and Carter had with deteriorated
conduit and issues with detection loops in the roadway. Because of these issues
Asbury— Chaney intersection will need to be reconstructed as well.
DISCUSSION
The Asbury, Chaney & Carter Traffic Signal Improvement Project will provide for the
following: At the Intersections of Asbury and Carter the removal and replacement of
signals, installation of ADA compliant sidewalks, removal and replacement of roadway
in designated locations, installations of pavement markings. The Asbury and Chaney
intersection will need to have new conduit, traffic cabinet foundation, the removal and
replacement of existing signals, rewiring of the entire intersection, installation of ADA
compliant sidewalks, removal and replacement of roadway in designated locations,
installations of pavement markings.
Page 651 of 890
With the installation of the mast arms at both intersections along Asbury Road the traffic
signals will allow for protected left turn movements and then switch to a permissive left
turn movement; by allowing both options making left turns off Asbury at these signals
will be easier and safer. The signals will only be connected back to the Traffic
Operations Center via fiber for control and coordination of the signals. By coordinating
the signals together, the signals will operate more efficiently.
PROJECT SCHEDULE
The project development schedule for the project will be as follows:
Initiate Public Bidding Process May 18, 2026
Publish Notice to Bidders, Advertise for Bids May 22, 2026
Notice of Public Hearing on Plans and Specs May 22,2026
Public Hearing on Plans and Specs June 1, 2026
Receipt of Bid Proposals June 4, 2026
Award Construction Contract June 15, 2026
Completion Date October 2, 2026
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of contract
and construction estimate for the Asbury, Carter & Chaney Traffic Signal Improvement
Project. I further recommend establishing the date of the public hearing and authorizing
the Engineering Department to advertise for bids for the project.
BUDGET IMPACT
The estimate of probable cost for the Asbury, Carter & Chaney Traffic Signal
Improvement Project is summarized in the following table:
PROJECT COSTS ESTIMATE
Construction Contract $ 297,082.25
Contingency $ 44,562.34
Engineering Design and Administration $ 51,246.69
Total Project Cost $ 392,891.27
The proposed funding for the project is summarized in the following table:
Project Number Fund Description Fund Amount
5524000008 Traffic Signal Intersection Recon $ 188,949.00
5524000004 Traffic Signal Mastarm Retro $ 128,956.91
5524000006 Traffic Signal Conduit Replacement $ 74,985.36
Total Construction Project Funding $ 392,891.27
2
Page 652 of 890
ACTION TO BE TAKEN
I respectfully request that the City Council grant preliminary approval of the construction
plans and specifications; and establish June 1, 2026, as the date of the public hearing;
and hereby authorized to advertise for bid proposals for the Asbury, Chaney & Carter
Traffic Signal Improvement Project through adoption of the attached resolution.
cc: Jenny Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Bob Schiesl, Assistant City Engineer
Dave Ness, Civil Engineer III
Duane Richter, Traffic Project Supervisor
Justine Hull, Traffic Engineer
3
Page 653 of 890
Preparkt'Iiy Kerry Bradley City of Dubuque Engineering, 50 W. 13th St. Dubuque, IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder, City Clerk,50 W. 131h St., Dubuque, IA52001, (563)589-4100
RESOLUTION NO. 196-26
ASBURY, CARTER, AND CHANEY TRAFFIC SIGNAL IMPROVEMENT PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING
THE ADVERTISEMENT FOR BIDS
WHEREAS, the Asbury, Carter & Chaney Traffic Signal Improvement Project will
include provide for the following: At the Intersections of Asbury and Carter the removal
and replacement of signals, installation of ADA compliant sidewalks, removal and
replacement of roadway in designated locations, installations of pavement markings. The
Asbury and Chaney intersection will need to have new conduit, traffic cabinet foundation,
the removal and replacement of signals, rewiring of the entire intersection, installation of
ADA compliant sidewalks, removal and replacement of roadway in designated locations,
installations of pavement markings.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1 The proposed plans, specifications, form of contract and estimated cost
for the Asbury, Carter& Chaney Traffic Signal Improvement Project in the estimated
construction amount $297,082.25, are hereby preliminarily approved and ordered filed
in the office of the City Clerk for public inspection.
Section 2. A public hearing will be held on the 15t day of June, 2026, at 6:30 p.m.
in the Historic Federal Building Council Chambers 350 W. 6th Street, Dubuque, Iowa, at
which time interested persons may appear and be heard for or against the proposed plans
and specifications, form of contract and estimated cost of said Project, and the City Clerk
be and is hereby directed to cause the attached notice of the time and place of such
hearing to be published in a newspaper having general circulation in the City of Dubuque,
Iowa, which notice shall be published not less than four days nor more than twenty days
prior to the date of such hearing. At the hearing, any interested person may appear and
file objections to the proposed plans, specifications, form of contract, or estimated cost of
the Project.
The Asbury, Carter& Chaney Traffic Signal Improvement Project, is hereby ordered to be
advertised for bids for construction.
Section 3. The amount of security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
Section 4`The City Engineer is hereby directed to advertise for bids for the
construction of the improvements herein provided, by publishing the Notice to Bidders to
be published on the City of Dubuque website and a contractor plan room service with
statewide circulation, which notice shall be published not less than thirteen but not more
than forty-five days before the date for filing bids before 2:00 p.m. on the 4th day of June,
2026. Bids shall be opened and read by the City Clerk at said time and will be submitted
to the City Council for final action at 6:30 p.m. on the 15th day of June 2026, in the Historic
Federal Building Council Chambers 350 West 6th Street, Dubuque, Iowa.
Passed, approved and adopted this 18th day of May 2026.
Attest: B . Cavanagh, Mayor
Trish L. Gleason, Assistant City Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE is hereby given that the Dubuque City Council will conduct a public
hearing on the 1St day of June, 2026, at 6:30 p.m., in the Historic Federal Building, 350
W. 6th Street, 2�d floor, Dubuque, lowa, at which meeting the City Council proposes to
hear the plans, specifications, form of contract and estimated cost for the Asbury, Carter
& Chaney Traffic Signal Improvement Project.
Scope of project: Asbury, Carter& Chaney Traffic Signal Improvement Project will provide
for following: At the Intersections of Asbury and Carter the removal and replacement of
signals, installation of ADA compliant sidewalks, removal and replacement of roadway in
designated locations, installations of pavement markings. The Asbury and Chaney
intersection will need to have new conduit, traffic cabinet foundation, the removal and
replacement of signals, rewiring of the entire intersection, installation of ADA compliant
sidewalks, removal and replacement of roadway in designated locations, installations of
pavement markings.
At the meeting, the City Council will receive oral and written comments from any resident
or property owner of said City to the above action. The official City Council agenda will be
posted the Friday before the meeting and will contain public input options. The agenda
can be accessed at https://dubuqueia.portal.civicclerk.com/ or by contacting the City
Clerk's Office at 563-589-4100, ctyclerk@cityofdubuque.org.
Written comments on the public hearing may be submitted to the City Clerk's Office by
email at ctyclerk@cityofdubuque.org or by mail to City Hall, 50 W. 13t" St., Dubuque, IA
52001, before the scheduled hearing. The City Council will review all written comments
at the time of the hearing.
Documents related to the public hearing are on file in the City Clerk's Office and may be
viewed Monday through Friday between 8:00 a.m. and 5:00 p.m.
Individuals requiring special assistance should contact the City Clerk's Office as soon as
feasible. Deaf or hard-of-hearing individuals can use Relay lowa by dialing 711 or (800)
735-2942.
Published by order of the City Council given on the 18th day of May 2026.
Trish L. Gleason, Assistant City Clerk
Page 656 of 890