Loras Boulevard Reconstruction and Repairs Project - Acceptance of Public ImprovementCity of Dubuque
City Council
CONSENT ITEMS # 14.
Copyrighted
September 8, 2026
ITEM TITLE: Loras Boulevard Reconstruction and Repairs Project -
Acceptance of Public Improvement
SUMMARY: City Manager recommending City Council adopt the attached
resolution accepting the public improvements and to
authorize the payment of the final contract amount of
$341,534.77 to Eastern Iowa Excavating & Concrete, LLC,
for the Loras Boulevard Reconstruction and Repairs Project.
RESOLUTION Accepting The Loras Boulevard
Reconstruction And Repairs Project And Authorizing Final
Payment To The Contractor
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo Loras Boulevard Reconstruction and Repairs Project Acceptance of
Public Improvement
2. 2026-09-01 _Loras-ReconAnd Repair-AcceptanceMemo
3. Acceptance Resolution_Loras-ReconAndRepair Project
4. CertificateOfCompletion_Loras-ReconAndRepair Project
THE CITY OF
DUBE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Loras Boulevard Reconstruction and Repairs Project
Acceptance of Public Improvement
DATE: September 3, 2026
Dubuque
AI WIN av
2007-2012.2013
2017*2019
Assistant Public Works Director — Project Manager Max O'Brien is recommending City
Council adopt the attached resolution accepting the public improvements and to
authorize the payment of the final contract amount of $341,534.77 to Eastern Iowa
Excavating & Concrete, LLC, for the Loras Boulevard Reconstruction and Repairs
Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Arielle Swift, Public Works Director
Max O'Brien, Assistant Public Works Director - Project Manager
Jenny Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Arielle Swift, Public Works Director
THE C
Dubuque
DUUB-.**--TE
AII•America City
11
1.1' I I®►
Masterpiece on the Mississippi
� pp
2002*20 13
za17*�*zoi9
TO: Michael C. Van Milligen, City Manager
FROM: Max O'Brien, Assistant Public Works Director — Project Manager
SUBJECT: Loras Boulevard Reconstruction and Repairs Project
Acceptance of Public Improvement
DATE: September 1, 2026
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Loras Boulevard Reconstruction and Repairs Project.
BACKGROUND
This project included the reconstruction and rehabilitation of approximately 0.28
centerline miles of Loras Boulevard in the City of Dubuque, Iowa. The scope of work
included the installation of 700 lineal feet of new curb and gutter, placement of 1,475
square yards of 9-inch PCC pavement, 75 square yards of PCC sidewalk, pavement
rehabilitation, erosion control, and other necessary measures to complete the work.
Rehabilitation consisted of full depth patching and providing 4" sealant for any cracks or
joints under 3" in width. For any cracks or joints over 3" in width a 6" mastic banding
was provided.
This project was originally identified as needed and was planned for completion in late
2026 or early 2027, however the project was rescheduled to accommodate RAGBRAI
event for safety purposes. While not specifically budgeted, the project is utilizing general
recurring pavement rehabilitation CIP's that are budgeted each year.
The project was initiated for bid by City Council on April 20, 2026. The project was
publicly advertised for bid April 22, 2026. There was a Public Hearing held during the
May 4, 2026 City Council hearing. The project was awarded by City Council to Eastern
Iowa Excavating & Concrete, LLC of Cascade, Iowa, in the bid amount of $405,706.20
on May 18, 2026.
DISCUSSION
The Loras Boulevard Reconstruction Project was substantially completed on July 8,
2026, and finally completed on September 1, 2026 by Eastern Iowa Excavating &
Concrete, LLC in the final contract amount of $341,534.77.
BUDGETIMPACT
The summary of project
Project is as follows:
costs for the Loras Boulevard Reconstruction and Repairs
Description
Cost Estimate
Award
Final
Construction
$ 379,434.50
$ 405,706.20
$ 341,534.77
Contingency (10%)
1 37,943.45
$ 40,570.62
$ 0.00
Engineering (10%)
$ 65,750.00
$ 65,750.00
$ 65,750.00
Total Project Cost
$ 483,127.95
$ 512,026.82
$ 407,284.77
The construction of the Loras Boulevard Reconstruction and Repairs Project was paid
for by the funding source as described below:
Project No.
Fund Description
Fund Amount
5521000018-301-67990
Pavement Rehabilitation
$600,000.00
ACTION STEP
The City Council is requested to adopt the attached resolution accepting the public
improvements and to authorize the payment of the final contract amount of $341,534.77
to Eastern Iowa Excavating & Concrete, LLC, for the Loras Boulevard Reconstruction
and Repairs Project.
cc: Jenny Larson, Chief Financial Officer
Laura Bendorf, Budget Manager
Arielle Swift, Public Works Director
2
Prepared by Max O'Brien City of Dubuque Public Works 925 Kerner Ct Dubuque IA 52001 (563)589-4250
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 1311 St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 325-26
ACCEPTING THE LORAS BOULEVARD RECONSTRUCTION AND REPAIRS
PROJECT AND AUTHORIZING FINAL PAYMENT TO THE CONTRACTOR
WHEREAS, the Loras Boulevard Reconstruction and Repairs Project (the
Project) provided for the installation of 700 lineal feet of new curb and gutter, placement
of 1,475 square yards of 9-inch PCC pavement, 75 square yards of PCC sidewalk,
pavement rehabilitation, erosion control, and other necessary measures to complete the
work. Rehabilitation consisted of full depth patching and providing 4" sealant for any
cracks or joints under 3" in width. For any cracks or joints over 3" in width a 6" mastic
banding was provided; and
WHEREAS, the Public Improvement Contract for the Project has been completed
by the contractor, to Eastern Iowa Excavating & Concrete, LLC (Contractor), and the
Public Works Department has examined the work and recommends that the Project be
accepted; and
WHEREAS, the final contract amount for the Project is $341,534.77; and
WHEREAS, the Contractor has previously been paid $331,288.72, leaving a
balance of $10,246.04; and
WHEREAS, the City Council finds that the recommendation of the Public Works
Department should be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the Assistant Public Works Director —
Project Manager is approved and the Project is hereby accepted 8th day of September,
2026.
Section 2. The Chief Financial Officer is hereby directed to pay the balance of
the retainage of $10,246.04 as provided in Iowa Code chapter 573, and to pay such
retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa chapter
26.13.
Section 3. No later than 14 calendar days after this final acceptance of the
improvement, the City Clerk shall send a copy of this resolution by certified mail to the
principal contractor, the surety on any bond given for the performance of the contract,
and any claimant for labor or material who has filed a claim, in accordance with Iowa
Code Section 573.16(1)(b).
Principal Contractor:
Eastern Iowa Excavating & Concrete, LLC
121 Nixon Street SE
Cascade, IA 52033
Surety:
Merchants National Bonding, Inc.
P.O. Box 14498
Des Moines, IA 50306-3498
Passed, approved and adopted this 8th day of September, 2026.
Brad M. avanagh, Mayor
Att st�
Adrienne N. Breitfelder, City Clerk
CERTIFICATE OF FINAL COMPLETION OF THE LORAS BOULEVARD
RECONSTRUCTION AND REPAIRS PROJECT
The undersigned Assistant Public Works Director — Project Manager of the City of
Dubuque, Iowa, hereby certifies that the Loras Boulevard Reconstruction and Repairs
Project has been inspected and work has been performed in compliance with the terms
of the Public Improvement Contract, and that the total cost of the completed work is
$407,284.77.
Dated this 1st day of September , 2026.
Max O'Brien, PE, Assistant Public
Works Director — Project Manager
Filed in the office of the City Clerk on the 1st day of September, 2026.
a4a,7irte. X bu. tom.
Adrienne N. Breitfelder, City Clerk
THE CITY OF
DUB El
Masterpiece on the Mississippi
Dubuque City Clerk's Office
50 west Street
Dubuquee,, Iowa 52001-4805
All-AmedcaCily Office (563) 589-4120
TTY (563) 690-6678
ctyclerk@cityofdubuque.org
www.cityofdubuque.org
2007.2012. 2013
September 14, 2026
Eastern Iowa Excavating & Concrete, LLC
121 Nixon Street SE
Cascade, IA 52033
Re: Loras Boulevard Reconstruction and Repairs Project Acceptance
To whom it may concern,
Enclosed is a copy of City of Dubuque Resolution No. 325-26 Accepting the Loras
Boulevard Reconstruction and Repairs Project and Authorizing Final Payment to
the Contractor. This correspondence satisfies the notice requirement in Iowa Code
Section 573.16(1)(b) and meets the directive in the resolution to provide that notice.
Thank you.
��11, A/ne�
Adrienne N. Breitfelder
City Clerk
Enclosure: Resolution No. 325-26
cc:
Max O'Brien, Assistant Public Works Director — Project Manager
Service People Integrity Responsibility Innovation Teamwork
THE CITY OF
DUB E
Masterpiece on the Mississippi
Merchants National Bonding, Inc.
P.O. Box 14498
Des Moines, IA 50306-3498
Dubuque City Clerk's Office
50 West Street
Dubuquee,, Iowa 52001-4805
AN-AmedeaCily Office (563) 589-4120
1 I Is/ TTY (563) 690-6678
etyclerk@cityofdubuque.org
www.cityofdubuque.org
2007.2012. 2013
September 14, 2026
Re: Loras Boulevard Reconstruction and Repairs Project Acceptance
To whom it may concern,
Enclosed is a copy of City of Dubuque Resolution No. 325-26 Accepting the Loras
Boulevard Reconstruction and Repairs Project and Authorizing Final Payment to
the Contractor. This correspondence satisfies the notice requirement in Iowa Code
Section 573.16(1)(b) and meets the directive in the resolution to provide that notice.
Thank you.
c,Li�ilt�Q
Adrienne N. Breitfelder
City Clerk
Enclosure: Resolution No. 325-26
cc:
Max O'Brien, Assistant Public Works Director — Project Manager
Service People Integrity Responsibility Innovation Teamwork
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