Fifth St Reconst Iowa to MainMEMORANDUM
August 15, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Fifth Street Reconstruction, Iowa to Main
Public Works Director Mike Koch is recommending acceptance of the Fifth Street
Reconstruction Projection, Iowa to Main Street, as completed by Portzen Construction,
Inc. in the final contract amount of $228,882.59.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
August 14, 2001
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
Fifth Street Reconstruction, Iowa to Main Street
INTRODUCTION
The enclosed resolutions provide for acceptance of the Fifth Street Reconstruction
Project, Iowa to Main Street, and the establishment of the final assessment
amounts.
DISCUSSION
Work has been completed on Fifth Street by Portzen Construction, Inc. in the final
contract amount of $228,882.59.
A final construction cost for the improvement has been reduced by $2,455.20,
which is 4.2 percent (4.2%) below the final amount of the special assessments.
The project provided for the reconstruction of the existing sidewalk around the new
CIGNA building and a six-foot wide patching of the street. The balance of the
reconstruction of Fifth Street will be done as a future phase of the Town Clock
Plaza redevelopment plans.
RECOMMENDATION
I would recommend that the City Council accept the improvements and that the
final contract be established at $228,882.59.
BUDGET IMPACT
A summary of the project is as follows:
Bid Final
Construction Contract
Contingency
$194,853.15 $228,882.59
21,735.90 0
Total Project Cost
$216,589.05 $228,882.59
The project will be funded as follows:
Bid Final
Special Assessment to Private Properties
Special Assessment to City Property
1% Local Option Sales Tax
City Share Portion
22,087.94
31,080.57
159,505,54
3,915.00
8 24,364.70
32,877.17
168,725.69
3,915.00
Total Project Cost
$216,589.05 $228,882.59
ACTION TO BE TAKEN
The City Council is requested to adopt the final resolutions accepting the
improvement, establishing the final contract amount, and establishing the Schedule
of Final Assessments.
MAK/vjd
Prepared by Michael Felderman, Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
Ken TeKippe, Finance Director
Prepared by: Michael A. Koch, Public Works Director
Address: 50 W. 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO. 360-01
ACCEPTING IMPROVEMENT
Whereas, the contract for the Fifth Street Reconstruction, Iowa to Main Street
Project, has been completed and the City Manager has examined the work and filed his
certificate stating that the same has been completed according to the terms of the contract,
plans and specifications and recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved and that said
improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby directed
to pay to the contractor from the Street Construction Fund in amount equal to the amount
of this contract, less any retained percentage provided for therein.
Passed, approved and adopted this 20th
Attest:
day of August ,2001.
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
Prepared by: Michael A. Koch, Public Works Director
Address: 50W. 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO. 361-01
FINAL ESTIMATE
Whereas, the contract for the Fifth Street Reconstruction, Iowa to Main Street
Project has been completed and the City Engineer has submitted his final estimate
showing the cost thereof including the cost of estimates, notices and inspection and all
miscellaneous costs;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CiTY OF
DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to be
$228,882.59.
Section 2. That $24,364.70 of the cost thereof shall be assessable upon private
property and $204,517.89 shall be paid from the Street Construction Fund.
Passed, approved and adopted this
Attest:
20th day of
August, 2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Prepared by: Michael A. Koch, Public Works Director
Address: 50 W. 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO.362 -01
A RESOLUTION ADOPTING THE FINAL ASSESSMENT SCHEDULE FOR
FIFTH STREET RECONSTRUCTION, IOWA TO MAIN STREET PROJECT
INCLUDING CERTAIN INFORMATION REQUIRED BY THE CODE OF
IOWA, SPECIFICALLY, THE NUMBER OF ANNUAL INSTALLMENTS
INTO WHICH ASSESSMENTS ARE DIVIDED, THE INTEREST ON ALL
UNPAID INSTALLMENTS, THE TIME WHEN THE ASSESSMENTS ARE
PAYABLE AND DIRECTING THE CLERK TO CERTIFY THE FINAL
SCHEDULE AND TO PUBLISH NOTICE THEREOF.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That after full consideration of the final schedule of assessments and accompanying
plat showing the assessments proposed to be made for the Fifth Street Reconstruction,
Iowa to Main Street Project under contract with Portzen Construction, Inc. of Dubuque,
Iowa, which final plat and schedule were filed in the office of the City Clerk on the 16~ day
of August, 2001, the said schedule of assessments be and the same is hereby approved
and adopted.
That there be, and is hereby assessed and levied as a special tax against and upon
each of the lots, the respective sums indicated. Provided, further, that the amounts shown
in said final schedule of assessments as deficiencies ara found to be proper and levied
conditionally against the respective properties benefitted by the improvements as shown in
the schedule, subject to the provisions of Section 384.63 of the Code of Iowa. Said
assessments against said lots are hereby declared to be in proportion to the special
benefits conferred and not in excess of twenty-five pement of the value of same.
That the City Clerk be and is hereby directed to certify said schedule to the County
Treasurer of Dubuque County, Iowa, and to publish notice of said certification once each
week for two consecutive weeks in the manner provided in Section 362.3, the first
publication of which shall be not more than fifteen days from the date of filing of the final
schedule. On or before the date of the second publication of the notice, the City Clerk shall
also mail a copy of said notice to property owners whose property is subject to
assessment, as provided and directed in Section 384.60 of the Code of Iowa.
That assessments may be paid in full or in part without interest at the office of the
County Treasurer, at any time within 30 days after the date of the first publication of this
notice of the filing of the final schedule of assessments with the County Treasurer. After 30
days unpaid assessments of $50.00 or more are payable in 10 annual installments and will
draw annual interest at__ pement (commencing on the date of acceptance of the work)
computed to the December 1 next following the due dates of the respective installments as
provided in Section 384.65 of the Code of Iowa. Each installment will be delinquent from
October 1 following its due date on July 1 of each year. Property owners may elect to pay
any annual installments semiannually in advance.
Attest:
Passed, approved and adopted this 20th day of
August ,2001.
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
Prepared by: Michael A. Koch, Public Works Director
Address: 50 W. 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO. -0'1
NOTICE OF FILING OF THE FINAL SCHEDULE OF
ASSESSMENTS AGAINST BENEFITED PROPERTIES FOR THE
FIFTH STREET RECONSTRUCTION,
IOWA TO MAIN STREET PROJECT
WITHIN THE CITY OF DUBUQUE, IOWA
TO THE PERSONS OWNING LAND LOCATED WITHIN THE DISTRICT DESCRIBED
AS THE FIFTH RECONSTRUCTION, IOWA TO MAIN STREET PROJECT, WITHIN
THE CITY OF DUBUQUE, IOWA:
The improvement type(s) and the location(s) is (are) as follows:
Reconstruction of 5th Street sidewalk along the north side from Iowa Street to Locust
Street
Consisting of the properties which are described as follows:
All properties abutting along the line of the described improvements:
You are hereby notified that the final schedule of assessments against benefited
properties within the District described as the Fifth Street Reconstruction, Iowa to Main
Street Project, has been adopted and assessments confirmed and levied by the City
Council of Dubuque, Iowa, and that said schedule of assessments has been certified to the
County Treasurer of Dubuque County, Iowa.
YOU ARE FURTHER NOTIFIED THAT ASSESSMENTS MAY BE PAID IN FULL OR IN
PART WITHOUT INTEREST AT THE OFFICE OF THE COUNTY TREASURER,
DUBUQUE COUNTY COURTHOUSE, 720 CENTRAL AVENUE, DUBUQUE, IOWA,
52001 UNTIL
After unpaid special assessments of $50.00 or more are payable in 10 annual
installments and will draw annual interest at __ percent computed to the December 1
next following the due dates of the respective installments as provided in Section 384.65 of
the Code of Iowa. Each installment will be delinquent from October 1 following its due date
on July 1st of each year. Property owners may elect to pay any annual installment
semiannually in advance.
All properties located within the boundaries of the Fifth Street Reconstruction, Iowa
to Main Street Project above described have been assessed for the cost of the making of
said improvements, the amount of each assessment and the amount of any conditional
deficiency assessment having been set out in the schedule of assessments accompanying
the same, which are now on file in the office of the County Treasurer of Dubuque County,
Iowa. For further information you are referred to said schedule of assessments.
This Notice given by direction of the City Council of the City of Dubuque, iowa, as
provided in Section 384.60 of the Code of Iowa.
Jeanne F. Schneider
City Clerk
6 Previous Pay
z
Item E Bid Quantity Request
Code ~, Description Unit Quantity Unit Cost Paid No. 7 Amount
1105 I Limestone Backfill Ton 30 $8.00 210.17 $1,681.36
1202.01 2 Granular Subbase Ton 550 $9.50 526.66 $5,003.2~7
1205.02 3 Bedding Stone, (1") Clean Ton 10 $12~00 14.08 $168.96
1301.05 4 Removal of Asphalt Pavement (wi curbs) SY 100 $2.00 105.40 $210.80
1301.1301 5 ACC Surface Course Ton 20 $100.(~0 18.28 $1,828.00
1301,18 6 Adjustment of Fixture in Asphalt Pavement Each I $250.00 2.00 $500.00
1402,0162 7 PC Concrete Pavement, 8" w/Integral Curb, Class"C" SY 745 $37.00 795.70 $29,440.90
1402.0163 8 Colored P.C, Concrete Pavement, 8" Thickness, Class "C SY 65 $90,00 65.40 $5,886.00
1402.05 9 Removal of Concrete Pavement (w/curbs) SY 1,105 $3..50 1057.00 $3,699.50
1402.07 10 Adjustment of Fixture in Concrete Pavement Each 3 $150.00 2.00 $300.00
1403.01 11 PC Concrete Curb & Gutter Placement LF 212 $12.00 196.00 $2,352.00
1404.0114 12 PCC Sidewalk, 4" SF 8,324 $2.75 8560.00 $23,540.00
1404.04 13 Removal of Driveway SY 40 $3,00 51,00 $153.00
1404.041 14 Removal of Sidewalk SF 6,240 $0.40 3701.00 $1,480.40
1502,2115 15 RCP Storm Sewer 15" LF 16 $35.00 16.00 $560.00
1502,2118 16 RCP Storm Sewer 18" LF 4 $40.00 0.00 $0.00
1502.223 17 Storm Sewer, Manhole Base 60" Each I $500.00 1.00 $500.00
1502~224 18 Storm Sewer, Manhole Sidewall 60" LF 3 $200.00 3,00 $500,00
1502.225 19 Storm Sewer, Manhole Ring and Cover Each I $250.00 3.0(3 $750.00
1502.236 20 Storm Sewer, Manhole Flat Top 60" Each I $400,00 1.0(3 $400.00
1502.251 21 Storm Sewer, Intake 101-B Each I $1,150,00 2.0(3 $2,300.00
1502.2511 22 Storm Sewer, Intake Drop Curb Special Each I $2,000.00 0.0(~ $9.00
1502.3 23 Removal of Storm Sewer Pipe LF 9 $10.00 15.0(3 $150.00
1505.01 24 Removal of Intakes Each 2 $200.00 2.0(3 $400.00
1602.01 25 Sodding SY 30 $17.25 55.0(3 $948.75
1703,01 26 Subdrain LF 450 $8.00 521.0~3 $4,168.00
1705.01 27 ConcreteSawcut LF 600 $3.00 610.00 $1,830.00
1705.02 28 Asphalt Sawcut LF 150 $2.00 219.50 $439.00
1706 29 Precast Concrete Paver Sidewalk and Handicapped Ramps SF 894 $11.35 913.00 $10,362.55
1707~01 30 Tree Paver Grate (5' x 5') Each 8 $1,500.00 8.00 $12,000.00
1707.02 31 Tree Paver Grate (3.5' x 5') Each 16 $1,200.00 16.00 $19,200,00
1707.03 32 Shade Tree, 2 t/2" B&B Each 6 $550,00 8.00 $4,400.00
1707.04 33 Shrubs Each 11 $51.00 14.00 $854.00
WHKS s co.
Fifth Street Improvements
Dubuque, Iowa
Final
Pay Request No. 7
July 26, 2001
Page I of 3
6 Previous Pay
Item E Bid Quantity Request
Code~. Description Unit Quantity Unit Cost Paid No. 7 Amount
1707~05 34 Perennials Each 50 $19.50 67.00 20 $1,696.50
1708.03 35 Kiosk Base Each 1 $1,000.00 1.00 $1,000.00
170~ 36 Kiosk(MetalWork) Each 1 $17,690.00 1.00 $17,690.00
1901.0102 37 Traffic Signal and Street Light, I --1/4" PVC Sch. 40 Conduit LF 115 $8.30 524.00 $4,349.20
1901.0104 38 Traffic Signal and Street Light, 2" PVC Sch. 40 Conduit LF 440 $8.03 134.00 $1,076.02
1902.01 39 Electrical Cable #10 THWN LF 900 $0.61 852.00 $519.72
1902.02 40 Electrical Cable #6 THWN LF 5,000 $0.75 4480.00 $3,360.00
1902.05 41 Electrical Cable for Signals - 7C #14 LF 200 $1.17 0.00 $0.00
1902.0(~ 42 Electrical Cable for Signals-12C #14 LF 200 $1.42 40.00 $56.80
1902.07 43 Ground for Signals - lC # 6 AWG Bare Copper Wire LF 75 $0.52 10.00 $5.20
1903.01 44 PCC Foundation for Street Lights and Traffic Signal Bases Each 7 $850.00 7.00 $5,950.00
1903.04 45 PCC Foundation for Kiosk Each 1 $1,800.001 1.00 $1,800.00
1904.01 46 Traffic Signal Post Each 1 $218.1§ 1.00 $218.15
1906.01 47 Traffic Signal Head - 12 inch, R, Y, G, Side of Pole Mounted Each I $251.65 1.00 $251.65
1906.02 48 Traffic Signal Head ~ 9 inch, DW - W, Side of Pole Mounted Each 1 $251.65 1.00 $251.65
1907.02 49 Steel Street Light Pole Each 5 $2,830.0(3 5.00 $14,150.00
1910.01 50 Pull Sox Each I $704.1(3 1.00 $704.10
1910.02 51 Hand Hole Each 6 $352.0(3 6.00 $2,112.00
1913.01 52 Removal of Street Ught and Traffic Signal Each I $260.0(3 1.00 $260.00
1916 53 Electrical Service LS I $5,683.0(3 1.00 $5,683.00
2000 54 Traffic Control LS I $3,000.00 1.00 $3,000.00
$200,24{).48
WHKS & ¢o.
Fifth Street Improvements
Dubuque, Iowa
Final
Pay Request No. 7
July 26, 2001
Page 2 of 3
d Previous Pay
z
Item E Bid Quantity Request
Code-~ Description Unit Quantity Unit Cost Paid No. 7 Amount
Extra Work
Removal of Abandoned Manhole -LS $1,136.75 1.00 $1,13_6.7~
Removal of Sanitary Sewer Manhole LS $1,519.85 1.0~ $1,519.85
Relocation of Fire Hydrant and Water Valve Repair LS $4,668.51 1.00 $4,668.51
Cost Adjustment for M-4 Concrete SY $5.00 364.40 $t,822.00
Electrical Modifications -- Change Order No. I LS $5,650.00 1.00 $5,650.00
Installation of Addition Bollards L$ $245.00 1.00 $245.00
Dubuque Native Limestone Planters -- Change Order No. I LS $13,000.00 1.00 $13,000.00
Dubuque Native Limestone Planters- Unit Cost Correction LS $600.00 1.0C $600.00
$28,642.11
Contract Amount:
$t94 853.t5
Total Amount Due Contractor
Total Amount to Date Engineering/Inspection
Total Construction Cost
$228,882.59
$90,300.96
The undersigned, ~r~/z'7"= ~,-,/, contractor for the above improvement, does
hereby accept the above "Total Amount Due Contractor'', as full settlement for
all claims for said proj~. ,
Contractor: ,
tructio Co.
WHKS & Co.~ /
WHKS &
Fifth Street Improvements
Dubuque, lows
Final
Pay Request No. 7
July 26, 2001
Page 3of 3
CITY OF DUBUQUE, IOWA
FIFTH STREET RECONSTRUCTION (Iowa St. Main St.)
SCHEDULE OF VALUATION AND PROPOSED ASSESSMENTS
The following schedule is hereby determined to show each lof proposed to be assessed for the improvement shown in the title together with the amount proposed
to be assessed against each lot and the valuations shown opposite each lot are hereby fixed as the true valuations of such lots by the City Council of the City of Dubuque.
VALUATION w/ TOTAL NET
OWNER LOT DESCRIPTION PARCEL No. IMPROVEMENT ASSESSED VALUE FRONTAGE (fi) ASSESSMENT
Lot 1 Block 13 10-25-231-002 $188,024.73 $164,660,00 164.42 $23,364.73
Dubuque Downtown Plaza
Town Clock Plaza Associates L.L.C.
c/o Anthony F. lzzo
2150 Post Road
Fairfield CT 06430
City of Dubuque
50 W. 13th St.
Dubuque, IA 52001
City of Dubuque
50 W. 13th St.
Dubuque, IA 52001
Lot 2 Block 13 10-25-231-003 $3,706,351.53 $3,689,660,00 117,46 $16,691.53
Dubuque Downtown Plaza
Block 17 10-25-212-003 $171,605.64 $155,420.00 113.9 $16,185.64
Dubuque Downtown Plaza
TOTAL $ 56,241.90