Loading...
Setting a Public Hearing for the Issuance of Not to Exceed $2,542,000 Sewer Revenue Capital Loan Notes (State Revolving Loan Fund Program) – Terminal Street Pumping Station Rehabilitation ProjectCity of Dubuque City Council Copyrighted July 20, 2026 ITEMS SET FOR PUBLIC HEARING # 3. ITEM TITLE: Setting a Public Hearing for the Issuance of Not to Exceed $2,542,000 Sewer Revenue Capital Loan Notes (State Revolving Loan Fund Program) — Terminal Street Pumping Station Rehabilitation Project SUMMARY: City Manager recommending that a public hearing be set for August 3, 2026, on the issuance of not to exceed $2,542,000 Sewer Revenue Capital Loan Notes (State Revolving Loan Fund Program) Terminal Street Pumping Station Rehabilitation Project. RESOLUTION To fix a date for a public hearing on proposal to enter into a Sewer Revenue Loan and Disbursement Agreement and to borrow money thereunder in a principal amount not to exceed $2,542,000 SUGGUESTED Receive and File; Adopt Resolution(s), Set Public Hearing for DISPOSITION: August 3, 2026 ATTACHMENTS: 1. MVM Memo Terminal Lift Station SRF Set Public Hearing_2025_05_28 2. Terminal Lift Station SRF Set Public Hearing_Staff memo_2026_07_16 3. 1st Half Set Hrg Sewer Rev LDA (Pumping Station Rehab) (Dubuque #28 2026)-v1 Page 835 of 1061 THE C DUUB-.'*-TE Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members Dubuque All•Anerie� Cily wvxsiw r w- i i 2007*2012.2013 2017*2019 FROM: Michael C. Van Milligen, City Manager SUBJECT: Setting a Public Hearing for the Issuance of Not to Exceed $2,542,000 Sewer Revenue Capital Loan Notes (State Revolving Loan Fund Program) — Terminal Street Pumping Station Rehabilitation Project DATE: July 16, 2026 Chief Financial Officer Jennifer Larson recommends that a public hearing be set for August 3, 2026, on the issuance of not to exceed $2,542,000 Sewer Revenue Capital Loan Notes (State Revolving Loan Fund Program) Terminal Street Pumping Station Rehabilitation Project. I concur with the recommendation and respectfully request Mayor and City Council approval. / � kw4 Michael C. Van Milligen MCVM/jml Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Brian DeMoss, Finance Manager Laura Bendorf, Budget Manager Page 836 of 1061 THE CITY OF DUB E Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager Dubuque AI -America City II 2007 • 2012 •2013 FROM: Jennifer Larson, Chief Financial Officer SUBJECT: Setting a Public Hearing for the Issuance of Not to Exceed $2,542,000 Sewer Revenue Capital Loan Notes (State Revolving Loan Fund Program) — Terminal Street Pumping Station Rehabilitation Project DATE: July 16, 2026 INTRODUCTION The purpose of this memorandum is to provide suggested proceedings to set a public hearing on the issuance of a not to exceed $2,542,000 Sewer Revenue Capital Loan Notes (State Revolving Loan Fund Program) Terminal Street Pumping Station Rehabilitation Project. BACKGROUND The Terminal Street Lift Station is a critical component of the City's wastewater collection system. It is part of the system that conveys approximately 65% of the total wastewater flow to the Water & Resource Recovery Center (WRRC). Originally constructed in 1958, the facility is well beyond its intended service life and presents ongoing concerns related to reliability, safety, and operability. In October of 2015, the City sought proposals from consulting engineering firms to perform engineering analysis and assessment of the Cedar Stret and Terminal Street Lift Stations, as well as the 42-inch diameter force main that they jointly discharge to that carries wastewater to the WRRC. In January of 2016, the City Council authorized entering contract negotiations with Strand as the selected consultant to perform the engineering analysis. And in March of 2016, the City Council authorized entering into a contract with Strand Associates that included the analysis of the Terminal Street Lift Station. As part of their analysis, Strand evaluated the condition of the Terminal Street Lift Station and developed design documents for major upgrades to the facility. Plans were being developed to do extensive rehab the facility, including new pumps and improvements to the wet well. These improvements were anticipated to cost between $5 and $6 million. While working on those plans, the Iowa Department of Transportation (IDOT) informed the Page 837 of 1061 City of its plans to construct a new Mississippi River bridge. The Terminal Street Lift Station is located immediately adjacent to the existing bridge, and it is possible that the footprint of a new structure could impact or require relocation of the facility. Given this uncertainty, the City scaled back the scope of improvements to focus only on those necessary to safely and effectively operate the lift station for at least the next eight years, rather than proceeding with a full-scale upgrade. In April 2026, the City Council adopted a resolution authorizing the public bidding process and setting a public hearing on the plans, specifications, form of contract, and estimated cost for the 2026 Terminal Street Pumping Station Rehabilitation Project. DISCUSSION Based on the completed evaluation and subsequent coordination with Strand Associates, a refined scope of improvements has been developed for the Terminal Street Lift Station. This scope is intentionally focused on addressing the most critical operational, safety, and reliability deficiencies while maintaining flexibility given the uncertainty associated with the future Iowa Department of Transportation bridge project. The proposed work includes cleaning of the wet well, which will both facilitate installation of new gates and allow for a more thorough inspection and assessment of existing conditions. This effort is expected to inform any potential future phases of improvements, if warranted. Additional improvements include installation of new gates within the wet well, a new hoist (overhead crane) system to enable safe removal and replacement of pumps for maintenance, upgraded access doors to improve safety for staff, and roof repairs to prevent water infiltration that disrupts operations. These improvements are intentionally limited to those necessary to support safe, reliable, and cost-effective maintenance and operation of the lift station over the next eight years. The focus is on reducing the likelihood of unplanned failures, improving working conditions for staff, and maintaining system performance without overinvesting in infrastructure that may ultimately be impacted by future bridge construction. The State Revolving Fund loan will have a variable interest rate of 2.85% plus a servicing fee of 0.25%, a twenty-year term, and will be abated from the sanitary sewer fund. ACTION TO BE TAKEN I respectfully request the City Council set a public hearing for August 3, 2026, for the proposed issuance not to exceed $2,542,000 in Sewer Revenue Capital Loan Notes (State Revolving Loan Fund Program) for Terminal Street Pumping Station Rehabilitation Project. Attachments cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Brian DeMoss, Finance Manager Laura Bendorf, Budget Manager Page 838 of 1061 DORSEY DORSEY+WHITNEY LLP July 13, 2026 VIA EMAIL Jenny Larson Chief Financial Officer Dubuque, Iowa Re: $2,542,000 SRF Sewer Revenue Loan and Disbursement Agreement File No. 430411-28 Dear Jenny: We have prepared and attach proceedings for use at the July 20, 2026, City Council meeting to set August 3, 2026, as the date for a hearing on the proposal to enter into the SRF Sewer Revenue Loan and Disbursement Agreement (the "Agreement") in connection with the 2026 Terminal Street Pumping Station Rehabilitation Project. The documents attached include the following items: 1. Resolution fixing the date of meeting at which it is proposed to take action to enter into the Agreement. The form of notice is set out in Section 2 of the resolution. 2. Attestation Certificate with respect to the validity of the transcript. 3. Organization and Establishment Certificate. 4. Outstanding Debt Certificate with respect to the outstanding debt of the Sewer Utility. 5. Publication Certificate with respect to publication of the notice, to which must be attached the publisher's affidavit of publication with a clipping of the notice as published. The notice must be published at least once, not less than four (4) and not more than twenty (20) days before the meeting date set for the hearing, in a legal newspaper which has a general circulation in Dubuque. The last date on which this notice can be effectively published is Julv 30. 2026. to me. As soon as the notice appears in the newspaper, please have a copy scanned and emailed 8oi Grand Avenue I Suite 4100 1 Des Moines, IA 1 50309-8002 1 T 51-5.283.2-000 1 dorsey.conn Page 839 of 1061 Please return one fully executed copy of these proceedings to us as soon as they are available. Please call Emily Hammond or me if you have questions. Best regards, David D. Grossklaus John P. Danos Attachments cc: Crenna Brumwell Adrienne Breitfelder Deron Muehring Tionna Pooler Tony Toigo Lee Wagner Yolanda Attaway DORSEY & WHITNEY LLP Page 840 of 1061 Dubuque/ 430411-28/111 % - Sewer Rev MINUTES TO SET DATE FOR HEARING ON ENTERING INTO A LOAN AND DISBURSEMENT AGREEMENT 430411-28 (N/I) Dubuque, Iowa July 20, 2026 The City Council of the City of Dubuque, Iowa, met on July 20, 2026, at 6:30 p.m., at the Historic Federal Building, 350 W. 6' St, Second Floor Council Chambers, Dubuque, Iowa. The Mayor presided and the roll was called showing the following members of the Council present and absent: Present: Absent: • • Other Business- - MOTION TO APPROVE RESOLUTION Council Member introduced the resolution hereinafter next set out and moved its adoption, seconded by Council Member ; and after due consideration thereof by the Council, the Mayor put the question upon the adoption of the said resolution and the roll being called, the following named Council Members voted: Ayes: Nays: Whereupon, the Mayor declared the resolution duly adopted as follows: -I- DORSEY & WHITNEY LLP, ATTORNEYS, DES MOINES, IOWA Page 841 of 1061 Dubuque/ 430411-28/111 % - Sewer Rev RESOLUTION NO. Resolution to fix a date for a public hearing on proposal to enter into a Sewer Revenue Loan and Disbursement Agreement and to borrow money thereunder in a principal amount not to exceed $2,542,000 WHEREAS, the City of Dubuque (the "City"), in Dubuque County, State of Iowa, did heretofore establish a Municipal Sanitary Sewer System (the "Utility") in and for the City which has continuously supplied sanitary sewer service in and to the City and its inhabitants since its establishment; and WHEREAS, the management and control of the Utility are vested in the City Council (the "Council"), and no board of trustees exists for this purpose; and WHEREAS, pursuant to prior resolutions of the Council, the City has heretofore issued Sewer Revenue bonds or notes as set forth on attached outstanding debt certificate, and a portion of such prior Sewer Revenue debt remains outstanding (the "Outstanding Indebtedness"); and WHEREAS, pursuant to the resolutions relating to and authorizing the Outstanding Indebtedness (the "Outstanding Bond Resolutions") the City reserved the right to issue additional obligations payable from the net revenues of the Utility and ranking on a parity with the Outstanding Indebtedness under the terms and conditions set forth in the Outstanding Bond Resolutions; and WHEREAS, the City now proposes to enter into a Sewer Revenue Loan and Disbursement Agreement (the "Agreement") and to borrow money thereunder in a principal amount not to exceed $2,542,000, pursuant to the provisions of Section 384.24A of the Code of Iowa, for the purpose of paying the cost, to that extent, of planning, designing and constructing improvements and extensions to the Utility (the "Project"), and it is necessary to fix a date of meeting of the Council at which it is proposed to take action to enter into the Agreement and to give notice thereof as required by such law; NOW, THEREFORE, Be It Resolved by the City Council of the City of Dubuque, Iowa, as follows: Section 1. This City Council shall meet on August 3, 2026, at 6:30 p.m., at the Historic Federal Building, 350 W. 61h St, Second Floor Council Chambers, Dubuque, Iowa, at which time and place a hearing will be held and proceedings will be instituted and action taken to enter into the Agreement. Section 2. The City Clerk is hereby directed to give notice of the proposed action on the Agreement setting forth the amount and purpose thereof, the time when and place where the said meeting will be held, by publication at least once, not less than four (4) and not more than twenty (20) days before the meeting, in a legal newspaper which has a general circulation in the City. The notice shall be in substantially the following form: -2- DORSEY & WHITNEY LLP, ATTORNEYS, DES MOINES, IOWA Page 842 of 1061 Dubuque/ 430411-28/111 % - Sewer Rev NOTICE OF PROPOSED ACTION TO INSTITUTE PROCEEDINGS TO ENTER INTO A LOAN AND DISBURSEMENT AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED $2,542,000 (SEWER REVENUE) The City Council of the City of Dubuque, Iowa, will meet on August 3, 2026, at 6:30 p.m., at the Historic Federal Building, 350 W. 6th St, Second Floor Council Chambers, Dubuque, Iowa, for the purpose of instituting proceedings and taking action to enter into a loan and disbursement agreement (the "Agreement") and to borrow money thereunder in a principal amount not to exceed $2,542,000 for the purpose of paying the cost, to that extent, of planning, designing and constructing improvements and extensions to the Municipal Sanitary Sewer System (the "Utility") of the City. The Agreement will not constitute a general obligation of the City, nor will it be payable in any manner by taxation but, together with the City's outstanding Sewer Revenue Indebtedness and any additional obligations of the City as may be hereafter issued and outstanding from time to time ranking on a parity therewith, will be payable solely and only from the Net Revenues of the Utility. At that time and place, oral or written objections may be filed or made to the proposal to enter into the Agreement. After receiving objections, the City may determine to enter into the Agreement, in which case, the decision will be final unless appealed to the District Court within fifteen (15) days thereafter. By order of the City Council of the City of Dubuque, Iowa. Adrienne Breitfelder City Clerk -3- DORSEY & WHITNEY LLP, ATTORNEYS, DES MOINES, IOWA Page 843 of 1061 Dubuque/ 430411-28/1" %Z - Sewer Rev Section 3. Pursuant to Section 1.150-2 of the Income Tax Regulations (the "Regulations") of the Internal Revenue Service, the City declares (a) that it intends to undertake the Project which is reasonably estimated to cost approximately $2,542,000, (b) that other than (i) expenditures to be paid or reimbursed from sources other than the issuance of bonds, notes or other obligations (the "Bonds"), or (ii) expenditures made not earlier than 60 days prior to the date of this Resolution or a previous intent resolution of the City, or (iii) expenditures amounting to the lesser of $100,000 or 5% of the proceeds of the Bonds, or (iv) expenditures constituting preliminary expenditures as defined in Section 1.150-2(f)(2) of the Regulations, no expenditures for the Project have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution or a prior intent resolution of the City, and (c) that the City reasonably expects to reimburse the expenditures made for costs of the City out of the proceeds of the Bonds. This declaration is a declaration of official intent adopted pursuant to Section 1.150-2 of the Regulations. Section 4. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 5. This resolution shall be in full force and effect immediately upon its adoption and approval, as provided by law. Passed and approved July 20, 2026. Attest: 042-� 4U-1#11P-X City Clerk - - Other Business- - On motion and vote, the meeting adjourned. Attest: City Clerk Mayor -4- DORSEY & WHITNEY LLP, ATTORNEYS, DES MOINES, IOWA Dubuque/ 430411-28/111 % - Sewer Rev ATTESTATION CERTIFICATE: STATE OF IOWA COUNTY OF DUBUQUE SS: CITY OF DUBUQUE I, the undersigned, City Clerk of the City of Dubuque, Iowa, do hereby certify that attached hereto is a true and correct copy of the proceedings of the City Council relating to fixing a date for hearing on the City Council's proposal to take action in connection with a Sewer Revenue Loan and Disbursement Agreement. WITNESS MY HAND this day of , 2026. City Clerk -5- DORSEY & WHITNEY LLP, ATTORNEYS, DES MOINES, IOWA Page 845 of 1061 Dubuque/ 430411-28/111 % - Sewer Rev ORGANIZATION AND ESTABLISHMENT CERTIFICATE: STATE OF IOWA COUNTY OF DUBUQUE SS: CITY OF DUBUQUE I, the undersigned City Clerk, do hereby certify that the aforementioned City is organized and operating under the provisions of Title IX of the Code of Iowa and not under any special charter and that such City is operating under the Council -manager -ward form of government and that there is not pending or threatened any question or litigation whatsoever touching the incorporation of the City, the inclusion of any territory within its limits or the incumbency in office of any of the officials hereinafter named. And I do further certify that the following named parties are officials of the City as indicated: , Mayor , City Manager , Chief Financial Officer City Clerk City Treasurer Council Member/Mayor Pro Tern Council Member Council Member , Council Member , Council Member , Council Member And I do further certify that the City has provided for the office of Treasurer, and the Council has selected the Treasurer. I further certify that the City established the Municipal Sanitary Sewer System (the "Utility"), and that the Utility has been in continuous operation by the City since its establishment as aforesaid in supplying sanitary sewer service to the City and its inhabitants. -6- DORSEY & WHITNEY LLP, ATTORNEYS, DES MOINES, IOWA Page 846 of 1061 Dubuque/ 430411-28/111 % - Sewer Rev I further certify that the management and control of the Utility are vested in the City Council of the City, and that no board of trustees exists which has any part of the control and management of such Utility. WITNESS MY HAND this day of , 2026. City Clerk -7- DORSEY & WHITNEY LLP, ATTORNEYS, DES MOINES, IOWA Page 847 of 1061 Dubuque/ 430411-28/111 % - Sewer Rev OUTSTANDING DEBT CERTIFICATE: STATE OF IOWA COUNTY OF DUBUQUE SS: CITY OF DUBUQUE I, the undersigned, City Clerk of the City of Dubuque, Iowa (the "City"), do hereby certify that the City has no bonds or other obligations of any kind now outstanding which are secured by and payable from the revenues derived from the operation of the Municipal Sanitary Sewer System (the "Utility"), except as follows: Date Type Principal Amount Outstanding Maturi (Attach here a separate sheet listing any outstanding obligations of the City secured by and payable from the revenues of the Utility, excluding the proposed issue.) WITNESS MY HAND this day of , 2026. City Clerk -8- DORSEY & WHITNEY LLP, ATTORNEYS, DES MOINES, IOWA Page 848 of 1061 Dubuque/ 430411-28/111 % - Sewer Rev PUBLICATION CERTIFICATE: STATE OF IOWA COUNTY OF DUBUQUE SS: CITY OF DUBUQUE I, the undersigned, City Clerk of the City of Dubuque, Iowa, do hereby certify that pursuant to the resolution of its City Council fixing a date of meeting at which it is proposed to take action to enter into a loan and disbursement agreement, the notice, of which the printed slip attached to the publisher's affidavit hereto attached is a true and complete copy, was published on the date and in the newspaper specified in such affidavit, which newspaper has a general circulation in the City. WITNESS MY HAND this day of , 2026. City Clerk (Attach here the publisher's original affidavit with clipping of the notice, as published.) -9- DORSEY & WHITNEY LLP, ATTORNEYS, DES MOINES, IOWA Page 849 of 1061