Wartburg Place ReconstructionCITY OF DUBUQUE, IOWA
MEMORANDUM
June 20, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
War[burg Place Reconstruction
Public Works Director Mike Koch recommends initiation of the bidding process for the
War[burg Place Reconstruction Project, and fur[her recommends that a public hearing
be set for August 6, 2001.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
TO:
FROM:
SUBJECT:
CITY OF DUBUQUE, IOWA
MEMORANDUM
June 19, 2001
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
War[burg Place Reconstruction
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Wartburg Place
Reconstruction Project.
DISCUSSION
The project will consist of the complete reconstruction of the existing base and
pavement surface for Wartburg Place and a cul-de-sac constructed at the end of
Wartburg Place, before Sunset Ridge (a private street). The street width is only 24 feet
wide; however, parking is prohibited on both sides of the street.
Since there is a parking prohibition on both sides of the street, the existing 24-foot width
will be retained; however, the 6-inch wide curb will bring the street width to 25 foot from
back of curb to back of curb. In fact, this configuration carries more traffic than a 31-foot
wide street with parking allowed on one side. To my knowledge, the City has never
received a request to widen this street, and widening would have a negative impact on a
parallel row of evergreens located just off the right-of-way. These evergreens would
need to be pruned back about three (3) feet if the street were to be widened.
Sunset Ridge is a pdvate street; however, the City has historically plowed the snow on
the street, in exchange for the snow plows being able to turn around in the cul-de-sac at
the bottom on Sunset Ridge. This plowing has been eliminated since last year; and
therefore, a new cul-de-sac or other turnaround must be provided to the Operations
Depar[ment for the aforementioned purchase. The new cul-de-sac will be totally located
in existing City right-of-way just prior to Sunset Ridge, as shown on the attached plan.
A new storm sewer is needed to drain the cul-de-sac and War[burg Place before the
water flows down Sunset Ridge. Negotiations are still taking place to acquire the
easement. (If the easement cannot be negotiated, the City Council will be asked to
authorize condemnation at the next Council meeting.)
The last 600 feet of watermain is to be replaced along with all new valves; the existing
sanitary sewer will be updated from 6" to 10" ductile iron pipe. The Engineering and the
City Forester have met with some of the residents along the project to discuss the
necessary removal of eight (8) trees. The trees are along Wartburg Seminary's
frontage, and they do not have any problem with the removal because of the condition
of the trees.
The schedule for the project will be as follows:
Mail Notice to Property Owners
Published Notice to Property Owners
Notice of Hearing on Plans & Specifications
Notice to Bidders
Public Hearing
Receipt of Bids
Award of Contract
Completion
July 13, 2001
July 13, 2001
July 20, 2001
July 20, 2001
July 20, 2001
August 6, 2001
August 9, 2001
August 20, 2001
June 30, 2002
RECOMMENDATION
I would recommend that the City Council give preliminary approval to the Resolution of
Necessity and establish August 6, 2001 as the date of the public hearing.
BUDGET IMPACT
The estimate for the project is as follows:
Construction Contract
Contingency
Engineering
$557,840.00
$ 55,784.OO
$ 92,043.60
Total $705,667.60
The project will be funded as follows:
Road Use Tax
Special Assessment to Private Properties
Special Assessment Deficiency to be Paid
By City
Special Assessment for Sidewalk
Special Assessment - Water Services
Sanitary Sewer Construction Fund
Watermain Construction Fund
$454,262.74
108,682.51
0
17,316.59
15,895.99
48,682.24
60,827.53
Total $705,667.60
The project will be funded through a CIP appropriation for the Fiscal Year 200I
appropriation of $2,515,000. The project, as outlined, will require $454,262.74 in City
funds, while the remaining balance of $2,060,732 to be used for the 2001 Asphalt
Program and the White Street Program. Low- to moderate-income property owners
subject to street assessment will be eligible for financial assistance ranging from 20 to
100 percent of the street assessment for the owner-occupied resident property
depending of family size and income level. This financing assistance program is made
available through the One Percent Local Option Sales Tax.
ACTION TO BE TAKEN
The City Council is requested to give preliminary approval to the Resolution of
Necessity, approve the preliminary assessment schedule, and to establish the date of
the public hearing.
MAK/vjd
Prepared by Michael Felderman
cc: Bob Green, Water Plant Manager
Gus Psihoyos, Assistant City Engineer
CITY OF DUBUQUE ENGINEERING DEPARTMENT
2001 Paving Project Wartburg Street
Fmemont Avenue to Sunset Circle
Cu] De Sac Layout
Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO.294-01
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the
Wartburg Place Reconstruction Project, in the estimated amount of $705,667.60, are
hereby approved and ordered filed in the office of the City Clerk for public inspection.
Passed, approved and adopted this 2nd day of July, 2001
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Prepared by: Michael A. Koch, Public Works Director
Address: 50 W. 13th Street, Dubuque, IA 5200%4864
RESOLUTION NO .295-01
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same on
file in the office of the City Clerk for public inspection of the Wartburg Place Reconstruction
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That on the 6th day of August, 2001, a public headng will be held at 6:30 p.m. in the
Public Library Auditorium at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and cost of said
improvement, and the City Clerk be and is hereby directed to cause a notice of time and
place of such hearing to be published in a newspaper having general circulation in the City
of Dubuque, Iowa, which notice shall be not less than four days nor more than twenty days
prior to the day fixed for its consideration. At the hearing, any interested person may
appear and file objections to the proposed plans, specifications, contract, or estimated cost
of the improvement.
Passed, approved and adopted this
Attest:
2nd day of
July . , 2001.
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
Prepared bv: Michael A. Koch, Public Works Director
Address: 50 W. 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO.296-01
RESOLUTION OF NECESSITY
Whereas, proposed plans have been duly prepared and approved by the City
Council of the City of Dubuque and are now on file in the office of City Clerk showing
among other things the plans, specifications, form of contract, estimated cost and
preliminary plat and schedule showing the amount proposed to be assessed against each
lot and the valuation of each lot as filed by the City Council, for the War[burg Place
Reconstruction Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the City Council deems it advisable and necessary for the public welfare to
make the herein mentioned improvements, and unless property owners at the time of the
final consideration of this proposed resolution have on file with the City Clerk objections to
the resolution of necessity, they shall be deemed to have waived all objections pertaining
to the regularity of the proceeding and the legality of using the special assessment
procedure.
Said improvements shall be constructed and done in accordance with the plans and
specifications which have been approved by the City Council and now on file with the City
Clerk. That the cost and expense of making such improvement will be assessed par[ially
or totally against privately owned property lying with the assessment limits, and in an
amount not to exceed that provided by law, and in proportion to the special benefits
conferred.
The portion of the cost which shall be borne by the City will be paid from the Sales
Tax Fund, Sanitary Sewer Construction Fund, Water Depreciation Fund, and special
assessment bonds may be issued in anticipation of deferred payments of assessments
when a contract has been performed and accepted, and the proceeds thereof used to pay
the contractor.
The above resolution was introduced, approved and ordered placed on file with the
City Clerk this 2nd day of July ., 2001.
Approved and placed on file for final action.
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
RECORD OF FINAL ADOPTION
The foregoing Resolution was finally passed and adopted as proposed by the City
Councilthis 2nd dayof July
Attest:
Jeanne F. Schneider, City Clerk
,2001.
Terrance M. Duggan, Mayor
Prepared by: Michael A. Koch, Public Works Director
Address: 50 W. 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO. 297-01
FIXING DATE OF HEARING ON RESOLUTION OF NECESSITY
Whereas, the City Council of the City of Dubuque, Iowa, has given its preliminary
approval on the proposed plans, specifications and form of contract and placed same on
file in the office of the City Clerk for public inspection, for the Wartburg Place
Reconstruction Project, and,
Whereas, the proposed Resolution of Necessity for said improvement has been
introduced and is now on file in the City Clerk's office for public inspection.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That on the 6'h day of August, 2001, a public hearing will be held at 6:30 o'clock p.m.
in the Public Library Auditorium in the City of Dubuque at which time the owners of property
subject to assessment for the proposed improvement or any other person having an
interest in the matter may appear and be heard for or against the making of the
improvement, the boundaries of the district, the cost, the assessment against any lot, or
the final adoption of a resolution of necessity and the City Clerk be and is hereby
authorized and directed to cause a notice of time and place of such hearing to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published once each week for two consecutive weeks, the first publication
of which shall be not less than ten days prior to the day fixed for its consideration. Unless
property owners at the time of the final consideration of this proposed resolution have on
file with the City Clerk objections to the Resolution of Necessity they shall be deemed to
have waived all objections thereto.
Passed, adopted and approved this 2nd day of July, 2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Prepared by: Michael A. Koch, Public Works Director
Address: 50 W. 13th Street, Dubuque, iA 52001-4864
RESOLUTION NO. 298-01
RESOLUTION APPROVING PRELIMINARY SCHEDULE OF ASSESSMENTS
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the attached sheet, 1 to 1 inclusive, are hereby determined to be the
schedule of proposed assessments for the Wartburg Place Reconstruction Project and
the valuations set out herein are hereby approved.
Passed, approved and adopted the 2nd day of July, 2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Prepared by: Michae~ A' Koch, Public Works Direc'[or
Address: 50 W. 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO.299-01
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the Wartburg Place Reconstruction Project is hereby ordered to be advertised
for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany each
bid shall be in an amount which shall conform to the provisions of the notice to bidders
hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, to be published in a newspaper having general circulation
in the City of Dubuque, Iowa, which notice shall not be less than four days nor more than
forty-five days prior to the receipt of said bids at 2:00 p.m. on the 9th day of August, 2001.
Bids shall be opened and read by the City Clerk at said time and will be submitted to the
Council for final action at 6:30 p.m. on the 20th day of August, 2001.
Passed, approved and adopted this 2nd
day of July ,2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Wartburg Place Reconstruction Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a public
hearing on the proposed plans, specifications, form of contract and estimate of cost for the
Wartburg Place Reconstruction Project, in accordance with the provisions of Chapter 384,
City Code of Iowa, at 6:30 p.m. on the 6th day of August, 2001 in the Public Library
Auditorium in Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimate of cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto or to the cost of the
improvements.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD
at (563) 589-4193 in the Human Rights Department at least 48 hours prior to the meeting.
Published by order of the City Council given on the
2001.
day of
Jeanne F. Schneider, City Clerk
NOTICE TO PROPERTY OWNERS
Notice is given that there is now on file for public inspection in the office of the City
Clerk of Dubuque, Iowa, a proposed Resolution of Necessity, an estimate of cost, and a
plat and schedule showing the amounts proposed to be assessed against each lot and the
valuation of each lot within a district approved by the City Council of Dubuque, Iowa, for an
improvement of the type(s) and in the location(s) as follows:
Wartburg Place Reconstruction Project
That the proposed district to be benefited and subject to assessment for the cost of
such improvements is described as follows:
All property included with the area described as to include one-half of the privately-
owned property between each such street to be improved and the next street, whether
such privately-owned property abuts upon the street to be improved or not. In no case
shall property situation more than 300 feet from the street to be improved be assessed.
The City Council will meet at 6:30 p.m. on the 6th day of August, 2001 at the Public
Library Auditorium, at which time the owners of property subject to assessment for the
proposed improvement or any other person having an interest in the matter may appear
and be heard for or against the making of the improvement, the boundaries of the district,
the cost, the assessment against any lot, or the final adoption of a resolution of necessity.
A property owner will be deemed to have waived all objections unless at the time of
hearing he has filed objections with the City Clerk.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 orTDD
(563) 589-4193 in the Human Rights Department at least 48 hours prior to the meeting.
Published by order of the City Council given on the
,2001.
day of
Jeanne F. Schneider
City Clerk