Municipal Services Center Roof and HVAC Replacement Project Copyrighted
June 1, 2026
City of Dubuque ITEMS SET FOR PUBLIC HEARING # 1.
City Council
ITEM TITLE: Municipal Services Center Roof and HVAC Replacement
Project
SUMMARY: City Manager recommending City Council authorize the
public bidding process and set a public hearing for June 15,
2026, and to preliminarily approve the plans, specifications,
form of contract and estimated cost of$3,600,300.00 for the
Municipal Services Center Roof and HVAC Replacement
Project.
RRSOLUTION Municipal Services Center Roof and HVAC
Replacement Project, Preliminary Approval of Plans,
Specifications, Form of Contract, and Estimated Cost; Setting
Date of Public Hearing on Plans, Specifications, Form of
Contract, and Estimated Cost; and Ordering the
Advertisement for Bids
SUGGUESTED Receive and File; Adopt Resolution(s), Set Public Hearing for
DISPOSITION: June 15, 2026
ATTACHMENTS:
1. MVM Memo Municipal Services Center Roof and HVAC Replacement Project
Initiate Public Bidding Process Set PH Date
2. 2026-05-26 MSC-Roof-InitiateMemo
3. MSC-Roof- Council Initiate Set PH RESOLUTION
4. MSC-Roof- Notice of Hearing
Page 671 of 1000
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Municipal Services Center Roof and HVAC Replacement Project
Initiate Public Bidding Process and Setting Date for a Public Hearing
DATE: May 28, 2026
Assistant Public Works Director - Project Manager Max O'Brien is recommending City
Council authorize the public bidding process and set a public hearing for June 15, 2026,
and to preliminarily approve the plans, specifications, form of contract and estimated
cost of$3,600,300.00 for the Municipal Services Center Roof and HVAC Replacement
Project through the adoption of the attached resolution.
The estimate of probable cost for the Municipal Services Center Roof and HVAC
Replacement Project is summarized as follows:
Description Estimate
Construction $ 3,600,300.00
En ineerin & Construction Administration $ 91,820.00
Total Project Cost 3,692,120.00
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Arielle Swift, Public Works Director
Max O'Brien, Assistant Public Works Director - Project Manager
Jenny Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Chris Lester, Water Department Director
Page 672 of 1000
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Max O'Brien, Assistant Public Works Director— Project Manager
DATE: May 26, 2026
SUBJECT: Municipal Services Center Roof and HVAC Replacement Project
Initiate Public Bidding Process and Setting Date for a Public Hearing
INTRODUCTION
This memorandum requests the City Council authorize initiating the bidding process and
set a public hearing on June 15, 2026, for the Municipal Services Center Roof and HVAC
Replacement Project.
DISCUSSION
This project provides for replacement of the roof and two major HVAC units at the
Municipal Services Center, which was constructed in 2005. The existing roof has
reached the end of its expected 15-20 year service life and has experienced extensive
leaking over the past five years, increasing maintenance costs and creating risk to the
facility and the significant City-owned equipment and vehicles housed within. Roof
replacement will restore the building envelope, allow the facility to function as designed,
and reduce ongoing maintenance and repair needs.
The project also includes replacement of two HVAC units serving critical operational
and administrative areas of the facility. One unit serves the sign and traffic signal shops,
while the second provides air exchange for Public Works and Water Distribution
administrative areas, garage support spaces, and employee support areas. Failure of
the latter unit results in little to no air circulation, rendering workspaces nearly unusable
during extreme heat conditions. Replacement of these units will restore proper
ventilation and climate control, improve working conditions, and reduce operational and
maintenance costs associated with aging equipment.
PROJECT SCHEDULE
The proposed schedule for the project is as follows:
Initiate Public Bidding Process & Notice of Public Hearing June 1, 2026
Publish Notice to Bidders, Advertise for Bids June 3, 2026
Public Hearing on Plans & Specifications June 15, 2026
Receipt of Bid Proposals (Bid-Letting) July 9, 2026
Award Construction Contract July 20, 2026
Final Project Completion Date January 29, 2027
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BUDGET IMPACT
The estimate of probable cost for the Municipal Services Center Roof and HVAC
Replacement Project is summarized as follows:
Description Estimate
Construction $ 3,600,300.00
En ineerin & Construction Administration $ 91,820.00
Total Project Cost 3,692,120.00
The Municipal Services Center Roof and HVAC Replacement Project will be funded
from the following funding sources from both the FY26 and FY27 budgets as described
below:
FY26 Funding Fund Description Fund Amount
301 Street Construction (ST30) $ 2,404,604.21
601 Water Construction $ 443,988.61
Total FY26 Funding: $ 2,848,592.82
FY27 Funding Fund Description Fund Amount
301 Street Construction (ST30) $ 825,326.18
601 Water Construction $ 113,201.00
Total FY27 Funding: $ 938,527.18
The anticipated schedule of the project allows that the FY27 funds will not be spent until
FY27 begins and those funds are available.
ACTION STEP
I respectfully request the City Council authorize the public bidding process and set a
public hearing for June 15, 2026, and to preliminarily approve the plans, specifications,
form of contract and estimated cost for the Municipal Services Center Roof and HVAC
Replacement Project through the adoption of the attached resolution.
cc: Jenny Larson, Chief Financial Officer
Laura BendorF, Budget Manager
Arielle Swift, Public Works Director
Chris Lester, Water Department Director
2
Page 674 of 1000
Prepared by Max O'Brien City of Dubuque Public Works,925 Kerper Ct. Dubuque, IA 52001 (563)589-4250
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001,(563)589-4100
RESOLUTION NO. 215-26
MUNICIPAL SERVICES CENTER ROOF AND HVAC REPLACEMENT PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
WHEREAS, the Municipal Services Center Roof and HVAC Replacement Project
will provide for replacement of the roof and two major HVAC units at the Municipal
Services Center, which was constructed in 2005. The existing roof has reached the end
of its expected 15-20 year service life and has experienced extensive leaking over the
past five years, increasing maintenance costs and creating risk to the facility and the
significant City-owned equipment and vehicles housed within. Roof replacement will
restore the building envelope, allow the facility to function as designed, and reduce
ongoing maintenance and repair needs. The project also includes replacement of two
HVAC units serving critical operational and administrative areas of the facility. One unit
serves the sign and traffic signal shops, while the second provides air exchange for Public
Works and Water Distribution administrative areas, garage support spaces, and
employee support areas. Failure of the latter unit results in little to no air circulation,
rendering workspaces nearly unusable during extreme heat conditions. Replacement of
these units will restore proper ventilation and climate control, improve working conditions,
and reduce operational and maintenance costs associated with aging equipment.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1 . The proposed plans, specifications, form of contract and estimated cost
for the Municipal Services Center Roof and HVAC Replacement Project in the estimated
construction amount $ 3,600,300.00, are hereby preliminarily approved and ordered filed
in the office of the City Clerk for public inspection.
Section 2. A public hearing will be held on the 15th day of June, 2026, at 6:30 p.m.
in the Historic Federal Building Council Chambers 350 W. 6th Street, Dubuque, Iowa, at
which time interested persons may appear and be heard for or against the proposed plans
and specifications, form of contract and estimated cost of said Project, and the City Clerk
be and is hereby directed to cause the attached notice of the time and place of such
hearing to be published in a newspaper having general circulation in the City of Dubuque,
Iowa, which notice shall be published not less than four days nor more than twenty days
prior to the date of such hearing. At the hearing, any interested person may appear and
file objections to the proposed plans, specifications, form of contract, or estimated cost of
the Project.
Section 3. The Municipal Services Center Roof and HVAC Replacement Project is
hereby ordered to be advertised for bids for construction.
Section 4. he amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
Section 5. The City Engineer is hereby directed to advertise for bids for the
construction of the improvements herein provided, by publishing the Notice to Bidders to
be published on the City of Dubuque website and a contractor plan room service with
statewide circulation, which notice shall be published not less than thirteen but not more
than forty-five days before the date for filing bids before 2:00 p.m. on the 3rd day of June
2026. Bids shall be opened and read by the City Clerk at said time and will be submitted
to the City Council for final action at 6:30 p.m. on the 20th day of July 2026, in the Historic
Federal Building Council Chambers 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 1st day of June 2026.
Brad avanagh, Mayor
Attest:
---'..1 5f2ar/QC.---
Trish Gleason, Assistant City Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE: is hereby given that the Dubuque City Council will conduct a public
hearing on the 15th day of June, 2026 at 6:30 p.m., in the Historic Federal Building, 350
W. 6th Street, 2nd floor, Dubuque, lowa, at which meeting the City Council proposes to
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Municipal Services Center Roof and HVAC Replacement Project.
The scope of the Project is as follows: This project will provide for replacement of the roof
and two major HVAC units at the Municipal Services Center, which was constructed in
2005. The existing roof has reached the end of its expected 15-20 year service life and
has experienced extensive leaking over the past five years, increasing maintenance costs
and creating risk to the facility and the significant City-owned equipment and vehicles
housed within. Roof replacement will restore the building envelope, allow the facility to
function as designed, and reduce ongoing maintenance and repair needs. The project
also includes replacement of two HVAC units serving critical operational and
administrative areas of the facility. One unit serves the sign and traffic signal shops, while
the second provides air exchange for Public Works and Water Distribution administrative
areas, garage support spaces, and employee support areas. Failure of the latter unit
results in little to no air circulation, rendering workspaces nearly unusable during extreme
heat conditions. Replacement of these units will restore proper ventilation and climate
control, improve working conditions, and reduce operational and maintenance costs
associated with aging equipment.
At the meeting, the City Council will receive oral and written comments from any resident
or property owner of said City to the above action. The official City Council agenda will be
posted the Friday before the meeting and will contain public input options. The agenda
can be accessed at https://dubuqueia.portal.civicclerk.com/ or by contacting the City
Clerk's Office at 563-589-4100, ctyclerk@cityofdubuque.org.
Written comments on the public hearing may be submitted to the City Clerk's Office by
email at ctyclerk@cityofdubuque.org or by mail to City Hall, 50 W. 13t" St., Dubuque, IA
52001, before the scheduled hearing. The City Council will review all written comments
at the time of the hearing.
Documents related to the public hearing are on file in the City Clerk's Office and may be
viewed Monday through Friday between 8:00 a.m. and 5:00 p.m.
Individuals requiring special assistance should contact the City Clerk's Office as soon as
feasible. Deaf or hard-of-hearing individuals can use Relay lowa by dialing 711 or (800)
735-2942.
Published by order of the City Council given on the 1 st day of June 2026.
Trish Gleason, City Clerk
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