Well No. 7 Rehabilitation Project 2024 - Phase 2 Project Copyrighted
June 15, 2026
City of Dubuque CONSENT ITEMS # 25.
City Council
ITEM TITLE: Well No. 7 Rehabilitation Project 2024 - Phase 2 Project
Acceptance
SUMMARY: City Manager recommending accepting the improvements
and authorize the final payment for the Well No.7
Rehabilitation Project 2024 — Phase 2 to Peerless Well &
Pump in the amount of$308,115.
RESOLUTION Accepting the Well No.7 Rehabilitation 2024 -
Phase 2 Project and Authorizing Final Payment to the
Contractor
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTAC H M ENTS:
1. MVM Memo Well No 7 Rehabilitation Project 2024 - Phase 2
2. Well No. 7 Rehabilitation Phase 2 - ACCEPTANCE memo 6-9-2026
3. Well No. 7 Rehabilitation Phase 2 - Mgr Compl Cert
4. Well No. 7 Rehabilitation Phase 2 - Acceptance Resolution
Page 1003 of 1594
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Well No. 7 Rehabilitation Project 2024 - Phase 2
Acceptance and Authorization of Final Payment
DATE: June 11, 2026
Water Department Director Christopher Lester is recommending City Council adopt the
attached resolution to accept the improvements and authorize the final payment for the
Well No.7 Rehabilitation Project 2024 — Phase 2 to Peerless Well & Pump through the
adoption of the attached resolution in the amount of$308,115.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Christopher Lester, Water Department Director
Jennifer Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Eldon Schneider, Water Project Supervisor
Nick Connolly, Water Operations Supervisor
Page 1004 of 1594
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Christopher Lester, Water Department Director
DATE: June 9, 2026
SUBJECT: Well No. 7 Rehabilitation Project 2024 - Phase 2
Acceptance and Authorization of Final Payment
INTRODUCTION
The attached resolution provides for the acceptance and final payment of the Well No. 7
Rehabilitation Project 2024 — Phase 2.
BACKGROUND
The improvements to Well No. 7 were associated with routine well maintenance. The work
included repairs and rehabilitation associated with the City's groundwater supply (wells,
pumps, and motors).
Well No. 7 was pumping below its design capacity and pumping sand, which can lead to
premature wear and tear of pump impellers, possible plugging of the well transmission main
and increased overall electricity expenses.
During Phase 1 of the project, the well was taken out of service and inspected by Cahoy
Pump Service in December 2022, to determine what rehabilitation may be necessary along
with a completion of a condition assessment of the column piping, pump, and motor.
The Phase 2 final project scope and bidding documents were prepared based on the condition
assessment, and the project was publicly bid in August 2024. The scope included a pumping
drawdown test to determine the well capacity, final pump and motor design, lowa DNR
permitting, followed by installation of a replacement pump, motor and well appurtenances. The
sediment removal portion of the project was bid as an alternative.
DISCUSSION
The successful bidder was Peerless Well & Pump of Dubuque, IA. They were awarded the
project in the base bid amount of$253,434, plus Alternative work A for sediment removal in the
amount of$38,552, for a total bid amount of$291,986.
During the final specification of the well pump and motor, there were concerns that the sediment
could not be successfully removed or during removal the equipment could cause damage to the
well casing and therefore was not performed. Notably, the overall well capacity was able to be
Page 1005 of 1594
restored with the new pump to 2.0 MGD, however the presence of sand would be need to be
evaluated at a later phase due to permitting and the operational need to bring the well back
online. The sand separator design will be completed under a third phase of the Well No. 7
rehabilitation project.
One change order was approved for additional column piping and appurtenances associated
with the new pump and the installation of the pump at new lower set point in the well to reduce
pump cavitation. The change order also included additional costs due to increased tariffs on
goods. Alternative A for the removal of sediment was unused, and the sand separator was not
installed due to permitting and will be bid separately.
BUDGET IMPACT
The project cost and final payment The estimate of probable cost for the project is summarized
as follows:
Descri tion Award Final
Construction Contract: Base Bid $253,434 $240,464
Construction Contract: Alternative A $38,552 ��
Chan e Order No. 1 $p $67,651
Contract Admin / Construction En ineerin $0 $0
Total Project Cost $291,986 $308,115
The construction administration and construction engineering (inspection) was completed with
Water Department staff, therefore, those costs were not incurred on the project.
The funding summary is:
CIP Funding Source Amount
4281000006 Wells/Well Field Rehab $308,115
Total Project Funding 308 115
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution to accept the
improvements and authorize the final payment for the Well No.7 Rehabilitation Project 2024 —
Phase 2 to Peerless Well & Pump through the adoption of the attached resolution in the amount
of$308,115.
cc: Jennifer Larson, Chief Financial Officer
Eldon Schneider, Water Project Supervisor
Nick Connolly, Water Operations Supervisor
2
Page 1006 of 1594
WATER DEPARTMENT MANAGER'S CERTIFICATE OF FINAL COMPLETION OF,
THE WELL N0.7 REHABILITATION 2024 - PHASE 2 PROJECT
The undersigned Water Department Manager of the City of Dubuque, lowa,
hereby certifies that he has inspected the Well No. 7 Rehabilitation 2024 - Phase 2
Project and that work has been performed in compliance with the terms of the Public
Improvement Contract, and that the total cost of the completed work including all
change orders and adjustments is $308,115.00.
Dated this 10th day of June 2026.
._ � ���
Christopher Lester
Water Department Director
Filed in the office of the City Clerk on the day of ,
Adrienne N. Breitfelder, City Clerk
Page 1007 of 1594
Prepared by Christopher Lester, City of Dubuque Water Department,1902 Hawthorne St. Dubuque IA 52001 (563)
589-4291. Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, (563)589-4100
RESOLUTION NO. 240-26
ACCEPTING THE WELL NO.7 REHABILITATION 2024 - PHASE 2 PROJECT AND
AUTHORIZING FINAL PAYMENT TO THE CONTRACTOR
WHEREAS, the Well No. 7 Rehabilitation 2024 - Phase 2 Project (the Project)
scope included sediment removal from the well; conducting a pumping drawdown test to
determine the well capacity; and installation of a replacement pump, motor, and well
appurtenances; and
WHEREAS, the Public Improvement Contract for the Project has been completed
by the contractor, Peerless Well & Pump (Contractor), and the Water Department
Manager has examined the work and recommends that the Project be accepted; and
WHEREAS, the final contract amount of$308,115.00 is due in full;
WHEREAS, the City Council finds that the recommendation of the Water
Department Manager should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the Water Department Manager is
approved, and the Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the final payment $308,115.00 as provided in Iowa Code chapter 573.
Passed, approved and adopted this 15th day of June 2026
Brad vanagh, Mayor
Attest:
Trish L. Gleason, Assistant City Clerk
WATER DEPARTMENT MANAGER'S CERTIFICATE OF FINAL COMPLETION OF,
THE WELL NO.7 REHABILITATION 2024 - PHASE 2 PROJECT
The undersigned Water Department Manager of the City of Dubuque, Iowa,
hereby certifies that he has inspected the Well No. 7 Rehabilitation 2024 - Phase 2
Project and that work has been performed in compliance with the terms of the Public
Improvement Contract, and that the total cost of the completed work including all
change orders and adjustments is $308,115.00.
Dated this 10th day of June 2026.
Christopher Lester
Water Department Director
Filed in the office of the City Clerk on the ) a day of , 4(4
cnnc N. Brcitfcldcr, City Clerk
Trish L. Gleason, Assistant City Clerk