Greyhound Park Road Water Main Loop Project Award Construction Contract Copyrighted
June 15, 2026
City of Dubuque ACTION ITEMS # 5.
City Council
ITEM TITLE: Greyhound Park Road Water Main Loop Project Award
Construction Contract
SUMMARY: City Manager recommending awarding the Greyhound Park
Road Water Main Loop Project contract to Eastern lowa
Excavating & Concrete, LLC of Cascade, lowa in the amount
of$204,993.75, which is 29.5% lower than the estimate.
RESOLUTION Awarding the Public Improvement Contract for
the Greyhound Park Road Water Main Loop Project
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTAC H M ENTS:
1. MVM Memo Greyhound Park Road Water Main Loop Project - Award Construction
Contract
2. Greyhound Park Rd WM Loop Bid Award Memo
3. Greyhound Park Rd WM Loop - Award Recommendation Letter
4. Greyhound Park Rd WM Loop Bid Award Resolution
Page 1556 of 1594
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Greyhound Park Road Water Main Loop Project - Award Construction
Contract
DATE: June 11, 2026
Water Department Director Christopher Lester is recommending City Council adopt the
resolution award the Greyhound Park Road Water Main Loop Project contract to
Eastern lowa Excavating & Concrete, LLC of Cascade, lowa in the amount of
$204,993.75, which is 29.5% lower than the estimate.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Christopher Lester, Water Department Director
Jennifer Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Eldon Schneider, Water Project Supervisor
Carl Plumley, Water Distribution Supervisor
Page 1557 of 1594
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Christopher Lester, Water Department Director
DATE: June 9, 2026
SUBJECT: Greyhound Park Road Water Main Loop Project - Award Construction Contract
INTRODUCTION
The purpose of this memorandum is to request the City Council award the Greyhound Park
Road Water Main Loop Project contract to Eastern lowa Excavating & Concrete, LLC of
Cascade, lowa in the amount of$204,993.75.
BACKGROUND
The FY26 CIP Greyhound Park Road Water Main Loop Project (CIP No. 4281000066) includes
a total budget $120,000.00 for the design and construction of the project, with funding through
the Water Construction Fund. The project is expected to take place within FY26 and FY27.
This project provides for the installation of approximately 785 linear feet of 8-in ductile iron pipe
north of the existing dog track on Greyhound Park Road. Currently, water does not
circumnavigate the entire island. The island's water supply comes through a 12-in water main
connection along the East 16th Street bridge. To ensure a sound, fully functioning system, a
backup/redundant supply of water that does circumnavigate the island is needed, allowing
repairs anywhere on the island to have access to water. The new water main will create a
looped system and provide a redundant water supply, supporting improved reliability and
service.
This project is part of the 2024 Chaplin Schmitt Island Development Plan along with the Admiral
Sheehy Drive Water Main Loop and the Hamilton Street Water Main Extension to City Island.
In December 2025, MSA Professional Services was awarded the design for the project, which
included final plans and specifications for Bidding. MSA Professional Services has completed
the plans and specifications for the installation of an 8-inch water main extension. The scope
of work in this phase includes the installation of approximately 785 lineal feet of 8-in water main,
and water main appurtenances along the existing trail on the north side of the Q Casino
property, and includes various surface restorations including HMA trail and seeding. The
Engineer's Construction Cost Estimate is $290,972.00.
Page 1558 of 1594
DISCUSSION
The City Council approved Bid Initiation proceedings at its meeting on May 4, 2026, and the
project was publicly advertised on May 8, 2026.
The public hearing for reviewing the proposed plans and specifications, form of contract, and
estimated project cost was conducted on May 18, 2026. At that meeting, the Council granted
approval of the plans, specifications, form of contract, and estimated cost for the project.
Sealed bids for the Greyhound Park Road Water Main Loop Project contract were received and
publicly opened on June 4, 2026. Eastern lowa Excavating & Concrete, LLC of Cascade, lowa
submitted the apparent low bid in the amount of$204,993.75.
A summary of the bid proposals received is as follows:
Item No. Contractor Name Lump Sum Bid
Amount
1 Dave Schmitt Construction Co., Inc. $214,399.75
2 Eastern lowa Excavating & Concrete, LLC $204,993.75
3 Midwest Concrete, Inc $209,984.00
4 Miller Trucking & Excavating $349,925.00
5 Offset Construction LLC $206,144.00
6 Portzen Construction, Inc. $279,295.00
7 Temperley Excavating, Inc. $263,292.00
8 Tschiggfrie Excavating Co. $276,771.60
The base bid of$204,993.75 is 29.5% lower than the estimate of$290,972.00. MSA
Professional Services and Water Department staff have reviewed the bids and determined
Eastern lowa Excavating & Concrete, LLC meets the bidding requirements and can complete
the project as specified.
PROJECT SCHEDULE
The schedule for the project is as follows:
- Council Initiate May 4, 2026
- Advertise for Bids and Publish the Public Hearing Notice May 8, 2026
- Public Hearing May 18, 2026
- Receipt of Bid Proposals June 4, 2026
- Award Construction Contract June 15, 2026
- Substantial Completion Date September 4, 2026
- Final Completion Date October 2, 2026
2
Page 1559 of 1594
BUDGETIMPACT
The original estimate of probable cost for the for the Greyhound Park Road Water Main Loop
Project (CIP No. 4281000066) are provided as follows:
Description Cost Estimate
Consulting Engineering Services $20,000.00
Construction $100,000.00
Total Estimated Project Cost $120,000.00
FY26 Budgeted Expenses for the Greyhound Park Road Water Main Loop Project (CIP No.
4281000066) are provided as follows:
CIP Fund Budgeted Expenses Amount
4281000066 Water Construction Construction $120,000.00
Total Project Budgeted Expenses $120,000.00
The proposed construction project will be pulled from the Construction line item which has a
current available expense value of$107,921.00, of which $100,000.00 was originally allocated
to the proposed construction contract.
The base bid amount is $204,993.75. Water Department staff have identified FY26 funding
available in other Water CIPs that could be used to cover these funds. The Water Department
plans to use the Water Main Replacements— Streets Project (CIP No. 4281000005) to cover
the funding difference. This project has an available balance of approximately $225,000.00,
which would cover the budget overage of approximately $97,072.75.
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the resolution award the Greyhound Park Road
Water Main Loop Project contract to Eastern lowa Excavating & Concrete, LLC of Cascade,
lowa in the amount of$204,993.75.
cc: Jennifer Larson, Chief Financial Officer
Eldon Schneider, Water Project Supervisor
Carl Plumley, Water Distribution Supervisor
3
Page 1560 of 1594
400 Ice Harbor Drive
Suite 110
Dubuque, lA 52001
M �� P (563)582-3973
TF 800-362-4505
F 608-807-5148
www.msa-ps.com
June 9, 2026
Christopher Lester, Water Department Manager
City of Dubuque Water Department
50 W 13th St.
Dubuque, IA 52001
Re: Greyhound Park Water Main Looping
City of Dubuque
Dear Mr. Lester:
Upon review of the bids received on June 4, 2026 for the above-referenced project, it was found
that they were submitted by qualified contractors. It is our recommendation that the low
responsive bidder listed below be awarded the Greyhound Park Water Main Looping project.
Eastern lowa Excavating & Concrete, LLC
121 Nixon St SE
Cascade, IA 52033 Bid Amount $204,993.75
Please execute the enclosed Notice of Award for the contract. Once the form is signed, please
email a copy back to sfosbinder@msa-ps.com. After receiving the executed copy, we will forward
one copy of the Notice of Award and the remaining contract package to the Contractor.
Sincerely,
MSA Professional Services, Inc.
�n�
Sarah Fosbinder, PE
Team Leader, Engineering
sfosbinder�msa-ps.com � 563.582.3973
Page 1561 of 1594
Prepared by Christopher Lester, City of Dubuque Water Department,1902 Hawthorne St. Dubuque IA 52001 (563)589-4291.
Return to Adrienne N.Breitfelder,City Clerk, 50 W. 13`"St., Dubuque, IA 52001,(563)589-4100
RESOLUTION NO. 257-26
AWARDING THE PUBLIC IMPROVEMENT CONTRACT FOR THE GREYHOUND
PARK ROAD WATER MAIN LOOP PROJECT
WHEREAS, the City Council, by Resolution No. 169-26, dated 4th day of May
2026, preliminary approved the proposed plans, specifications, form of contract and
estimated cost in the amount of $290,972.00 for the Greyhound Park Road Water Main
Loop Project (the Project) and ordered that the project be advertised for bids; and
WHEREAS, the City Council, by Resolution No. 203-26, dated 18th day of May
2026, approved the proposed plans, specifications, form of contract and estimated cost
in the amount of $290,972.00 for the Greyhound Park Road Water Main Loop Project;
and
WHEREAS, sealed proposals have been submitted by contractors for the
Greyhound Park Road Water Main Loop Project pursuant to Resolution No. 169-26 and
Notice to Bidders published on the City of Dubuque, Iowa website and plan room
service with statewide circulation on the 8th day of May 2026; and
WHEREAS, said sealed proposals were opened and read on the 4th day of June 2026
and it has been determined that Eastern Iowa Excavating & Concrete, LLC of Cascade,
Iowa, in the bid amount of $204,993.75, is the lowest responsive, responsible bidder for
the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That a Public Improvement Contract for the Project is hereby awarded
to Eastern Iowa Excavating & Concrete, LLC and the City Manager is hereby directed to
execute a Public Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 15th day of June 2026.
Brad . a anagh, Mayor
Attest:
Trish Gleason, Assistant City Clerk