Bergfeld Rec A - Jetty & TrailMEMORANDUM
September 25, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Bergfeld Recreation Area Jetty and Access Trail
Sealed bids were received for the Bergfeld Recreation Area Jetty and Access Trail
Project. Leisure Services Manager Gil Spence recommends award of the contract to
the Iow bidder, Portzen Construction, Inc., in the amount of $62,304.56, which is
$6,157.56 over the engineer's estimate for the project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
September 21, 2001
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager
SUBJECT: Bergfeld Recreation Area Jetty and Access Trail
INTRODUCTION
The purpose of this memorandum is to provide recommendation on awarding the
contract for the Bergfeld Recreation Area Jetty and Access Trail Project.
DISCUSSION
Sealed bids were received on September 20, 2001, for the Bergfeld Recreation Area
Jetty and Access Trail Project, with the following bids received:
Portzen Construction, Inc.
Perry Construction
Nauman Nursery, Inc.
Tschiggfrie Excavating Company
Fondell Excavating, Inc.
Connolly Construction, Inc.
$ 62,304.56
$ 62,456.O5
$ 64,990.99
$ 65,870.65
$ 86,575.00
$ 70,399.50
The engineer's estimate for the project was $56,147, so the Iow bid is $6,157.56 over
the estimate.
RECOMMENDATION
I recommend that the contract be awarded to the Iow bidder, Portzen Construction, Inc.
in the amount of $62,304.56.
ACTION STEP
The action requested is that the City Council adopt the attached resolutions approving
the plans and specifications and awarding the contract to Portzen Construction in the
amount of $62,304.56,
GDS:et
attachments
Prepared by.' Leisure Services Address: 2200 Bunker Hill Rd Phone: 589-4263
RESOLUTION NO. 443-01
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
WHEREAS, on the 4th day of September, 2001, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the
BERGFELD RECREATION AREA JETTY AND ACCESS TRAIL PROJECT.
WHEREAS, notice of hearing on plans, specifications, form of contract= and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are hereby
approved as the plans= specifications, form of contract and estimated cost for said
improvements for said project.
Passed, approved and adopted this 1st
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
day of October ,2001.
PK
Prepared by: Leisure Services
Address: 2200 Bunker Hill Rd
Phone: 589-4263
RESOLUTION NO. 444-01
AWARDING CONTRACT
WHEREAS, sealed proposals have been submitted by contractors for the
BERGFELD RECREATION AREA JETTY AND ACCESS TRAIL PROJECT pursuant to
Resolution No. 397-01, and notice to bidders published in a newspaper published in the
City of Dubuque, Iowa, on the 8th day of September, 2001.
WHEREAS, said sealed proposals were opened and read on the 20th day of
September, 2001, and it has been determined that the bid of PORTZEN CONSTRUCTION,
INC., in the amount of $62,304.56 was the lowest bid for the furnishings of all labor and
materials and performing the work as provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the contract for the above improvement be awarded to PORTZEN
CONSTRUCTION INC., and the Manager be and is hereby directed to execute a contract
on behalf of the City of Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's bond, the
City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful
bidders.
Passed, approved and adopted this 1st day of October, 2001.
Attest:
Jeanne F. Schneider' , City Clerk
day of October ,2001.
Terrance M. Duggan, Mayor
MEMORANDUM
7£s c
August 29, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Fishing Jetty at Bergfeld Recreation Area
Leisure Services Manager Gil Spence recommends initiation of the bidding process for
construction of the Bergfeld Recreation Area fishing jetty and access trail, and further
recommends that a public hearing be set for October 1, 2001.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Millige'n
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
· CITY OF DUBUQUE, IOWA
-MEMORANDUM
August28,2001
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager~'/
SUBJECT: Fishing Jetty at Bergfeld Recreation Area
INTRODUCTION
The purpose of this memorandum is to request that the City Council initiate the bidding
process for construction of the Bergfeld Recreation Area fishing jetty and access trail.
DISCUSSION
Development of the Dubuque Industrial Center West includes development of the
Bergfeld Recreation Area. Fishing jetties are a part of that development. We are
proposing construction of only the east jetty at this time because of the cost associated
with construction of the handicap accessible walkway to the jetty.
The bidding scheduled outlined in the attached resolutions would be as follows:
Presentation to City Council
Notice to bidders
Receive bids
Notice of public hearing
Public hearing and award contract
September 4, 2001
September 7, 2001
September 20, 2001
September 21, 2001
October 1, 2001
ACTION STEP
The action requested is that the City Council adopt the attached resolutions giving
preliminary approval to the plans and specifications, authorizing the advertisement for
proposals, and establishing a date for the public hearing.
GDS:et
attachments
Prepared by: Leisure Services Address: 2200 Bunker Hill Rd Phone: 589~,263
RESOLUTION NO.
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the BERGFELD RECREATION AREA FISHING JETTY AND ACCESS TRAIL
PROJECT, in the estimated amount of $56,147, are hereby approved and ordered filed
in the office of the City Clerk, for public inspection.
Passed, approved and adopted this day of ,2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Prepared ~ Leisure Services
Address: 2200 Bunker Hill Rd
Phone: 589-4263
RESOLUTION NO.
ORDERING BIDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA:
That the BERGFELD RECREATION AREA FISHING JETTY AND ACCESS
TRAIL PROJECT is hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the notice to
bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than twenty days prior to the receipt of said bids at 2:00 p.m. on the 20th day
of September, 2001. Bids shall be opened and read by the City Clerk at said time and
will be submitted to the Council for final action at 6:30 p.m. on the 1st day of October,
2001.
Passed, approved and adopted this day of
,2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Prepared b_y2.' Leisure Services
Address: 2200 Bunker Hill Rd
Phone: 589-4263.
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the BERGFELD RECREATION AREA FISHING
JETTY AND ACCESS TRAIL PROJECT.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the BERGFELD RECREATION AREA FISHING JETTY AND ACCESS TRAIL
PROJECT, in accordance with the provisions of Chapter 384, City Code of Iowa, at
6:30 p.m. on the 1st day of October, 2001, in the Public Library Auditorium in Dubuque,
Iowa. Said proposed plans, specifications, form of contract and estimate of cost are
now on file in the office of the City Clerk. At said hearing any interested person may
appear and file objections thereto or to the cost of the improvements.
Published by order of the City Council given on the day of,
2001.
Jeanne F. Schneider
City Clerk
PK
Prepared by.' Leisure Services
Address: 2200 Bunker Hill Rd
Phone: 589-4263
RESOLUTION NO.
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
WHEREAS, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract and
placed same on file in the office of the City Clerk for public inspection of the BERFELD
RECREATION AREA FISHING JETTY AND ACCESS TRAIL PROJECT.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA, that on the 1st day of October, 2001, a public hearing will be
held at 6:30 p.m. in the Public Library Auditorium, at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form of
contract and cost of said improvement, and the City Clerk be and is hereby directed to
cause a notice of time and place of such hearing to be published in a newspaper
having general circulation in the City of Dubuque, Iowa, which notice shall be not less
than four days nor more than twenty days prior to the day fixed for its consideration. At
the hearing, any interested person may appear and file objections to the proposed
plans, specifications, contract, or estimated cost of the improvement.
Passed, approved and adopted this day of
,2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK