Well No. 7 Rehabilitation - Phase 3 Project Award Construction ContractCity of Dubuque
City Council
CONSENT ITEMS # 13.
Copyrighted
July 20, 2026
ITEM TITLE: Well No. 7 Rehabilitation - Phase 3 Project Award
Construction Contract
SUMMARY: City Manager recommending City Council award the Well No.
7 Rehabilitation - Phase 3 Project contract to Municipal Well
& Pump of Peosta, Iowa in the amount of $108,780.00.
RESOLUTION Awarding The Public Improvement Contract
For The Well No. 7 Rehabilitation - Phase 3 Project
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo Well No 7 Rehabilitation - Phase 3 Project - Award Construction
Contract
2. Well No. 7 Rehab P3 Bid Award Memo
3. Well No. 7 Rehab P3 Bid Award Resolution
Page 733 of 1061
Dubuque
THE CITY OF
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Well No. 7 Rehabilitation - Phase 3 Project - Award Construction Contract
DATE: July 14, 2026
Water Department Director Christopher Lester is recommending City Council award the
Well No. 7 Rehabilitation - Phase 3 Project contract to Municipal Well & Pump of
Peosta, Iowa in the amount of $108,780.00. Due to timing of the project, the funding for
this project will be subject to the first budget amendment in FY27.
The base bid of $66,500.00 is 16.8% lower than the estimate of $80,000.00. Water
Department staff have reviewed the bids (including base and alternates) and
determined Municipal Well & Pump meets the bidding requirements and can complete
the project as specified. Staff recommends including Bid Alternate Nos. 1 and 2 in the
contract to increase the contract value to $108,780.00.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Y
Mic ael C. Van Milligen
►VA [yT/►TA EVAi
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Christopher Lester, Water Department Director
Jennifer Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Eldon Schneider, Water Project Supervisor
Nick Connolly, Water Plant Operations Supervisor
Page 734 of 1061
THE CITY OF
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TO: Michael C. Van Milligen, City Manager
FROM: Christopher Lester, Water Department Director
DATE: July 13, 2026
SUBJECT: Well No. 7 Rehabilitation - Phase 3 Project - Award Construction Contract
INTRODUCTION
The purpose of this memorandum is to request the City Council award the Well No. 7
Rehabilitation - Phase 3 Project contract to Municipal Well & Pump of Peosta, Iowa in the
amount of $108,780.00. Due to timing of the project, the funding for this project will be subject to
the first budget amendment in FY27.
BACKGROUND
The City of Dubuque budgets for and conducts routine water well maintenance under the Wells,
Well Field, & Well Transmission Piping Repair and Rehabilitation Program (CIP No.
4281000006). The work includes repairs and rehabilitation associated with the City's
groundwater supply (wells, pumps, and motors) including source water protection of the well
field and the raw water transmission lines from the wells to the treatment plant.
The City draws from both shallow and deep wells and each well should be inspected routinely or
when capacity drops. The current practice is to evaluate the capacity of wells annually and pull
the equipment and inspect the wells every 5 years, barring any known issues.
Well No. 7 is pumping sand, which can lead to premature wear and tear of pump impellers,
possible plugging of the well transmission main, and increase overall electricity expenses. In the
most recent Well No. 7 rehabilitation project (Well No. 7 Rehabilitation Project 2024 — Phase 2),
the well was cleaned and the pump and motor were replaced. The original project included a
sand separator attached to the suction of the pump in the well, but this had to be excluded due
to permitting issues surrounding the coating system acceptability for material in contact with
drinking water (NSF Standard 61: Drinking Water System Components — Health Effects).
Instead, the pump was reinstalled to address capacity issues and address sand at a later date.
Following completion of the project in the Spring of 2026, Well No. 7 was put back into service
and it proceeded to pump sand at a rate higher than previously expected. Due to equipment
issues at the Eagle Point WTP, attributed to the amount of sand being introduced with raw water
from Well No. 7, operators have placed the supply well on standby.
Page 735 of 1061
Water Department staff reached back out to sand separator manufacturers and service
providers to follow up on potential alternative sand separator technologies. Options were
considered for at -grade units tied to the discharge of the pump and for alternative coating
systems or materials on a unit attached to the pump suction.
The Selected Alternative was a unit attached to the pump suction, as originally concepted with
the Well No. 7 Rehabilitation Project 2024 — Phase 2 project. However, the unit would be
custom cast and fabricated with Type 316 stainless steel components, which would comply with
NSF 61 requirements without a coating system.
Water Department staff have prepared the plans and specifications for the work, including
removal of the motor, well column piping, and pump assembly, installing the sand
separator, and reinstalling the pump and motor unit, including all piping and appurtenances.
The Engineer's Construction Cost Estimate is $80,000.00.
DISCUSSION
The City Council approved Bid Initiation proceedings at its meeting on June 15, 2026, and the
project was publicly advertised on June 17, 2026.
The public hearing for reviewing the proposed plans and specifications, form of contract, and
estimated project cost was conducted on July 6, 2026. At that meeting, the Council granted
approval of the plans, specifications, form of contract, and estimated cost for the project.
Sealed bids for the Well No. 7 Rehabilitation - Phase 3 Project contract were received and
publicly opened on July 9, 2026. Municipal Well & Pump of Peosta, Iowa submitted the apparent
low base bid in the amount of $66,500.00. The bid also included two alternates adders to (1)
procure and deliver replacement gate and check valves for the pump discharge piping and (2) to
install the valves.
A summary of the bid proposals received is as follows:
Bidder No.
Contractor Name
Lump Sum Bid
Amount
1
Municipal Well & Pump
$66,500.00
Alternate No.
Contractor Name
Alternate Bid
Amount
1
Procurement and Delivery of Gate Valve and
+$36,880.00
Check Valve
2
Installation of Gate Valve and Check Valve
+$5,400.00
The base bid of $66,500.00 is 16.8% lower than the estimate of $80,000.00. Water Department
staff have reviewed the bids (including base and alternates) and determined Municipal Well &
Pump meets the bidding requirements and can complete the project as specified. Staff
recommends including Bid Alternate Nos. 1 and 2 in the contract to increase the contract value
to $108,780.00.
2
Page 736 of 1061
PROJECT SCHEDULE
The schedule for the project is as follows:
— Council Initiate
— Advertise for Bids
— Publish the Public Hearing Notice
— Public Hearing
— Receipt of Bid Proposals
— Award Construction Contract
— Mobilize and Evaluate Pump
— Substantial Completion Date
— Final Completion Date
BUDGET IMPACT
June 15, 2026
June 19, 2026
June 21, 2026
July 6, 2026
July 9, 2026
July 20, 2026
August 3, 2026
October 2, 2026
October 16, 2026
The estimate of probable cost for the Wells, Well Field, & Well Transmission Piping Repair and
Rehabilitation Program (CIP No. 4281000006) is provided as follows:
Description
Cost Estimate
Legal Expenses
$0.00
Land and Easements
$0.00
Professional Services (Report or Planning)
$0.00
Professional Services (Design)
$40,000.00
Professional Services (Construction)
$0.00
Construction
$450,000.00
Equipment
$0.00
Contingency
$39,663.00
Total Estimated Project Cost
$529,663.00
FY26 Budgeted Expenses for the Wells, Well Field, & Well Transmission Piping Repair and
Rehabilitation Program (CIP No. 4281000006) are provided as follows.
CIP
Fund
Budgeted Expenses
Amount
4281000006
Water Construction
Engineering
$181,898.00
FY25 Carry -Over)
4281000006
Water Construction
Other Capital Outlay
$110,500.00
(FY26
4281000006
Water Construction
Other Capital Outlay
$237,265.00
FY25 Carry -Over)
Total Project Budgeted Expenses
$529,663.00
3
Page 737 of 1061
The FY26 Actual expenses and remaining expenses estimate can be further broken down as
follows:
Description
Award
Well No. 7 Rehabilitation Project 2024 - Phase 2 (complete)
Original Contract
$291,986.00
Paid in prior FY
-$54,721.00
Change Order No. 1
$16,129.00
Well No. 7 Rehabilitation - Phase 3 Project (proposed this Memo)
Original Contract
$108,780.00
Well No. 8
Original Contract
$47,740.00
Well No. 5 (future)
$70,000.00
Engineering
$40,000.00
Contingency
$38,529.00
Total Project Cost
$529,663.00
The proposed contract is within the scope of the FY26 expense budget, which has an available
expense value of $218,627.90 (as of 06/30/2026).
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the resolution award the Well No. 7
Rehabilitation - Phase 3 Project contract to Municipal Well & Pump of Peosta, Iowa in the
amount of $108,780.00. Due to timing of the project, the funding for this project will be subject to
the first budget amendment in FY27.
cc: Jennifer Larson, Chief Financial Officer
Eldon Schneider, Water Project Supervisor
Nick Connolly, Water Plant Operations Supervisor
0
Page 738 of 1061
Prepared by Christopher Lester City of Dubuque Water Department 1902 Hawthorne St Dubuque IA 52001 (563)
589-4291. Return to Adrienne N. Breitfelder, City Clerk, 50 W. 131h St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 279-26
AWARDING THE PUBLIC IMPROVEMENT CONTRACT FOR THE WELL NO. 7
REHABILITATION - PHASE 3 PROJECT
WHEREAS, the City Council, by Resolution No. 249-26, dated 1511 day of June,
2026, preliminary approved the proposed plans, specifications, form of contract and
estimated cost in the amount of $80,000.00 for the Well No. 7 Rehabilitation - Phase 3
Project (the Project) and ordered that the project be advertised for bids; and
WHEREAS, the City Council, by Resolution No. 268-26, dated 611 day of July,
2026, approved the proposed plans, specifications, form of contract and estimated cost
in the amount of $80,000.00 for the Well No. 7 Rehabilitation - Phase 3 Project; and
WHEREAS, sealed proposals have been submitted by contractors for the Well No.
7 Rehabilitation - Phase 3 Project pursuant to Resolution No. 249-26 and Notice to
Bidders published on the City of Dubuque, Iowa website and plan room service with
statewide circulation on the 19th day of June, 2026; and
WHEREAS, said sealed proposals were opened and read on the 9th day of July,
2026 and it has been determined that Municipal Well & Pump of Peosta, Iowa, in the base
bid amount of $66,500.00 and total bid amount with alternates of $108,780.00, is the
lowest responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That a Public Improvement Contract for the Project is hereby awarded
to Municipal Well & Pump and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 20th day of July, 2026.
B2iJ1kUa`vanagh, Mayor
Attest:
Adrienne N. Breitfelder, City Clerk