Comisky Bldg InitiateMEMORANDUM
August 29, 2001
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Construction of the New Comiskey Building
Leisure Services Manager Gil Spence recommends initiation of the bidding process for
construction of a new building in Comiskey Park, and further recommends that a public
hearing be set for October 15, 2001.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
August 28, 2001
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager
SUBJECT: Construction of the New Comiskey Building
INTRODUCTION
The purpose of this memorandum is to request that the City Council initiate the bidding
process for construction of a new building in Comiskey Park.
DISCUSSION
The FY 2002 C.I.P. budget includes $335,000 to design and construct a new building in
Comiskey Park, replacing the main building and the warming house building. A
committee of city staff and neighborhood representatives worked with a designer to
determine the final design. The warming house and rest rooms accessible to park
users are included in the final design, plusa 1,600 sq. ft. main room that can be divided
into two rooms.
The bidding scheduled outlined in the attached resolutions would be as follows:
Presentation to City Council
Notice to bidders
Receive bids
Notice of public hearing
Public hearing and award contract
September 4, 2001
September 7, 2001
October 4, 2001
October 5, 2001
October 15, 2001
ACTION STEP
The action requested is that the City Council adopt the attached resolUtions giving
preliminary approval to the plans and specifications, authorizing the advertisement for
proposals, and establishing a date for the public hearing.
GDS:et
attachments
Prepared by: Leisure Services
Address: 2200 Bunker Hill Rd
Phone: 589-4263
RESOLUTION NO. 392-01
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the COMISKEY BUILDING CONSTRUCTION PROJECT, in the estimated amount of
$310,000, are hereby approved and ordered filed in the office of the City Clerk, for
public inspection.
Passed, approved and adopted this 4th day of September ,2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Prepared b_y2: Leisure Services
Address: 2200 Bunker Hill Rd
Phone: 589-4253
RESOLUTION NO. 393-01
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
WHEREAS, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract and
placed same on file in the office of the City Clerk for public inspection of the
COMISKEY BUILDING CONSTRUCTION PROJECT.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA, that on the 15th day of October, 2001, a public hearing will be
held at 6:30 p.m. in the Public Library Auditorium, at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form of
contract and cost of said improvement, and the City Clerk be and is hereby directed to
cause a notice of time and place of such hearing to be published in a newspaper
having general circulation in the City of Dubuque, Iowa, which notice shall be not less
than four days nor more than twenty days prior to the day fixed for its consideration. At
the hearing, any interested person may appear and file objections to the proposed
plans, specifications, contract, or estimated cost of the improvement.
Passed, approved and adopted this 4th day of September ,2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Prepared bY.' Leisure Services
Address: 2200 Bunker Hill Rd
Phone: 589-4263
RESOLUTION NO. 394-01
ORDERING BIDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA:
That the COMISKEY BUILDING CONSTRUCTION PROJECT is hereby ordered
to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the notice to
bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than twenty days prior to the receipt of said bids at 2:00 p.m. on the 5th day of
October, 2001. Bids shall be opened and read by the City Clerk at said time and will
be submitted to the Council for final action at 6:30 p.m. on the 15th day of October,
2001.
Passed, approved and adopted this
4th day of
September ,2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Pr~epared ~ L~eisur_e_Services Address: 2200 Bunker Hill Rd Phone: 589-4263
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the COMISKEY BUILDING CONSTRUCTION
PROJECT.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the COMISKEY BUILDING CONSTRUCTION PROJECT, in accordance with
the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m. on the 15th day of
October, 2001, in the Public Library Auditorium in Dubuque, Iowa. Said proposed
plans, specifications, form of contract and estimate of cost are now on file in the office
of the City Clerk. At said hearing any interested person may appear and file objections
thereto or to the cost of the improvements.
Published by order of the City Council given on the day of,
2001.
Jeanne F. Schneider
City Clerk
PK