Public Works Concrete Banding and Crack Sealing Project Acceptance of Public Improvement Copyrighted
June 15, 2026
City of Dubuque CONSENT ITEMS # 23.
City Council
ITEM TITLE: Public Works Concrete Banding and Crack Sealing Project
Acceptance of Public Improvement
SUMMARY: City Manager recommending accepting the public
improvements and giving authorization for the payment of the
final contract amount of$178,120.00 to Eastern lowa Asphalt
Maintenance, Inc., for the Public Works Concrete Banding
and Crack Sealing Project.
RESOLUTION Accepting the Public Works Concrete Banding
and Crack Sealing Project and Authorizing Final Payment to
the Contractor
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTAC H M ENTS:
1. MVM Memo Public Works Concrete Banding and Crack Sealing Project
Acceptance of Public Improvement
2. 2026-06-08_Pen n LorasPaveRehab-AcceptanceMemo
3. Acceptance Resolution_PennLorasPaveRehab Project
4. CertificateOfCompletion_PennLorasPaveRehab Project
Page 987 of 1594
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Public Works Concrete Banding and Crack Sealing Project Acceptance of
Public Improvement
DATE: June 11, 2026
Assistant Public Works Director-Project Manager, Max O'Brien is recommending City
Council adopt the attached resolution accepting the public improvements and give
authorization for the payment of the final contract amount of $178,120.00 to Eastern
lowa Asphalt Maintenance, Inc., for the Public Works Concrete Banding and Crack
Sealing Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Arielle Swift, Public Works Director
Max O'Brien, Assistant Public Works Director - Project Manager
Jenny Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Page 988 of 1594
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Max O'Brien, Assistant Public Works Director— Project Manager
SUBJECT: Public Works Concrete Banding and Crack Sealing Project
Acceptance of Public Improvement
DATE: June 8, 2026
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Public Works Concrete Banding and Crack Sealing Project.
BACKGROUND
This project included the rehabilitation of approximately 0.52 centerline miles of
concrete pavement along Pennsylvania Avenue and approximately 0.88 centerline
miles of concrete pavement along Loras Boulevard. Rehabilitation will consist of
providing 4" sealant for any cracks or joints under 3" in width. For any cracks or joints
over 3" in width a 6" mastic banding will be provided.
This project was originally identified as needed and was planned for completion in late
2026 or early 2027, however the project was rescheduled to accommodate the
upcoming RAGBRAI event for safety purposes. While not specifically budgeted, the
project is utilizing general recurring pavement rehabilitation CIP's that are budgeted
each year.
The project was initiated for bid by City Council on April 6, 2026. The project was
publicly advertised for bid April 8, 2026. There was a Public Hearing held during the
April 20, 2026 City Council hearing. The project was awarded by City Council to Eastern
lowa Asphalt Maintenance, Inc. of Farley lowa, in the bid amount of $178,120.00 on
May 4, 2026.
DISCUSSION
The Public Works Concrete Banding and Crack Sealing Project was completed on May
28, 2026 by Eastern lowa Asphalt Maintenance in the final contract amount of
$178,120.00.
Page 989 of 1594
BUDGET IMPACT
The summary of project costs for the Public Works Concrete Banding and Crack
Sealing Project is as follows:
Description Cost Estimate Award Final
Construction $ 228,494.00 $ 178,120.00 $ 178,120.00
Contingency (10%) $ 22,849.40 $ 17,812.00 $ 0.00
Engineering (10%) $ 22,849.40 $ 17,812.00 $ 17,812.00
Total Project Cost $ 274,192.80 $ 213,744.00 $ 195,932.00
The construction of the Public Works Concrete Banding and Crack Sealing Project will
be covered by the funding sources as described below:
Project No. Fund Description Fund Amount
5521000034-301-67990 Pave Press Joint Seal $200,000.00
ACTION STEP
The City Council is requested to adopt the attached resolution accepting the public
improvements and to authorize the payment of the final contract amount of $178,120.00
to Eastern lowa Asphalt Maintenance, Inc., for the Public Works Concrete Banding and
Crack Sealing Project.
cc: Jenny Larson, Chief Financial Officer
Laura BendorF, Budget Manager
Arielle Swift, Public Works Director
2
Page 990 of 1594
Prepared by-Max O'Brien City of Dubuque Public Works, 925 Kerper Ct. Dubuque, IA 52001 (563)589-4250
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13'h St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 238-26
ACCEPTING THE PUBLIC WORKS CONCRETE BANDING AND CRACK SEALING
PROJECT AND AUTHORIZING FINAL PAYMENT TO THE CONTRACTOR
WHEREAS, the Public Works Concrete Banding and Crack Sealing Project (the
Project) provided for the rehabilitation of approximately 0.52 centerline miles of concrete
pavement along Pennsylvania Avenue and approximately 0.88 centerline miles of
concrete pavement along Loras Boulevard. Rehabilitation consisted of providing 4"
sealant for any cracks or joints under 3" in width. For any cracks or joints over 3" in
width a 6" mastic banding was provided; and
WHEREAS, the Public Improvement Contract for the Project has been completed
by the contractor, to Eastern Iowa Asphalt Maintenance, Inc. (Contractor), and the Public
Works Department has examined the work and recommends that the Project be
accepted; and
WHEREAS, the final contract amount for the Project is $178,120.00; and
WHEREAS, the Contractor has previously been paid $172,776.40, leaving a
balance of $5,343.60; and
WHEREAS, the City Council finds that the recommendation of the Public Works
Department should be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1 . The recommendation of the Assistant Public Works Director —
Project Manager is approved and the Project is hereby accepted.
Section 2. The Chief Financial Officer is hereby directed to pay the balance of
the retainage of $5,343.60 as provided in Iowa Code chapter 573, and to pay such
retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa chapter
26.13.
Passed, approved and adopted this 15th day of June 2026.
Br . avanagh, Mayor
Attest:
Trish L. Gleason, Assistant City Clerk
CERTIFICATE OF FINAL COMPLETION OF THE PUBLIC WORKS CONCRETE
BANDING AND CRACK SEALING PROJECT
The undersigned Assistant Public Works Director— Project Manager of the City of
Dubuque, Iowa, hereby certifies that the Public Works Concrete Banding and Crack
Sealing Project has been inspected and work has been performed in compliance with the
terms of the Public Improvement Contract, and that the total cost of the completed work
is $195,932.00.
Dated this 8th day of June , 2026.
Max O'Brien, PE, Assistant Public
Works Director— Project Manager
Filed in the office of the City Clerk on the : ' day of
Trish L. Gleason, Assistant City Clerk