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FY2001 Consolidated Annual Performance and Evaluation Report (CAPER)MEMORANDUM September 10, 2001 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Consolidated Annual Performance and Evaluation Report (CAPER) July 1, 2000 to June 30, 2001 Housing and Community Development Department Director David Harris is recommending approval of the Consolidated Annual Performance and Evaluation Report (CAPER) for the period of July 1, 2000, through June 30, 2001. I concur with the recommendation and respectfully request Mayor and City Council approval. Mifchael C. Van Milligen MCVM/jh Attachment CC: Barry Lindahl, Corporation Counsel Cindy Steinhauser, AssiStant City Manager David Harris, Housing and Community Development Department Director ~1 'anbnqn(] CITY OF DUBUQUE, IOWA MEMORANDUM TO: FROM: SUBJECT: September 7, 2001 Michael C. Van Milligen, City Manager David Harris, Housing and Community Development Consolidated Annual Performance and Evaluation Report (CAPER) July 1, 2000 to June 30, 2001 INTRODUCTION The purpose of this memorandum is to recommend City Council approval of a resolution authorizing the Mayor to sign the Consolidated Annual Performance and Evaluation Report (CAPER) for the period of July 1, 2000 through June 30, 2001. Such action is required by the rules and regulations governing the Community Development Block Grant Program (CDBG). DISCUSSION As a Community Development Block Grant (CDBG) recipient, the City is required to submit a performance report within 90 days of the close of each program year. The U.S. Department of Housing and Urban Development (HUD) requires the submittal of the Consolidated Annual Performance and Evaluation Report (CAPER), which is based on the computerized HUD system for CDBG management know as Integrated Disbursement and Information System (IDIS). IDIS provides for grantee data processing for CDBG projects and disbursement of funds. Attached are the required CAPER reports: Summary of Consolidated Plan Projects, Activity Summery, Summary of Accomplishments Report, Financial Summary Report, Housing Report and a narrative report. Due to the challenges that emerge as the annual reports are downloaded from IDIS, the reports have been revised to the best of our ability to accurately reflect the accomplishments and expenditures as they relate to our FY 2001 Annual Plan. The CAPERS provides information on how the City actually used its entitlement funds during the most recently completed program year. It provides a description of each activity for which funds were budgeted as well as information on activity accomplishments. Regulations require that the report be made available to citizens in time to comment prior to submission to HUD. A public notice was published in the Dubuque Advertiser on August 22nd and the Telegraph Herald on August 20th informing the public a draft copy of the CAPER was available for public review. Copies were placed at the public library reference desk, the City Clerk's office, and the Housing and Community Development Department office. As of the date of this memorandum, no inquiries or written comments have been received as a result of these notices. The CAPER, which accompanies this memorandum, was prepared from data supplied by various City departments and by organizations, agencies, and companies who utilized CDBG funds over the twelve month period ending June 30, 2000. This information was aggregated as required. The Community Development Advisory Commission conducted a public hearing on the CAPER on Thursday, September 6, 2001 at St. Mark Community Center. At the hearing, staff reviewed the format and content of the report and responded to questions from the Commission. No public input was received. The following are among the most significant points of the report: 1. CDBG funds were used to meet the priority housing and non-housing community development needs identified in the Consolidated Plan and Annual Action Plan for Fiscal Year 2001 as amended. 2. CDBG funds were used to either benefit Iow or moderate-income persons or aid in the prevention or elimination of slum and blight conditions. 3. The City expended 68% of CDBG funds on activities which benefit Iow/moderate income persons, This is less than the required 70% but the three-year certification period from FY 01 through FY 03 will enable adequate time for compliance. 4. The City expended $2,886,050 or 53 percent of the CDBG funds available during the reporting period. The City was unable to meet the timeliness target for expenditure of CDBG funds as set by HUD for May 1, 2001 due to the receipt of $1,276,094 in program income during the report period. Review of current CDBG project expenditures and revenues is underway to insure future compliance. 5. The City spent 10% of its CDBG funds for public service activities. The cap for public services set by HUD is 15%. 6. The City expended 16% of its CDBG funds for Planning and Administration. The cap for these activities is 20%. Following the public headng and its discussion, the Community Development Advisory Commission voted unanimously to approve the CAPER and to recommend City Council approval. RECOMMENDATION It is recommended that the City Council approve the attached resolution, providing for the submission of the Consolidated Annual Performance and Evaluation Report (CAPER) for July 1, 2000 to June 30, 2001. ACTION STEP The action step is for the City Council to adopt the attached resolution. Prepared by Aggie Kramer, Community Development Specialist F:~USE RS~a~KRAM ER~CDBG'~CAP ER\CO UNCI L.doc RESOLUTION NO.398-01 RESOLUTION AUTHORIZING THE SUBMISSION OF A CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) FOR THE PERIOD COMMENCING JULY 1,2000 AND CONCLUDING JUNE 30, 2001. Whereas, the City of Dubuque, Iowa, is an entitlement grant recipient under the Community Development Block Grant (CDBG) Program of the U.S. Department of Housing and Urban Development (HUD); and Whereas, the CDBG regulations require that no later than ninety (90) days after the completion of a program year, each entitlement recipient must submit a performance and evaluation report, Consolidated Annual Performance and Evaluation Report (CAPER); and, Whereas, the City has 1) prepared a CAPER for the program year commencing July 1, 2000 and concluding June 30, 2001; 2) published notice of availabillty of the CAPER in the Telegraph Herald on August 20, 2001 and in the Dubuque Advertiser on August 22, 2001; 3) made copies of the CAPER available for public review at the Carnegie Stout Public L~mmry, City Hall, and Housing and Community Development Department; 4) held a public hear'rog pursuant to published notice before the Community Development Advisory Commission on September 6, 2001; and Whereas, the Community Development Advisory Commission has voted to approve the CAPER and to recommend City Council approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Consolidated Annual Performance and Evaluation Report (CAPER) for the period commencing July 1, 2000 and concluding June 30, 2001, a copy of which is attached, is hereby approved for submission. Section 2. That the Mayor of the City of Dubuque is hereby authorized and directed to execute the Consolidated Annual Performance and Evaluation Report (CAPER) on behalf of the City of Dubuque, Iowo~ Section 3. That the City Manager is hereby authorized and directed to submit the Consolidated Annual Performance'and Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development. Passed, approved and adopted this 17th day of September 2001. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk ~me F. Sctm~der, City Clerk CITY OF DUBUQUE, IOWA Consolidated Annual Performance and Evaluation Report SUMMARY OF CONSOLIDATED PLAN PROJECTS FOR THE USE OF PROGRAM YEAR 2000( Fiscal Year 2001) COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS HOUSING DEVELOPMENT PROGRAMS Actual Problem Properties 5 Homing Trust Center for Public Mini~qxy 15 Food Pantry 2 Maria House 18 SRO units YWCA Domestic Shelter 6 SRO nnits Homeowner Rehab Program 54 Operation Paintbrush 8 Operation UpKeep 5 Sanitary Sewer Installation 12 Housing Code Enforcement 1770 inspections First Time Homebuyer 15 Lead Paint Hazard Abatement 42 Rental Unit Rehab Emergency Code 17 Moderate Income Rehab 6 Accessib'dity Rehab 1 Single Room Occupancy 7 DREAMS - property maintenance and 2 home demolished Loan committed to rchab Iowa Inn into 33 units Funds committed for Painted Brick Program to remove paint from rental properties ECONOMIC DEVELOPMENT PROGRAMS Consolidated Plan Priority Medium High Medium Medium Medium Medium Medium Medium i-ngh Medium Precision Tool and Engineering- $100,000 loan Medium Acquired property in 7t~ St. Penln~ula for clearance Medium NEIGltBORItOOD and COMMUNITY DEVELOPMENT PROGRAMS Consolidated Actual Plan Priority Community Partnership Program (cp2) Assisted 370 persons with computer training (St. Mark Community Center) Building Community assisted 36 youth on 8 projects with vocational training 0tillcrest) 1 stair glide and handicap door at Kennedy Manor 294 persons attended educational and social programs at Boys and Girls Club Neighborhood Recreation Day Camp Community Basketball League Family Self Sufficiency Information and Referral Child Care Resource and Referral Zoning Enforcement Washington Tool Librury Neighborhood Grants Neighborhood Park Improvement Street Overlays (low/mod income areas) Sidewalk Improvements Handicap Curb Ramps Diversity Education Program Training of 5 mediators and promotion for Dispute Resolution Center Assisted Senior Center Operating Costs (Dubuque Area LifeTime Center) Medium Donated processed deer to St. Stephen Food Bank ( Deer Managemem Food Program) 5815 youth Medium 168 youth 60 youth 44 families High 750 applications High 53 referrals High 122 properties Medium 31 t 9 Medium 5 neighborhoods and Medium 2 non-profits 1 park/1 school Medium 4 street blocks High 28 sidewalks Medium 54 ramps Medium Medium Medium Medium mgh ~dl'rY OF DUBUQUE, IOWA - COMMUNITY DEVELOPMENT BLOCK GRANT CAPER S~Y JULY1, 2000 TO JUNE 30, 200~ Neighborhood and Community Amended FY01 FY 2001 Development Programs: Annaal plan Expenditures Community partnership Program (CP2)* 110,000 66,575.9~ ~enior Center 25,000 25,000.0~ Neighborhood Recreation Program 124,918 102,145.9~ Family Self-Sufficiency (Alternate Se~kes) 15,000 7,061.6~ Information & Referral - Project Concern 26,866 26,866.0(] Neigh~erhood P~k ~mprovements 1~4,900 7~773.0~ Zoning Inspection/Enforcement 15,000 13,102.2{3 Project Concern-Child Care Resource/Referral 8,163 8,163.0{] Deer Management Food Program 1,500 248.0~ Historic Preservation Rehab Grant 30,000 Washington Tool L~-hiary 10,500 10,500.0{] Neighborhood Support Grants 30,000 .. ,27,127.2~ Leadership Training . 5,000 Neighborhood Infrastructure Improvements 100,000 45,178.8G Handicap Curb Ramps 75,844 33,493.F~ Dubuque Dispute Resohitio Cen~r 2,000 .1,531.0~ Fair Housing Education 1,500 1,256.31 Neighborhood Development Services/Staff 60,356 59, 453.54 Noighborlmod & Comm- Der To~ls 826,,,~7 499,476.5~ iPlanning & AOministration Programs: Amended FYO1 FY 2001 A~ml Plan Expenditures .... ' '' ' 102,412~ CDBG Admin. Services and Staff 124,674 . City Planning Services and Staff 197,729 188,071.1,~ Planning and Administration Totals 322,403 290,484.01 Contingency 130,738 TOTALS 7,314,13~ 2,886,050.~] Homeowner P,e~tab Lump Sum Account l;alance 171,892.66 HUD IDtS Expenses 3,057,949.01 users/akramer/excel/cdbg/2000plan/00plan2.xls(02caper) CITY OF DUBUQUE, IOWA - COM/vlDNrl~ DEVELOPMENT BLOCK GRANT CAPER SUMMARY JCrL¥ 1, 2000 TO Ftn~ 30, 2001 Projected Sources . Actium Plan Actual Entitlement FIr 2001 1,441,00C 1,441,000.00 Prior Year CDBG Allocation 2,697,296 2,697,296.00 Pro,sram Income 1,146,84C 1,276,093.69 Subtotal 5,284,136 $ 5,414,389.69 Eagle Window and Door M 108 2,030,000 Total CDBG Sources 7,314,136 $ 5,414,389,69 Housing Development Programs: Amended FY01 FY 2001 (Problem Properties Management) 4,938 2~43g.00 Housing T~ust 81,665 31,818.31 Homeowner Rehab Program .689,425 539,618.80 Lump Sum Account 171,892.66 Housing Code Enforcement 92,586 77,993.52 First Time Homebuyer Program 165,000 75,000.00 Lead Paint Hazard Abatement Project 22,191 16,704.69 Rental Unit Rebabililation 214,844 105,313.60 DREAMS (Purchase/Rehab/Resate) 23,883 ,24,4S7.15 Painted Brick Program 50,000 0.00 Iowa Inn Rehab 165,000 0.00 Housing Rehabilita~on Services and Staff. 212,184 45,574.76: Housing Administration 48,198 205,508.97 Housing Totals 1,769,914 1,296,320.46 [ Economic Development Program~: Amended FYO! FY ~ ~nn~al plan Expels E.D. Financial Assistance Program 600,000 100,000.01] Eagle Window Loan 2,030,000 Commercial/Industrial Building Rehab ~ 500,000 Enterprise Opportunity Program 15,000 Acquisition 1,025,000 780,000.0C Economic Development Services and Staff 94,534 91,661.9~ Economic Development Totals 4,264,534 9ITI,661.99 CITY OF DUBUQUE, IOWA CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Fiscal Year 2001 Program Year 2000 July 1, 2000 - June 30, 2001 This report replaces the ann!~al Grantee Performance Report (GPR) and the Annual Performance Report (APR) September 2001 Prepared by the Housing and Community Devdopment Department 1805 Central Avenue, Dubuque, Iowa TABLE OF CONTENTS Assessment of Three to Five Year Goals and Objectives Affirmatively Furthering Fair Homing Affordable Housing Continuum of Care Other Actions Lever~ng Resources Citiz~l~ Commcqlt~ Serf-Evaluation Use of CDBG Funds to Meet Consolidated Plan Priorities, Needs, Goals and Objectives. Cl~nges i~ Program Objectives Assess Efforts to Carry Out Action Plan Non-Compliance with National Objective/Overall Benefit Acquisition, Rehabilitation or Demolition of Occupied Real Property 1) ED ~es Where Jobs Were Not Taken by Low/Mod Income Persons 2) Activities Benefiting L'nnited Cliemele, Not Presumed to be L'nnited Clientele, Meeting 51% Low/Mod 3) Program Income 4) Rehabilitation Program Outcomes 5) HUD-Approved Neighborhood Rev~sii~tion Strategies HOIVIE Funds HOPWA Funds ESG Funds 2 3 4 12 14 16 17 18 t8 18 19 19 19 2O 20 20 20 20 20 20 20 CAPER NARRATIVE Assessment of Five Year Goals and Objectives Consolidated Plan objectives for Housing are listed in the section Affordable Housing, with activities completed this program year related to those objectives. Activities included addressing rental and homeowner rehabilitation in targeted areas, home ownership assistance, afford ability issues, assistance to non-profits, increasing public awareness of community housing problems and preventing an increase in homelessness. Overall, the ~dividual annual action plan follows the goals, objectives and strategies identified and evaluated as part of the Consolidated Plan process. Each 3~ar more units are assisted, more persons and families are served. The focus has remained targeted at the priorities established with consistent results achieved. A Consolklated Plan for FY 2001-2006 was approved in May 2000. Priority needs, goals, objectives and outcomes were identified in the plan and are met through the activities and projects of the annual action plato In FY 2001, non-housing activities/projects included grants to neighborhood associations and non-profits for capacity building and enhancements, park/school playground improvements in low income areas, educational, social and recreational opportunities for youth, vocational and computer literacy training, physical accessibility projects, street and sidewalk improvements, acquisition of commercial property for clearance, a loan for business expansion, continued support of the senior citizen center, and fair housing and diversity training. The Community Partnership Program (cp2) was provided for private sector programming which benefits low and moderate income persons. This matching grant program requires applications which meet one or more of the Consolidated Plan priority needs. The City has made a good faith effort to use the strategies identified in the Consolidated Plan to address the priority needs established in the Plan. The annual action plan bas built on the experiences and successes of the previous years. lb. Affirmatively Furthering Fair Housing On November 20, 2000, the City of Duhnque entered into a contract with the John Marshall Fair Housing Legal Support Center to perform an update to the Analysis ofhnpediments to Fair Housing. The prior analysis had been completed in March 1996. The final report for the updated analysis is due on August 31, 2001. When that report is received, the City will create a new action plan to address impediments identified. Dur~g the program year (July 1, 2000 to June 30, 2001), the City of Dubuque took the following actions to overcome the barriers identified in the earlier analysis: Fair Housing Enforcement - The Dubuque Human Rights Commission continued to process housing complaints under its ordinance, which is substantially equivalent to federal law. Fair Housing Education - The Dubuque Human Rights Commission engaged in the following fair housing education activities: On September 26, 2000, the Commission held an information session for tenants called a "Renter's Roundtable." The session focused on tenant rights under fair housing and landlord tenant laws. On October 29, the Commission placed an advertisement in the local paper regarding fair housing rights in an attempt to raise awareness of fair housing protections. On November 7-10, the Commission sponsored fair housing training that was provided to employees of various service agencies with the goal of informing counselors and employees who work with disadvantaged groups about the rights those people possess under the fair housing laws. In February, 2001, the Commission created informational guides for Complainants and Respondents that describe the enforcement process. In April, 2001, the Commission spousored four fair housing billboards that were up throughout the month. The Commission also entered into a six-month contract to have fair housin~ placards displayed on local buses. On April 17, 2001, the Commission distn'outed fair housing information at City Expo, an event that draws approximately 3,000 city residents. On May 16, 2001, the Commission distributed fair housing information at the North End Neighborhood Fair. On May t9, 2001, the Commission presented a segment on fair housing as part of the Crime Free Multi-housing Seminar for landlords. Throughout the year, the Commission wrote a monthly article for the local paper called "Human Rights, They're Our Rights." which often focused on fair homing issues. 3 Affordable Housing The City's Homing and Community Development Department provides funding assistance and services in six primary activities: 1) rental assistance programs; 2) housing rehabditation-loan programs (both for homeowners and rental units); 3) home purchase assistance programs; 4) housing code enforcement; 5) lead paint hazard reduction in both homeowner and rental units; and 6) administration of the Community Development Block Grant program SECTION 8 RENTAL ASSISTANCE The primary means of directly providing affordable rental housing is available through HUD's Section 8 Program, which offers rental assistance to lower-income f0rn~ies. The City provides approximately $3.1 million annually, with funds received from HUD, directly to area landlords, to subsidize rents for 1085 tenant households. This program has been operational in Dubuque since 1976 and operates at capacity. Because of budget-tightening decisions made by Congress, new Section 8 funds were not made available during fiscal years 1993-99. However, the Housing Department was successful in applying for new incremental housing vouchers in FY00 and FY01, obtaining contract authority for 80 additional units. Owners ora "project-based" Section 8-ftmded facifity elected to "opt out" of their HUD contract. As a result, HUD awarded the Housing Department 12 additional housing vouchers to be funded under City annual contributions contract. HOME PURCHASE ASSISTANCE The Housing Department has shifted efforts in recent years to place more emphasis on assistance to first-time homebuyers. In FY01, 15 homes were financed with CDBG funds, for first-time purchasers, and totaled $75,000 in City investment. The Housing Department was also awarded a homebuyer assistance grant, in the mount of $350,000, from the Des Moines Federal Home Loan Bank's Affordable Housing Program in FY99, in partnership with six area lenders. This program was continued through award of an additional $230 000 FHLB application, which became operational in FY01. The new grant provides purchase and rehabilitation assistance to rarefies earning no more than 50% of area median income. Called the "PATH: Pathways Affordable to Homeownership" program, 25 loans totaling $230,000 in grant funds, matched by $1,359,269 in private lender and owner funds, were closed during the year. Total private investment match for all homebuyer programs - from the buyer t~milles, Federal Home Loan Bank, state funds, and area lenders - equaled $2,266,856 during the fiscal year. REHABILITATION We continued admini~ttation ora number of housing rchab'flitation-loan programs, for both owner- occupied housing and rental units. 67 apartments and 60 SRO rooming units were completed or in the process of rehabilitation, using $734,077 in City funds, matched by $1,623,126 in owner/lender flnaneing. These loans include the following programs: Lead Paint Reduction, Moderate Income Rental Rehab, Emergency Repair, Accessibility Rehab, Single Room Occupancy Rehab and Rental Rehab (HOME). The City investment sources were Block Grant funds, the Iowa Department of Economic Development's HOME Program and HUD Special Purpose Gram funds. The Housing Departments $220,000 Home Program grant, received in FY99, continued rental unit rehabilitation activities for landlords renting to low- and moderate-income tenants. 24 loans totaling $211,480 in City funds and matched by $307,483 in private lending, have been made to-date, for 35 units. The $3.69 million HUD program for Lead Paint Hamard Reduction activities completed its fourth year ofopemtious. 432 units have been inspected under the program Grants to date have been made to owners of 284 rental units and 24 homeowner properties. Program expenses for lead paint removal and associated activities totaled $682,225 for the fzscal year. The contract with HUD was approved for renewal for the fifth program year. A $1 million Healthy Homes Initiative application was submitted to HUD. CDBG-funded rehab'flitation assistance was provided to 81 low-moderate income homeowners, using a combination of City programs. These included the Homeowner Rehab Program, providing long- term, low-interest loans; Sanitary Sewer Program, designed for repair and connection to City sewer; Operation Paintbrush, providing small grants for paint for exterior improvements; and Operation Up- Keep, a program used only in downtown census tracts for homes identified as badly in need of exterior repairs. Up-Keep makes $2,000 grants available to the lowest-income homeowners. Lead paint hazard reduction grants and loans were also made, in the seventh year of operation of Dubuque's Childhood Lead Paint Poisoning Prevention Program. In all, the City invested $544,618 in 81 homeowner improvement projects in FY2001. ADDITIONAL PROGRAM ACTIVITIES The Housing Department continued to work in partoership with area non-profit agencies, including contracting with Alternative Services and Four Oaks in admini.qtration of the Family Self-StflSciency Program in support of 45 participating Section 8 Program families. As a result of a HUD Family Self Sufficiency Program Coordinator grant award received in the amount of $31,572, the FSS Program was continued for an eighth year. The Housing Trust Fund Committee made $31,0t2 in grants to two non-profit agencies: Maria House received an additional award of $10,189 for completion ofrenovatious of their facility: and $20,823 to the Center for Public Minlgtty, for repair work to their SRO on West 17~ Street. The Crime Free-Multi Housing Program, jointly sponsored by the Housing, Police, Legal and Human Rights Departments, was again offered to landlords in FY01. A second Local Housing Assistance Program (LHAP) grant was awarded to the Housing Department in FY00, by the Iowa Department of Economic Development (IDED). This gram, for $400,000, was in turn awarded by the Housing Trust Fund Committee to two high-priority projects. The first was for the conversion of the former St. Mary's convent into a transitional housing facility for women and children, for 18 occupants. This facility, named Mafia House and operated by Opening Doors Inc., became operational in Septemher, 2000. The construction cost, of $600,000, was subsidized with the Housing Department's LHAP award and additional City grants totaling $54,698 from the CDBG and Lead Paint programs. With the remaining $200,000 in LHAP funds, the Trust Fund Committee awarded a grant to a private developer of single room occupancy housing, the Davis Place, at a site on Garfield Avenue, for 18 SRO units. A brand-new $400,000 building was opened for occupancy in June 2001. Another LHAP application was submitted to IDED during FY01 and was awarded to the City in the amount of $100,000. This grant will subsidize construction costs of five new affordable condominium homes at a site on West Eighth Street. $30,000 in CDBG funds was loaned to the developer to demolish two derelict, abandoned homes on the site in FY01. This $400,000 project is scheduled for occupancy in Spring 2002. A successful $3.3 M financial package was finally achieved for the Iowa Inn project. The application from MetroPlain~ Development to the Iowa Finance Authority, for federal housing tax credits, was approved in FY01. The City's assistance to this project, totaling $565,000, included an additional $165,000 CDBG loan committed during FY01. Construction of 33 apartments for seniors in the former YMCA commenced in June 01, with occupancy scheduled for spring 2002. The Housing Department's original customer services survey project, initiated in late-1998, culminated in a "Homing Action Conference," held in February 2000, to develop a consensus strategy for delivery of housing and supportive services as part of development of the Year 2000-2005 HUD Consolidated Plan. This project was recognized by the regional and state HUD offices with Best Practices Awards. During FY01, a City Council-approved planning committee began work on a two-year project to create a vision and comprehensive plan for Dubuque's downtown~ This project was initiated at the Housing Conference, in response to a high downtown rental vacancy rate and perceptions of the need for a general revitalization of the area. The City Council approved $30,000 in CDBG funds to support this effort, which is scheduled to produce a comprehensive plan for the downtown in FY02. An application was submitted to IDED/HUD for Continuum of Care fund~. This culminated a three- month planning and assessment effort, including a consortium of 15 community agencies, facilitated by the Housing Department. Program design~ were submitted by Project Concern, for a "single point of entry" service and data management system; by Maria House, for additional stafflng~ for their facility; and by Hillerest Family Services, for a new transitional housing facility. The proposals were ranked favorably by IDED and forwarded to HUD-Washington for final review, in June. Total funding requested exceeded $600,000. 6. An application was submitted for HUD Conanungy Outreach Partnership Centers (COPC) Program fulldlng~ in a City partnership with Loras College. This effort brought together a consortium of approximately 40 community agencies, neighborhood groups, the City, and area colleges - including Loras, Clark's nursing school and the building trades program at Northeast Iowa Commnnity College (NICC). Program designs for this three-year, $400,000 effort include a building trades training program for area at-risk teens, increased community health outreach for at-risk women and children; and a youth empowerment program to provide year-round activities for "latch kef' children. At the direction of the City Council, an Affordable Housing Committee was assembled, to address the issue of the lack of affordable, single-family housing available in Dubuque. Task forces were formed m examine the costs of development and home construction, and to assess the feas~ility of re- occupying the many vacant upper-story apartmems above storefronts in the downtown area. A report to the Council from this Committee is due in September. CITY OF DUBUQUE ANNUAL PERFORMANCE REPORT FY2001 HOUSEHOLDS AND PERSONS ASSISTED WITH HOUSING PERCENTAGES 0-30% 31-50% 51-80% 81-100% TOTAL area median area median area median area median income income income income P.V_~as 38 38 ovc~as 15 46 59 0 120 EMERGENCY CODE 17 REPAIR LOANS s~ar~ ~toosi 27 15 18 60 OCCUPANCY FACILITIES TOTAL 235 CITY OF DUBUQUE HOUSING SER VICES DEPARTMENT Annual Performance Report: Reporting Period 1 July 00 - 30 June 01 Priority / Need~ / Ac'dom Improve Affordability of Rental Housing Apply for additional Section 8 funds, as available Utilize existing vacant or under-utilized buildings to create affordable hous'mg Improve Affordability of Housing for Low Income Homeowners and First-Time Home Buyers Continue Homeowner Rehab Loan Programs, completing 42 homes Continue/expand First-Time Homebuycr Program, assisting 15 first-time buyers Results Applications were funded for a total of 80 housing vouchers, totaling annual budget authority of approximately $282,000. In addition, the contract for the 12-unit Aquarius Apartments was awarded to the Housing Department, totaling approximately $42,000 annually. $3.3 million financial package for conversion of former YMCA/Iowa Inn into affordable senior apartments was assembled. City assistance totaled $565,000, including CDBG, Special Purpose Ch'am and TIF funds committed. 18 36 , 42 $486,418 $488,456 15 $ 75,000 $ 75,000 $ 907,587 Loans in process from last year Loans approved Homes completed CDBG committed CDBG expended Purchase Loans approved CDBG committed CDBG expended Lender/Owner match Assist Non-Profit Organizations to Provide Permanently Affordable Renter and Owner- Occupied Housing. Utilize Housing Trust Fund for developmem of non-profit owned units; focus mn-profit activity on specific housing development not being met by local government Provide admini.qtmtive/teehnieal assistance to non- profit housing providers. Develop Increased Public Awareness of Housing Problems in the Community; Develop Possible Solutions Concentrate Housing Rehabilitation Efforts, for Renter- and Owner-Occupied Housing, in Downtown/North End Census Tracts Continue/expand use ofrehab assistance program~ us'rog HOME Rental Rehab Program, completing 24 units. An award was received fi.om the Des Moines Federal Home Loan Bank's Affordable Housing Program for $230,000 to assist qualif34ug 1st time buyer families. This application was made in conjunction with 8 local lenders and sponsored by American Trust. Became operational in July 01. Performance results: 25 $ 230,000 $ 207,181 $1,359,269 Loans approved ~ committed AI-IP expended Lender/Owner match Trust Fund Awards were made in the amount of $31,012 to two local non-profit agencies, for transitional housing for Mafia House; and to the Center for Public Ministry's SRO facility. Total projects cost: $700,000. Housing Department staff serve on boards and committees of Gateways to Home and Habitat for Humanity; and help staff the Dubuque County Stakeholders Housing Sub-Committee. A fifth year "Crime-Free Multi Housing Program" workshop was organized and presented by the Housing and Police Departments, for area landlords, ntili~ng CDBG and Law Enforcement Block Grant funds. A fifth annual City-wide Rental Unit survey was completed, under contract with the Loras College Center for Bus'mss and Social Research. $5,500 CDBG expended $ 211,480 $147,646 $ 307,483 Units completed HOME committed to 30 projects HOME expended Owner/Lender match 10. Emergency Code Enforcement Loan Program assisfmg 13 rooming units and 4 apartments Operation Paintbrush Program, completing 8 homes Operation Up-Keep Program, providing $2,000 grants to lower-income homeowners in target census tracts, for exterior home repairs, complet'mg 5 homes. Sanitary Sewer Installation/ Replacement Program for homeowners Accessibility Program, providing assistance to landlords installing improvements for disabled tenants, completing 1 unit. Moderate Income Rental Rehab Program, providing loans to owners renfmg to tenants with moderate (up to 80% of area median) income, completing 6 units. Concentrate Housing Code Enforcement in downtown census tracts, completing 1025 inspections and managing 38 "problem properties" Lead-Based Paint Hazard Reduction Program, complet'mg 4 units, as part of housing rehab'ditation program activities. Ct~dhood Lead Paint Poisoning Prevention Program, reducing lead hazards for both low-moderate income tenants and homeowners. Included in activities under this program was a series of 40-hour trainings for certification for lead contractors and workers. 17 $ 34,463 $ 26,282 Units assisted CDBG committed CDBG expended 8 Homes painted $ 2,079 CDBG expended $ t0,000 $ 10,000 Homes approved Homes completed CDBG committed CDBG expended 12 t2 $ 38,243 $ 38,243 2 1 $ 10,570 $ 4,950 10 6 $ 93,196 $ 45,132 $181,354 1025 745 1,773 1,382 38 1 4 $ 22,190 $ 16,704 23 92 Loans approved Homes completed CDBG committed CDBG expended Units approved Units completed CDBG committed CDBG expended Loans approved Units completed CDBG committed CDBG expended Lender/Owner match Inspections Re-inspections Violation notiees issued Violations corrected Vacant houses monitored Loan approved Units completed CDBG committed CDBG expended $501,669 $ 20,106 143 Residential units inspected Residential units completed HUD gram funds expended Iowa Dept. of Public Health funds expended. Contractors, workers and homeowners trained and re~eertified 11. A new program for FY01 was a series of"Safe Work Practices" trainings, in response to new HUD lead paint treatment regulations published in September 2000. 54 persons were trained. A HUD "Healthy Homes Initiative" grant was applied for, in partnership with the Health Services Deptartment and the Visiting Nurses Association, in the amount of $1 million. e Prevent the Increase of Homelessness for At-Risk Individuals and Families Continue and expand the Family Se~Sufficiency Program. An award was received from HUD; of $31,572 under the Family SeW-Sufficiency Coordinator Progran~ Using these funds, the Housing Department continued a contract with Alternative Services, Inc., to provide case management services, expanding the number of participating families from 33 to 45. $15,000 in City CDBG funds is used to provide additional subsidy of program expenses. Projects funded from the FY00 LHAP award of $400,000 were completed, including the Maria House transitional housing and Davis Place SRO fac'dities. Total projects costs: $1,134,289. Continuum of Care In FY01, a Dubuque consortium again made application to HUD for '~ontinuum of Care" funds. The Homing Departmem organized a series of strategic planning sessions with a number of local non-profit agencies. A "Gaps Analysis" was conducted: Consensus was met regarding the need for a "one-stop" intake and referral point ofantry for homeless individuals and families; for staffing assistance for Maria House, the new transitional housing facility; and for additional family transitional housing. Project Concern Inc., Opening Doors and Hillcrest Family Services, respectively, prepared individual applications for these program~, in the combined amount of $602,000. The Housing Department submitted the application package to IDED in May, which in turn ranked it according to all other applications received, state-wide. This application remained pending at fiscal year-end. Other Actions Public Policies Barriers to affordable housing exist in Dubuque. These barriers have been identified by various reports and studies performed by or on behalfoftbe City of Dubuque. One such study was the 1991 report of the Affordable Housing Task Force which identified some of the barriers as follows: Increasing opposition by property owners to proposals for development of affordable housing in their neighborhoods. 2r~e necessity of subsidy in order to make projects feasible, as affordable rents cannot pay the costs of new developments. · Decreasing availability of federal housing assistance. 12. Increasing prevalence of service sector jobs, resulting in reduced real income growth. Nationally, young households (aged 18-34) had lower real income in 1989 than in 1974. (State of Nation's Housing, 1991). In Dubuque, adjusted per-employee earnings actually decreased 11% during the 1980-1990 period. · Opposition by the City to directly providing publicly owned housing. A strong real estate economy, pushing up home prices and making upper-end housing coustn~ion a demand market. The age o f Dubuque's housing (45 % built pre- t 940) resulting in increased maintenance and operating costs. A newly Council-appointed Affordable Housing Committee began work on a research report, to be issued in FY02. The task for the Comufittee is to identify problems and propose solutions for developmem of affordable single-family housing. Institutional Structures The Housing Department works cooperatively with a number of other agencies participating in the housing delivery system in Dubuque. The Department is represented on Alternative Services' Family Self-Sufficiency Task Force and on the area Homeless Coordinating Board. The Department Manager serves on the City's Section 504/ADA Advisory Committee, which oversees compliance activities relative to accessibility of City facilities and programs. Two staff serve on the board of the State-wide Iowa Association of Housing Officials (IAHO) organization. Two additional staffwere elected to the hoard of directors of the Iowa-National Association of Housing and Redevelopment Officials (NAHRO). Intergovernmental Cooperation The City works cooperatively with other governmental entities participating in the housing delivery system As a member of the Famay Self-Sufficiency Task Force, the Housing Department participates with the Eastern Iowa Regional Housing Authority (EIRHA) in administration of Section 8 programming. Alternative Services, Inc. has contmeted with the City for case management services in connection with the Family Self-Sufficiency progran~ Forty-five families are currently being served. And, as part of the delivery system for Family Self-Sufficiency, the Housing Department coordinates activities with the Worlcforce Development Cemer Office, under the State of Iowa's Family Investment Program (FIP). The City's Housing Depat tmem enjoys positive working relationships with a number of State-wide housing providers, including: the HUD Area Office in Des Moines; the Iowa Finance Authority; the State Department of Economic Development (DED), which admlni~ters the HOME Investment Partnership Program; the Des Moines Federal Home Loan Bank, which administers the Affordable Housing Program for the district; and the Iowa Coalition for Housing and Homeless. Lead-Based Paint Hazard Reduction The Housing Department and the Health Services Department worked closely with the Iowa Department of Public Health (DPH) in the seventh year of Dubuque's Childhood Lead Paint Poisoning Prevemion Program, monitoring the incidence of lead paint in dwellings occupied by children identified with elevated blood levels 0SBL's). All rental units with young children are tested and lead paint removal is required as a condition of participation in the City's rehab loan programs. 13. In addition, a $3.69 million HUD Round 4 Hazard Reduction Program Grant was awarded to the City in FY97; activities continued under this program during FY01. A fifth program year extension was approved by HUD, Affirmatively Furthering Fair Housing The City conducted a fair housing imp~'maents analysis in 1993 and incorporated its findings in the five year CHAS. In addition, the City independently investigates discrimination complaints, having been designated by HUD as a substantially equivalent human fights agency. A Fair Housing Analysis was conducted for the City, under contract with the John Marshall Law School Legal Support Center, and published in February, 1996. The Center was again contracted for a housing analysis, during FY01, and will issue its report during the current fiscal year. Assessment The assessment of the City's reporting period efforts to assist in affordable homing development is as follows: Both City applications for incremental '~air share" housing vouchers were funded in FY00-01, bringing the total under contract at the Housing Department to 1085. The June 01 award was the only one received by an Iowa housing authority this year. The First-Time Homebuyer Program- providing $5,000 downpayment loans - was continued. This effort was successfully supplemented by another award from the Federal Home Loan Bank for low-income homebuyer grants in the amount of $230,000. Total FHLB assistance received during the past three years was $580,000, reflecting the Bank's support of the Housing Department's partnership with area lenders. Key to the City's strategy in provision of assistance to homeless individuals and families is the developing of relationships with neighborhood-based and/or non-profit agencies, to form partnerships for delivery of services. The Housing Department's goal remains the establishing of additional facilities serving the homeless, whether they be single room occupancy, transitional housing or other special needs - type housing. The City's role is to provide technical assistance, grant preparation and sponsorship and some funding match for capital costs. ~ strategy proved successful in FY2001, as the Mafia House tmnsitionnl housing and Davis Place SRO facilities were completed. As well, a second consortium application for HUD Continuum of Care funds was facilitated by the City. The City's policy, as cun~ntly defined, is not to own or operate housing, nor to provide on-going operational subsidies (other than rental assistance). This plax:es the respons~ility for carrying out these functions on the private and/or non-profit sectors. The City will continue to develop these partnerships and solicit interest in ventures to meet homeless/special needs housing objectives. 14. The following table identifies this past year's homing activity leverage from various sources. Total Expenditures - FY2001 City: IDED Local Homing Assistance "LHAP" Federal Home Loan Bank "PATH" CDBG HOME Iowa Dept. Of Public Health Section 8 Rental Assistance HUD Lead Hazard Reduction Program FSS Coordinator $ 400,000 $ 207,181 $1,124,428 $ 147,645 $ 20,106 $3,131,292 $ 682,225 $ 28,980 Total City Investment: $5,741,857 Private/Lender Match: $3,182,499 Total Housing Investment Housing_ Department Program Funding Sources Section 8 Housing Vouchers (2 Applications) Section 8 Project-Based Vouchers Federal Home Loan Bank Affordable Housing Program FY00 IDED Local Housing Assistance Program FY01 Family Self-Sufficiency Coordinator HUD Healthy Homes Initiative Iowa Dept. of Public Health CLPPP Grant HUD Continuum of Care HUD Community Outreach Partnership Centers (COPC) Community Development Block Grant (CDBG) Program Applications $1,000,000 $ 602,232 $ 400,000 Received $ 282,000 $ 42,000 $ 230,000 $ 100,000 $ 31,572 Pending $ 20,106 Pending Pending $1,124,428 15. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (C gR) FINANCIAL SUMMARY Program Year 2000 July 1, 2000 - June 30, 2001 Fiscal Year 2001 CDBG Financial Summary FY 2001 Part I 1 Unexpended CDBG funds previous GPR 2 Entitlement FY01 3 Surplus Urban Renewal Funds 4 Section 108 Funds 5 Program income Received 6 Returns 7 Adjustment to compute total Available 8 Total available (1+2+...7) -$599, 893. 82 Part II 9 Disbursements other than 108 repays or planning/adm 10 Adjustment to compute total amount subject to L/M benefit 11 Amount subject to Low/Mod Benefit (9+ 10) 12 Disbursed in IDIS for Planning and Adm 13 Disbursed in tDIS for 108 Repayments 14 Adjust to compute total expenditures 15 Total Expenditures (11+..14) 16 Unexpended balance (8-15) Part III Low/~lod Benefit 17 Expended for Ilm housng in special areas 18 expended for I/m multi-unit housing 19 disbursed for other I/m activities 20 adjustment to compute total Em credit 21 total I/m credit (17+..20) 22 percent I/m credit (21/11) Low/Mod Benefit for Multi-Year Certifications 23 Program Years (PY) covered inCertification PY 2000,2001,2002 24 Cumulative Net Expenditures Subject toLow/Mod Benefit Calculation 25 Cumulative Ependituers benefiting Low/Mod Persons 26 Pement Benefit to Low/Mod Persons (Line25/Line 24) 2,697,295.53 1,441,000.00 1,285,641.33 -9,547.64 5,414,389.22 2,627,434.94 -171,892.66 2,455,542.28 430,508.07 2,886,050.35 2,528,338.87 110,849.97 1,564,192.31 1,665,042.28 68% 2,455,542.28 1,665,042.28 68% P el Part IV Public Service(ps) Cap calculations 27 ps disbursements in idis 28 ps unliquidated obligations at end of current py 29 ps unliquidated obligations at end of previous py 30 adjustment to compute totel ps obligations 31 total ps obligations ((27+28-29+30) 32 entitlement grant 33 prior year program income 34 adiustment to compute total subject to ps cap 35 totai subject to ps cap (28+29+30) 38 percent funds obligated for ps activities (27/31) Part V Planning and Program Adm (PA) Cap 37 pa disbursements in idis 38 pa unliquidated obligations at end of current py 39 pa unliquidated obligations at end of previous py 40 adjustment to compute total pa obligations 41 total pa obligations (33+34-35+36) 42 grant 43 current year program income 44 adjustment to compute total subject to pa cap 45 total subject to pa cap (38+39+40) 46 pement funds obligated for PA Activities (37/41) 273,687.84 47,383.04 5,992,64 315,078.24 1,441,000.00 1,770,151.53 3,211,151.53 10% 430,508.07 430,508.07 1,441,000.00 1,285,641.33 2,726,641.33 16% 8/27/2000 excel/cdbg/caper/caper..xls(newfin00) Page 2 finOlatt FY 2001 CAPER FINANCIAL SUMMARY ATTACHMENTS Item C Loans and Other Receivables Loans and Other Reserves 2.(a) Total number of loans outstanding and principal balance owed as of the end of reporting period. Single -Unit Housing Rehab Program Loans Outstanding Principal Balance Multi-Unit Housing Rehab Program Loans Outstanding Principal Balance In-Fill Housing Loans Outstanding Principal Balance First Time Homebuyer Loans Outstanding Principal Balance Economic Development Activities Loans Outstanding Principal Balance Homeowner Rehab Lump Sum Account Lump Sum Amount 4/3/2001 Current Expenses Balance 276 2,676,965 72 1,136,386 16 355,132 114 459,203 8 636,434 297,000 125,107 171,893 f:userslakramertexceilcdbglcaperlcaper.xlslfinOOatt Page 1 fin01aff ITEM D Reconciliation of lines(s) of credit (LOC) and cash balances to unexpended balance of CDBG funds shown on GPR Unexpended Balance shown on CAPERS Add: LOC balance(s) as of CAPERS Date Cash on Hand: Grantee Program Account Subrecipients Program Accounts Lump Sum Balance Revolving Fund Cash Balances Section 108 Accounts 2,407,361 -50,914 0 171,893 0 2,528,339 Subtract: Grantee CDBG program Liabilities ( Include any reimbursements due to the Grantee from Program funds) Subrecipient CDBG Program Liabilities TOTAL RECONCILING BALANCE UNRECONCILED DIFFERENCE 0 2,528,340 -1 ITEM E CALCULATION OF BALANCE OF UNPROGRAMMED FUNDS Amount of funds available dudng the reporting period (from Line 8 of Financial Summary Less: Total budgeted amount As per Last Annual Plan Amendment Unprogrammed Balance 5,414,389 5,284,136 130,253 Page 2 IDIS REPORT ACTMTY SUMMARY Program Year 2000 July 1, 2000 - June 30, 2001 Fiscal Year 2001 0 oo~ 0 oo g~oooo ~ ooo oo 0 o H o COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CAPER) HOUSING ACTIVITIES Program Year 2000 July 1, 2000 - June 30, 2001 Fiscal Year 2001 o o o IDIS REPORT SUMMARY OF ACCOMPLISHMENTS Program Year 2000 Jtfly 1, 2000 - June 30, 2001 Fiscal Year 2001 00000000 00000000 0 00000000 0 000000~00 000000~00 000000~00 000000000 00~00000000 000000000000 000000000000 000000000000 I-4 0~00000000000~00000000 0000000 0000000 oo0 0 000 SUMMARY OF CONSOLIDATED PLAN PROJECTS Program Year 2000 July 1, 2000 - June 30, 2001 Fiscal Year 2001 o o o o o H i 0 0 0 0 0 0 0 0 0 0 H o o o o o o o o o o o o o o o o o 0 o o o ~ m o o o o o o o o o o o o o o o 0 H 0 oO o o o o o o o o o o o o o o o