State Contract-Historic DesignMEMORANDUM
September 11, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
State Contract - Historic Design Review Training
Planning Services Manager Laura Carstens is recommending approval of a contract
with the State Historical Society for a $10,000 grant for historic design review training.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Laura Carstens, Planning Services Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
September 7, 2001
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Laura Carstens, Planning Services Manager
State Contract - Historic Design Review Training
This memo transmits a contract with the State Historical Society of Iowa for a $10,000
grant that the City has received for histodc design review training.
This grant is funded through the State's Certified Local Govemment (CLG) program.
The City already has received a $7,500 CLG grant for development of a historic design
guidelines manual. The second CLG grant will help fund training for City staff and the
Historic Preservation Commission. The match for both grants is provided by the FY02
allocation of the new Historic Districts Public Improvement Program.
I recommend that the City Council authorize the Mayor to sign the contract on behalf of
the City.
LC/mkr
Attachment
November 17, 2000
Honorable Terrance M. Duggan, Mayor
City of Dubuque
50 W 13th Street
Dubuque, Iowa 52001
Dear Mayor Duggan:
I am delighted to announce that we will be funding your community's Certified Local Government (CLG)
grant project. You will receive an award of $10,000 to develop a "Design Review Training Program" as
part of the City's Histodc Preservation Program. The State recommended approval of this funding at a
special meeting on August 28, 2001.
We have forwarded two copies of the State Historical Society of iowa Grant-in-Aid Agreement for this
grant project to Ms. Laura Carstens, Director, Planning Services Department. At your earliest
convenience would you execute both copies and return them to Ms. Kerry C. McGrath at the address
below. Please remember the City of Dubuque cannot incur project costs until you have a signed
contract. Congratulations!
These Federal Historic Preservation Funds have been obligated as authorized by the National Historic
Preservation Act and subsequent amendments. Please be advised that you must administer the
project in accordance with all applicable regulations and procedures governing Historic Preservation
Fund grants.
Congratulations, I look forward to seeing the design review training program developed by the City.
Sincerely,
Lowell Soike,
Deputy State Historic Preservation Officer
LS/kcm
Enclosure:
cc: Ms. Phyllis Carter
Contract No. 20-01.020
STATE HISTORICAL SOCIETY OF IOWA
GRANT-IN-AID AGREEMENT FOR:
City of Dubuque
Design Review Training Project
This agreement is made and entered into by and between City of Dubuque, hereinafter referred to as the RECIPIENT, and
the STATE HISTORICAL SOCIETY OF IOWA, hereinafter referred to as the STATE; WITNESSETH THAT:
WHEREAS, the STATE, is interested in broadening the role of local governments in historic preservation through the
Certified Local Govemment program; and
WHEREAS, the STATE, in accordance with the National Historic Preservation Amendments of 1980, is providing 10% of its
annual federal Historic Preservation Fund appropriation to Certified Local Governments; and
WHEREAS, the RECIPIENT has demonstrated its interest in historic preservation by becoming a Certir~l Local
Government, and desires to complete a Design Review Training Project;
NOW THEREFORE, it is agreed by and between the parties hereto as follows:
1. That the RECIPIENT is qualified to complete the attached Scope of Work (Exhibit C);
2. That the RECIPIENT will be responsible for overseeing all aspects of fiscal management;
3. That the RECIPIENT provide a permanent copy of financial records suitable for State and Federal audit as directed
under the Single Audit Act of 1984, P.L. 98-502, if required;
That the STATE provide for only project costs eligible under previsions stipulated by the National Park Service, U.S.
Department of the Interior for grants -in-aid. Project work which does not meet Secretary of Interior Standards will not
be reimbursed for under this contract;
5. That the STATE monitor the project and provide input as called for in the attached Scope of Work (E~hibit C);
That the Recipient and the STATE mutually agree that if, during the duration of the contract, it is deemed necessary by
either pady to make alterations to or amendments to this Agreement, such changes shall be incorporated into this
contract upon mutual agreement and shall be in effect as of the date of the amendment unless otherwise specified
within the amendment;
7. That the STATE agrees to pay the project eligible costs under the terms of this Agreement;
8. That the RECIPIENT and the STATE mutually agree to abide by the general and specific conditions attached hereto as
Exhibits A, B, C, and D;
9. That the RECIPIENT and the STATE mutually agree that all work performed under this contract will be completed by
June 30, 2002:
10. That the RECIPIENT and the STATE mutually agree that the cost of this contract shall be. All eligible costs necessary
to carry out the project shall be initially advanced by the RECIPIENT and then the STATE shall reimburse the
RECIPIENT for $10,000.00, upon receipt of all work products and as specified in the Scope of Work. The agreement
will end on June 30, 2002. The f'mal bill must be submitted with the final report by July 30, 2002.
11. Expenditures are to be according to the Budget, attached as F_,'~ibit D. Adjustments between budget categories are
permissible following written mutual consent between the RECIPIENT and the STATE;
12. The RECIPIENT will faithfully comply with all applicable Federal and State laws, regulations and guidelines, including
the Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation as published in the
Federal Register on September 29, 1983;
13. The RECIPIENT shall hold the STATE and federal govemment harmless from damages in any action arising from the
performance of work described herein.
IN WITNESS WHEREOF, the parties hereto have executed this contract on the day and year last specified below.
RECIPIENT
Terrance M. Duggan, Mayor, City of Dubuque
Date
STATE
Lowell Soike, Deputy State Historic Preservation Officer
Date
EXHIBIT A
GENERAL CONDITIONS
ARTICLE I - Amendment of Contract:
The RECIPIENT or the STATE may, dudng the duration of the Contract, deem it necessary to make alterations to the
provisions of this agreement. Any changes, which shall be mutually agreed upon by beth parties, shall be
incorporated into this Contract. The provisions of the amendment shall be in effect as of the date of the amendment
unless otherwise specified within the amendment. A waiver of any conditions of this Contract must be in writing from a
duty authorized official of the STATE.
ARTICLE II - Patent and Copyright:
a. No material or product in whole or in part under this Contract shall be subject to patent or copyright by either part in the
United States or in any other country.
b. The U.S. Department of the Interior resen~s a royalty-free no-e~clusive and irrevocable license to reproduce, publish,
or othenNise use, and to authorize others to use, any materials produced in whole or in part under this Contract for
government purposes. Any publication by the RECIPIENT must bear in an appropriate place an acknowledgment of
grant support under the National Historic Preservation Act of 1966, as amended, from the U.S. Department of the
Intedor and the Sta~ Historical Society of Iowa.
ARTICLE III - Accounts and Records:
a. Accounts - the RECIPIENT shall maintain books, records, documents and other evidence pertaining to all costs and
e~penses incurred and revenues acquired under this Contract to the extent and in such detail as will properly reflect all
costs, direct and indirect, of labor, materials, supplies, services, and other costs and e~penses of whatever nature, for
which payment is claimed under this Contract.
b. Audit and Inspection - At all times dudng normal business hours and as frequentiy as is deemed necessary, the
RECIPIENT shall make ava~able to the STATE all of its records, pertaining to all matters covered by this Contract and
shall permit the STATE to audit, e~amine and make e~',erpts from such records and all other matters covered by this
Contract.
c. Retention of Financial Records - All records in the possession of the RECIPIENT pertaining to this Contract shall be
retained by the RECIPIENT for a period of three (3) years beginning with the date upon which final payment under this
Contract is issued. Ail racerds shall be retained beyond the three (3) year period if audit findings have net been
reectved within ~ per~3d.
d. The STATE shall reimburse the RECIPIENT for actual, necessary and eligible costs incurred by the RECIPIENT in the
conduct of this project. Ail claims shall include copies of time utilization sheets, records, documents and other
evidence in support of all costs and e:<penses incurred for the performance of this Contract.
ARTICLE IV - Termination of Contract
a. Termination for Cause - The STATE or the RECIPIENT may terminate this Contract in whole or in part, at any time
before the date of completion, whenever it is determined that the other party has failed to comply with the conditions of
the Contract. The STATE or RECIPIENT shall promptly notify the other party in writing of the dattermination and the
reasons for the termination, together with the effective date. The RECIPIENT shall not incur new obligations for the
terminated portion alter the effective date, and shall cancel as many outstanding obligations as possible. The STATE
shall allow full credit to the RECIPIENT for no-cancelable obligations up to the amount of $10,000.00, if said
obligations are preporly incurred bythe RECIPIENT prior to termination. The STATE shall terminate the contract if it
determines that the RECIPIENT is not following cost eligibility as outiined in the Secretary of Interior Standards, 36
CFR; OMB Circular A-87; and OMB Circular A-102.
b. Termination for Convenience - The STATE and the RECIPIENT may terminate this Contract in whole or in part, when
both parties agree that the continuation of the project would not produce beneficial results commensurate with the
future expenditure of funds. The two parties shall agree upon the termination conditions, including the effect date and,
in the case of partial termination, the portion to be terminated. The RECIPIENT shall not incur now obligations for the
terminated portion after the effective date, and shell cancel as many outstanding obligations as passible. The STATE
shall allow full credit to the RECIPIENT for non-cancelable obligations up to the amount of award, if said obligations
are properly incurred by the RECIPIENT pdor to termination.
c. Termination due to Non-Appropriation- Notwithstanding anyother provisions ofthis Contract, if funds anticipated for the
continued fulfillment of the Contract are at any time not forthcoming or insufficient, e~er through the failure of the
Federal Government or of the Sta~ of Iowa to appropriate funds or discontinuance or mater'al alteration of the
program under which funds were provided, then the STATE shell have the right to terminate this Contract without
penalty by giving not less than thirty (30) days written notice documenting the lack of funding, discontinuance or
program alteration. Unless otherwise agreed to bythe parties, the Contract shall become null and void on the last day
of the fiscal year for which appropriations were received, except that if an appropriation to cover the costs of this
Contract becomes available within sixty (60) days subsequent to termination under this clause, the STATE agrees to
re-enter a Contract with the terminated RECIPIENT under the same provisions, terms and conditions as the original
award. In the event of termination of this Contract due to non-appropriation, the exclush~, sole and complete remedy
of the RECIPIENT shall be payment for service completed prior to termination.
d. Right in Incomplete Products - In the event the Contract is terminated, all finished or unfinished portions of the work
prepared by or for the RECIPIENT under this Contract shall, at the option of the STATE, become its property, and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on the
project.
ARTICLE V - Interest of Officials and Others:
a. STATE - No offioer, employee or adviser of the STATE including a member of the State Historical Society of Iowa
Board of Trustees or the State Nominations Review Committee, shall participate in any decisions relating to this
Contract which affect his personal interest or the interest of any corporation, partnership or association in which he is
directly or indirectly interested or have any interest, direct or indirect, in this Contract or the proceeds thereof. A
parson has a conflict of interest with respect to a subgrant, contract subcontract, or any agreement supported with
state or federal assistance if the parson or any of the following has a financial interest in that application.
1. The person, the person's spouse, minor child, or partner, or;
2. Any organization in which the person is serving as an offioer, director, trustee, partner or employee or;
3. Any person or organization with whom the parson is negotiating or has any arrangements concerning prospective
employment.
Benefit or remuneration other then a fi~e in accordance with applicable statewide procedures includes, without exception,
royalty, commission, contingent fee, professional services contract, brokerage fee, or other payment accruing to the
person or any member of his immediate family.
b. RECIPIENT - The RECIPIENT convenants that it pmsentty has no interest and shall not acquire any interest, direct or
indirect, which would conflict in any manner or degree with the performance of services required to be performed
under this Contmot.
ARTICLE VI - Assignment of Interest:
Neither this Agmemant or any interest therein, no claim thereunder, shall be assigned or transferred by the RECIPIENT to
any other party or parties.
ARTICLE VII - Subcontract:
None of the work or services required under this Agreement shall be subcontracted by the RECIPIENT without pdor written
approval to subcontract by the STATE.
ARTICLE VIII - Procurement of Professional Services and Equipment:
The RECIPIENT shall procure professional services by competitive negotiation, or small purchase procedures. This
requires solicitations from at least three sources to permit reasonable competition consistent with the nature and
requirements or the procurement. "Cost-plus-a-percentage-of-cost"contrac'fing is stdctlyforbidden. Rather, cost
reimbursement or r~ed price contrec'dng is required.
Project principal investigators must meet the minimum professional standards as outlined in the Code of Federal
Regulations, Volume 36 Part 61.
The purchase of any equipment under this agreement over $300 may not occur without prior writ~n permission of the
STATE. The STATE will not approve such purchases until the same are approved in writing by the National Park
EXHIBIT B
SPECIAL CONDITIONS
ARTICLE I - Identification of Parties:
This Contract is entered into by end between the State Historical Society of Iowa, hereinafter called the STATE, and the,
hereinafter called the RECIPIENT.
ARTICLE II - Designation of Officials:
a. STATE - The State Historic Presentation Offmer is the State Official authorized to execute any chenges in the terms,
conditions, or amounts specified in this Contract. He/She may designate a member of his/her staff to negotiate, on
behalf of the State, any changes to the Contract.
b. RECIPIENT - City of Dubuque, is authorized to execute any changes in the terms, conditions, or amounts es specif~,d
in this contract.
ARTICLE III - Additional Special Conditions:
a. Audit Requirements - The RECIPIENT shall annually have performed, on a timely basis, independent financial and
compliance audits of the histodc preservation funds received from the STATE. All such audits shall be conduCted in
accordance with applicable auditing standards set forth in OMB Circular A-128, "Audits of State and Local
Governments~, pursuant to the Single Audit Act of 1984. Costs associated with such audits are the responsibility of
the RECIPIENT. A copy of this audit must be submitted to the STATE.
If the RECIPIENT is a non-profit organization, public college or university, audits shall be made in accordance with statutory
requirements and the provision of Circular A-110 a copy of this audit must be submitted to the STATE.
b. General Obligations - All work performed under this contract shell be carried out in a lawful, proper and satisfactory
menner in accordance with appropriate Federal, State and Local regulations, including OMB Circular A-102 and NPS
49; and any circular, policies, procedures and requirements as may from time to time be prescribed by the U.S.
Department of Interior.
ARTICLE IV - Conditions of Payment:
a. Maximum Payment - it is expressly understood and agreed to that the maximum amounts to be paid to the RECIPIENT
by the STATE for any item of work or services shall be the amount specified herein. All payments for work and
services under this Contract shall be on a cost incurred, non-prof~ basis.
Requisition for Payment - Ail payments to the RECIPIENT shall be subject to the receipt by the STATE of a Request
for Reimbursement. This request shell be made according to the format specified by the STATE with reimbursement
to the RECIPIENT occurring at irrtervals no moro than sixty (60) days after approval of request.
ARTICLE V - REQUIRED ACKNOWI. EDGMENTS:
Publication, films, exhibits, etc. devaloped as a part of this Contract shall acknowledge Federal aid by including the
following statement as part of the Title or Acknowledgment Section with each item produced.
This project has been funded with the assistance of a matching grant-in-aid from the State Historical Society of Iowa,
Community Programs Bureau, through the Department of the Interior, National Park Service, under provisions of the
National Historic Proservation Act of 1966; the opinions expressed herein aro not necessarily those of the Department
of the Interior."
ARTICLE VI - Equal Opportunity Acknowledgment:
Publications, films, exhibits, etc. developed as a part of the Contract shall acknowledge equal opportunity and
nondiscrimination practices by including the following statement as part of the Title or Acknowledgment Section with
each item produced.
"This program received Federal funds from the National Park Service. Regulations of the U.S. Department of the Interior
stdctly prohibit unlawful discrimination in Federally Assisted Programs on the basis of race, color, national origin, age
or handicap. Any person who believes he or she has been discriminated against in any program, activity, or facility
operated by a recipient of Federal assistance should write to: Director, Equal Opportunity Program, U.S. Department
of the Interior, National Park Service, 1849 C Street, Washington, D.C. 20240.~
ARTICLE VII - Certification Regarding Lobbying:
This certification is required by Section 1352, Title 31, U.S. Code. The sub-grantee certifies, to the best of his or her
knowledge and belief that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
infiuencing or attempting to influence an offioer or employee of any agency, a Member of Congress, any officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an off'ruer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or
cooperative agreement, the undersigned shall complete and submit Standard Form 1963 "Disclosure Form to Report
Lobbying," in accordance with instructions.
(3) The undersigned shall requiro that the language of this certir~lion be included in the award documents for all
subawards at all tiers (including subcontracts, subgronts, and contracts under grants, loans, and cooperative
agreements) and that all subrocipients shall certify accordingly.
This certification is a material representation of fact upon which rolience was placed when this transection was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by
Section 1352, Title 31, U.S. Code. Any person who tails to file the required certification shall be subject to c~1 penalty
of not less than $10,000 and not more than $100,000 for each such failure.
ARTICLE VIII - Equal Opportunity: Code of Fair Practices
'1. The RECIPIENT will not discriminate against any employee or applicant for employment because of raca, creed, color,
religion, national odgin, sex, age or physical or mental disability. The RECIPIENT will take affirmative action to insure
that applicants are employed and that employees are treated dudng employment without regard to their race, creed,
color, religion, national origin, sex, age or physical or mental disability e,~,ept where it relat~l to a bona fide
occupational qualification. Such action shall include but be not limited to the following; employment, upgrading,
demotion or transfer, recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of
compenss~don; and selection for training, including apprenticeship. The RECIPIENT agrees to post in conspicuous
places, available to employees and applicants for employment, notices setting forth provisions of this
nondiscrimination clause.
2. The RECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of the RECIPIENT, state
that all qualified applicants wifi receive consideration for employment without regard to race, creed, color, religion,
national origin, sex, age or physical or mental disability except where it relates to a bona fa:le occupational qualification.
3. The RECIPIENT will send to each labor union or representative of workers with which he has a collective bargaining
agreement or other contract or understanding, a notice advising the labor union or worker's representative of the
RECIPIENT commitments under this nondiscrimination clause and shall post copies of the notice in a conspicuous
place available to employees and applicants for employment.
4. The RECIPIENT will comply with all relevant provisions of the Iowa Civil Rights Act of 1965 as amended, Iowa Exe~
Order #15 of 1973, Federal F.~ecutive Order 11246 of 1965 as amended by Federal Executive Order 11275 of 1967,
the Equal Employment Opportunity Act of 1972, and all provision relevant to tair employment of the rules and
regulations of the STATE. The RECIPIENT will furnish all information and reports requ~ by the STATE or
required by or pursuant to the rules and regulations thereof and will permit access to payroll and employment records
by the STATE for purposes of investigation to ascertain compliance with such rules, regulations or requests, or with
this nondiscrimination clause.
5. In the event of the RECIPIENTS noncompliance clauses of this centmct or with any of the aforesaid rules, regulations or
requests, this contract may he canceled, terminated, or suspended in whole or in pert and the RECIPIENT may be
declared ineligible for further contracts with the STATE. In addition, the STATE may take such further action, and
such other sanctions may be imposed and remedies invoked, as provided by the Iowa CKal Rights Act of 1965 as
amended, Chapter 601A, Code of Iowa 1973, as heretofore and hereinafter amended, or by the rules and regulations
of the State or es othenNise provided by law.
7
any other
PLEASE DO NOT ETURN YOUR COW3L= ~ ~.u FOi~& TO THE OFFtE OF MANAGEMENT AND BUDGET.
~ IT'IO THE ADDRES~ PROVIDED BY THE SPONSORING AGENCY.
ROTE: Cef'ra~ of these m~.~a~=e; may rmt be applicable to your project ~ pro,am. It you haw quest~n$, please ~ ~
a~ ager~lr, Fml~er, cem~ Federal awarcrm~ age~ues may rc~,e
a~d ~ c~ ~,e pr~ea c~cflbed m
proper ~counbng system m accmd~-~ce w~ genera~
~tl ir~iate and com~e ~ wc~,k ~ ~e applicable
time fl~a-.~ ~er n~:eipt of ap~ of the
W'df comp~ w~h ~he h~ovemme~d Pe,'som~ A.~ o~
~rcls for meat systems ~x pro.ams ~ tm0~
one of the '19 st~utes or feguia~on$ spec~tiec[ m
Append~ A of OPM'$ Standarr~ lor ~ Merit System of
Pe~org*,~ Admh-~st~aama {5 C.F,R, 900, Subpan ~.
fete mfi~_ed ping.ms. These reqmr~.mer~s apl:~y
p~mha~es.
~ em~oymem act~t~es ~e funoe~ ~n Whole
Author~ed for Local R~oducti~
8
10.
ii.
~',~ U.~,C. ~276c am:l 18 U..~.C..~,~74)o and Ihe
wo~k Noers and Sa~ S~-,dam~ .4~ (~0 U.,S.C.
SIG~J~TUR~ O~= A~ CEF~iF'~ht~
TITLE
APPLICANT OIRGAN~..ATION '-
9
DATE S~JBMtTTED
~.04
Other Responsibility M~ter~ Drug-Free'workplace
R~u~men~ ~d ~hg
ces~r.,-C4;un ~.~ s~gn. (See App~-,,.~cAofSubp=~D of 43
CFR Part 12.)
and voluel~y Exclusion - Lower Tmr Covered Transa~s -
~ L (~ ~ ~) and
~~ ~R ~ 12 and 18.
PART A: Certification Regm'd'mg Debarment, Suspension. and Other Responslbllit7 Matters -
Primary Covered T~ons
CHECK_~F THIS C~qTIFICA T~ON tS FOR A .~Y CO~
(c)
(a) Am not presently debs,ed, s*~pended. ~ for ~ ~ ~e. ~ ~ e~d~ ~ any
~ ~ ~n~ in~ ~r ~ e~ ~y or ~y ~ ~ e ~ ~ (Fed~L State er
~ ~ of ~ of ~e off~ ~ i~ ~h (l~b) ~ ~ ~; and
(2) ~ ~ ~ p~ ~t ~ ~e ~ ~ ~ ~ of ~ ~t~ ~ ~s ~. ~h p~s~e
Lower Timr Covered T,l~,,~actim'ts
10
n~(s) of ~ ~e~ ~
and (~.
Check. if there are wotk4363ces on file emt are nc~ ic~en~f~cl here.
The grarzee terries ~at. a~ a cond~on c~ ~e grant, he or she ~U not engage in ~e u~aw~ ~. ~on.
dishing. Ix~sse~ion. o~ use of a co~ttolle~ substance in condu~ng m~y acfa~y wtm rte grant;
If tear.ed of a C~rninal ~ offense tesutt~g
s~e w~ re~ort me conwcbon, i~ w~t~g, w~h~ 10 ca~enda~ days of the coma~, to toe grant officer ar oU~er ~e~gnee,
cen~al ~o~. ~ sha~ ~ck~e the i~n~
li
I5:18
LOAN E;X't-~;;~ING THE AMOUNT OF ,~O, O00. ORA SUBGRANT OR
(1) N~ Fedes-M appropdaa~ fuads have Ceeb, paid or vAq be paid. by or on betm~ af the undmsigned, f~ any p~n tor in~en~~
o~ at/emP~ to M~Itmflce a~ officer or' emgdoyee of afl ageficy, a Member at Caflgmss. mid afifcer or employee of ~, or
(2) If ~ funcls oUler ttmn Federal appmp~ated ftm~s r~ve been paid ar wilt be pa~ to any ~n ~ ~ er ~mp~
to Jf~luerJce afl ofeacetr or el~ of arty age,qty, a ~ of Congress. an dfSce~ or employee of COn~, or ~ e~y~ ~
a Member of (~ in cogmeclk~ ~ ~is F,~3~ffal con~ac~ gr'~ll. I~'~rt~ or c~x~p~tSve' agreemer~ fJ~e undemigned shall
{3) The u~clersig~ed sha~ ~e.~at b~e language of fids ~ be ~ tn the aw~ctdooumerCs f~ all Subawa~s at
· ~o, ,~u~,~-~n of ff~s ca~P~'~ is a p,-~--qu~e ~3r mald~j ~r en~ i~to;l~lis ff-ansac~3rt imposed ~ ~ 13~, ~ 31,
U.S. Code, A/~pe~,~ who fa~ ~ li~e ~ t~qu~redc~wt~nc~on ~,a~lbe ~.~¢~ t~ a civ~ pe~ ofnot less tfmn $10,000 and not
As ]he auUlor~e~ cet~ offi~ar, I ~ereby certify that the above specified ce. JtJficatk)Qs are
$1GNATUF~E O~ AUTHORIZED CERTIFYING OFFICIAL
'I"YP~_D NAME ~ TITLE
DAI~
i2
Section iV: Proposed Project Budget
Expenditure ~ '
' Federal*
~ Consultant
180 ho~rs ~ ~50/hour $ 4,0{30.00
5 days @ $~O0~day
Coasultant mileage
$.325,'mile
325.00
Historic Preserv~ion
I~erns
100 hours @ 7.501hour
Videotape Production
$
$ 1.475.~o
T~p. ho~e/Pax $ 400,0~
Supp~ 500.0o
c~ staff- Pmjed '
Totals
GRANT PROJECT
TOTAL = $17,000.00
Federal Total*
$10.000~00
$
Applicant's Match
C, Cash D. In-Kind
$
Total --
$ 7,000.00
$
CERTIFICATION: I cert~ that the matching Sham proposedifor this project does not
include funding from other Federal sources, and that these funds am not being u~ed as
match against any other Federal grant application.
AUTHORIZED SIGNATURE
* Column A - Grant the total arr~ur~ of Co. mn A rn~-t net exeS'ed 60% of total project costs.
** Column B - Match, this future mu~t equal a minimum of 40% of total project costs.
TOTAL P · [~7
EXHIBIT C
SCOPE OF WORK
A. Work Elements
Goals and Objectives
The project goal is to provide design review training to the broadest poss~le audience in the community.
While the focus of this training would be on the design review of histodc properties (buildings, structures,
objects, sites) designated individually as historic landmarks or collectively as historic districts, the training
also would deal with the relationship of historic properties to the streetscape in historic districts and other
older neighborhoods on the City's Historic Property Inventory.
One goal is to provide training not only to the City's Historic Preservation Commission and staff from the
Planning Services, Building Services, Housing and Community Development, Leisure Services, and
Public Works Departments, but also to any other interested City staff; elected and appointed officials from
City Boards and Commissions; and key community stakeholder groups. In addition, our intended
audience would include owners of properties in the historic districts, students, and the general public.
Another goal is to collaborate on this training program with other organizations that we have identified as
partners in preservation, as an initial project of a Histodc Preservation Forum that the City plans to create.
These preservation partners include: the Dubuque County Historic Preservation Commission, the
Dubuque County Historical Society, Dubuque Area Board of Realtors, Dubuque Main Street Ltd., Old
House Enthusiasts, Center of Local History, Four Mounds Foundation, Dubuque Area Chamber of
Commerce, Convention and Visitors Bureau, Dubuque Community School District, neighborhood
associations, local building supply outlets, contractors and developers of historic properties.
Project objectives to be accomplished through this training are:
· Raising the level of awareness. Understanding and acceptance of design guidelines and the design
review process in the comunity.
· Streamlining the design review process for the historic preservation commission, City staff,
contractors and property owners.
Understanding and applying federal and local design guidelines in terms of regulatory requirements,
financial incentives and code enforcement; e,g., lead based paint abatement, building codes and tax
credits.
Enhancing and increasing the knowledge of and appreciation for the community's historical,
architectural, architectural and cultural resources by the general public, elected official and staff.
Project Activities
The project will involve planning for and developing a training program for the design review process that
includes both individual structures and overall neighborhood straatscapes. The program will be
developed with the assistance of a qualified consultant and input from local, state and private
organizations at one or more design review forums.
The project also will involve establishing a collaborative arrangement with the City's partners b
preservation to develop, produce and distribute the program to identified interest groups, stakeholders
and the general public.
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City staff will work closely with the consultant, as well as local, state and private advisors and the Partners
in Preservation to implement the training program. This effort will include: organizing end promoting the
workshop (s), preparing and distributing promotional materials. Developing workshop notebooks, and
creating multimedia resources for the training program.
The traintng will focus on the design review process, and will include some or all of the following
components:
· Identification of the community's historical, amhitectural and cultural resources, and which or~s are
locally designated
· Use and application of the Secretary of the Interior's Standards and Guidelines for Rehabilitation of
Historic Properties.
· Use and application of local design guidelines of buildings and stmetscapes.
· Definition of historic character and integrity and developing preservation plans and goals for
individual structures and neighborhood straetscapes.
· Application of federal and local design guidelines in terms of regulatory requirements, financial
incentives and code enforcement.
· Streamlining the City of Dubuque's design review process for property owners, contractors, City staff
and Historic Preservation Commissioners.
· Review examples of the City of Dubuque's design review process.
Personnel
The City will hire a consultant with demonstrated expertise with local designation systems and the design
review process. The consultant must meet the Secretary of Interior's Professional Qualification
Standards for amhitecturat history, history, architecture and/or planning.
The consultant with input from the State Histodc Preservation Office, representatives from key community
stakeholders, the Historic Preservation Commission, and City staff witl plan and develop the training
program. This will be done through one or a series of design review forms via conference calls and/or the
ICN system.
In addition, City staff from several departments will be involved in the project by assisting the consultant
with workshop publicity and organization, production of promotional and workshop materials, registration,
and project management. Key departments will include the Planning Services Department, Building
Services Department, Housing and Community Development Department, Cable TV Division, City
Manager's Office and Camegia Stout Public Library.
With direction from the Historic Preservation Commission, key stakeholdem and the State Historic
Preservation Office, City staff will assist the consultant with organization of training venue(s), promotional
materials, public relations program and evaluation forms, schedules, oatedng, audiovisual equipment, and
preparation of supplementary workshop materials (workbooks, resource materials) in text, graphic, video
and/or electronic formats. Portions of these tasks will be done in whole or in part by the project's Partners
in Preservation.
The consultant w~t conduct a short series of design review training session. City staff will arrange for
videotaping of these sessions for broadcast on community access television. The consultant will work
with the City to produce or arrange for production of training videos and the creation of an interactive web
site based on the training program. The City of Dubuque's financial officer is responsible for fiscal