City Street Financial Report FY 2001MEMORANDUM
September 10, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Fiscal Year 2001 Street Finance Report
Public Works Director Mike Koch is recommending approval of the City of Dubuque's
Fiscal Year 2001 Street Finance Report.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
September 5, 2001
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
Fiscal Year 200t Street Finance Report
INTRODUCTION
The purpose of this memorandum is to request City Council to adopt a resolution
approving the City of Dubuque's Fiscal Year 2001 Street Finance Report.
DISCUSSION
The Code of Iowa, Chapter 312, Section 14, provides for the submission of an
annual Street Finance Report to the Iowa Department of Transportation. Failure of
the City to submit this report would result in the State withholding Road Use Tax
Funds allocated to the City until compliance is achieved.
The report summarizes the City's revenue and expenditures for street maintenance
and construction for Fiscal Year 2001.
RECOMMENDATION
I would recommend adoption of the enclosed resolution approving the report and
authorizing the filing with the Iowa Department of Transportation.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution approving the Street
Finance Report for Fiscal Year 2001.
MAK/vjd
cc: Ken TeKippe, Finance Director
Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO. 410-01
RESOLUTION APPROVING THE CITY OF DUBUQUE FISCAL YEAR 2001
STREET FINANCE REPORT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Street Finance Report for the period July 1, 2000, to
June 30, 2001, be and the same is hereby approved and that the City Clerk is
hereby authorized and directed to file said report with the Iowa Department of
Transportation.
Passed, approved and adopted this 17th
Attest:
Jeanne F. Schneider, City Clerk
day of September ,2001.
Terrance M. Duggan, Mayor
Iowa Department of Transportation
STREET FINANCE REPORT
FROM ALL SOURCES FOR STREET PURPOSES
SFR-2A
2001
2100
City #
COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4
Dubuque
City Name
ROAD USE OTHER DEBT
TAX FUND ROAD MONIES SERVICE TOTALS
(ROUND FIGURES TO NEAREST DOLLAR)
A. 1. Ending Balance Last Street Finance Report 2. Adjustment (Explain on SFR-2B) .........
3. Actual Balance, July 1, 2000 .............
4,119,882 0 0 4,119,882
0 0 0
4,119,882 0 0 4,119,882
ACTUAL RECEIPTS
B. 1. Road Use Tax .......................
2. Property Taxes .......................
3. Special Assessments .................
4. Misc. (Itemize on Form SFR-2B) ........
5. Proceeds From Bonds Sold, Notes, and Loans
6. Interest Earned .......................
C. Total Receipts (Lines B1 thru B6) ..........
D. TOTAL FUNDS AVAILABLE (Line A3 + Line C).
4,628,072 4,628,072
XXXXXXXXXX 1,351,940 1,908,584 3,260,524
XXXXXXXXXX 1,568,872 1,568,872
XXXXXXXXXX 4,061,800 0 4,061,800
XXXXXXXXXX 0
XXXXXXXXXX 175,504 175,504
4,628,072 7,158,116 1,908,584 13,694,772
8,747,954 7,158,116 1,908,584 17,814,654
ACTUAL EXPENDITURES
E. Maintenance
1. Roadway Maintenance .................
2. Snow and Ice Removal ................
3. Storm Sewers ........................
4. Traffic Services ......................
5. Street Cleaning ......................
742,473 1,828,675 2,571,148
411,136 411,136
0
153,533 153,533
50,545 50,545
F. Construction or Reconstruction 1. Engineering .........................
2. Right of Way Purchased ...............
3. Roadway Construction ................
4. Storm Sewers .......................
5. Traffic Services ......................
6. Sidewalks ...........................
939,178 939,178
146,936 146,936
2,343,420 3,047,818 5,391,238
451,477 451,477
76,148 76,148
G. Administration .........................
H. Street Lighting .........................
I. Trees .................................
J. Equipment (Purchased or Repaired) ........
K. Misc. (Itemize on Form SFR-2B) ...........
L. Bonds, Notes and Loans
1. Principal Paid .......................
2. Interest Paid ........................
M. Non-Street Purposes ....................
N. Total Expenditures (Lines E thru M) ........
1,022,639 10,622 1,033,261
503,046 503,046
0
291,641 683 292,324
XXXXXXXXXX 0 0 0
1,698,315 1,698,315
210,269 210,269
XXXXXXXXXX 0
4,861,854 7,158,116 1,908,584 13,928,554
O. BALANCE, June 30, 2001 (Line D minus Line N) 3,886,100
0 0 3,886,100
P. TOTAL FUNDS ACCOUNTED FOR ......... 8,747,954 7,158,116
(Line N + Line O = Line D)
For assistance, call 515-239-1004
Send directly to: Iowa Department of Transportation, Office of Transportation Data,
800 Linco]nway, Ames, Iowa, 50010 Attn: Karen Magie-Crouse
1,908,584 17,814,654
VERSION
Iowa Department of Transportation
STREET FINANCE REPORT
Itemization of Misc. Receipts (Line B4 on Form SFR-2A)
(See instructions.)
State Highway Assistance
Sales Tax Refund
city
Federal Aid to Urban Systems
Transfers from Other Funds
Local Option Sales Tax
Damage Claims
SFR-2B
Dubuque
COLUMN 2 COLUMN 3
49,120
137,004
140,107
1,851,699
1,882,429
1,441
Itemization of Misc. Expenditures {Line K on Form SFR-2A)
"on street" parking expenses, street maint, bldg., insurance,
administrative costs for printing, legal fees, bond fees, etc.
(See instructions)
Line B4 Totals
4,061,800 0
COLUMN 2 COLUMN 3
Comments:
Line K Totals 0 0
Send directlyto: Iowa Depar[ment of Transportation, Office of Transportation Data,
800 Linco[nway, Ames, iowa, 50020 Attn: Karen Magie-Crouse
VERSION I
Ill
I..- (o
Form 220003
ll~lowa Department of Transportation
OFFICIAL FINANCIAL REPORT
for
CITY STREETS
City Dubuque
County Dubuque
From July 1, 2000
to
June 30, 2001
I, Jeanne F. Schneider , city clerk for the City of Dubuque, I0wa
(please pd~t)
do hereby certity that the city council has by.resolution approved this report as its official 2001 Fiscal Year Street Finance
Report this day of
(month) (year)
(signature)
Clerk's City Mailing Address Ci~cY of Dubuque, 50 W. 13th Str~et, Dubuque, IA 52001-4864
Clerk's Hours 8krvl - 5 PM Phone(563) 589-4120 ( )
Monday - Friday
Preparer's Name Michee] A. Koch Phone ( 563 ) 509-4270
(ZipCode)
Mayor
Terrance M. Duggan
Mayor's City Mailing Address 50 W. 13'r.h Street, Dubuque, [A 52001-4864
(Zip Code)
Members of the Council
Patricia A. Cline
John H. Markham
Roy D. Buel
Joseph T. Robbins
Ann E. Michalski
Daniel E. Nicholson
On or before September 30, 2001, this repor~ shall be filed with the Iowa Department of Transportation,
Office of Transportation Data, 800 Lincoln Way, Ames, Iowa 50010, Attn: Karen Magie-Crouse
DISTRIBUTION: White Copy - Iowa Department of Transportation; Yellow Copy - City