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CLG Grant App, Arch His. SurveCITY OF DUBUQUE, IOWA MEMORANDUM July 11, 2001 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager CLG Grant Application for Architectural/Historical Survey/Evaluation - Phase IIl Planning Services Manager Laura Carstens is recommending approval of an application to the State Historic Preservation Office for a certified local government grant to conduct Phase III of an architectural/historical survey/evaluation in the community. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Laura Carstens, Planning Services Manager CITY OF DUBUQUE, IOWA MEMORANDUM July 11, 2001 TO: FROM: SUBJECT: Michael C. Van Milligen, City Manager Laura Carstens, Planning Services Manager CLG Grant Application for Architectural/Historical Survey/Evaluation - Phase III INTRODUCTION This memo transmits for City Council review and approval an application to the State Historic Preservation Office (SHPO) for a Certified Local Government (CLG) grant to conduct Phase III of an architectural/historical survey/evaluation in the community. This same project was submitted to the SHPO for a different grant program in January, 2001. That application was not funded. The SHPO suggested that a CLG grant for this project would be competitive. BACKGROUND The City of Dubuque, as a recipient of funding from the U.S. Department of Housing and Urban Development, is required to conduct a Section 106 review for every rehabilitation or construction project that receives federal funds. Specifically, projects that involve Community Development Block Grant (CDBG) funds or HOME funds require this review before the project can begin. The purpose of the Section 106 review is to assess the historical or architectural significance of the property, and to recommend any mitigation of the exterior features of the property. The City of Dubuque has a Memorandum of Agreement with the SHPO to conduct Section 106 reviews locally versus sending them to the SHPO office in Des Moines for review. Local reviews take less time and require less paperwork. As part of our Memorandum of Agreement with the SHPO, the City must conduct historic and architectural surveys on a more regular basis. DISCUSSION The City began a historic/architectural survey/evaluation process in 1999. As a first step, Dubuque's architectural themes and historic contexts were recorded in a community-wide assessment completed in 2000. Following this assessment, the CLG Grant Application for Architectural/ Historical Survey/Evaluation - Phase III July 11, 2001 Page 2 began a phased architectural/historical survey/evaluation of areas of the community. Completed in 2000, Phase I encompassed the Washington/Jackson/Elm neighborhood. Begun in 2000, and still underway, Phase II involves the Lincoln/Rhomberg/Garfield neighborhood. The SHPO provided the City with grants for these surveys. The proposed Phase III project is to complete an in-depth architectural/historical survey/evaluation of Dubuque's oldest commemial, residential and industrial neighborhoods in and around downtown. The Phase III area includes 647 structures in the central business district, transitional mixed use neighborhoods north and east of downtown, and a substantial industrial district east of downtown between the Dubuque County CouP[house and the U.S. 61/151 freeway, as shown on the enclosed map. This survey area was selected for several reasons: (1) it has been recommended for further research and evaluation by the consultant for the community assessment; (2) it encompasses the service area of Dubuque Main Street, Ltd., which is the study area for the downtown comprehensive planning process; and (3) Section 106 reviews are often required for this area due to facade grants, rehab loans or lead paint abatement. The total estimated cost of the Phase III project is $30,000. The major expense is a consultant to conduct the survey/evaluation. The CLG grant program will fund up to 60% of the project cost, or $18,000. CDBG funds in the Planning Services Department budget can provide the remaining $12,000 of local match. The Planning Services Department has approximately $30,000 allocated for a 0.75 FTE part-time assistant planner. Since this position is filled at only 0.50 FTE, the remaining 0.25 FTE of $10,000 can be carried over as a match for the CLG grant. The Planning Services Department also budgets for interns to assist with these types of projects. City staff and interns provide the remaining in-kind local match of $2,000. RECOMMENDATION Staff recommends that the City Council submit a CLG grant application for Phase III of an architectural/historical survey/evaluation of the downtown planning area, using CDBG funds and in-kind staff support as the local match. LC/mkr Enclosures Prepared by:. Laura Carstens. City Planner Address: Ci~ Hall, 50 W. 13th St Telephone: 589-4210 RESOLUTION NO. 304-01 RESOLUTION APPROVING THE SUBMISSION OF AN APPUCATION FOR CERTIFIED LOCAL GOVERNMENT GRANT TO CONDUCT AN ARCHITECTURAL/HISTORIC SURVEY/EVALUATION - PHASE III VVhereas, the State Historical Society of Iowa has Certified Local Government (CLG) grants available for histodc preservation projects; and Whereas, the survey and evaluation of histodc properties is an eligible activity for the CLG grant program; and VVhereas, the State Historical Society of Iowa has advised the City of Dubuque that an architectural/historic survey/evaluation is necessary for the renewal of a Memorandum of Agreement between the State and the City for the purpose of conducting Section 106 reviews locally; and Whereas, the City of Dubuque Historic Preservation Commission has reviewed and endorsed the Phase III architectural/historic survey/evaluation. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the submission of an application for CLG funds to conduct an architectural/historic survey/evaluation is hereby approved. Section 2. That the Planning Services Manager is hereby authorized to sign the contract with and submit requests for reimbursements to the State Historical Society of Iowa for CLG funds to conduct Phase III of an architectural/historic survey/evaluation. Section 3. That the Planning Services Manager is hereby authorized to utilize budgeted Community Development Block Grant funds to provide the required local match should the CLG application be approved by the State. Section 4. That the City of Dubuque agrees to abide by all local, state and federal requirements applicable to the proposed project. Passed, approved and adopted this 16th day of July, 2001. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk CERTIFIED LOCAL GOVERNMENT FY 2002 APPLICATION FOR HISTORIC PRESERVATION FUND GRANT-IN-AID SECTION I: Applicant Information Name of CLG: City of Dubuque On reverse, provide name and district # Congressman and Congressional Distg: Iowa Senator(s) and Senate Dist #: Iowa Representative(s) and House Dist#: Name of Mayor/Chairman of Board of Supervisors: Terrance M. Duggan, Mayor City/County Mailing Address: City of Dubuque, 50 W. 13th Street, Dubuque, IA 52001 City/County Phone Number: 563/589-4210 CLG Contact Name: Laura Carstens Mailing Address: Planning Services Department, 50 W. 13th Street, Dubuque, IA 52001 Daytime Phone#: 563/589-4210 Evening Phone#: 5631557-8855 Local Grant Project Director Name: Laura Carstens Mailing Address: Planning Services Department, 50 W. 13~ Street, Dubuque, tA 52001 Daytime Phone#: 563/589-4210 Evening Phone#: 563/557-8855 Signature of person LEGALLY AUTHORIZED to obligate the applicant: Mayor, City of Dubuque Name Title Date SECTION I1: Proposed Project Information PROJECT TITLE: Type of Project (circle what best describes your project) Planning for Preservation Planning a. Historic Preservation Plan b. Zoning Issue c. Incentives d. Other Survey/Evaluation a. Architectural/Historical b. Archaeological c. Interdisciplinary National Register Nomination a. Individual Property b. District Local Registration a. Ordinance b. Nomination c. Design Guidelines Public Education a. Workshop b. Publication c. Conference d. Exhibit e. Other Pre-Development a. Historic Structure Report b. Feasibility Study c, Management or Master Plan d. Architectural/Engineering Plans e. Specifications f. Other (specify) For Pm-Development Projects Only: Property Name: Property Address: Date of Listing on National Register: Indiv'~lual Listing or Contributing Structure in District (circle one): Submit at least one interior and one exterior photograph of each property to be assisted. Attach one copy of your community's preservation plan. SECTION II1: Proposed Project Description Goals and Objectives: What do you expect to accomplish with this project? Your response will be the contract scope of work if your application is funded. Scope of Work: Provide a detailed, step-by-step description of what you are going to do and how you are going to do it. Be sure your description includes the required items for the type of project, as outlined in PART II of the grant msnual. Pemonnel: Specify the professional qualifications for any consultants to be used in the project. Stata what services the consultant would be expected to provide, identify the consultant's responsibilities in regard to the project. Identify the commission members, CLG stsff and residents who will work on the project, state their specific responsibilities and the number of hours each will contribute. Project Completion Schedule: Project a monthly progress schedule. Projects MUST be completed by June 30, 2002. A. Goals and Objectives: The project goal is to complete an in-depth architectural/historic survey/evaluation of Dubuque's oldest commercial, residential and industrial neighborhoods in and around the central business district. This project represents Phase III in an architectural/ historic survey/evaluation of the community, as shown on the enclosed map. Dubuque is a community well known for its historic beauty and, in particular, the Victorian architecture that makes up much of the existing five historic districts. This architectural theme was documented in the1977 Kriviskey survey of the community. However, there are a great many other influences in Dubuque that are recorded in Craftsman, Colonial Revival and Classical building styles, among others. Dubuque's architectural themes and historic contexts are recorded in the 2000 community assessment, The Architectural and Historical Resources of Dubuque, Iowa, 1837- 1955. Following this assessment, the City began a phased architectural/historic survey/evaluation of areas of the community. Completed in 2000, Phase I encompassed the Washington/Jackson/Elm neighborhood. Begun in 2000, and currently underway, Phase II involves the Lincoln/Rhomberg/Garfield neighborhood~ The Phase III area includes 647 structures in the central business district, transitional mixed-use neighborhoods north and east of downtown, and a substantial industrial district east of downtown between the Dubuque County Courthouse and the U.S. 61/151 freeway. This area contains many commercial, industrial, vernacular and architecturally significant buildings. Many of the early downtown buildings are found in this area. The industrial zone is a cluster of large red brick factories and warehouses that represent the industrial heritage of Dubuque. The Phase III area was selected based on a number of factors: The 1977 Kriviskey survey and the 2000 community assessment both identified potentially significant properties in the downtown area. Section 106 reviews often are required for properties in this area for the City's programs for facade renovation, commercial and residential rehabilitation, and lead-based paint abatement. The creation of a comprehensive downtown plan is underway for the Phase III area, and an inventory of the area's historic and architectural resources will enhance this planning process. This area is linked with the City's recent Vision Iowa grant for redevelopment of the riverfront, and the City's existing programs for downtown revitalization, and encompasses the Dubuque Main Street service area. The City Council now has the ability to review and approve (or deny) demolition requests in the area based, in part, on the property's historical or architectural significance. A historic property inventory would evaluate the level of significance, and help conserve the historic properties in this area. Project objectives are: · Identification of historic and architecturally significant properties is undertaken to the degree required to make decisions about eligibility. · Results of idenfitication activities are integrated into the preservation planning process. Identification of activities includes explicit procedures for record keeping and distribution of information. Architectural themes and historic contexts are identified. · Evaluation of the significance of historic properties is accomplished using established criteria. Evaluation of significance applies the criteria within identified histodc contexts and architectural themes. · Evaluation results in an inventory of historic properties that are consulted in assigning registration and treatment priorities. Evaluation results are made available to the public, to enhance and increase knowledge of and appreciation for the community's historical, architectural and cultural resources. 1. Scope of Work The Phase III architectural/historic survey/evaluation will include an inventory, evaluation and data entry on the properties within the project area. The project consultant will use previous studies, archives at the Dubuque County Historical Society and the Center for Dubuque History at Lores College, and County records to gather data on the 647 properties in the Phase III area. Data will be collected and analyzed on property ownership, dates of construction, architects or contractors used, physical integrity and other relevant items that relate to the properties significance as a National Register eligible property or district. Particular emphasis will be placed on the pre-1950 structures. This data will then be used for the evaluation portion of the project. 2. Personnel This project will require a professional with expertise in the field of archival survey and documentation. The consultant to be hired must meet the professional qualification standards as established by the Secretary of the Interior and the State Historical Society of Iowa for history and architectural history. The consultant must have either a master's degree in American History, American Studies or a closely related field, or a bachelor's degree plus either two years fall-time experience in research and writing or teaching or substantial contribution to the field. In addition, the City's histodc preservation staff person, historic preservation interns, and GIS (geographic information system) intern will be involved in the Phase !11 project by assisting the consultant with project management, data collection, research, photography, data entry and map making. 3. Project Completion Schedule January 2002 February 2002 March 2002 April 2002 May 2002 June 2002 Contract signed by City and State; City Project Review Team formed. Draft request for proposals (RFP) submitted to State Historical Society for review. Issue RFP for project consultant. Review proposals, interview short list, and select consultant. Subcontract signed by City and consultant. Review resource material and begin windshield survey of project area; begin property research and data collection. July-Dec. 2002 Jan-Mar. 2003 April 2OO3 May 2003 June 2003 Intensive site survey and on-site evaluation with photography in the project area; literature/archival research to develop historic contexts and architectural themes of project area; collection of specific neighborhood information. Analysis of data and sites; report drafted for review and comment. Review of draft report and public presentation. Iowa Site Inventory Forms completed; photography completed and attached to site forms. Final report submitted; public presentation. Proposed Work Products. Itemize any publications, workshops, audio-visual materials, reports, survey materials, reporis, survey materials, nominations, acres surveyed and historic properties recorded, etc., that will be completed as part of the proposed project. Refer to the required products for your project type, as outlined in Part II of the grant manual. Are there other products, tangible or intangible, which you expect to produce as an outcome of this project? Proposed work products for the project include the following: 1. A complete Iowa site inventory form for each property that is surveyed. Black and white photographs, color slides and digital photographs of each property that is surveyed. Draft and final copies of the survey report, in the format of a ~multiple property cover document." 4. One page overview/evaluation. A completed Historical Architectural Database (HADB) data entry form, summarizing the project and/or property information. Opportunity for training and/or public education for the Historic Preservation Commission and/or the general public in survey and evaluation, through volunteer assistance, project workshop, and one or more public presentations at the end of the project summarizing project work and findings. Explain how the proposed projeCt will help fulfill goals and objectives of your local preservation plan or the state preservation plan. If this is part of a multi-phase project, describe the completed project segments and/or future ones which are linked to this project application. Each year's project must he able to stand alone. Funding of one year does not guarantee funding of future phases. The Dubuque Comprehensive Plan is the community's guide to future development, public policies and decision making. The Comprehensive Plan includes a number of long-range goals and objectives that relate to historic preservation in general and this project in particular, The Phase Ill architectural/ historical survey/evaluation will support the following long-range preservation goals and objectives of the community. Preserve historic and aesthetic character and function of established neighborhoods. Protect and preserve the City's historic buildings, urban pattern and natural environment. Expand the City's use of housing preservation programs whenever appropriate and possible. Safeguard the CUltural and historical resources of the community as critical to the quality of life and the attractiveness of Dubuque. Promote the preservation of historic buildings and architectural resources in the community. Educate the community about the benefits of historic preservation to the community's quality of life, economic development efforts, tourism and tax base enhancement. Explore, preserve and interpret for present and future generations, the history of Dubuque and the Mississippi River. Increase appreciation, education, technical assistance and funding for the community's histodcel and architectural heritage. Past grant contract performance of applicant: One of the grant selection criteria is the applicant's past contractual performance. Two applications of equal quality might be scored differently if there is a perception that a pervious project effort was either not completed or was plagued by local administrative problems. This section gives the applicant an opportunity to dispel any fears on the part of the review panel or board that past problems will hinder this new effort. Simply explain what steps have been taken to insure project success. If a project was canceled, please address the specific circumstances of that cancellation. If all previous CLG grant projects have been successfully completed, please state this and discuss the factors that have contributed to your successful performance. DO NOT LEAVE THIS SECTION BLANK. The City of Dubuque has successfully completed several historic preservation projects with funding from the State Historical Society in the last few years, and additional projects are underway and on schedule. The City has established an administrative policy for soliciting proposals from consultants that uses an interdisciplinary team of City staff, and where appropriate, persons from key groups involved in the project. The City also invites input from community resource agencies, stakeholders groups, the Historic Preservation Commission and the State Historical Society in producing the best possible work products. The City has utilized CLG funds to complete the 2000 community assessment of Dubuque's architectural themes and historical contexts, The Architectural and Historical Resources of Dubuque, Iowa, 1937-1955. Following this assessment, the City began a phased architectural/historic survey/evaluation of areas of the community using CLG funds. Completed in 2000, Phase I encompassed the Washington/Jackson/Elm neighborhood. Both projects were completed on tine and within budget. The City has selected a consultant to assist the Histodc Preservation Commission and various City departments with development of a design guidelines manual and a comprehensive streetscape plan for the city's five historic districts. This project was funded with a CLG grant. Begun in 2000, and currently underway, Phase II involves the Lincoln/ Rhomberg/Garfield neighborhood. This project is funded with an Historical Resource Development Program (HRDP) grant. In addition, the City successfully completed on time and under budget, the research, design and installation of five interpretive signs of historic resources in May 2001, with a second HRDP grant. Work is underway for development of five more interpretive signs with another HRDP grant. Section IV: Proposed Project Budget A. * B. ** Applicant's Match Expenditure Federal* Applicant's C. Cash D. In-Kind Projection Consultant fees, per diem & mileage $11,750.00 $10,000.00 $10,000.00 Historic Preservation $ 1,500.00 $1,500.00 and GIS Interns Film/developing $ 2,500.00 Photocopying/ pdnting of dra~ and $ 2,500.00 final reports Telephone/fax $ 400.00 Supplies $ 750.00 Postage $ 100.00 City Staff- project management $ 500.00 $500.00 GRANT PROJECT Federal Total* Applicant Total ** TOTAL = $30,000.00 $18,000.00 $12,000.00 CERTIFICATION: I certify that the matching share proposed for this project does not include funding from other Federal sources, and that these funds are not being used as match against any other Federal grant application. AUTHORIZED SIGNATURE * Column A - Grant, the total amount of Column A must not exceed 60% of total project costs. ** Column B - Match, this future must equal a minimum of 40% of total project costs. Phase Il ~) phase iV (~) Phase VI Phase I[I ~) Phase V Architectural Historical Survey 0 2000 4000 6000, Feet ESTIMATED BUDGET FOR PHASE III OF ARCHITECTURAL/HISTORIC SURVEY EXPENSES: Consultant Fee $21,250.00 Interns $ 2,000.00 Film & Development $ 2,500.00 Photocopy $ 2,500.00 Postage $ 100.00 Consultant Telephone/Fax $ 400.00 Consultant Misc. Supplies $ 750.00 Tech. Advisory Network $ 500.00 Total Expenses REVENUE: State HRDP Grant City Cash Match - CDBG Total Revenue $30,000.00 $20,000.00 $10.000.00 $30,000.00 Percent of Project Cost 75% 25%