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Southwest Arterial / US 52 ITS Corridor Project Award Copyrighted June 15, 2026 City of Dubuque ACTION ITEMS # 4. City Council ITEM TITLE: Southwest Arterial / US 52 ITS Corridor Project Award SUMMARY: City Manager recommending awarding the Public Improvement Construction Contract for the Southwest Arterial / US 52 ITS Corridor Project to Eastern lowa Directional Drillers, LLC in the amount of$1,593,173.08. RESOLUTION Awarding Public Improvement Contract for the Southwest Arterial / US 52 ITS Corridor Project SUGGUESTED Receive and File; Adopt Resolution(s) DISPOSITION: ATTAC H M ENTS: 1. MVM Memo Southwest Arterial _ US 52 ITS Corridor Project Award Public Improvement Contract 2. Staff Memo SW Arterial ITS Corridor Project (51) - Council Award Staff MEMO 3. SW Arterial ITS Corridor Project (51) - Council Award RESOLUTION Page 1550 of 1594 Dubuque THE CITY QF � All•li�eriea Ciry DLT B E ��, . � �� MaSt� Z�C� alZ t�Q Mt55ZSSZ Z zoa�•zoiz•zai3 �' pp zai�*zaig TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Southwest Arterial / US 52 ITS Corridor Project Award Public Improvement Contract lowa DOT Project No. ITS-032-1 (51)--25-31 Project No. 5521000033 DATE: June 11, 2026 City Engineer Gus Psihoyos is recommending City Council award the Public Improvement Construction Contract for the Southwest Arterial / US 52 ITS Corridor Project to Eastern lowa Directional Drillers, LLC in the amount of$1,593,173.08 through adoption of the attached resolution. I concur with the recommendation and respectfully request Mayor and City Council approval. � Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Bob Schiesl, Assistant City Engineer Justine Hull, Traffic Engineer Jenny Larson, Chief Financial Officer Laura Bendorf, Budget Manager Dave Ness, Traffic Engineer Duane Richter, Traffic Project Supervisor Page 1551 of 1594 Dubuque THE CITY QF � All•li��iea Ciry DLTB E '" . � �� MaSt� 2�CE aYd t�Q 1VIt55ZSSZ Z zoo�•zoiz•aoi3 YP pp zai�*zalg TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: June 11, 2026 SUBJECT: Southwest Arterial / US 52 ITS Corridor Project Award Public Improvement Contract lowa DOT Project No. ITS-032-1 (51)--25-31 Project No. 5521000033 INTRODUCTION The purpose of this memorandum is to provide the City Council with information related to the recommendation for awarding the Public Improvement Construction Contract for the Southwest Arterial / US 52 ITS Corridor Project. BACKGROUND In April 2020, the City of Dubuque and the lowa Department of Transportation entered into a Cooperative Funding Agreement (Agreement No. 2020-16-033A) for the development and implementation of an Intelligent Transportation System (ITS) along the U.S. 52 / Southwest Arterial Corridor. The project corridor extends from U.S. 20 to U.S. 61/151 and includes the deployment of fiber optic communications infrastructure, traffic cameras, sensors, dynamic message signs (DMS), and other ITS-related technologies. In January 2022, the Cooperative Funding Agreement was amended to increase lowa DOT participation due to increased costs associated with fiber optic cable and ITS equipment. Under the agreement, the City is responsible for the design, construction, operation, and maintenance of the ITS system, including fiber optic communications infrastructure with reserved fiber strands for lowa DOT use. The project has continued through design and coordination efforts between the City, lowa DOT, and project consultants in preparation for implementation of the corridor ITS improvements. DISCUSSION The Southwest Arterial / US 52 ITS Corridor Project will provide for the installation and integration of Intelligent Transportation System infrastructure throughout the Southwest Arterial corridor. Improvements are anticipated to include fiber optic communications infrastructure, traffic monitoring cameras, communications equipment, dynamic message signs, associated electrical and network infrastructure, conduit systems, handholes, cabinets, poles, and other related ITS technologies intended to improve traffic operations, incident management, traveler information, and corridor efficiency. Page 1552 of 1594 The project includes a base bid and two alternate bid packages that provide flexibility in construction implementation depending on final project costs and available funding. The project generally consists of installation of fiber optic communications systems, conduit and microduct infrastructure, traffic monitoring equipment, ITS field devices, and associated electrical and communications infrastructure throughout the corridor. The project will improve the City's ability to monitor and manage traffic operations along the Southwest Arterial corridor and provide enhanced communication and coordination between field devices and the City's Traffic Operations Center. The improvements are also intended to support regional mobility, traveler information, incident response, and future smart transportation initiatives. BID RESULTS The City received sealed bids on June 11, 2026, for the Southwest Arterial / US 52 ITS Corridor Project. Eastern lowa Directional Drillers, LLC of Camanche, IA submitted the low Base Bid in the amount of $1,174,032.57 which is 20.4% below the estimate of probable cost. The total bid amount, including the Base Bid and both Alternate Bid No. 1 and Alternate Bid No. 2 is $1,593,263.08, which is 11.1% below the estimate of probable cost. A summary of the bid proposals received is as follows: Contractor Name Base Bid Alternate 1 Alternate 2 Base Bid + Alt 1 + Alt 2 Eastern lowa Directional Drillers, LLC $ 1,174,032.57 $ 173,020.33 $ 246,210.18 $ 1,593,263.08 Kramer Service Group $ 1,339,816.98 $ 103,132.69 $ 217,688.60 $ 1,660,638.27 OnCore Signal and Light $ 1,388,392.43 $ 109,122.00 $ 256,210.30 $ 1,753,724.73 West Union Trenching $ 1,687,035.00 $ 139,960.00 $ 307,435.00 $ 2,134,430.00 Base Bid The base bid for this project includes all infrastructure necessary for the fiber optic conduit installation throughout the project corridor from US20 to US61-151. This includes the conduit system, fiber optic cable, manholes, and cabinets where the fiber will terminate. The Alternate Bid options provide for the extension of camera infrastructure at specific locations along the corridor to support future camera installations. ALTERNATE BID NO. 1 Bid Alternate No. 1 adds camera infrastructure at English Mill Road, North Cascade Road, and at Military Road. ALTERNATE BID NO. 2 Bid Alternate No. 2 adds camera infrastructure at both ends of the project, including conduit and fiber optic cable at the US 20 / Southwest Arterial roundabout, along with conduit, cabinets, and camera infrastructure at the Southwest Arterial / Tamarack Drive intersection and along the US 61-151 interchange. 2 Page 1553 of 1594 RECOMMENDATION I recommend that the public improvement contract for the Southwest Arterial / US 52 ITS Corridor Project be awarded to Eastern lowa Directional Drillers, LLC for the Base Bid, including both Alternate Bid No. 1 and Alternate Bid No. 2 in the amount of$1,593,263.08. BUDGET IMPACT The estimate of probable cost for the Southwest Arterial / US 52 ITS Corridor Project is summarized in the following table: PROJECT COSTS Cost Estimate Award Amount Construction - Base Bid $ 1,474,000.00 $ 1,174,032.57 Construction - Bid Alternate No. 1 128,300.00 173,020.33 Construction - Bid Alternate No. 2 189,100.00 246,210.18 Construction - Bid Estimate Total $ 1,791,400.00 $ 1,593,263.08 Contingency 268,800.00 239,800.00 Power Services Estimate 37,800.00 37,800.00 City Furnished Material 277,600.00 277,600.00 Consultant Design Services 165,000.00 165,000.00 Engineering Design and Administration 103,100.00 103,100.00 Total Project Cost $ 2,643,700.00 $ 2,415,763.08 The proposed funding for the project is summarized in the following table: Project Number Fund Description Fund Amount City - SW Arterial ITS Corridor $ 121,000.00 5521000033 lowa DOT - Partnership Funding 1,900,000.00 5524000020 City Furnished Materials already acquired 277,600.00 5524000019 Broadband Acceleration and Universal Access 117,163.08 Total Construction Project Funding $ 2,415,763.08 ACTION TO BE TAKEN I respectfully request that the City Council award the Public Improvement Construction Contract for the Southwest Arterial / US 52 ITS Corridor Project to Eastern lowa Directional Drillers, LLC in the amount of$1,593,263.08 through adoption of the attached resolution. Prepared by Bob Schiesl, Assistant City Engineer cc: Jenny Larson, Chief Financial Officer Laura Bendorf, Budget Manager Dave Ness, Traffic Engineer Duane Richter, Traffic Project Supervisor Justine Hull, Traffic Engineer F:\PROJECTS\SOUTHWEST ARTERIAL\ITS Corridor\Council and StafflAward 3 Page 1554 of 1594 Prepared by Robert Schiesl,Assistant City Engineer,City of Dubuque,50 W. 13th St.Dubuque, IA 52001 (563)589-4270 Return to Trish L.Gleason,Assistant City Clerk,City of Dubuque,50 W. 13th St.Dubuque,IA 52001 (563)589-4100 RESOLUTION NO. 256-26 AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE SOUTHWEST ARTERIAL / US 52 ITS CORRIDOR PROJECT WHEREAS, sealed proposals have been submitted by contractor(s) for the Southwest Arterial / US 52 ITS Corridor Project, (the Project) pursuant to Resolution No. 197-26 and Notice to Bidders published on the City of Dubuque, Iowa website and plan room service with statewide circulation on the 26th day of May 2026; and WHEREAS, said sealed proposals were opened and read on the 11th day of June 2026 and it has been determined that Eastern Iowa Directional Drillers, LLC of Camanche, IA submitted low bid in the amount of $ $1,593,263.08, and is the lowest responsive, responsible bidder for the Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: SECTION 1 . That a Public Improvement Contract for the Project is hereby awarded to Eastern Iowa Directional Drillers, LLC and the City Manager is hereby directed to execute a Public Improvement Contract on behalf of the City of Dubuque for the Project. Passed, adopted and approved this the 15th day of June 2026. Br avanagh, Mayor Attest: Th�Q2c - Trish L. Gleason, Assistant City Clerk