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CDBG Agree AAcP HUD Yr 7 1 01CITY OF DUBUQUE, IOWA MEMORANDUM July 12, 2001 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Community Development Block Grant Agreement Housing and Community Development Director David Harris is recommending approval of the Community Development Block Grant Agreement with the U.S. Department of Housing and Urban Development in the amount of $1,489,000 for the program year beginning July 1, 2001, and ending June 30, 2002. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager David Harris, Housing and Community Development TO: FROM: SUBJECT: CITY OF DUBUQUE, IOWA MEMORANDUM July 9, 2001 Michael Van Milligen, City Manager David Harris, Housing and Community Development Community Development Block Grant Agreement INTRODUCTION This memorandum requests City Council adoption of a resolution authorizing the Mayor to sign a Commttnity Development Block Grant (CDBG) Agreement with the U.S. Department of Housing and Urban Development (HUD) in the amount of $1,489,000 for the program year beginning July 1, 2001 and ending June 30, 2002. DISCUSSION As a CDBG entitlement community, the City of Dubuque is eligible to receive annual funding for carrying out housing and community development activities. Before it may receive these funds it must submit a plan for the use of funds and sign an annual grant agreement. On February 26, 2001, the City Council held a public hearing on a proposed FY 2002 Annual Action Plan that had been recommended by the Community Development Advisory Commission. The Council approved the Annual Action Plan on March 6, 2001 by Resolution 91-2001 and authorized the City Manager to submit an application for CDBG funds. The attached letter from HUD informs the City that its FY 2001 Annual Action Plan has been reviewed and a grant of $1,489,000 has been approved. A Funding Approval/Agreement is included for execution by the City. To complete the annual application process, the City Council must now approve execution of the gram agreement as provided by the attached resolution. RECOMMENDATION I recommend that the City Council approve the attached resolution authorizing execution of the grant agreement with the U.S. Department of Housing and Urban Development. This will allow the City to begin expending ftmds for programs included in our annual plan for the program year which began July 1. Prepared by Aggie Kramer, Community Development Specialist RESOLUTION NO. -2001 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Whereas, under provisions of Title I of Housing and Commnnity Development Act of 1974, as amended, the City of Dubuque prepared and submitted an Annual Action Plan for a Community Development Block Grant; and Whereas, the submission has been approved by the U.S. Department of Housing and Urban Development in the amount of $1,489,000 for a twelve month program year commencing July 1, 2001 and ending June 30, 2002; and Whereas, a grant agreement covering the activities proposed to be carried out with the Community Development Block Grant funds has been transmitted to the City of Dubuque by the U. S. Department of Housing and Urban Development.. NOW, THEREFORE, BE IT RESOLVED BY II-IE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Funding Approval/Agreement, authorized by the U.S. Department of Housing and Urban Development on July 1, 2001 for a Community Development Block Grant to the City of Dubuque in the amount of $1,489,000 and identified as Grant Number B-01-MC-19- 0004 is hereby accepted. Section 2. That the Mayor of the City of Dubuque be and he is hereby authorized and directed to execute said Agreement on behalf of the City of Dubuque, Iowa. Passed, approved and adopted this 16th day of July, 2001. Attest: Terranoe M. Duggan, Mayor Jeanne F. Schneider, City Clerk U.S. Department of Housing and Urban Development Nebraska State Office Executive Tower Centre 10909 Mill Val[ey Road Omaha, Nebraska 68154~39E9 Honorable Terrence Duggan Mayor of Dubuque City Hall 50 West 13~ Street Dubuque, IA 52001-4864 JUL 0 5 7001 Dear Mayor Duggan: I am pleased to inform you that a review of your Fiscal Year 2001 Consolidated Plan Annual Action Plan has been completed and your program is approved in the amount of $1,489,000. Enclosed are the Grant Agreements and Funding Approvals (three copies for each program) which constitutes the contract between the Department of Housing and Urban Development and the City of Dubuque. In order to establish a line of credit for the grant funds, you should exeCUte and return two copies of the Grant Agreement. Retain one copy of the Grant Agreement for your files. Ir/ addition, if there is a need to delete or add individuals authorized to access the Voice Response System, a VRS Security Access Authorization Form (HUD-27054) must be prepared, notarized= and returned to this office with the Grant Agreement. If there is a need to establish or change the depository account to which these grant funds are to be wired, a Direct Deposit Sign-Up Form (SF-1199A) must be completed by you and your financial institution and mailed to this office. An approved release of funds, under environmental assessment requirements of the regulations at 24 CFR Part 58, was previously provided. The special condition in your Grant Agreement and Funding Approval concerning the review procedures under Executive Order (E.O.) 12372, Intergovernmental Review of Federal Programs, and HUD's implementing regulations at 24 CFR Part 52 restricts the obligation or expenditure of funds for the planning or construction of water or sewer facilities until the completion of the review process and receipt of written notification of release of funds from HUD. Since you have not submitted your final statement for review under E.O. 12372, we assume you do not propose to use funds for activities subject to review. However, the condition requires that in the event you amend or otherwise revise your final statement to use funds for the planning or construction of water of sewer facilities, you must receive written release of funds from HUD before obligating or expending funds for such activities. You are encouraged to continue to vigorously promote full partnerships between the City of Dubuque and its non-profit service providers, neighborhood organizations, the economic community and private citizens as you implement your Consolidated Plan. We offer our continued support and technical assistance during the coming year to help forward the objectives of the Consolidated Plan. Should you have any questions, please contact Mr. Barry J. Linstrom, Public Trust Specialist, at 402-492-3161. Enclosures cc: David Harris ~.Sincerely, / Gr®goryA. Bevirt GregoW A. Bevirt Director Commun/ty Planning and Development Division ]Fut~d;mg Approval/Agreement Title I of the Housing and Community Development Act (Public Law 93-333) HI-O0515R of 20515R U.S. Department of Housing and Urban Development Office of Community Planning and Development Community Development Block Grant Program 1. Name of Grantee (as show~ in item e of Standard Form-424) City of DuJouque, Iowa 2. Grantee's Compile Address (as shown in item 5 of Standard City Hall 50 West 13th Street Dubuque, IA 52001 3. Grantee's 9-D~glt Tax ID Number 42-6004596 4. Date Use of Fonds May Begin 07/0z/01 ea. Project / Grant Number 1 ea. Amount Approved B-01-MC-19-0004 1,489,000 5b. Project / Grant Number B eb~ Amount Approved 5c. Project / Grant Number 3 6c. Amount Approved Grant Agreement This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 U.S.C. 5301 et seq). The Grantee's submissions for Title I assistance, the HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time}, and this Funding Approval, including any special conditions, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre-agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume ali of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58, The Grantee further acknowledges its responsibility for adherence to the Agreement by subrec[pient entities to which it makes funding assistance hereunder available. U,S. Department of Housing & Urban Development (signature, name, title, date) Grantee (signature, name, title, date) X Honorable Terrance Duqqa~ Date Grantee Noef[ed: 11. Amount of Community Development Block Grant a. Funds Reserved For This Grantee b. Funds Now Being Approved Reservation To Be Cancel]ed (11 a minus f l(a¥or 10. Check One: a. Orig. Fund[ng Approval X b. Amendment 9c. Date ~ ~a~ of Program Year: c. Amendment Number 07/01/01 1,489,000 1,489,000 12a. Amount of Loan Guarantee Commitment Now Being Approved: 12b. Name & Co~ 31ere Address of Public Agency Loan Guarantee Acceptance Provisions for Designated Agencies The public agency hereby accepts the Grant Agreement executed by the Department of Housing and Urban Development on the above date with respect to the above grant number(s) as Grantee designated to receive loan guarantee assistance, and agrees to comply with the terms and conditions of the Agreement, applicable regulations, and other requirements of HUD now or hereafter in effect, pertaining to the assistance provided it. 12c. Signature of Author(zed Official (name, title, date) for Designated Public Agency X HUD Accounting Use Only TAC Batch Date Entered PAS Project Number 1,489,000 Effective Date F Previous Editions are Obsolete form HUD-70e2 {4/93) 24 CFR 570 E.O. 12372 - SPECIAL CONTRACT CONDITION Notwithstanding any other provision of th/s agreement, no funds provided under tiffs agreement may be obligated or expended for the planning or construction of water or sewer facilities until receipt of written notification from HUD of the release of fimds on completion of the review procedures required under Executive Order (E.O.) 12372, Intergovernmental Review of Federal Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also complete the review procedures req~fzred under E.O. 12372 and 24 CFR Part 52 and receive written notification from HUD of the release of funds before obligating or expending any funds provided under this agreement for any new or revised activity for the planmng or construction of water or sewer faeihties not previously reviewed under E.O. 12372 and implementing regulations.