Harvest View Es - Sewer ProjMEMORANDUM
August 15, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Harvest View Estates Sanitary Sewer Project
Sealed bids were received for the Harvest View Estates Sanitary Sewer Project. Public
Works Director Mike Koch recommends award of the contract to the Iow bidder,
McDermott Excavating, in the amount of $263,799.30.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
August 15, 2001
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
Harvest View Estates Sanitary Sewer Project
INTRODUCTION
The enclosed resolution provides for the award of the construction contract
for the Harvest View Estates Sanitary Sewer Project.
BACKGROUND
On April 17, 2001, Harvest Development Group requested the City's
assistance and cooperation in several facets of its 70-acre development
north of Asbury Road (between Hacienda Drive and the Northwest Arterial).
During the July 16, 2001 Council work session, the Council tentatively
agreed to assist Harvest Development in the Phase I extension of
approximately 5,500 feet of 8" ductile iron pipe to service 62 residential lots
that are zoned R-1 or R-2 Residential, that is owner-occupied housing. In
addition, 2,350 feet of 4" lateral will be installed to service the 62 individual
properties developed under this phase.
DISCUSSION
Sealed bids were received for the project on August 14, 2001. The results of
the bidding process are as follows:
McDermott Excavating
Portzen Construction
$263,799.30
297,225.50
The Iow bid submitted by McDermott Excavating of Dubuque, Iowa is 0.50%
below the engineer's estimate. The completion date for the project is
November 22, 2001.
RECOMMENDATION
I would recommend that the City Council award the contract for the Harvest
View Estates Sanitary Sewer Project to McDermott Excavating of Dubuque,
Iowa, in the amount of $263,799.30.
BUDGET IMPACT
The summary for this project is:
Estimate Bid
Construction Contract $265,000.00 $263,799.30
Contingency 26,500.00 26,500.00
Engineering 0 0
Total Project Cost
$291,500.00
$290,299.30
The project will be funded from capital improvement programs for extensions
to new developments, with a current balance of $812,220.00.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution awarding the
contract for the Harvest View Estates Sanitary Sewer Project.
MAK/vjd
Prepared by Gus Psihoyos, Assistant City Engineer
Prepared by:. Michael A. Koch, Pubic Works Director Address: 50 W. 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO. 376-01
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 1st day of August, 2001, plans, specifications, form of contract and
estimated cost were filed with the City Clerk of Dubuque, Iowa for the Harvest View
Estates - Phase I Sanitary Sewer Project.
Whereas, notice of hearing on plans, specifications, form of contract, and estimated
cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are hereby
approved as the plans, specifications, form of contract and estimated cost for said
improvements for said project.
Passed, approved and adopted this 20th
dayof August ,2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO. 377-01
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the Harvest
View Estates Sanitary Sewer Project pursuant to Resolution No. 359-01 and notice to
bidders published in a newspaper published in the City of Dubuque, Iowa on the 7th day
of August, 2001.
Whereas, said sealed proposals were opened and read on the 14th day of
August, 2001, and it has been determined that the bid of McDermott Excavating of
Dubuque, Iowa, in the amount of $263,799.30 was the lowest bid for the furnishings of
all labor and materials and performing the work as provided for in the plans and
specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to McDermott
Excavating and the Manager be and is hereby directed to execute a contract on behalf
of the City of Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's bond,
the City Treasurer is authorized and instructed to return the bid deposits of the
unsuccessful bidders.
2001.
Attest:
Passed, approved and adopted this 20th
day of August
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
City of Dubuque
BID TABULATION FOR: Harvest View Estates Sanitary Sewer Project
DATE: 8-14-01
ITEM QTY.
Excavation, Class 12 (Rock) 100.00
Backfill Limestone 9000.00
Flowable Mortar 16.00
Sanitary Sewer Pipe, 8" DIP 5500.00
Sanitary Sewer, Manhole Sidewall, 48" 234.00
Sanitary Sewer, Manhole Base, 48" 17.00
Sanitary Sewer Manhole, Ring (Frame) and Cover 23.00
Removal of Sanitary Sewer Pipe 200.00
Sanitary Sewer, Tee 8" x 4" 78.00
Sanitary Sewer, 4" C.I.P. Lateral 2350.00
Removal of Manholes 5.00
EST. EST.
UNIT UNIT COST TOTAL
CY 65.00 $6,500.00
Ton 7.00 $63,000.00
CY 58.00 $928.00
LF 19.57 $107,635.00
LF 98.00 $22,932.00
Each 305.00 $5,185.00
Each 300.00 $6,900.00
LF 5.00 $1,000.00
Each 212.00 $16,536.00
LF 14.00 $32,900.00
Each 300.00 $1,500.00
TOTAL ESTIMATE
% OVER / UNDER (-)
$265,016.001
BIDDER: McDermott BIDDER: Portzen
Excavating Construction
UNIT UNIT
COST TOTAL COST TOTAL
$65.00 $6,500.00
$3.60 $32,400.00
$58.00 $928.00
$23.34 $128,370.00
$90.70 $21,223.80
$295.00 $5,015.001
$280.00 $6,440.00~
$14.00 $2,800.00~
$220.00 $17,160.00~
$16.75 $39,362.50~
$720.00
$45.00 $4,500.00~
$4.50 $40,500.00~
$100.00 $1,600.00~
$28.40 $156,200.00~
$87.50 $20,475.00~
$350.00 $5,950.00~
$265.00 $6,095.00~
$7.50 $1,500.00~
$166.00 $12,948.00~
$19.45 $45,707.50~
$350.00 $1,750.00~
TOTAL BID $263,799.30 TOTAL BID
-0.5%
$297,225.50
12.2%