Well No. 7 Rehabilitation - Phase 3 ProjectCity of Dubuque
City Council
PUBLIC HEARINGS # 2.
Copyrighted
July 6, 2026
ITEM TITLE: Well No. 7 Rehabilitation - Phase 3 Project
SUMMARY: Proof of Publication on the notice of public hearing to
consider approving the plans, specifications, form of contract,
and estimated construction cost of $80,000.00 for the Well
No. 7 Rehabilitation - Phase 3 Project and City Manager
recommending approval.
RESOLUTION Well No. 7 Rehabilitation - Phase 3 Project -
Approval of Plans, Specifications, Form of Contract, and
Estimated Cost
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo Well No. 7 Rehabilitation - Phase 3 Project - Conduct Public Hearing
and Approve Bidding Documents
2. Well No. 7 Rehab P3 PH and Approve P&S Memo
3. Well No. 7 Rehab P3 Approve P&S Resolution
Page 758 of 853
Dubuque
THE CITY OF
uFA�a9a av
DuBE
13
Masterpiece on the Mississippi zoo�•*o
rP PP 2017202019
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Well No. 7 Rehabilitation - Phase 3 Project - Conduct Public Hearing and
Approve Bidding Documents
DATE: June 30, 2026
Water Department Director Christopher Lester is recommending City Council adopt the
resolution approving the plans, specifications, form of contract, and estimated
construction cost of $80,000.00 for the Well No. 7 Rehabilitation - Phase 3 Project. Due
to timing of the project, the funding for this project will be subject to the first budget
amendment in FY27.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Christopher Lester, Water Department Director
Jennifer Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Eldon Schneider, Water Project Supervisor
Carl Plumley, Water Distribution Supervisor
Page 759 of 853
THE CITY OF
Dubuque
DUB E
AI•Amerin Cih
Masterpiece on the Mississippi
YP PP
zoo�•o 13
2oi7*20*2oi9
TO: Michael C. Van Milligen, City Manager
FROM: Christopher Lester, Water Department Director
DATE: June 23, 2026
SUBJECT: Well No. 7 Rehabilitation - Phase 3 Project - Conduct Public Hearing and
Approve Bidding Documents
INTRODUCTION
The purpose of this memorandum is to request the City Council conduct a public hearing and
grant approval of the plans, specifications, form of contract, and estimated cost for the Well No.
7 Rehabilitation - Phase 3 Project. Due to timing of the project, the funding for this project will be
subject to the first budget amendment in FY27.
BACKGROUND
The City of Dubuque budgets for and conducts routine water well maintenance under the Wells,
Well Field, & Well Transmission Piping Repair and Rehabilitation Program (CIP No.
4281000006). The work includes repairs and rehabilitation associated with the City's
groundwater supply (wells, pumps, and motors) including source water protection of the well
field and the raw water transmission lines from the wells to the treatment plant.
The City draws from both shallow and deep wells and each well should be inspected routinely or
when capacity drops. The current practice is to evaluate the capacity of wells annually and pull
the equipment and inspect the wells every 5 years, barring any known issues.
Well No. 7 is pumping sand, which can lead to premature wear and tear of pump impellers,
possible plugging of the well transmission main, and increase overall electricity expenses. In the
most recent Well No. 7 rehabilitation project (Well No. 7 Rehabilitation Project 2024 — Phase 2),
the well was cleaned and the pump and motor were replaced. The original project included a
sand separator attached to the suction of the pump in the well, but this had to be excluded due
to permitting issues surrounding the coating system acceptability for material in contact with
drinking water (NSF Standard 61: Drinking Water System Components — Health Effects).
Instead, the pump was reinstalled to address capacity issues and address sand at a later date.
Following completion of the project in the Spring of 2026, Well No. 7 was put back into service
and it proceeded to pump sand at a rate higher than previously expected. Due to equipment
issues at the Eagle Point WTP, attributed to the amount of sand being introduced with raw water
from Well No. 7, operators have placed the supply well on standby.
Page 760 of 853
Water Department staff reached back out to sand separator manufacturers and service
providers to follow up on potential alternative sand separator technologies. Options were
considered for at -grade units tied to the discharge of the pump and for alternative coating
systems or materials on a unit attached to the pump suction.
The Selected Alternative was a unit attached to the pump suction, as originally concepted with
the Well No. 7 Rehabilitation Project 2024 — Phase 2 project. However, the unit would be
custom cast and fabricated with Type 316 stainless steel components, which would comply with
NSF 61 requirements without a coating system.
Water Department staff have prepared the plans and specifications for the work, including
removal of the motor, well column piping, and pump assembly, installing the sand
separator, and reinstalling the pump and motor unit, including all piping and appurtenances.
The Engineer's Construction Cost Estimate is $80,000.00.
DISCUSSION
The City Council approved Bid Initiation proceedings at its meeting on June 15, 2026, and the
project was publicly advertised on June 17, 2026.
The public hearing for reviewing the proposed plans and specifications, form of contract, and
estimated project cost is scheduled for July 6, 2026.
PROJECT SCHEDULE
The schedule for the project is as follows
— Council Initiate
June 15, 2026
— Advertise for Bids
June 19, 2026
— Publish the Public Hearing Notice
June 21, 2026
— Public Hearing
July 6, 2026
— Receipt of Bid Proposals
July 9, 2026
— Award Construction Contract
July 20, 2026
— Mobilize and Evaluate Pump
August 3, 2026
— Substantial Completion Date
October 2, 2026
— Final Completion Date
October 16, 2026
2
Page 761 of 853
BUDGETIMPACT
The estimate of probable cost for the Wells, Well Field, & Well Transmission Piping Repair and
Rehabilitation Program (CIP No. 4281000006) is provided as follows:
Description
Cost Estimate
Legal Expenses
$0.00
Land and Easements
$0.00
Professional Services (Report or Planning)
$0.00
Professional Services (Design)
$40,000.00
Professional Services (Construction)
$0.00
Construction
$450,000.00
Equipment
$0.00
Contingency
$39,663.00
Total Estimated Project Cost
$529,663.00
FY26 Budgeted Expenses for the Wells, Well Field, & Well Transmission Piping Repair and
Rehabilitation Program (CIP No. 4281000006) are provided as follows.
CIP
Fund
Budgeted Expenses
Amount
4281000006
Water Construction
Engineering
$181,898.00
FY25 Carry -Over)
4281000006
Water Construction
Other Capital Outlay
$110,500.00
FY26
4281000006
Water Construction
Other Capital Outlay
$237,265.00
FY25 Carry -Over)
Total Project Budgeted Expenses
$529,663.00
3
Page 762 of 853
The FY26 Actual expenses and remaining expenses estimate can be further broken down as
follows:
Description
Award
Well No. 7 Rehabilitation Project 2024 - Phase 2 (complete)
Original Contract
$291,986.00
Paid in prior FY
-$54,721.00
Change Order No. 1
$16,129.00
Well No. 7 Rehabilitation - Phase 3 Project (proposed this Memo)
Original Contract
$80,000.00
Well No. 8 (in progress)
Original Contract
$47,740.00
Well No. 5 (future)
$70,000.00
Engineering
$40,000.00
Contingency
$38,529.00
Total Project Cost
$529,663.00
The proposed contract is within the scope of the FY26 expense budget, which has a current
available expense value of $266,367.90 (as of 06/09/2026). The Well No. 8 project, has not
posted at the time of the memo, so including that would result in a current available expense
value of $218,627.90.
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the resolution approving the plans,
specifications, form of contract, and estimated for the Well No. 7 Rehabilitation - Phase 3
Project. Due to timing of the project, the funding for this project will be subject to the first budget
amendment in FY27.
cc: Jennifer Larson, Chief Financial Officer
Eldon Schneider, Water Project Supervisor
Carl Plumley, Water Distribution Supervisor
0
Page 763 of 853
Prepared by Chris Lester City of Dubuque Water Department 1902 Hawthorne St Dubuque IA 52001 (563)589-4291
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13" St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 268-26
WELL NO. 7 REHABILITATION - PHASE 3 PROJECT
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST
WHEREAS, the Well No. 7 Rehabilitation - Phase 3 Project will generally consist
of the the removal of the motor, well column piping, and pump assembly, installing the
sand separator, and reinstalling the pump and motor unit, including all piping and
appurtenances, located at the Well No. 7 site, a lot to the northeast of the intersection of
Lincoln Avenue and Shiras Avenue, in Dubuque, Iowa; and
WHEREAS, the City Council, by Resolution No. 249-26, dated 15th day of June,
2026, preliminarily approved the plans, specifications, form of contract, and estimated
cost for the Well No. 7 Rehabilitation - Phase 3 Project; and
WHEREAS, pursuant to published notice and published advertisement for bids, a
public hearing was held on the 6th day of July, 2026 on the plans, specifications, form of
contract, and estimated cost for the Well No. 7 Rehabilitation - Phase 3 Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the attached plans, specifications, form of contract and estimate of
total cost for the Well No. 7 Rehabilitation - Phase 3 Project in the estimated construction
amount of $80,000.00, are hereby approved.
Passed, adopted and approved this 6th day of July, 2026
MINOLTA
IP
Attest:
Adrienne N. Breitfelder, City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
06/21/2026
and for which the charge is 37.38
Subscribed to before me, a Notary Public in and for
Dubuque County, Iowa,
this 22nd day of June, 2026
Notary P in and for Dubuque County, Iowa.
s JANET K. PAPE
z
° Commission Number 199659
,w My Commission Expires
io w o: 12/11/2028
Ad text :
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE is hereby given that the Dubuque City Council
will conduct a public hearing on the 6th day of July, 2026, at
6:30 p.m., in the Historic Federal Building, 350 W. 6th
Street, 2nd floor, Dubuque, Iowa, at which meeting the City
Council proposes to hold a public hearing on the proposed
plans and specifications, form of contract and estimate of
cost for the proposed Well No. 7 Rehabilitation - Phase 3
Project.
The Project generally consists of the removal of the motor,
well column piping, and pump assembly, installing the sand
separator, and reinstalling the pump and motor unit, including
all piping and appurtenances. Work is located at the Well No.
7 site, a lot to the northeast of the intersection of Lincoln
Avenue and Shiras Avenue, in Dubuque, Iowa.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official City Council agenda
will be posted the Friday before the meeting and will contain
public input options. The agenda can be accessed at
https://dubuqueia.portal.civicclerk.com/ or by contacting the
City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Written comments on the public hearing may be submitted to
the City Clerk's Office by email at ctyclerk@cityofdubuque.org
or by mail to City Hall, 50 W. 13th St., Dubuque, IA 52001,
before the scheduled hearing. The City Council will review all
written comments at the time of the hearing.
Documents related to the public hearing are on file in the
City Clerk's Office and may be viewed Monday through Friday
between 8:00 a.m. and 5:00 p.m.
Individuals requiring special assistance should contact the
City Clerk's Office as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711
or (800) 735-2942.
Published by order of the City Council given on the 15th day
of June 2026.
Trish Gleason, Assistant City Clerk
It 6/21