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2000 PC No. 1 AcceptanceMEMORANDUM September 10, 2001 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 2000 P.C. Concrete Paving Project - No. 1 Public Works Director Mike Koch is recommending acceptance of the 2000 P.C. Concrete Paving Project - No. 1, as completed by Horsfield Construction, Inc., in the final contract amount of $1,039,554.82. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Michael A. Koch, Public Works Director TO: FROM: SUBJECT: CITY OF DUBUQUE, IOWA MEMORANDUM September 10, 2001 Michael C. Van Milligen, City Manager Michael A. Koch, Public Works Director 2000 P.C. Concrete Paving Project - No. 1 INTRODUCTION The enclosed resolutions provide for the acceptance of the contract for the 2000 P.C. Concrete Paving Project - No. 1 and the establishment of the final assessment amounts. DISCUSSION Horsfield Construction, Inc. has completed the work on the reconstruction of College, Parkway, Douglas, and Langworthy Streets in the amount of $1,039,554.82. Based upon the final construction costs, the final amount of special assessments for the paving improvement has been reduced by $28,161.96, which is 16.09% below the preliminary assessments that were mailed to the property owners for the public hearing. The portion of the assessments related to the paving costs may qualify for City Iow- and moderate-income special assessment assistance program. Local option sales tax funds will provide 20 to 100 percent of the street assessment for eligible owner-occupied property. A summary of the income qualifications for financial assistance is attached. To allow significant administrative time to process final financial assistance for Iow- and moderate-income families, the adoption of the final schedule of assessments will be delayed for approximately 45 days. Property owners may use this time to apply for financial assistance that may reduce the amount of the assessments payable by the property owners. RECOMMENDATION I would recommend that the City Council accept the improvements and that the final contract amount be established at $1,039,554.82. BUDGET IMPACT A summary of the project is as follows: Bid Final Construction Contract Contingency Engineering $1,015,667.25 108,779.25 179,485.76 $1,039,554.82 0 103,955.48 Total $1,303,932.26 $1,143,510.30 The project will be funded as follows: Bid Final Street Construction Fund Local Option Sales Tax Special Assessment to Private Properties Special Assessment Deficiency to be Paid By City Special Assessment - City Property Special Assessment - Water Services Sanitary Sewer Construction Fund Watermain Reconstruction Fund 199,385.81 492,075.67 158,612.53 570.47 4,842.23 40,377.80 248,931.21 159,136.54 205,556.15 440,724.88 142,168.00 409.95 4,330.35 23,623.60 168,873.61 157,823.75 Total $1,303,932.26 $1,143,528.29 The Paving Project will be funded through the Fiscal Year 2001 appropriation of $2,880,994 from the Street Construction Fund, the Road Use Tax Fund, and the 1% Local Option Sales Tax Fund. The project, as outlined, will require $651,021.33 of the appropriations. ACTION TO BE TAKEN The City Council is requested to adopt the attached resolutions accepting the improvement, establishing the final contract amount, and establishing the preliminary schedule of final assessments. MAK/vjd Prepared by Michael Felderman, Civil Engineering Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13th Street, Dubuque, IA 52001-4864 RESOLUTION NO.403-01 ACCEPTING IMPROVEMENT Whereas, the contract for the 2000 P.C. Concrete Paving Project- No. 1 has been completed and the City Manager has examined the work and filed his certificate stating that the same has been completed according to the terms of the contract, plans and specifications and recommends its acceptance. NOW THEREFORE, BE iT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the recommendation of the City Manager be approved and that said improvement be and the same is hereby accepted. BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby directed to pay to the contractor from the Street Construction Fund, the Road Use Tax Fund, and the 1% Local Option Sales Tax Fund in amount equal to the amount of this contract, less any retained percentage provided for therein. Passed, approved and adopted this 7th day of September, 2001. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13th Street, Dubuque, IA 52001-4864 RESOLUTION NO.404-01 FINAL ESTIMATE Whereas, the contract for the 2000 P.C. Concrete Paving Project- No. 1 has been completed and the City Engineer has submitted his final estimate showing the cost thereof including the cost of estimates, notices and inspection and all miscellaneous costs; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the cost of said improvement is hereby determined to be $1,143,510.30. Section 2. That $146,498.35 of the cost thereof shall be assessable upon private property and $651,021.33 shall be paid from the Street Construction Fund. Passed, approved and adopted this 17th day of September, 2001. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13th Street, Dubuque, IA 52001-4864 RESOLUTION NO.405-01 A RESOLUTION ADOPTING THE FINAL ASSESSMENT SCHEDULE FOR THE 2000 P.C. CONCRETE PAVING PROJECT - NO. 1 INCLUDING CERTAIN INFORMATION REQUIRED BY THE CODE OF IOWA, SPECIFICALLY, THE NUMBER OF ANNUAL INSTALLMENTS INTO WHICH ASSESSMENTS ARE DIVIDED, THE INTEREST ON ALL UNPAID INSTALLMENTS, THE TIME WHEN THE ASSESSMENTS ARE PAYABLE AND DIRECTING THE CLERK TO CERTIFY THE FINAL SCHEDULE AND TO PUBLISH NOTICE THEREOF. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That after full consideration of the final schedule of assessments and accompanying plat showing the assessments proposed to be made for the construction of the 2000 P.C. Concrete Paving Project - No. 1 under contract with Horsfield Construction, Inc. of Epworth, Iowa, which final plat and schedule were filed in the office of the City Clerk on the September 14, 2001, the said schedule of assessments be and the same is hereby approved and adopted. That there be, and is hereby assessed and levied as a special tax against and upon each of the lots, the respective sums indicated. Provided, further, that the amounts shown in said final schedule of assessments as deficiencies are found to be proper and levied conditionally against the respective properties benefitted by the improvements as shown in the schedule, subject to the provisions of Section 384.63 of the Code of Iowa. Said assessments against said lots are hereby declared to be in proportion to the special benefits conferred and not in excess of twenty-five percent of the value of same. That the City Clerk be and is hereby directed to certify said schedule to the County Treasurer of Dubuque County, Iowa, and to publish notice of said certification once each week for two consecutive weeks in the manner provided in Section 362.3, the first publication of which shall be not more than fifteen days from the date of filing of the final schedule. On or before the date of the second publication of the notice, the City Clerk shall also mail a copy of said notice to property owners whose property is subject to assessment, as provided and directed in Section 384.60 of the Code of Iowa. That assessments may be paid in full or in part without interest at the office of the County Treasurer, at any time within 30 days after the date of the first publication of this notice of the filing of the final schedule of assessments with the County Treasurer. After 30 days unpaid assessments of $50.00 or more are payable in 10 annual installments and will draw annual interest at_9_ percent (commencing on the date of acceptance of the work) computed tothe December 1 next following the due dates ofthe respective installments as provided in Section 384.65 of the Code of Iowa. Each installment will be delinquent from October 1 following its due date on July 1 of each year. Property owners may elect to pay any annual installments semiannually in advance. Passed, approved and adopted this 17th day of September, 2001. Terrance M. Duggan, Mayor Attest; Jeeanne F. Schneider, City Clerk NOTICE OF FILING OF THE FINAL SCHEDULE OF ASSESSMENTS AGAINST BENEFITED PROPERTIES FOR THE CONSTRUCTION OF THE 2001 P.C. CONCRETE PAVING PROJECT - NO. 1 WITHIN THE CITY OF DUBUQUE, IOWA TO THE PERSONS OWNING LAND LOCATED WITHIN THE DISTRICT DESCRIBED AS THE 2001 P.C. CONCRETE PAVING PROJECT - NO. 1, WITHIN THE CITY OF DUBUQUE, IOWA: The improvement type(s) and the location(s) is (are) as follows: College, Parkway, Douglas, and Langworthy Streets Consisting of the properties which are described as follows: All property included with the areas described so as to include one-half of the privately-owned property between each such street to be improved and the next street, whether such privately-owned property abuts upon the street to be improved or not. In no case shall property situated more than 300 feet from the street to be improved be assessed. You are hereby notified that the final schedule of assessments against benefited properties within the District described as the 2000 P.C. Concrete Paving Project - No. 1, has been adopted and assessments confirmed and levied by the City Council of Dubuque, Iowa, and that said schedule of assessments has been certified to the County Treasurer of Dubuque County, Iowa. YOU ARE FURTHER NOTIFIED THAT ASSESSMENTS MAY BE PAID IN FULL OR IN PART WITHOUT INTEREST AT THE OFFICE OF THE COUNTY TREASURER, DUBUQUE COUNTY COURTHOUSE, 720 CENTRAL AVENUE, DUBUQUE, IOWA, 52001 UNTIL After unpaid special assessments of $50.00 or more are payable in 10 annual installments and will draw annual interest at percent computed to the December 1 next following the due dates of the respective installments as provided in Section 384.65 of the Code of Iowa. Each installment will be delinquent from October 1 following its due date on July 1st of each year. Property owners may elect to pay any annual installment semiannually in advance. All properties located within the boundaries of the 2000 P.C. Concrete Paving Project - No. 1 above described have been assessed for the cost of the making of said improvements, the amount of each assessment and the amount of any conditional deficiency assessment having been set out in the schedule of assessments accompanying the same, which are now on file in the office of the County Treasurer of Dubuque County, Iowa. For further information you are referred to said schedule of assessments. This Notice given by direction of the City Council of the City of Dubuque, Iowa, as provided in Section 384.60 of the Code of Iowa. Jeanne F. Schneider City Clerk :~ ,o o° o°ooooo°°°°° oo °o oooooo o oo oo o o ooo ~ oo oo oo oo oo oooooo oo oo oo ooooo oo oo oo oo Cie- of Dubuque F/NAL PF~TIAL PAYMENT: PRO JECT NAMe: CONTRACTOR: CODE 2000 PCC Paving Projects #1 (College St.. Douglm St.. parkway, Walsh St. and Langworthy) ITEM DATE: Sept. 4, 2001 CONTRACT AJvlOUNT: $1,015,667.25 QTY. UNIT UNIT COST TO DATE COST 5 6 7 8 9 20 22 23 24 25 26 27 28 29 30 32 33 34 35 36 37 38 39 40 42 43 44 45 46 47 48 49 50 52 53 54 55 56 57 58 59 60 62 63 64 65 66 67 68 69 11010106 Cleming & Grabbing 6" to 9" 11Ol.0112 Clearing & Grubbing 12" to 15" 11010115 Clearing & Grabbing 15" to 18" 1 lol o124 Cleadug & Coahbhag 24" to 30" I 1oi oi30 Clearing & Grabbing 30" to 36" New Trees Iio3.o20o Excavation. Unclassified 1Io5 o10o Backfill L/mestone 1105.0103 Backfill Topsoil 12Ol 01oo Graded Stone Base 12020100 Gr~diar Subbase 1203 o10o 3" Crashed Stone Base I2O5 o20o Bedding Stone, (1 ") Clean 13010500 Removal of Exisllng Pavement and CXtrb 13011302 ACC Surface Course (Headers) 13o1.I8OO Adjustment of Fixture ha Asphalt Pavement 13012100 Asphalt, Surfachag of Drlveway and Patches 14020162 PC Concrete Pavement. (7 ") w/integral Curb. Class 14oi 1600 PC Con.ere Pavement. M4 (differentiate cost adjustment to PCC Concrete Pavement T') 14o2 0700 Adjustment o f Fixmlre in Concrete Pavement 14030301 Remove and Replacement of PC Concrete Curb & Gutter I404.o546 PCC Driveway. 6". Remove and Conslxuct 1404.0554 PCC Sidewalk, 4", Remove and Construct Brick Driveway, Remove and Construct 12o2 2511 Storm Sewer. Intake 101-B Special 15032664 Bend 6" (90 deg) MI 15o3.2664 Bend 6" (45 dog) MI 1503.2654 Bend 12" (11 1/4dog) MI 1503 2664 Bend 12" (22 1/2dog) MI 15o3.2700 Valve, Gate (6") RS "O" Ring MI 15032701 Valve, Gate (il") RS "O" Ring MI 1503.2708 Valve. Gate (I 6") RS "O" Ring MI 15032719 Water Valve Box, (Street) Replace Upper Sections and Lids Each 300 2 $600.00 Each 750 2 $1.500.00 Each 1250 2 $2,500,00 Each 1750 3 S5.250.00 Each 2000 2 $4,000.00 Each 85 5 $425.00 CY 4 7209.53 $28.838.12 Ton 4.3 17428,96 $74,94&53 SY 2 3658.61 87,317.22 Ton 8~5 532.11 $4,522.94 Ton 9.7 4585.04 $44,474.89 Ton 8.5 6728.47 $57,192.00 Ton 8.65 I532.5 $t3,256.13 SY 1.75 8850.47 S15.988.32 Ton 80 585.03 $46,802.40 Each 130 12 $1,560.00 Ton 110 0 $0.00 SY 23 9065.46 $208,505.58 SY 3 0 $0,00 Each 125 30 $3,750.00 LF 19 24.4 $463.60 SY 34 646.93 $21,995.62 SF 2.75 20787.76 $57,166.34 SF 20 I8.45 $369.00 CY 75 1.25 $93.75 LF 23 2582.61 S59.400.03 LF 85 118.01 $10,030.85 Each 450 14 $6,300.00 Each 250 I5 $3,7511.00 Each 180 57 $10,260.00 LF 23 519.49 $11,948.27 LF 25 288.9 $7222.50 LIe 38 622.5 S23,655.00 LF 30 92 $2,760.00 LF 43 178.6 $7,679.80 LF 33 102 $3.366.00 LF 36 143.3 ~$5.158.80 I~F 50 88 S4.400.00 Each 1750 2 $3~500,00 Each 1225 15 $18,375.00 Each 1650 2 $3,300.00 Each 85 4 $340.00 LF 25 209,52 $5,238.00 LF 35 0 S0.00 I~F 35 1579.03 $55,266.05 LF 60 26.4I $1,584.60 Each 360 3 $1,080.00 Each 370 1 $370.00 Each 250 4 SI.000.00 Each 500 4 $2,000.00 Each 530 0 $0.00 Each 770 I $7711.00 Each 780 0 $0.00 Each 225 2 $450.00 Each 200 0 $0.00 Each 200 1 $200.00 Each 350 I $350.00 Each 350 4 $1.400.00 Each 50 14 $700,00 Each 110 19 S2.090.00 Each 180 4 $720.00 Each 450 14 $6,300.00 Each 720 0 $0.00 Each 1175 10 $ti,750.00 Each 1860 1 81,860.00 Each ti0 16 81,760,00 Each 110 0 $0.00 Each 1250 6 $7,500.00 Each 165 15 $2,475.00 P~gTIAL PAYMENT: PROJECT NAME: CONTRACTOR: CODE Cid- of Dubuque 2000 PCC Paving Projects #1 (College St., Douglas St., parkway, Walsh St. and Laugworthy) Horsfield Constractlon, Inc ITEM DATE: Sept. 4, 2001 CONTRACT AMOLrNT: $1,015,667.25 QTY. UNIT LrNrf COST TO DATE COST 70 72 73 74 76 78 E2 E3 E4 E5 E6 E7 E8 E9 El0 El2 El3 El4 EI5 El6 El7 El8 El9 E20 E2I E22 E23 E24 E25 E26 E27 E28 80 82 83 84 I5O3 4258 Sleeve #441, 8" 15034258 Sleeve #44t. t2" 15034258 Sleeve #44I. t6" 15037006 Water Service Line, 3/4" Copper pipe 15o3 7008 Water So.ice Lf~es stop Box. 3/4"Tap Installation Water SetwSce Disconnect 16o2 oi(3o Sodding 1703 0I 1o Subc~2~ll. Perforated Plastic Pipe 6" dia 17o3 o2oo Subdrain. Perforated Plastic Pipe 6" dia Tee 17040100 PCC Steps 17o4.o102 PCC Steps. Remove aud Construct 1705.OLOO Sawcut Concrete 17o5.o2o0 Asphalt Sawcut 1901.0IOO Street Light. Remove and Replace 2000.0000 Traffic Con~rol EXTRA WORK 8"x6" Tee Sanitary Sewer, 6" C.I.P. Lateral Watermaln 12" Cap MJ RCP Storm Sewer 21" Special Storm Sewer. 101 C PC Concrete Pavement. (8") w/Integral Curb. Class 'C" Asphalt Binder w/tack Concrete Patch Sanitary Lateral # 1536 OutSide Drop IvlH g2 Storm Sewer. Plat Top MIt, Compete 12" Push Plug - old Main Tap Saddle Installation Pa.Aug Around Tree Change 10IB to 10tB special Set up Drain for Water Depazlment Grade calmge Modify Each Each Each LF Each Each SY LF Each Each Each LF LF LS LS Each LS LS LF Each SY Ton LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS Ton LS LS LS LS LS 260 0 $0.00 335 3 $i705.00 480 0 $0.00 16.2 815.5 $13,211.10 350 45 515,750.00 650 6 $3.900.00 3.1 3658.61 $II.341.69 6 2608 $I5,648.00 25 I $25.00 50 6 $300.00 50 4 $200,00 3 210.7 $632.10 2 284.3 S568.60 750 t $750.00 7500 I $7,500.00 0 0 $0.00 0 O S0.00 0 0 $0.00 0 0 $0.00 210 I $210.00 601.75 1 $601.75 361.42 1 $361.42 33 32 $1,050.00 2205.83 I S2,205.83 5 2006.54 $10,032.70 110 144.2 $15,862.00 3071.28 1 $3}071.28 449.77 1 S449.77 523.51 1 $523.51 1062.55 I $1,062.55 342.29 1 $342.29 2066 1 $2.066.00 580 1 S580.00 2283.92 1 S2,283.92 108.24 I $108.24 224 1 $224.00 5352.01 1 $5.352.01 317 1 S317.00 $19.989.70 1 S19,989.70 S2.000.00 I $2,000.00 $230.00 I $230.00 $85.00 25.2 $2.I42.00 $237.71 1 $237,71 $1.983.75 1 $1,983.75 S1,705.00 1 $1,705.00 $172.00 1 $172.00 $6.227.56 1 $6.227.56 TOTAL DUrE CONTRACTOR ENGINEERING TOTAL CONSTRUCTION COST SI,039,554.82 $103.955.48 $1,143,510.30 PARTIAL PAYMENT: PROJECT NM'AE: CONTRACTOR: Cig~ofDubuque 2000 FCC Paving Projects #1 (College St., Douglas St., Parkway, Walsh St and Langworthy) Horsfield Conslmcfion, lnc DATE: Sept. 4, 2001 CONTRACT AMOUNT: $1,015,667.25 I hereby certify that the a ore ate ent shows in d e APPROVED: ~ffi ~~ementcorrect amount of work ' to lete e improvement. Michael 5/an Milligen. Cit3, ~vlana~er '~ ~ City of Dubuque,Iowa Michael A. Koch Public Works improvement, does h~eby accept the above "Total Due Contractor", as f~ll sealement for ail claims for said improvement.