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CLG Grant - Design GuidelinesCITY OF DUBUQUE, IOWA MEMORANDUM August 1, 2001 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Special CLG Grant Application for Design Review Training Planning Services Manager Laura Carstens is recommending approval of an application to the State Historic Preservation Office (SHPO) for a Certified Local Government (CLG) grant to provide design review training. The grant would help the City to provide training in the design review process for the Historic Preservation Commission, and the City staff in the Planning Services, Building Services, Housing and Community Development and Economic Development Departments. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Laura Carstens, Planning Services Manager CITY OF DUBUQUE, IOWA MEMORANDUM July 31, 2001 TO: FROM: SUBJECT: Michael C. Van Milligen, City Manager Laura Carstens, Planning Services Manager Special CLG Grant Application for Design Review Training INTRODUCTION This memo transmits for City Council review and approval an application to the State Historic Preservation Office (SHPO) for a Certified Local Government (CLG) grant to provide design review training. DISCUSSION The SHPO has invited the City of Dubuque, as a certified local government, to apply for a special CLG grant program for design review training. The grant would help the City to provide training in the design review process for the Historic Preservation Commission, and City staff in the Planning Services, Building Services, Housing and Community Development, and Economic Development Departments. This special CLG grant program is very timely for the City. We have received a CLG grant to develop a design guidelines manual for buildings and streetscapes in our five histodc districts. The City has a contract with the Dun'ant Group to develop this manual and provide limited training. This special grant would enable the City to train more staff and community members. The CLG grant is for a maximum of $10,000 at a 60/40 split. The City must provide a local match of 40%, or $6,667, to obtain the $10,000. This can be cash and in-kind services. A source of the local match is available from the ClP program for the Historic District Public Improvement Program. This program is the match for the CLG grant for the Design Guidelines Manual. RECOMMENDATION Staff recommends that the City Council submit a CLG grant application for design review training, using $5,000 in City funds from the ClP for the Historic District Public Improvement Program, and $2,000 from in-kind match of Planning Services Staff. LC/mkr Enclosures Prepared by: Laura Carstens. City Planner Address: CiW Hall, 50 W. 13th St Telephone: 589-4210 RESOLUTION NO. 340-01 RESOLUTION APPROVING THE SUBMISSION OF AN APPLICATION FOR CERTIFIED LOCAL GOVERNMENT GRANT TO PROVIDE DESIGN REVIEW TRAINING Whereas, the State Historical Society of Iowa has Certified Local Government (CLG) grants available for historic preservation projects; and Whereas, training in the design review process is an eligible activity for the CLG grant program; and Whereas, the State Historical Society of Iowa has invited the City of Dubuque to apply for a special CLG grant program for design review training; and Whereas, the City of Dubuque has received a CLG grant for development of a design guidelines manuel. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the submission of an application for CLG funds to provide design review training is hereby approved. Section 2. That the Planning Services Manager is hereby authorized to sign the contract with and submit requests for reimbumements to the State Historical Society of Iowa for CLG funds to provide design review training if the grant is awarded. Section 3. That the Planning Services Manager is hereby authorized to utilize budgeted City funds to provide the required local match should the CLG application be approved by the State. Section 4. That the City of Dubuque agrees to abide by all local, state and federal requirements applicable to the proposed project. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk Passed, approved and adopted this 6th day of August , 2001. CERTIFIED LOCAL GOVERNMENT FY 2002 APPLICATION FOR HISTORIC PRESERVATION FUND GRANT-IN-AID SECTION I: Applicant Information Name of CLG: City of Dubuque On reverse, provide name and distdct # Congressman and Congressional Dist.: Iowa Senator(s) and Senate Dist #: Iowa Representative(s) and House Dist.: Name of Mayor/Chairman of Board of Supervisom: Terrance M. Duggan, Mayor City/County Mailing Address: City of Dubuque, 50 W. 13~ Street, Dubuque, IA 52001 City/County Phone Number: 563/589-4210 CLG Contact Name: Laura Carstens Mailing Address: Planning Services Department, 50 W. 13th Street, Dubuque, IA 52001 Daytime Phone #: 563/589-4210 Evening Phone #: 563/557-8855 Local Grant Project Director Name: Laura Carstens Mailing Address: Planning Services Department, 50 W. 13~ Street, Dubuque, IA 52001 Daytime Phone #: 563/589-4210 Evening Phone#: 563/557-8855 Signature of person LEGALLY AUTHORIZED to obligate the applicant: Mayor, City of Dubuque Name Title Date SECTION I1: Proposed Project Information PROJECT TITLE: Type of Project (circle what best describes your project) Planning for Preservation Planning a. Historic Preservation Plan b. Zoning Issue c. Incentives d. Other Survey/Evaluation a. Architectural/Historical b. Archaeological c. Interdisciplinary National Register Nomination a. Individual Property b. District Sa Local Registration a. Ordinance b. Nomination c. Design Guidelines Public Education a. Workshop b. Publication c. Conference d. Exhibit e. Other Pre-Development a. Historic Structure Report b. Feasibility Study c. Management or Master Plan d. Amhitectural/Engineed ng Plans e. Specifications f. Other (specify) For Pre-Development Projects Only: Property Name: Preperbj Address: Date of Listing on National Register: Individual Listing or Contributing Structure in District (circle one): Submit at least one interior and one exterior photograph of each property to be assisted. Attach one copy of your community's preservation plan. SECTION II1: Proposed Project Description Goals and Objectives: What do you expect to accomplish with this project? Your response will be the contract scope of work if your application is funded. Scope of Work: Provide a detailed, step-by-stap description of what you are going to do and how you are going to do it, Be sure your description includes the required items for the type of project, as outlined in PART II of the grant manual. Personnel: Specify the professional qualifications for any consultants to be used in the project. State what services the consultant would be expected to provide, identify the consultant's responsibilities in regard to the project. Identify the commission members, CLG staff and residents who will work on the project, state their specific responsibilities and the number of hours each will contribute. Project Completion Schedule: Project a monthly progress schedule. Projects MUST be completed by June 30, 2002. A. Goals and Objectives: The project goal is to provide design review training to the broadest possible audience in the community. While the focus of this training would be on the design review of individual buildings and histodc period resources, the training also would deal with the relationship of buildings to the streetscape in histodc districts and other older neighborhoods on the City's Historic Property Inventory. One goal is to provide training not only to the Histodc Preservation Commission and City staff from the Planning Services, Building Services, Housing and Community Development, Leisure Services, and Public Works Departments, but also to any other interested City staff; elected and appointed officials from City Boards and Commissions; and key community stakeholder groups. In addition, our intended audience would include owners of properties in the histodc districts, students, and the general public. Another goal is to collaborate on this training program with other organizations that we have identified as partners in preservation, as an initial project of a Histodc preservation Forum that the City plans to create. These preservation partners include: Dubuque County Historical Society, Dubuque Area Board of Realtors, Dubuque Main Street Ltd., Old House Enthusiasts, Center for Local History, Four Mounds Foundation, Dubuque Area Chamber of Commerce, Convention and Visitors Bureau, Dubuque Community School District, neighborhood associations, local building supply outlets, contractors, and developers of histodc properties. Project objectives to be accomplished through this training are: · Raising the level of awareness, understanding and acceptance of design guidelines and the design review process in the community. · Streamlining the design review process for the Histodc Preservation Commission, City staff, contractors and property owners. · Understanding and applying federal and local design guidelines in terms of historic character and integrity, and developing preservation plans and goals for individual structures and neighborhood streetscapes. · Understanding and applying federal and local design guidelines in terms of regulatory requirements, financial incentives and cede enforcement; e.g., lead- based paint abatement, building codes and tax credits. · Enhancing and increasing the knowledge of and appreciation for the community's historical, architectural and cultural resources by the general public, elected officials and staff. 1. Scope of Work The project will involve planning for and developing a training program for the design review process that includes both individual structures and overall neighborhood streetscapes. The program will be developed with the assistance of a qualified consultant and input from local, state and private organizations at one or more deign review forums. The project also will involve establishing a collaborative arrangement with the City's partners in preservation to develop, produce and distribute the program to identified interest groups, stakeholders and the general public. City staff will work closely with the consultant, as well as local, state and pdvate advisors and the Partners in Preservation to implement the training program. This effort will include: organizing and promoting the workshop(s), preparing and distributing promotional materials, developing workshop notebooks, and creating multimedia resources for the training program. The training will focus on the design review process, and will include some or all of the following components: · Identification of the community's historical, architectural and cultural resources, and which ones are locally designated. · Use and application of the Secretary of the Interior's Standards and Guidelines for Rehabilitation of Historic Properties. · Use and application of local design guidelines for buildings and streetscapes. · Definition of histodc character and integrity and developing preservation plans and goals for individual structures and neighborhood streetscapes. · Application of federal and local design guidelines in terms of regulatory requirements, financial incentives and code enforcement. · Streamlining the City of Dubuque's design review process for property owners, contractors, City staff and Histodc Preservation Commissioners. · Reviewing examples of the City of Dubuque's design review process. 2. Personnel This project will require a professional with demonstrated expertise with local designation systems and the design review process. The consultant must meet the professional qualification standards as established by the Secretary of the Interior and the State Historical Society of Iowa for architectural history, history, architecture, and/or planning· Project planning and development of the training program will be undertaken by the consultant with input from representatives from key community stakeholders, Historic Preservation Commission, City staff and the State Historic Preservation Office at one or a series of design review forums via conference calls and/or ICN system. In addition, City staff from several departments will be involved in the project by assisting the consultant with workshop publicity and organization, production of promotional and workshop materials, registration, and project management. Key departments will include the Planning Services Department, Building Services Department, Housing and Community Development Department, Cable TV Division, City Manager's Office and Carnegie-Stout Public Library. With direction from the Histodc Preservation Commission, key stakeholders and the State Historic Preservation Office, City staff will assist the consultant with organization of training venue(s), promotional materials, public relations program, registration and evaluation forms, schedules, catering, audiovisual equipment, and praeparation of supplementary workshop materials (workbooks, resource materials) in text, graphic, video and/or electronic formats. Portions of these tasks will be done in whole or in part by the project's Partners in Preservation. The consultant will conduct a short series of design review training sessions. City staff will arrange for videotaping of these sessions for broadcast on community access television. The consultant will produce or arrange for production of training videos and the creation of interactive web site based on the training program. 3. Project Completion Schedule February 2002 March2002 Apdl2002 May 2002 June 2002 July.-OCt. 2002 July.- OCt. 2002 November 2002 December 2002 Jan-Apdl. 2003 May 2003 June 2003 Contract signed by City and State; City Project Review Team formed. Initiate Histodc Preservation Forum - Partners in Preservation collaboration on design review training. Draft request for proposals (RFP) submitted to State Historical Society for review. Issue RFP for project consultant. Partners in Preservation commitments to training. Review proposals, interview short list, and select consultant. Subcontract signed by City and consultant, and Historic Preservation Forum - Partners in Preservation collaboration on design review training finalized. Project planning and development of training program. Organization re: training venues, promotional materials, public relations program, and workshop materials. Review of draft promotional materials, programs, conference notebooks, evaluation forms, and other hand-outs or exhibits. Finalize promotional materials, programs, conference notebooks, evaluation forms, and other hand-outs or exhibits. Promote and conduct one or a series of training sessions, videotaping for community access television and production of training videos, and creating interactive web site. Review of draft audiovisual, electronic and other program materials produced at workshop(s). Final report submitted; public presentation/distribution. B= Proposed Work Products. Itemize any publications, workshops, audio-visual materials, reports, survey materials, reports, survey materials, nominations, acres surveyed and historic properties recorded, etc., that will be completed as part of the proposed project. Refer to the required products for your project type, as outlined in Part II of the grant manual. Are there other products, tangible or intangible, which you expect to produce as an outcome of this project? Proposed work products for the project will include the following items, as well as any additional items requested by the State Historical Society of Iowa: 1. Copies of the draft and signed consultant subcontract. Copies of the draft and final versions of promotional materials, programs, conference notebooks, evaluation forms, and other hand-outs or exhibits. Draft and final copies of audiovisual, electronic and other program materials produced at workshop(s). 4. Copies of a one-page overview/evaluation summarizing project activities. C= Explain how the proposed project will help fulfill goals and objectives of your local preservation plan or the state preservation plan. If this is part of a multi-phase project, describe the completed project segments and/or future ones which are linked to this project application. Each year's project must be able to stand alone. Funding of one year does not guarantee funding of future phases. The Dubuque Comprehensive Plan is the community's guide to future development, public policies and decision making. The Comprehensive Plan includes a number of long-range goals and objectives that relate to historic preservation in general and this project in particular. The design review training project will support the following long-range preservation goals and objectives of the community. Promote the preservation of historic buildings and architectural resources in the community. Educate the community about the benefits of histodc preservation to the community's quality of life, economic development efforts, tourism and tax base enhancement. Increase appreciation, education, technical assistance and funding for the community's historical and architectural heritage. D. Past grant contract performance of applicant: One of the grant selection criteria is the applicant's past contractual performance. Two applications of equal quality might be scored differently if there is a perception that a pervious project effort was either not completed or was plagued by local administrative problems. This section gives the applicant an opportunity to dispel any fears on the part of the review panel or board that past problems will hinder this new effort. Simply explain what steps have been taken to insure project success. If a project was canceled, please address the specific circumstances of that cancellation. If all previous CLG grant projects have been successfully completed, please state this and discuss the factors that have contributed to your successful performance. DO NOT LEAVE THIS SECTION BLANK. The City of Dubuque has successfully completed several historic preservation projects with funding from the State Historical Society in the last few years, and additional projects are underway and on schedule. The City has established an administrative policy for soliciting proposals from consultants that uses an interdisciplinary team of City staff, and where appropriate, persons from key groups involved in the project. The City also invites input from community resoume agencies, stakeholders groups, the Histodc Preservation Commission and the State Historical Society in producing the best possible work products. The City has utilized CLG funds to complete the 2000 community assessment of Dubuque's architectural themes and historical contexts, "Dubuque -The Key City; The Architectural and Historical Resources of Dubuque, Iowa, 1937-1955". Following this assessment, the City began a phased architectural/historic survey/evaluation of areas of the community using CLG funds. Completed in 2000, Phase I encompassed the Washington/Jackson/Elm neighborhood. Both projects were completed on time and within budget. Begun in 2000, and currently underway, Phase II involves the Lincoln/ Rhomberg/Garfield neighborhood. This project is funded with an Historical Resource Development Program (HRDP) grant. In addition, the City successfully completed on time and under budget, the research, design and installation of five interpretive signs of histodc resources in May 2001, with a second HRDP grant. Work is underway for development of five more interpretive signs with another HRDP grant. The City has selected a consultant to assist the Histodc Preservation Commission and vadous City departments with development of a design guidelines manual and a comprehensive streetscape plan for the city's five histodc districts. This project, funded with a CLG grant, began in July, 2001. It is scheduled for completion in June, 2002. This schedule provides for continuity with this project for design review training. Section IV: Proposed Project Budget Expenditure A. * B. ** Applicant's Match Projection Federal* Applicant C. Cash D. In-Kind Design Consultant 180 hours @ $50/hour $ 4,000.00 $ 5,000.00 $ 5,000.00 Consultant per diem $ 500.00 5 days @ $100/day Consultant mileage $ 325.00 1,000 miles @ $.325/mile Historic Preservation $ 750.00 $ 750.00 lntams 100 hours @ 7.50/hour Videotape Production $ 1,300.00 Photocopying/printing of materials $ 1,475.00 Telephone/fax $ 400.00 Supplies $ 500.00 Web Site Production $ 1,500.00 City Staff- Project Management 50 hours @ $25/hour $ 1,250.00 $1,250.00 Totals $10,000.00 $ 7,000.00 $ 5,000.00 $ 2,000.00 GRANT PROJECT Federal Total* Applicant Total ** TOTAL = $17,000.00 $10,000.00 $ 7,000.00 CERTIFICATION: I certify that the matching share proposed for this project does not include funding from other Federal sources, and that these funds are not being used as match against any other Federal grant application. AUTHORIZED SIGNATURE * Column A - Grant, the total amount of Column A must not exceed 60% of total project costs. ** Column B - Match, this future must equa a minimum of 40% of total project costs. CERTIFIED LOCAL GOVERNMENT FY 2002 APPLICATION FOR HISTORIC PERSERVATION FUND GRANT-IN-AD City of Dubuque, IA Congressman and Congressional District #: Jim Nussle 2nd District Iowa Representative(s) and House District #: Paul Scherrman District 33 Robert Osterhaus District 34 Pam Jochum District 35 Pat Murphy District 36 Iowa Senator(s) and Senate District #: Tom Flynn District 17 Mike Connolly District 18