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RTA Job Access Agree KeylineCITY OF DUBUQUE, IOWA MEMORANDUM July 11, 2001 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager RTA Job Access Contract - Fiscal Years 2001 and 2002 Acting Economic Development Director Pam Myhre is recommending approval of the RTA Job Access Agreement with KeyLine for the Fiscal Years beginning January 1, 2001, through June 30, 2002, in an amount not to exceed $232,688. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Pamela Myhre, Acting Economic Development Director CITY OF DUBUQUE, IOWA MEMORANDUM July 6, 2001 TO: Michael C. Van Milligen, City Manager FR: Pamela Myhre, Acting Economic Development Director SUBJECT: RTA Job Access Contract - Fiscal Years 2001 & 2002 PURPOSE The purpose of this memorandum is to secure City Council approval of the RTA Job Access agreement with KeyLine for the Fiscal Years beginning January 1, 2001 through June 30, 2002. DISCUSSION The City is the owner of six mini-buses which are under contract to Project Concern to provide para-transit service for persons with disabilities pursuant to the Americans with Disabilities Act (ADA). This is an expansion of the multi-year program using the city-owned minibuses under contract with the RTA. The terms of the agreement require the RTA to operate the minibuses during hours established in the Job Access Service Plan. Under the terms of the agreement, the RTA is required to assure that the services covered by this agreement will serve only Iow income persons who cannot use the fixed route system. The agreement provides for compensation in amount not to exceed $232,688 which is the amount of federal and state funds available for the service. RECOMMENDATION All contracts and agreements entered into by the Transit board are subject to review and approval by the City Council. The agreement with the RTA has already been fully executed by the Transit Board and the RTA Board of Directors. I would recommend City Council approval of the Pumhase of Services Agreement with the RTA. prepared by: Mark Munson, Transit Division Manager JOB ACCESS PURCHASE OF SERVICES AGREEMENT THIS AGREEMENT is entered into between the City of Dubuque, a municipal corporation, herein called the "City" and Delaware, Dubuque and Jackson County Regional Transit Authority, an agency organized and existing under the laws of the State of Iowa, with principal offices in Dubuque, Iowa, herein called the "Agency," for itself, its assigns and successors. WHEREAS, pursuant to a Capital Assistance Grant provided the city through Section 5 of the Urban Mass Transportation Act of 1964, as amended, the City has acquired and is the owner of four (4) twelve passenger Collins small buses, one (1) twenty-one passenger Supreme small bus and one (1) four passenger ADA minivan herein called "minibuses," each lift equipped to accommodate wheel chairs, and WHEREAS, KeyLine Transit, a public transportation provider for the City of Dubuque, has received funding through the Federal Transit Administration's "Job Access and Reverse Commute (JARC) Competitive Grant" program with matching funds from the Iowa Department of Human Servioes. WHEREAS, the JARC funds are for transportation services expanding existing service hours to fill transportation gaps for Iow income and welfare recipients to provide work related and child care transportation service. WHEREAS, it is deemed to be in the best interest of the City and the Agency to operate, within the Dubuque urban area, the Job Access Reverse Commute services to income eligible persons. NOT THEREFORE, in consideration of the mutual conditions and covenants contained in this Agreement, the City and the Agency agree as follows: 1. Terms of Agreement This Agreement shall be for the period beginning January 1, 2001 through June 30, 2002. 2. Scope of Service The City agrees to provide the Agency for its use in conjunction with this Agreement at no charge the following described mini- buses: City of Dubuque Vehicle Number Vehicle Description 2551 1995 Ford Supreme w/lift V.I.N. 1FDKE30M6RHC18615 21 passenger 2552 1996 Ford Minivan w/ramp V.I.N. 2FMDA5148TBC311255 6 passenger 2553 1997 Ford Collins w/lift V.I.N, 1 FDLE40FOF0VHA39430 14 passenger 2554 1997 Ford Collins w/lift V.I,N. 1 FDLE40F2VHA39Z~31 14 passenger 2555 1997 Ford Collins w/lift V.I,N, 1FDLE40F4VHA39432 14 passenger 2556 1997 Ford Collins w/lift V.I.N. 1FDLE40F6VHA38251 The Agency agrees to operate the mini-buses over and on demand response routes and on schedules as allowed in the attached Service Plan. The Agency shall verify individual to be eligible under JARC guidelines to ensure that the service covered by this Agreement will serve Iow income and welfare recipients to provide work related and child care transportation service, The Agency will operate five City-owned buses and one minivan currently in its possession. ., Compensation The city shall pay to the Agency an amount not to exceed 9116,344 for the period of December 1, 2000 through June 30, 2001 and 9116,344 for the period of July 1, 2001 through June 30, 2002 which shall constitute complete compensation for all services to be rendered during the term of this Agreement. Such sum shall be paid to the Agency upon receipt from the Agency by the City by the fifth day of each month following the month for which services were provided, of a request for reimbursement in two (2) copies together with a ledger sheet detailing receipts and expenditures and a tabulation detailing delivery of services, all in a form acceptable to the City. There shall be no reduction of service levels nor any fare increase by the Agency or the City except as permitted by the procedures established in the Fare Increase and Service Changes Process adopted by the City Council for the KeyLine Transit System. The Agency agrees to establish and maintain the following cash fare structure: rIP eligible Persons referred by the Department of Human Service No charge Non-riP eligible Persons referred by the Department of Human Service, Iowa Workforce Development and Promise Jobs 91.00 per person Maintenance and Security The Agency agrees to service and maintain the mini-buses in accordance with the manufacturer's recommendations and to make such repairs as to keep the equipment in good operating condition. Upon expiration of this Agreement, or upon termination of the Agreement for any cause, the mini-buses shall be returned by the Agency to the City in the same condition as received, subject to reasonable wear and tear. The Agency shall take reasonable steps to safeguard the mini-buses and take whatever steps are necessary to protect the mini-buses from acts of vandalism or other damage during the term of this Agreement. The Agency shall report all damage to city-owned mini-buses. Transit Operators The Agency shall provide training to all drivers in the following areas: First Aid, CPR, Sensitivity, Lift Operation and Save Driving The Agency shall determine that all personnel who operate the mini- buses possess a valid commercial drivers license (CDL) and that said operators shall have in their possession such CDL licenses when operating the mini-buses. The Agency shall not knowingly permit any operator to operate any such vehicle while such operator's driving privileges have been revoked, canceled, suspended or expired. Privacy of Patrons The Agency shall determine the qualifications of persons utilizing the JARC service and maintain the anonymity and privacy of such persons. Insurance The Agency shall provide general liability, automobile liability and physical damage insurance during the term of this Agreement as shown on the attached Insurance Schedule. The Agency's general liability insurance and automobile insurance shall be provided by the same carrier. The Agency shall immediately notify the City of Dubuque - KeyLine Transit Manager of any accident involving a City of Dubuque owned vehicle. Project Concern drivers shall notify the police in the event of an accident involving another motorist in traffic or when personal injury has occurred. Property damage shall be reported to the Project Concern Supervisor who will immediately notify the City of Dubuque - KeyLine Transit Manager. The agency agrees that the City of Dubuque and its insurer shall have the right to discuss the contents of said report and the circumstances of said accident with Project Concern employees, and said employees shall cooperate with the City and its insurer in the investigation of such accident. Agency personnel shall advise any person who may have a personal injury or property damage claim against the City of Dubuque the arises out of the operation of a city owned vehicle by Project Concern to file a claim with the City at the City Clerk's Office, 1st Floor, city Hall, 1300 Central Avenue, Dubuque, Iowa 52001. The Agency shall indemnify and save harmless the City against any and all claim, losses, judgments, costs and expenses which the City may hereafter suffer, incur, be put to, pay or lay out by reason of the actions of the Agency in carrying out the terms of this Agreement. dz The Agency shall bond in an amount and upon such terms as are acceptable to the City all of its employees and volunteers who shall in any way whatsoever handle and/or be responsible for the receipt and expenditure of patron contributions and financial assistance payments received from time to time from the City. 7. Records The Agency shall comply with all requirements imposed by the Federal Transit Administration upon the City concerning special requirements of law program requirements and other administrative requirements approved in accordance with Federal Circular A-102. The Agency acknowledges that the mini-buses are made available to the City through a Capital Assistance Grant pursuant to Section 5 of the Urban Mass Transportation Act. of 1964, as amended, and are subject to audit and performance evaluation to insure that the activities relating thereto are pursuant to requirements of the Act. The Agency shall maintain books of account in accordance with accepted accounting standards and practices together with the necessary documentation to support all activities. The Agency shall give the City, Federal Transit Administration and the Comptroller General of the United States, through any authorized representative access to and the right to examine all records, books, papers and documents relating to this Agreement. In addition to the foregoing, the Agency shall maintain the following specific records and provide the City access to such records for review and audit: Time records Requests for reimbursements and supporting documents Purchase orders Delivery of services, Service, maintenance and mileage records The Agency shall maintain all records pertaining to the operation of the mini-buses for not less than three years after the end of the federal fiscal year to which they pertain. Compliance with Law The Agency shall at its expense comply with all applicable laws, ordinances and codes of the federal, state and local governments, including but not limited to any applicable laws and regulations that are in effect pursuant to the Americans with Disabilities Act (ADA). The Agency shall comply with all applicable federal, state and local laws and regulations pertaining to wages and hours of employment of personnel. Civil Rights The Agency shall comply with Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and in accordance with Title VI of the Act, no person shall, on the grounds of race, color, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Agency receives financial assistance. The Agency shall immediately take measures necessary to effectuate this Agreement. The Agency agrees that routing, scheduling quality of service, frequency of service, age and quality of vehicle assigned to routes, quality of stations serving different, routes and location of routes shall not be determined on the basis of race, color, sex, age, national origin, religion or disability, except as otherwise provided by law. The Agency shall comply with title VI of the Civil Rights Act of 1964 (42 USC), the Iowa Civil Rights Act (Iowa Code Chapter 601A) and City of Dubuque Human Rights Ordinance. In the event the Agency is in noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or the Federal Transit Administration may determine to be appropriate, including, but no limited to: 1. Withholding payments due the Agency under this Agreement, until the Agency complies, and/or 2. Cancellation, termination or suspension of this Agreement in whole or in part. az The Agency agrees that the United States has the right to seek judicial enforcement with regard to any matter arising under the Title VI of the Civil Rights Act of 1964, and regulations implementing such Act. 10. Interest of Members, Officers, or Employees of the City of Dubuque, Members of the Dubuque City Council or Other Public Officials No member, officer or employee of the City, or its designates or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such persons' tenure, shall have any interest, direct or indirect, in this contract or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 11. Assignment The Agency shall not assign any interest in this Agreement and shall not transfer any interest in this Agreement without the prior written approval of the City. 12. Termination This Agreement may be terminated for any reason by either party giving thirty (30) days notice in writing to the other party. However, the City may terminate this agreement by giving ten (10) days notice in writing for failure of the Agency to comply with any material term of this Agreement. There is no obligation on the part of either party to continue or to renew this Agreement upon its expiration or termination. IN WITNESS WHEREOF, the parties hereto have signed this Agreement in two copies. WITNESS Jeanne Schneider City Clerk CITY OF DUBU. IE~UE Harry/~ ~l~mis Chai(~'t~ at~ Dubuque Transit Trustee Board By: Delaware, Dubuque & Jackson .~..zunty Regional Transit thority/'~ .~./~ .2 Corporation Board of Directors APPROVED as to legal form this day of ,2001. Barry A. Lindahl Corporation Counsel JOB ACCESS AND REVERSE COMMUTE City of Dubuque - KeyLine Transit Service Plan KeyLine Transit, a public transportation provider for the City of Dubuque, has received funding through the Federal Transit Administration's "Job Access and Reverse Commute Competitive Grant" program with matching funds from the Iowa Department of Human Services. The funds are for transportation services expanding existing service hours to fill transportation gaps for FIP eligible, Iow income and welfare recipients to provide work related and child care transportation service. Objective To provide work, training and child care related transportation service to TANF recipients and Iow-income individuals within the City of Dubuque during times that public transportation is not available or does not service work, training or residence locations. Overview Transportation service includes curb-to-curb service from residence to workplace or child-care location and return. Service is for City of Dubuque residents only. Rides are scheduled through referral sources only. Referral agencies may include: 1. Iowa Workforce Development (job placement/training agency) 2. Promise Jobs (job placement, training, assessment and counseling seryices) 3. Dubuque County DHS (TANF recipient screening, case management, benefits etc.) Collaborating agencies have prioritized rides as follows: 1. TANF recipients with regularly scheduled work or training schedule 2. TANF recipients with variable work or training schedules 3. Low-income individuals meeting federal Iow-income guidelines Rides can be scheduled 7 days in advance or same day request (space available) All vehicles are ADA accessible/lift equipped for special-needs riders Hours of operations (holidays included) Monday through Saturday: 6:00 A.M, ~ 12:00 A,M, Sunday: 6:00 A.M. - 1:00 P.M. 4:00 P.M. - 11:00 P.M, Fares: FIP eligible Persons Non-FIP eligible Persons No charge $1.00 per person Children and personal care attendants ride free. Coordinated Planning and Operations Strategy Referral agencies "pre-screen" potential riders for qualifying criteria and refer individuals to KeyLine for ride coordination. Referral agencies and KeyLine have adopted transportation rules which maintain a high degree of ridership eligibility and system effectiveness. Collaborating agencies provide input and decisions regarding ridership eligibility, hours of operations, termination of an individual's transportation services, fare structure and other operational issues. Outreach and Marketing Strategy The KeyLine JARC Coordinator provides off-site presentations and distribution of JARC brochures and information at all Promise Jobs orientations. Presentations to agency staff, job counselors, case managers and employer groups regarding the JARC program and benefits also part of the outreach strategy, Public access television ads and promotional inserts in agency newsletters are other means of JARC information distribution. Periodic meetings with collaborating agencies are held to review service performance and to discuss any operational changes which may be required to meet client needs. Project Performance Monitoring Methods Computerized reports will generate the following information: Number of riders and trips Trip destination and purpose Miles per trip Number of no-shows, denied rides, and cancels Time distribution of rides Cost per trip/rider The estimated number of FIP families expected to use the JARC services in SFY 2001 are 231 as reported to the transit system from the Department of Human Services during the JARC grant application process. Because families receiving FIP assistance are our priority target market this first year of JARC services, it is anticipated that 75% of riders and recipients of transportation related services will be FIP families. INSURANCE SCHEDULE Any policy of insurance or certificate of insurance required hereunder shall be with a carrier authOrized to do business in Iowa and a carrier that has received a rating of A or better in the current Best's Rating Guide. Any policy of insurance required hereunder shall provide for a thirty-day notice to the City of any material change or cancellation of the policy prior to its expiration date. The Agency shall have its insurance agent or company certify in writing that any policy of insurance required herein with an aggregate limit of liability has not been reduced by paid or reserved claims at the time of issuance of policy or certificate. The Agency shall furnish copies of the following policies to the City, with limits not less than the following, or greater if required by taw. COMMERCIAL GENERAL LIABILITY: General Aggregate Limit Products-Completed Operation Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence Limit $1,000,000 Fire Damage Limit (any one occurrence) $ 50,000 Medical Payments $ 5,000 $2,000,000 OR Combined Single Limit Medical Payments $2,000,000 $ 5,000 Coverage is to include: occurrence form, premises/operationslproductsl completed operations coverage, independent contractors' coverage, contractual liability, broad form property damage, personal injury, City of Dubuque named as an additional insured with 30 days written notice of change or cancellation. General liability and motor vehicle liability policies shall be provided by the same carrier. MOTOR VEHICLE LIABILITY: Liability Uninsured and Underinsured Motorists Liability Medical Payments $2,000,000 $ 50,000 $ 5,000 MOTOR VEHICLE PHYSICAL DAMAGE: Comprehensive - Deductible Collision - Deductible Any deductible shall be borne by the Agency. $ (Agency to $ Establish Limit) Both motor vehicle liability and physical damage coverage's shall name the City of Dubuque as an additional insured. JOB ACCESS PURCHASE OF SERVICES AGREEMENT THIS AGREEMENT is entered into between the City of Dubuque, a municipal corporation, herein called the "City" and Delaware, Dubuque and Jackson County Regional Transit Authority, an agency organized and existing under the laws of the State of Iowa, with principal offices in Dubuque, Iowa, herein called the "Agency," for itself, its assigns and successors. WHEREAS, pursuant to a Capital Assistance Grant provided the city through Section 5 of the Urban Mass Transportation Act of 1964, as amended, the City has acquired and is the owner of four (4) twelve passenger Collins small buses, one (1) twenty-one passenger Supreme small bus and one (1) four passenger ADA minivan herein called "minibuses," each lift equipped to accommodate wheel chairs, and WHEREAS, KeyLine Transit, a public transportation provider for the City of Dubuque, has received funding through the Federal Transit Administration's "Job Access and Reverse Commute (JARC) Competitive Grant" program with matching funds from the Iowa Department of Human Services. WHEREAS, the JARC funds are for transportation services expanding existing service hours to fill transportation gaps for Iow income and welfare recipients to provide work related and child care transportation service. WHEREAS, it is deemed to be in the best interest of the City and the Agency to operate, within the Dubuque urban area, the Job Access Reverse Commute services to income eligible persons. NOT THEREFORE, in consideration of the mutual conditions and covenants contained in this Agreement, the City and the Agency agree as follows: 1. Terms of Agreement This Agreement shall be for the period beginning January 1, 2001 through June 30, 2002. Scope of Service The City agrees to provide the Agency for its use in conjunction with this Agreement at no charge the following described mini- buses: City of Dubuque Vehicle Number Vehicle Description 2551 1995 Ford Supreme w/lift V.I.N. 1FDKE30M6RHC18615 21 passenger 2552 1996 Ford Minivan w/ramp V.I.N. 2FMDA5148TBC311255 6 passenger 2553 1997 Ford Collins w/lift V,I.N. 1 FDLE40FOFOVHA39430 14 passenger 2554 1997 Ford Collins w/lift V.I.N. 1FDLE40F2VHA39431 14 passenger 2555 1997 Ford Collins w/lift V.I.N, 1FDLE40F4VHA39432 14 passenger 2556 1997 Ford Collins w/lift V.I.N. 1FDLE40F6VHA38251 The Agency agrees to operate the mini-buses over and on demand response routes and on schedules as allowed in the attached Service Plan. The Agency shall verify individual to be eligible under JARC guidelines to ensure that the service covered by this Agreement will serve Iow income and welfare recipients to provide work related and child care transportation service. The Agency will operate five City-owned buses and one minivan currently in its possession, Compensation The city shall pay to the Agency an amount not to exceed $116,344 for the period of December 1, 2000 through June 30, 2001 and ~116,344 for the period of July 1, 2001 through June 30, 2002 which shall constitute complete compensation for all services to be rendered during the term of this Agreement. Such sum shall be paid to the Agency upon receipt from the Agency by the City by the fifth day of each month following the month for which services were provided, of a request for reimbursement in two (2) copies together with a ledger sheet detailing receipts and expenditures and a tabulation detailing delivery of services, all in a form aeceptable to the City. There shall be no reduction of service levels nor any fare increase by the Agency or the City except as permitted by the procedures established in the Fare Increase and Service Changes Process adopted by the City Council for the KeyLine Transit System. The Agency agrees to establish and maintain the following cash fare structure: FIP eligible Persons referred by the Department of Human Service No charge Non-FIP eligible Persons referred by the Department of Human Service, Iowa Workforce Development and Promise Jobs ~1.00 per person Maintenance and Security The Agency agrees to service and maintain the mini-buses in accordance with the manufacturer's recommendations and to make such repairs as to keep the equipment in good operating condition. Upon expiration of this Agreement, or upon termination of the Agreement for any cause, the mini-buses shall be returned by the Agency to the City in the same condition as received, subject to reasonable wear and tear. The Agency shall take reasonable steps to safeguard the mini-buses and take whatever steps are necessary to protect the mini-buses from acts of vandalism or other damage during the term of this Agreement. The Agency shall report all damage to city-owned mini-buses. Transit Operators The Agency shall provide training to all drivers in the following areas: First Aid, CPR, Sensitivity, Lift Operation and Save Driving The Agency shall determine that all personnel who operate the mini- buses possess a valid commercial drivers license (CDL) and that said operators shall have in their possession such CDL licenses when operating the mini-buses. The Agency shall not knowingly permit any operator to operate any such vehicle while such operator's driving privileges have been revoked, canceled, suspended or expired. Privacy of Patrons The Agency shall determine the qualifications of persons utilizing the JARC service and maintain the anonymity and privacy of such persons. Insurance The Agency shall provide general liability, automobile liability and physical damage insurance during the term of this Agreement as shown on the attached Insurance Schedule. The Agency's general liability insurance and automobile insurance shall be provided by the same carrier. The Agency shall immediately notify the City of Dubuque - KeyLine Transit Manager of any accident involving a City of Dubuque owned vehicle. Project Concern drivers shall notify the police in the event of an accident involving another motorist in traffic or when personal injury has occurred. Property damage shall be reported to the Project Concern Supervisor who will immediately notify the City of Dubuque KeyLine Transit Manager. The agency agrees that the City of Dubuque and its insurer shall have the right to discuss the contents of said report and the circumstances of said accident with Project Concern employees, and said employees shall cooperate with the City and its insurer in the investigation of such accident. Agency personnel shall advise any person who may have a personal injury or property damage claim against the City of Dubuque the arises out of the operation of a city owned vehicle by Project Concern to file a claim with the City at the City Clerk's Office, 1st Floor, city Hall, 1300 Central Avenue, Dubuque, Iowa 52001. The Agency shall indemnify and save harmless the City against any and all claim, losses, judgments, costs and expenses which the City may hereafter suffer, incur, be put to, pay or lay out by reason of the actions of the Agency in carrying out the terms of this Agreement. The Agency shall bond in an amount and upon such terms as are acceptable to the City all of its employees and volunteers who shall in any way whatsoever handle and/or be responsible for the receipt and expenditure of patron contributions and financial assistance payments received from time to time from the City. Records The Agency shall comply with all requirements imposed by the Federal Transit Administration upon the City concerning special requirements of law program requirements and other administrative requirements approved in accordance with Federal Circular A-102. The Agency acknowledges that the mini-buses are made available to the City through a Capital Assistance Grant pursuant to Section 5 of the Urban Mass Transportation Act. of 1964, as amended, and are subject to audit and performance evaluation to insure that the activities relating thereto are pursuant to requirements of the Act. The Agency shall maintain books of account in accordance with accepted accounting standards and practices together with the necessary documentation to support all activities. The Agency shall give the City, Federal Transit Administration and the Comptroller General of the United States, through any authorized representative access to and the right to examine all records, books, papers and documents relating to this Agreement. In addition to the foregoing, the Agency shall maintain the following specific records and provide the City access to such records for review and audit: Time records Requests for reimbursements and supporting documents Purchase orders Delivery of services, Service, maintenance and mileage records The Agency shall maintain all records pertaining to the operation of the mini-buses for not less than three years after the end of the federal fiscal year to which they pertain. Compliance with Law The Agency shall at its expense comply with all applicable laws, ordinances and codes of the federal, state and local governments, including but not limited to any applicable laws and regulations that are in effect pursuant to the Americans with Disabilities Act (ADA). The Agency shall comply with all applicable federal, state and local laws and regulations pertaining to wages and hours of employment of personnel. Civil Rights The Agency shall comply with Title VI of the Civil Rights Act of 1964 (P.L 88-352) and in accordance with Title VI of the Act, no person shall, on the grounds of race, color, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Agency receives financial assistance. The Agency shall immediately take measures necessary to effectuate this Agreement. The Agency agrees that routing, scheduling quality of service, frequency of service, age and quality of vehicle assigned to routes, quality of stations serving different, routes and location of routes shall not be determined on the basis of race, color, sex, age, national origin, religion or disability, except as otherwise provided by law. The Agency shall comply with title VI of the Civil Rights Act of 1964 (42 USC), the Iowa Civil Rights Act (Iowa Code Chapter 601A) and City of Dubuque Human Rights Ordinance. In the event the Agency is in noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or the Federal Transit Administration may determine to be appropriate, including, but no limited to: 10. 1. Withholding payments due the Agency under this Agreement, until the Agency complies, and/or 2. Cancellation, termination or suspension of this Agreement in whole or in part. The Agency agrees that the United States has the right to seek judicial enforcement with regard to any matter arising under the Title VI of the Civil Rights Act of 1964, and regulations implementing such Act. Interest of Members, Officers, or Employees of the City of Dubuque, Members of the Dubuque City Council or Other Public Officials No member, officer or employee of the City, or its designates or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such persons' tenure, shall have any interest, direct or indirect, in this contract or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement, 1 1. Assignment The Agency shall not assign any interest in this Agreement and shall not transfer any interest in this Agreement without the prior written approval of the City. 12. Termination This Agreement may be terminated for any reason by either party giving thirty (30) days notice in writing to the other party. However, the City may terminate this agreement by giving ten (10) days notice in writing for failure of the Agency to comply with any material term of this Agreement. There is no obligation on the part of either party to continue or to renew this Agreement upon its expiration or termination. IN WITNESS WHEREOF, the parties hereto have signed this Agreement in two copies. WITNESS Jeanne Schneider City Clerk CITY OF DUBUQ, i-JE Harry J ./r/t3e~is Chairmalfl Dubuque Transit Trustee Board By: Delaware, Dubuque & Jackson County Regional Transit u_thority y JC irperson Corporation Board of Directors APPROVED as to legal form this day of ,2001. Barry A. Lindahl Corporation Counsel 1. Withholding payments due the Agency under this Agreement, until the Agency complies, and/or 2. Cancellation, termination or suspension of this Agreement in whole or in part. The Agency agrees that the United States has the right to seek judicial enforcement with regard to any matter arising under the Title VI of the Civil Rights Act of 1964, and regulations implementing such Act. 10. Interest of Members, Officers, or Employees of the City of Dubuque, Members of the Dubuque City Council or Other Public Officials No member, officer or employee of the City, or its designates or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such persons' tenure, shall have any interest, direct or indirect, in this contract or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 11. Assignment The Agency shall not assign any interest in this Agreement and shall not transfer any interest in this Agreement without the prior written approval of the City. 12. Termination This Agreement may be terminated for any reason by either party giving thirty (30) days notice in vyriting to the other party. However, the City may terminate this agreement by giving ten (10) days notice in writing for failure of the Agency to comply with any material term of this Agreement. There is no obligation on the part of either party to continue or to renew this Agreement upon its expiration or termination. INSURANCE SCHEDULE Any policy of insurance or certificate of insurance required hereunder shall be with a carrier authorized to do business in Iowa and a carrier that has received a rating of A or better in the current Best's Rating Guide. Any policy of insurance required hereunder shall provide for a thirty-day notice to the City of any material change or cancellation of the policy prior to its expiration date. The Agency shall have its insurance agent or company certify in writing that any policy of insurance required herein with an aggregate limit of liability has not been reduced by paid or reserved claims at the time of issuance of policy or certificate. The Agency shall furnish copies of the following policies to the City, with limits not less than the following, or greater if required by law. COMMERCIAL GENERAL LIABILITY: General Aggregate Limit Products-Completed Operation Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence Limit $1,000,000 Fire Damage Limit (any one occurrence) $ 50,000 Medical Payments $ 5,000 $2,000,000 OR Combined Single Limit Medical Payments $2,000,000 $ 5,000 Coverage is to include: occurrence form, premises/operations/products/ completed operations coverage, independent contractors' coverage, contractual liability, broad form property damage, personal injury, City of Dubuque named as an additional insured with 30 days written notice of change or cancellation. General liability and motor vehicle liability policies shall be provided by the same carrier. MOTOR VEHICLE LIABILITY: Liability Uninsured and Underinsured Motorists Liability Medical Payments $2,000,000 $ 50,0OO $ 5,000 MOTOR VEHICLE PHYSICAL DAMAGE: Comprehensive - Deductible Collision -- Deductible Any deductible shall be borne by the Agency. $ (Agency to $ Establish Limit) Both motor vehicle liability and physical damage coverage's shall name the City of Dubuque as an additional insured. JOB ACCESS AND REVERSE COMMUTE City of Dubuque - KeyLine Transit Service Plan KeyLine Transit, a public transportation provider for the City of Dubuque, has received funding through the Federal Transit Administration's "Job Access and Reverse Commute Competitive Grant" program with matching funds from the Iowa Department of Human Services. The funds are for transportation services expanding existing service hours to fill transportation gaps for FIP eligible, Iow income and welfare recipients to provide work related and child care transportation service. Objective To provide work, training and child care related transportation service to TANF recipients and Iow-income individuals within the City of Dubuque during times that public transportation is not available or does not service work, training or residence locations. Overview Transportation service includes curb-to-curb service from residence to workplace or child-care location and return. Service is for City of Dubuque residents only. Rides are include: 1. 2. scheduled through referral sources only. Referral agencies may Iowa Workforce Development (job placement/training agency) Promise Jobs (job placement, training, assessment and counseling services) Dubuque County DHS (TANF recipient screening, case management, benefits etc.) Collaborating agencies have prioritized rides as follows: 1. TANF recipients with regularly scheduled work or training schedule 2. TANF recipients with variable work or training schedules 3. Low-income individuals meeting federal Iow-income guidelines Rides can be scheduled 7 days in advance or same day request (space available) - All vehicles are ADA accessible/lift equipped for special-needs riders Hours of operations (holidays included) Monday through Saturday: 6:00 A.M. - 12:00 A.M. Sunday: 6:00 A.M. - 1:00 P.M. 4:00 P.M. - 11:00 P.M. Fares: FIP eligible Persons Non-FIP eligible Persons No charge (~1.00 per person Children and personal care attendants ride free. Coordinated Planning and Operations Strategy Referral agencies "pre-screen" potential riders for qualifying criteria and refer individuals to KeyLine for ride coordination. Referral agencies and KeyLine have adopted transportation rules which maintain a high degree of ridership eligibility and system effectiveness. Collaborating agencies provide input and decisions regarding ridership eligibility, hours of operations, termination of an individual's transportation services, fare structure and other operational issues. Outreach and Marketing Strategy The KeyLine JARC Coordinator provides off-site presentations and distribution of JARC brochures and information at all Promise Jobs orientations. Presentations to agency staff, job counselors, case managers and employer groups regarding the JARC program and benefits also part of the outreach strategy. Public access television ads and promotional inserts in agency newsletters are other means of JARC information distribution, Periodic meetings with collaborating agencies are held to review service performance and to discuss any operational changes which may be required to meet client needs. Project Performance Monitoring Methods Computerized reports will generate the following information: Number of riders and trips Trip destination and purpose Miles per trip Number of no-shows, denied rides, and cancels Time distribution of rides Cost per trip/rider The estimated number of FIP families expected to use the JARC services in SFY 2001 are 231 as reported to the transit system from the Department of Human Services during the JARC grant application process, Because families receiving FIP assistance are our priority target market this first year of JARC services, it is anticipated that 75% of riders and recipients of transportation related services will be FIP families.