Asphalt Paving Pr. FY 2002CITY OF DUBUQUE, IOWA
MEMORANDUM
July 9, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
2001 Asphalt Paving Project (FY 2002)
Sealed bids were received on the 2001 Asphalt Paving Project (FY 2002). Public
Works Director Mike Koch recommends award of the contract to the Iow bidder, Portzen
Construction, Inc., in the amount of $1,694,717.78.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
July 5, 2001
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
2001 Asphalt Paving Project (FY2002)
INTRODUCTION
The enclosed resolution authorizes for the award of the 2001 Asphalt Paving Project (FY2002).
DISCUSSION
The project will include miscellaneous street improvements, asphalt resurfacing projects, street
maintenance, parking lot maintenance, and realignment of Kaufmann Avenue, which are
contained in the Five-Year Capital Improvement Program. Through the negotiations of the lot at
the corner of North Grandview and Kaufmann, additional right-of-way was acquired to reduce
the sharp curve in Kaufmann Avenue.
An alternate bid item for the installation of fiber optic conduit along Kaufmann Avenue has been
added. This connection for now will be made from the intersection of 22nd and White Street to
the quarry entrance on Kaufmann Avenue. The conduit would be used to connect Bunker Hill to
the City Hall phone and computer network system. A portion of the conduit could be leased to
other utility companies, or ICN Cable for use at local schools, Dubuque Community School
Administration Building and Keystone Area Education Building.
None of the projects are assessable. Individual projects included are as follows:
A. New Construction Project
1. Kaufmann Avenue Realignment
B. Asphalt Resurfacin,q Projects
1 Elm Street - 12th to 22nd and 24th to 26th
2. Kaufmann Avenue - 22nd to the Quarry
3. 22nd Street - Kniest to Kaufmann
C. Miscellaneous Proiects
1. 5th Street Parking Lot
2. Veteran's Memorial Parking Lot
3. Airport FOB Parking Lot
4. Eagle Point Park Entrance Road
5. Fiber Optic Along Kaufmann Avenue
Sealed bids were received on the project on July 5, 2001. The iow bid was submitted by
Portzen Construction, Inc. of Dubuque, Iowa, in the amount of $1,694,717.78 (with alternate).
This amount is 2.31% under the engineer's estimate. A summary of the bids received is as
follows:
Bid
Bid with Alternate
Portzen Construction, Inc.
Tschiggfrie Excavating Co.
$1,578,073.88
$1,800,024.02
$1,694,717.78
$1,972,182.12
RECOMMENDATION
It is recommended that the contract be awarded to Portzen Construction, Inc. in the amount of
$1,694,717.78.
BUDGET IMPACT
The estimate for this project is as follows:
Estimate Bid
Construction Contract
Contingency
Engineering
$1,620,840.49
162,084.05
89,146.23
$1,578,073.88
162,O84.O5
89,146.23
Project Cost
Project Cost (With Alternate)
$1,827,070.77
84, 000. O0
$1,829,304.16
116,643.90
Total Project Cost $1,956,070.77 $1,945,948.06
The project will be funded as follows:
Estimate Bid
Fiber Optic Conduit
Fifth Street Parking Lot
Veteran's Memorial
Parking Lot
Airport FOB Parking
Lot
Watermain Replacement General Fund
Sanitary Sewer Repair
Storm Sewer Repair
Remainder of Streets
Fund
Eagle Point Park
Parking Construction Fund
Sales Tax Fund
Sales Tax Fund
Sanitary Sewer Fund
Storm Sewer Fund
Sales Tax Fund/Road Use Tax
Sales Tax Fund
97,O20.OO
34,127.94
78,736.93
23,059.29
44,980.32
90,907.16
130,977.00
1,372,262.13
16,643.90
35,289.56
78,479.05
24,544.44
66,687.00
115,789.24
132,115.72
1,347,691.07
0 28,708.08
Total Project Funding
$1,872,070.77 $1,945,948.07
The Fiscal Year 2002 appropriation for the annual Street Program is 82,515,000 entirely funded
by the One Percent Local Option Sales Tax Funds.
The 2001 Asphalt Paving Project, as outlined, will require $1,347,691.07 of the appropriation,
plus an additional 8116,643.90 for the fiber optic conduit. The remaining balance is to be used
for the Wartburg and White Street Reconstruction.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution awarding the construction
contract to Portzen Construction, Inc,
MAK/vjd
Prepared by Michael Felderman, Civil Engineer
CC:
Pamela Myhre, Economic Development
Bob Green, Water Department Manager
Bob Boleyn, Airport Operations and Maintenance Supervisor
Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO. 323-01
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 30~ day of May, 2001 plans, specifications, form of contract and
estimated cost were filed with the City Clerk of Dubuque, Iowa for the 2001 Asphalt Paving
Project (FY2002):
Whereas, notice of hearing on plans, specifications, form of contract, and estimated
cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are hereby
approved as the plans, specifications, form of contract and estimated cost for said
improvements for said project.
Passed, adopted and approved this 16th
day of July ,2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO. 324-01
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the 2001
Asphalt Paving Project (FY2002) pursuant to Resolution No. 254-01 and notice to
bidders published in a newspaper published in the City of Dubuque, Iowa on the 22'd
day of June, 2001.
Whereas, said sealed proposals were opened and read on the 5m day of July,
2001, and it has been determined that the bid of Portzen Construction, Inc. of Dubuque,
Iowa, in the amount of $1,694,717.78 (with alternate) was the lowest bid for the
furnishings of all labor and materials and performing the work as provided for in the
plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Portzen
Construction, Inc. and the Manager be and is hereby directed to execute a contract on
behalf of the City of Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's bond,
the City Treasurer is authorized and instructed to return the bid deposits of the
unsuccessful bidders.
Passed, approved and adopted this
2001.
Attest:
Jeanne F. Schneider, City Clerk
16th
day of July
Terrance M. Duggan, Mayor
07/05/2001
2001 Asphalt Paving Projects
Each l
Each 1
CY 414
CY 30621
Ton 316
SY 663
Ton 48206
Ton 80
Ton 15
SY 895
$I,578,07388
$1,694,717.78
~q$ITCOST TOTALCOST
$450.00 $450.00
$27500 $275.00
$7.50 $3, I05.00
$3218 $9,853.$4
$559 $1,766.44
$1500 $9,94500
$1230 $5,92934
$9.50 $76000
$10.30 $154.50
$26I $2,335.95
$150 S5,21850
$108 $84,13049
$52.92 $!,958.04
$33.$4 $436,12214
$I.50 $4,762.50
I $2,81000 $2,810.00
IJNITCOST TOTALCOST
$407 00 $407 00
__ _ $27500 $27500
~ $1345 $5,568 30
___ $3220 $9,85996
$805 $2,54380
.$4~5 $2,88~05
$11 60 $5,591 90
.- $18 45 $1,47600
$!355 $20325
- $590 ~5,28050
...... $150 $5,218 50
$1 05 $81,793 53
$52.90 $1,957.30
$33.50 $431,74030
$1.50 $4,76250
$3650 $11,862 50
$38 85 $93,216 69
$~ 00 $14,043 57
$3935 $280,36875
S6900 S2,41500
$200 S20000
$27500 $4867500
$690~ _ $35,12100
$460 $86,829 60
$0.70 $43,72808
$2380 $29,131 20
$2385 $14,834 70
~. $4.45 $13,79500
- $3915 $I,97708
$5,451 00 $5,451 00
$6,3362? $6,33600
$5,23800 __ $5,23800
$5,03700 $5,03700
07/05/2001
2001 Asphalt Paving Projects
LS 1
LS
LS 1
LS 1
LS 1
LS 1
LS 1
LS 1
LS 1
LS 1
LF I085
LF 715
Each 1
Each 1
Each l
LF 100
LF 34
Each 30
Each 38
Each 6
Each 2
LF 26
LF 8
LF 8
LF 8
LF 50
Each
Each
Each
Each
Each
Each
$2,81000 $2,810,00 $5,037 00 $5,03700
$3,845.00 $3,84500 $5,136 00 $5,136 00
$2~270.00 $2,27000 $5,07~5.__00 $5,0~5 00
$3,045.00 $21,31500 $5,42600 $37,98200
$15000 $3,30000 $15~0_00 S3,300 00
07105/200]
2001 Asphalt Paving Projects
108 20000000 TrmCfi¢ Control
109 Flagger
110 Plot
LS 1
Day 10
Day 3
$1,578,07388
$1,694,71778
UNIT COST TOTAL COST
i TschiggFrie Ex. Co.
Total Bid = $ $1,800,02462
UNIT COST TOTAL COST
$30,79600 S30,79600
$30500 $3,05000
$20500 $61500
ALTEiLNATE
A-I 19010100 Installing l~5"PVCductcontainmg4~l"PVCmnerduct
A-2 19100000 Fuji Box (sidewalk)
LF
Each
$7,$44.00 $7,844.00
S305 O0 $3,050.00
$20500 $615.00
9250 $I 1 65 $107,76250
20 $444.07 $8,88140
.. $I755 $162,33750
$49100 $9,820 00
$I,800,02462
$1,972,182 12
CITY OF DUBUQUE, IOWA
MEMORANDUM
May 30, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
2001 Asphalt Paving Project (FY2002)
Public Works Director Mike Koch recommends initiation of the bidding process for the
2001 Asphalt Paving Project (FY2002), and further recommends that a public hearing
be set for July 16, 2001.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MiChael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
TO:
FROM:
SUBJECT:
CITY OF DUBUQUE, IOWA
MEMORANDUM
May 25, 2001
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director/~-~,¢//~'/~,~z~
2001 Asphalt Paving Project (FY2002)
II*~TRODUCTION
The enclosed resolutions authorize for the public bidding procedure for the 2001
Asphalt Paving Project (FY2002).
DISCUSSION
The project will include miscellaneous street improvements, asphalt resurfacing
projects, street maintenance, parking lot maintenance, and realignment of
Kaufmann Avenue, which are contained in the Five-Year Capital Improvement
Program. Through the negotiations of the lot at the corner of North Grandview
and Kaufmann, additional right-of-way was acquired to reduce the sharp curve in
Kaufmann Avenue.
An alternate bid item for the installation of fiber optic conduit along Kaufmann
Avenue has been added. This connection for now will be made from the
intersection of 22nd and White Street to the quarry entrance on Kaufmann
Avenue. The conduit would be used to connect Bunker Hill to the City Hall
phone and computer network system. A portion of the conduit could be leased to
other utility companies, or ICN Cable for use at local schools, Dubuque
Community School Administration Building and Keystone Area Education
Building.
None of the projects are assessable. Individual projects included are as follows:
A. New Construction Project
1. Kaufmann Avenue Realignment
B. Asphalt Resurfacing Projects
1. Elm Street - 12th to 22nd and 24th to 26th
2. Kaufmann Avenue- 22nd to the Quarry
3. 22nd Street- Kniest to Kaufmann
Miscellaneous Projects
1. 5t~ Street Parking Lot
2. Veteran's Memorial Parking Lot
3. Airport FOB Parking Lot
4. Eagle Point Park Entrance Road
The schedule for the project will be as follows:
Advertisement for Bids
Notice of Public Hearing
Receipt of Bids
Public Hearing
Award of Contract
Completion
June 22, 2001
June 29, 2001
July 5, 2001
July 16, 2001
July 16, 2001
October 30, 2001
RECOMMENDATION
It is recommended that the City Council establish the date for the public hearing,
and authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate for this project is as follows:
Construction Contract
Contingency
Engineering
Total Project Cost
$1,620,840.49
162,084.05
89,146.23
$1,872,070.77
The project will be funded as follows:
Fiber Optic Conduit
Fifth Street Parking Lot
Veteran's Memorial
Parking Lot
Airport FOB Parking
Lot
Watermain Replacement
Sanitary Sewer Repair
Storm Sewer Repair
Remainder of Streets
Parking Construction Fund
Sales Tax Fund
Sales Tax Fund
General Fund
Sanitary Sewer Fund
Storm Sewer Fund
Sales Tax Fund/Road Use Tax
Fund
$ 97,020.00
34,127.94
78,736.93
23,059.29
44,980.32
90,907.16
130,977;00
1,372,262.13
Total Project Funding
$1,872,070.77
The Fiscal Year 2002 appropriation for the annual Street Program is $2,515,000
entirely funded by the One Percent Local Option Sales Tax Funds.
The 2001 Asphalt Paving Project, as outlined, will require $1,372,262.13 of the
appropriation, plus an additional $97,020.00 for the fiber optic conduit. The
remaining balance is to be used for the Wartburg and White Street
Reconstruction.
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and
authorize the City Clerk to advertise for proposals though adoption of the
enclosed resolutions.
MAK/vjd
Prepared by Michael Felderman, Civil Engineer
CC:
Bob Green, Water Department Manager
Bob Boleyn, Airport Operations and Maintenance Supervisor
Cindy Steinhauser, Parking Division Supervisor
Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO. -01
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the
2001 Asphalt Paving Project (FY2002), in the estimated amount of $1,872,070.77, are
hereby approved and ordered filed in the office of the City Clerk for public inspection.
Passed, adopted and approved this day of ,2001.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO, -01
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same on
file in the office of the City Clerk for public inspection of the 2001 Asphalt Paving Project
(FY2002).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That on the 16~' day of July, 2001, a public hearing will be held at 6:30 p.m. in the
Public Library Auditorium at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and cost of said
improvement, and the City Clerk be and is hereby directed to cause a notice of time and
place of such hearing to be published in a newspaper having general circulation in the City
of Dubuque, Iowa, which notice shall be not less than four days nor more than forty-five
days prior to the day fixed for its consideration. At the hearing, any interested person may
appear and file objections to the proposed plans, specifications, contract, or estimated cost
of th~ improvement.
Passed, adopted and approved this day of
., 2001.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the 2001 Asphalt Paving Project (FY2002).
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a public
hearing on the proposed plans, specifications, form of contract and estimate of cost for the
2001 Asphalt Paving Project (FY2002), in accordance with the provisions of Chapter 384,
City Code of Iowa, at 6:30 p.m. on the 16~ day of July, 2001 in the Public Library
Auditorium in Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimate of cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto or to the cost of the
improvements.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (319) 589-4120 or TDD
at (319) 589-4193 in the Human Rights Department at least 48 hours prior to the meeting.
Published by order of the City Council given on the
2001.
day of
Jeanne F. Schneider, City Clerk
ORDERING BIDS
RESOLUTION NO. __-01
NOW THEREFORE, BE IT RESOEVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the 2001 Asphalt Paving Project ('FY2002) is hereby ordered to be advertised
for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany each
bid shall be in an amount which shall conform to the provisions of the notice to bidders
hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advert/se for bids for the construction of the
improvements herein provided, to be published in .
in the City of Dubuque, Iowa, which notice 'shall not be less than four days nor more than
a newspaper having general circulation
forty-five days prior to the receipt of said bids at 2:00 p.m. on the 5~h day of July, 2001.
Bids shall be opened and read by the City Clerk at said time and will be submitted to the
Council for final action at 6:30 p.m. on the 16~h day of July, 2001.
PaSsed, adopted and approved this ~ day of
., 2001.
A~test:
T-~rrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
RESOLUTION NO. __-01
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 30th day of May, 2001 plans, specifications, form of contract and
estimated cost were filed with the City Clerk of Dubuq'ue owa for the 2001 Asphalt Paving
Project (FY2002).
Whereas, notice of hearing on plans, specifications, form of contract, and estimated
cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are hereby
approved as the plans, specifications, form of contract and estimated cost for said
improvements for said project.
Passed, adopted and approved this
Attest:
~.../,~anne h. ~Schneider, City Clerk
day of
_, 2001.