Approval of Fund Transfers for Capital Projects and Other Expense Reimbursements in Fiscal Year 2026-Period 12 Copyrighted
June 15, 2026
City of Dubuque CONSENT ITEMS # 22.
City Council
ITEM TITLE: Approval of Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2026 — Period 12
SUMMARY: City Manager recommending approval of the suggested
proceedings approving a transfer of funds for capital projects
and other expense reimbursements. lowa Administrative
Rules Code 545-2.5(5), which implements lowa Code Section
384.18, was amended to require that all transfers of moneys
from one budgeted fund to another budgeted fund must be
approved by a resolution beginning April 13, 2019.
RESOLUTION Authorizing the Chief Financial Officer to
make the Appropriate InterFund Transfers of Sums and
Record the same in the Appropriate Manner for the FY 2026
for the City of Dubuque, lowa
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTAC H M ENTS:
1. FY26 Period 12 Transfer MVM Memo 2026 06 10
2. FY26 Budgeted Transfer Period 12 Staff Memo_2026_06_8
3. FY26 Period 12 Transfer Resolution 2026 06 05
Page 979 of 1594
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2026 — Period 12
DATE: June 10, 2026
Chief Financial Officer Jennifer Larson recommends City Council approval of the
suggested proceedings approving a transfer of funds for capital projects and other
expense reimbursements. lowa Administrative Rules Code 545-2.5(5), which
implements lowa Code Section 384.18, was amended to require that all transfers of
moneys from one budgeted fund to another budgeted fund must be approved by a
resolution beginning April 13, 2019.
In Fiscal Year 2026, $51,833,350.31 in capital projects and other obligations were
budgeted and it is recommended to transfer from the funds that were budgeted to pay
the expenses.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�JC/"'r�"� �y�,t
Michael C. Van Milligen
MCVM/jml
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jennifer Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Page 980 of 1594
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Chief Financial Officer
SUBJECT: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2026 — Period 12
DATE: June 10, 2026
INTRODUCTION
The purpose of this memorandum is to recommend approval of the fund transfers for
Fiscal Year 2026 resolution.
BACKGROUND
lowa Administrative Rules Code 545-2.5(5), which implements lowa Code Section
384.18, was amended to require that all transfers of moneys from one budgeted fund to
another budgeted fund must be approved by a resolution beginning April 13, 2019. The
transfer resolution must include the following items:
1. Statement of where the money is coming from and going to.
2. The exact amount of money being transferred.
3. A clearly stated reason why the transfer is being made.
These resolution items will also need to be included as part of the budget adoption
resolution passed each March if transfers are shown in the adopted budget. For utility
surplus transfers, as defined in Administrative Rules Code 545-2.5(5), a clear
calculation proving the existence of the proposed surplus in the utility must also be
included in the transfer resolution.
DISCUSSION
Capital projects and other obligations have transfers budgeted from other funds.
Throughout the fiscal year, funds are transferred to reimburse these obligations. The
total transfer budgeted from the various funds to reimburse these obligations is
$51,833,350.31
Page 981 of 1594
RECOMMENDATION
I respectfully recommend the adoption of the enclosed resolution approving the transfer
of funds for capital projects and other obligations.
JML
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Page 982 of 1594
RESOLUTION NO. 237-26
RESOLUTION AUTHORIZING THE CHIEF FINANCIAL OFFICER TO MAKE THE
APPROPRIATE INTERFUND TRANSFERS OF SUMS AND RECORD THE SAME IN
THE APPROPRIATE MANNER FOR THE FY 2026 FOR THE CITY OF DUBUQUE,
IOWA
Whereas, Iowa Administrative Rules Code Section 545-2.5(5) implements Iowa
Code Section 384.18 and provides that the City Council shall approve all transfers of
moneys from one budgeted fund to another budgeted fund as provided in Iowa
Administrative Rules Code Section 545-2.5(5).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. Authorize the Chief Financial Officer to Transfer Funds. That the Chief
Financial Officer be and is hereby authorized by the City Council to make the appropriate
interfund transfer of sums and record the same in the appropriate manner for FY 2026.
Section 2. Transfer of Funds. That the Chief Financial Officer will transfer the
following sums and to record the same in the appropriate manner:
1. Transfer from General Fund to the Section 8 Fund $231,327.00 for the deficit
related to HUD administrative funding.
2. Transfer from General Fund to Transit Fund $2,062,040.00 for the Transit Levy.
3. Transfer from the Tort Liability Fund to the General Fund $1,524,218.86 for the
cost of liability insurance.
4. Transfer from the Trust & Agency Fund to the General Fund $2,977,380.94 for the
cost of employee benefits.
5. Transfer from the Dubuque Industrial Center Tax Increment Financing Fund to the
General Fund $652,265.09 for the reimbursement of Tax Increment Financing
eligible expenses.
6. Transfer from the Greater Downtown Tax Increment Financing Fund to the General
Fund $299,652.62 for the reimbursement of Tax Increment Financing eligible
expenses.
7. Transfer from Dubuque Industrial Center TIF fund to the General Construction
Fund $371,500.00 for Tax Increment financing eligible construction projects.
8. Transfer from Greater Downtown TIF Fund to Parking Operations Fund
$2,412,375.00 for debt service on downtown ramps.
9. Transfer from Greater Downtown TIF Fund to Housing Trust Fund $63,330.00 for
reimbursement of Tax Increment Financing eligible construction projects.
10.Transfer from Sanitary Sewer Operating Fund to General Fund $2,409,098.00 for
recharge of administrative overhead.
11.Transfer from Sanitary Sewer Operating Fund to Sanitary Sewer Capital Fund
$4,000,000.00 for capital construction.
12:Transfer from Stormwater Operating Fund to General Fund $2,189,810.00 for
recharge of administrative overhead.
13.Transfer from Stormwater Operating Fund to Stormwater Construction Fund
$3,000,000.00 for capital construction.
14.Transfer from Parking Operating Fund to General Fund $365,604.00 for recharge
of administrative overhead.
15.Transfer from Water Operating Fund to General Fund $2,358,085.00 for recharge
of administrative overhead.
16.Transfer from Water Operating Fund to Water Construction Fund $7,000,000.00
for capital construction.
17.Transfer from Refuse Operating Fund to General Fund $1,876,821.00 for recharge
of administrative overhead.
18.Transfer from Refuse Operating Fund to Refuse Construction Fund $600,000.00
for capital construction.
19.Transfer from Landfill Fund to General Fund $646,477.00 for recharge of
administrative overhead.
20.Transfer from General Fund to the Debt Service Fund $48,500.00 for annual debt
service payments.
21 .Transfer from Dubuque Industrial Center Tax Increment Financing Fund to the
Debt Service Fund $920,866.00 for annual debt service payments.
22.Transfer from Greater Downtown Tax Increment Financing Fund to the Debt
Service Fund $2,273,401 .00 for annual debt service payments.
23.Transfer from Road Use Tax Special Revenue Fund to the Debt Service Fund
$65,313.00 for annual debt service payments.
24.Transfer from Street Construction Fund to the Debt Service Fund $232,383.00 for
annual debt service payments.
25.Transfer from Sales Tax Increment Special Revenue Fund to the Debt Service
Fund $5,603,712.00 for annual debt service payments.
26.Transfer from Sales Tax Construction Fund to the Debt Service Fund $1,803,599
for annual debt service payments.
27.Transfer from Sales Tax Construction Fund to the Stormwater Operating Fund
$530,009.00. for stormwater subsidies related to tax exempt entities, farms, and
half rate for income qualified.
28.Transfer from the General Fund to the Refuse Fund $61,000.00 for reimbursement
of 50% rate reduction.
29.Transfer from the General Fund to the Sanitary Sewer Operating Fund $53,000.00
for reimbursement of 50% rate reduction.
30.Transfer from the General Fund to the Water Operating Fund $37,000.00 for
reimbursement of 50% rate reduction.
31 .Transfer from the Greater Downtown Tax Increment Financing Fund to the Transit
Enterprise Fund $282,100.00 for the reimbursement of Tax Increment Financing
eligible debt service expenses.
32.Transfer from the Sales Tax Special Revenue Fund to the Transit Enterprise Fund
$66,222.00 for the reimbursement of debt service expenses.
33.Transfer from Road Use Tax Fund to Street Construction Fund $2,271.00 for
capital construction.
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34.Transfer from the Special Assessments Special Revenue Fund to the General
Fund $7,514,58 to reimburse previously assessed sidewalk improvements.
35.Transfer from Special Assessments Special Revenue Fund to the Street
Construction Fund $10,443.71 to reimburse previously assessed street
improvements.
36.Transfer from Special Assessments Special Revenue Fund to the Road Use Tax
Fund $1,588.73 to reimburse previously assessed street improvements.
37.Transfer from the Special Assessments Special Revenue Fund to the Sales Tax
Increment Fund $26,547.84 to reimburse previously assessed street
improvements.
38.Transfer from Special Assessments Special Revenue Fund to the Sanitary Sewer
Capital Enterprise Fund $148.79 to reimburse previously assessed water
improvements.
39.Transfer from Special Assessments Special Revenue Fund to the Stormwater
Capital Enterprise Fund $229.26 to reimburse previously assessed stormwater
improvements.
40.Transfer from General Construction Fund to Street Construction Fund $25,120.00
for capital construction.
41 .Transfer from General Fund to General Construction Fund $310,000.00 for capital
construction.
42.Transfer from the Greater Downtown Tax Increment Financing Fund to the General
Construction Fund $1,672,617.01 for the reimbursement of Tax Increment
Financing eligible expenses.
43.Transfer from the Greater Downtown Tax Increment Financing Fund to the Street
Construction Fund $292,108.00 for the reimbursement of Tax Increment Financing
eligible expenses.
44.Transfer from the English Ridge Housing Tax Increment Financing Fund to the
General Construction Fund $68,642.00 for the reimbursement of Tax Increment
Financing eligible expenses.
45.Transfer from the English Ridge Housing Tax Increment Financing Fund to the
Water Construction Fund $774,000.64 for the reimbursement of Tax Increment
Financing eligible expenses.
46.Transfer from the South Pointe Housing Tax Increment Financing Fund to the
Water Construction Fund $95,703.58 for the reimbursement of Tax Increment
Financing eligible expenses.
47.Transfer from the South Pointe Housing Tax Increment Financing Fund to the
Water Construction Fund $95,703.58 for the reimbursement of Tax Increment
Financing eligible expenses.
48.Transfer from the Rustic Point Housing Tax Increment Financing Fund to the
General Construction Fund $452,892.48 for the reimbursement of Tax Increment
Financing eligible expenses.
49.Transfer from General Fund to Airport Construction Fund $5,760.00 for capital
construction.
50.Transfer from Sales Tax Construction Fund to Airport Construction Fund
$82,400.00 for capital construction.
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51 .TranSfer from General Fund to Debt Service Fund $179,857.00 for Airport
passenger facility charge abated debt service.
Passed, approved and adopted this 15th day of June 2026.
. Cava , ayor
Attest:
Trish Gleason, Assistant City Clerk
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