2002 Annual Action Plan - CDBGMEMORANDUM
September 25, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
FY 2002 Annual Action Plan Amendment
Housing and Community Development Director David Harris is recommending approval
of an amended and restated Fiscal Year 2002 Annual Action Plan for the Community
Development Block Grant (CDBG) program.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
24 September 01
To: Mike Van Milligen, City Manager
From: David Harris, Housing and Community DevelopmentDepartment
Re: FY 2002 Annual Action Plan Amendment
Introduction
The purpose of this memorandum is to request the City Council's approval of the
attached resolution, approving an amended and restated Fiscal Year 2002
Annual Action Plan for the Community Development Block Grant (CDBG)
program.
Background
Housing and Urban Development (HUD) Department regulations require grantee
jurisdictions to prepare and file an Annual Action Plan prior to receipt of its
annual CDBG entitlement allocation. The Annual Plan is adopted following a
public participation process which includes a published notice, a public comment
period and a public hearing held by the Community Development Commission.
A grantee must follow its adopted plan as it expends entitlement funds. If its
revenues or activities change, the plan must be amended. This requirement
applies to plans for previous years as well as the current year.
The City of Dubuque has been allocated CDBG funds which have been
programmed for specific uses as per the adopted Annual Action Plans for Fiscal
Years 2001 and 2002. As the funds from FY01 have not been completely
expended, the previously adopted Annual Plan remains in effect unless amended
to reflect the changes in projects, activities or funds needed.
Discussion
The proposed amendment combines the unexpended allocations from the
FY2001 Annual Plan with the current year (FY2002) Plan and redistributes the
funds into programs and activities which can be expended this fiscal year. This
consolidation expedites the spending of CDBG funds in order to meet HUD
requirements for a balance in the City's letter of credit to not exceed one and
one-half times the annual entitlement, by 1 May of next year.
In an extra effort this year to reduce a balance of previous year unexpended
funds, non-profit service agencies and City departments were solicited for
proposals. Twenty-nine applications, exceeding $1 million, were received, in
request of funds available in the amount of $579 000. However, given
regulations governing allowable expenditures in the "public services" category,
only $129 000 (from requests totaling more than $642 000) could be reallocated
to these agencies for public service projects and activities.
The Community Development Commission held a public hearing on 20
September and took action to recommend the following reallocation of CDBG
funds, for public services activities, to agencies and City departments as follows:
Visiting Nurse Association dental clinic: $20 300
Scenic Valley Agency on Aging assistive devices for seniors: $24 700
Maria House staffing: $12 000
Keyline Job Access Reverse Commute (JARC) ride subsidy: $17 455
Project Concern/RTA childcare/school dde subsidy: $17 455
Northeast Iowa School of Music purchase of instruments/music lessons: $3000
Project Concern rent reimbursement program outreach: $7200
The Commission, while denying the request from St Mark Community Center for
a teen center proposal, in the amount of $65 500, did pass a resolution stating its
intention to recommend this funding in the FY03 Annual Action Plan. The reason
for denial at this time was a concern that the funds could not be expended by the
1 May 02 deadline, as at present no staffing or other necessary funds have been
secured by the proponents of the teen center.
The balance of public service-eligible funds was recommended to be allocated to
the contingency account at this time. The Commission's intent is to publish a
second public notice, to recommend funding for a request from the Four Mounds
Foundation for continuation of their YES Program partnership activities with
Central Alternative High School. Because this request was not received at the
time of the initial Commission meeting held on 9 August- and was not listed in
the public notice of proposals to be considered for funding - it was not eligible
for consideration at the 20 September public hearing.
The following additional recommendations for reallocations, for projects under
the categories of"public facilities," "public improvements," "slum and blight
clearance" and housing-eligible activities, were made as follows:
Grand Opera House accessible bathroom: $18 350
Dubuque Food Pantry awning: $4000
Housing Department rental rehabilitation loan program: $120 000
Housing Department files storage system: $3557
Housing Department lead paint hazard reduction program: $88 000
Leisure Services Department landscaping at 2nd and Bluff Streets: $5000
Leisure Services Department Jefferson Park wall/fence repair: $15 000
Economic Development Department commemial-industrial building rehabilitation
loan program: $100 000
Additional eligible requests for funds from the Housing Department, for a
rehabilitation loan servicing software program, in the amount of $9700; and a
code enforcement software (Sierra) program, in the amount of $23 712, were not
recommended for funding. Commissioners stated these requests should be
more appropriately evaluated and recommended by the City Manager's office.
A more complete description of each of the agency requests recommended for
funding is attached, as Exhibit 1.
In addition to recommendations for reallocations of CDBG funds as described,
the Commission took action to approve a consolidated amendment to the Fiscal
Year 2002 Annual Action Plan. This amendment includes programs previously
adopted in the FY2001 and FY2002 Plans. Carryover balances and
encumbrances from FY01 have been incorporated. Some programs have been
increased to show prior year encumbrances and carryovers. Some have been
decreased based on prior year expenditures or anticipated funding needs. All
line items were assessed by staff to meet the May 02 expenditure guidelines. If
projections for insufficient expenditures resulted, these activities have been
recommended for reductions.
A spreadsheet listing the consolidated amendments to the FY2002 Annual Action
Plan is attached, as Exhibit 2. A contingency balance remains, in the amount of
$123 000. In order to comply with expenditure requirements, it is anticipated that
a second consolidated amendment will be considered by the CD Commission
after the first of the calendar year. At that time, progress in expenditures will be
re-evaluated and recommendations for additional reallocafions will be made in a
continuing effort to meet the funds draw-down target amount.
Notices regarding this amendment were published 30 days prior to the
Commission public hearing, in the Dubuque Advertiser and Telegraph Herald
newspaper. These notices advised the public of the intent of the amendment,
invited comment and noticed the public headng. This initiated a 30-day public
comment period as required in the Citizen Participation Plan.
The Community Development Commission reviewed the proposed amendments
at a public hearing held on 20 September, 2001. Following the public hearing,
the Commission unanimously voted to approve the amendment and recommend
City Council approval.
Recommendation
It is recommended that the City Council approve the above-described
amendments to the FY2002 Annual Action Plan for the use of Community
Development Block Grant funds. These changes will allow the City's programs
of housing, community and economic development to respond to citizens' needs
and to facilitate the timely expenditure of funds, as required by HUD.
Action Step
The action requested of the City Council is to approve the Mayor's execution of
the attached resolution, approving an amended and restated Fiscal Year 2002
Annual Action Plan for Community Development Block Grant activities.
EXHIBIT 1
PROPOSED FY 2002 ANNUAL PLAN AMENDMENT REQUESTS
Community Development Block Grant (CDBG)
Amount Available for Reallocation ' 579,561
blew Proposals for CDBG Fundin~l Request CDBG Type Proposed Fundinf~
St. Mark's Teen Ce~er 78,000 Public Service
IKeyline:, Job Access Subsidy 70,000 Public Service 17,455
!Projent Cencem/RTA:Childcare/Schcal Bus Subsidy 40,000 Public Service 17,455
~mject Concern: Prescription Drogs/Educ./Reimbursement 270,000 Public Service
~roject Concern: Comm. Serv/Voluntesr Mentor Programs 15,000 Public Service
~IE Iowa School of Music: Music Lessons/Purchase Guitars 3,000 Public Service 3,000
SU Extension: "Home Works News" Newsletter 8,100 Public Service
SU Extension: Portable Challenge C~Jrse 11,000 Public Service
SU Extension: "Kindermusic" Enrichment Programs 18,145 Public Service
/NA: Dental Clinic 26,100 Public Service 20,300
~taria House: Staffing 12,000 Public Service 12,000
· 3ria House: Van 20,000 Public Service
.~ennen Center: Adult Re, ab Center 18,225 Public Service
Scenic Valley Aging Agency;. Aesistive Devices for Seniors 24,700 Public Servia 24,700
~cerfic Valley Agiog Agency: "Elder Friendly" Assessment 15,200 Pubiic Service
:'re~ec~ Cencem: Ront Reimbursement Program 7,200 Public Service 7,200
.~mnd Opera House: Accessibk~ Bathroom 18,350 Public Facility 18,350
:ond pon~r. Awning 4,000 Public Facility 4,000
-lousing:Rental Unit Rehab 120,000 Housing 120,000
dousing Rehabilitafln Sen~ces: Software 9,700 Housing
-lousing Code Enforcement; Permits Plus 23,712 Housing
-lousing Code Enforcement: Filing S~stem 3,557 Housing 3,557
.e~sure Sen~ices: Landscape 2nd & Bluff 5,000 Public Improvement 5,000
.eisure Se~ices:Jeffarson Pa~k wall/fence repair 15,000 Public Facility 15,000
-lousing:Lead Paint Hazard Abatement 88,000 Housing 88,000
=.cormmic Development:. Commarolal/tndustyial Rehab 100,000 Econ Dev 100,000
ELIGIBLE FUNDING REQUESTS 1,023,989 4S6,0t7
.eisum Ser~ces: Washington Park Lights 10,000 Public Improvement
.eisure Services: Burden Park Fountain 9,000 Public Improvement
;)HS,~Project Concern: Community Connections Directory 6,000 Public Service
INELIGIBLE FUNDING REQUESTS 25,000
usersJakramerlcdbglannualplanlplan2~ds(requests02)
FY 2002 ANNUAL PLAN - AMENDMENT 1 Exhibit 1
PROJECTS RECOMMENDED FOR FUNDING
Project Description:
Agency:
Job Access Reverse Commute Subsidy
Keyline
This project will provide matching funds to the state and federal Job Access
funds, whereby employment and job-readiness transportation services are
provided to Iow-income individuals in the city.
Total Requested funds:
Total Approved funds:
National Objective:
CDBG Eligible Activity:
$70,704
$17,455
Benefltlow/moderateincomepemons
Transportation se~ices
Project Description:
Agency:
Childcare/School Bus Subsidy
Project Concern/Regional Transit Authority
This project provides transportation assistance through a ride subsidy for Iow-income
children to daycare.
Total Requested funds:
Total Approved funds:
National Objective:
CDBG Eligible Activity:
$40,000
$17,455
Benefitlow/moderateincomepemons
Transportation se~ices
Project Description:
Agency:
Music Lessons/Purchase Guitars
NE Iowa School of Music
This project provides guitar/music lessons to youth at the Boys and Gids Club of
Greater Dubuque, 1299 Locust and St Mark Community Center.
Total Requested funds:
Total Approved funds:
National Objective:
CDBG Eligible Activity:
$ 3,000
$ 3,000
Benefitlow/moderateincomearea
Youth se~ices
Project Description:
Agency:
Dental Clinic
Visiting Nurse Association
This project provides dental services to Iow-income adults. Volunteer licensed dentists
will staff the clinic, with paid dental assistants and clerical staff. The clinic will be open
two days per month.
Total Requested funds:
Total Approved funds:
National Objective:
CDBG Eligible Activity:
$ 20,300
$ 20,300
Benefit Iow/moderate income persons
Health services
Project Description:
Agency:
Part Time Staff for transitional housing
Maria House
This project provides a part-time staff to do follow-up work on women leaving Maria
House, a transitional housing facility for women and their children. The staff will assess
the women in their home environment and be a support person in the transition to
independent living.
Total Requested funds:
Total Approved funds:
National Objective:
CDBG Eligible Activity:
$ 12,000
$ 12,000
Benefit Iow/moderate income persons
Public Services
Project Description:
Agency:
Assistive Devices for Seniors
Scenic Valley Area Agency on Agency
This project provides assistive devices to Iow income seniors who are not covered by
other local, state and federally funded programs.
Total Requested funds:
Total Approved funds:
National Objective:
CDBG Eligible Activity:
$ 24,700
$ 24,700
Benefit Iow/moderate income persons
Senior Services
2
Project Description: Rent Reimbursement Program
Agency: Project Concern
This project provides staff to assist Iow-income persons in filing for rent reimbursement
and property tax abatement.
Total Requested funds:
Total Approved funds:
National Objective:
CDBG Eligible Activity:
$ 7,200
$ 7,200
Low/moderate income persons
Public Service
Project Description:
Agency:
Accessible Restroom
Grand Opera House
This project provides for funds for an accessible restroom, which is ADA compliant at
the Grand Opera House, 135 8th Street.
Total Requested funds:
Total Approved funds:
National Objective:
CDBG Eligible Activity:
$ 18,350
$ 18,350
Benefit Iow/moderate income persons
Public Facility
Project Description:
Agency:
Awning
Food Pantry
This project provides for an awning on the Dubuque Community Food Pantry 1598
Jackson to reduce cooling costs.
Total Requested funds:
Total Approved funds:
National Objective:
CDBG Eligible Activity:
$ 4,000
$ 4,000
Benefit Iow/moderate income persons
Rehabilitation
Project Description:
Agency:
Rental Unit Rehab
Housing and Community Development
This project provides additional funds to assist in the rehabilitation of rental units,
Total Requested funds:
Total Approved funds:
National Objective:
CDBG Eligible Activity:
$ 120,000
$ 120,000
Low/moderate income housing
Rehabilitation
Project Description: Filing System
Agency: Housing and Community Development/Housing Code Enfomement
This project provides funds for a lateral track filing system for additional storage at
1805 Central.
Total Requested funds:
Total Approved funds:
National Objective:
CDBG Eligible Activity:
$ 3,557
$ 3,557
Low/moderate income housing
Code enforcement
Project Description:
Agency:
Landscape Island at 2nd and Bluff
Leisure Services
This project provides funds for landscape improvements at the island on 2nd and Bluff
Streets.
Total Requested funds:
Total Approved funds:
National Objective:
CDBG Eligible Activity:
$ 5,000
$ 5,000
Low/moderate area benefit
Public Improvement
Project Description:
Agency:
Jefferson Park Wall/Fence Repair
Leisure Services
This project provides funds for repairing the wall and replacing the fence at Jefferson
Park on University.
Total Requested funds:
Total Approved funds:
National Objective:
CDBG Eligible Activity:
$ 15,000
$ 15,000
Low/moderate area benefit
Public Improvement
Project Description:
Agency:
Lead Paint Hazard Abatement
Housing and Community Development
This project provides additional funds for lead paint removal in 44 housing units. The
funds would increase the covered cost by $2000 per unit.
Total Requested funds:
Total Approved funds:
National Objective:
CDBG Eligible Activity:
$ 88,000
$ 88,000
Low/moderate housing benefit
Lead based paint ramoval/abatement
Project Description:
Agency:
Commercial/Industrial Building Rehab
EcOnomic Development
This project provides additional funds for the Commemial/Industrial Building
Rehabilitation loan program, which provides loans for exterior and code compliance
rehab of older commercial and industrial buildings.
Total Requested funds:
Total Approved funds:
National Objective:
CDBG Eligible Activity:
$ 100,000
$ 100,000
Removal of slum and blight
Rehabilitation
F:\USERS~AKRAMER'tCDBG~Arm ualPlan~Amendments~,mdProj02.doc
EXHIBIT 2
COMMUNITY DEVELOPMENT BLOCK GRANT
FY 2002 Annual Action Plan -- Proposed Amendment t
Projected Sources
Entitlement FY 2002
Pdor Year CDBG Allocation
City CDBG Balance 6/30t01
Projected Program Income
Subtotal
M 108 for Eagle Window & Door
Total CDBG Sources
1489OO¢
2407361
113377
68166.~
4691402
203000(
672t40~
Housing Development Programs: Existing FY 02 Proposed Change
Annual Plan Amendment
(Problem Properties Management) 2200 4,700 2500
Housing Trust 49,847 49847
Homeowner Rehab Program 505000 676,893 171893
Housing Code Enforcement 87626 95,450 7824
=irst Time Homebuyer Program 97000 187,000 90000
Lead Paint Hazard Abatement Project 93,486 93486
Rental Unit Rehabilitation 80000 309,530 229530
iDREAMS (PumhaseJRehab/Resale) 15000 15,107 107
owa Inn 165,000 165000
~ainted Bdck Pro~ram 25000 35,000 10000
Housing Rehabilitation Services and Staff ' 215230 216,113 883
Housing Administration 49055 49,075 20
Housin~i Totals 1076111 1,897,201 82t ,090
Economic Development Programs: Existing FY 02 Proposed Change
Annual Plan Amendment
:.D. Financial Assistance Program 125000 500,000 375000
Commercial/Industrial Building Rehab Loans 500,000 600000
Enterprise Opportunity Program 15000 10,00~ -5000
Eagle Window Loan 2,030,00(~ 2030000
~,cquisition 245,00~ 245000
Economic Development Services and Staff 96063 96,063 0
Economic Development Totals 236063 3,481,063 3,245,000
1
11
12
13
14
15
17
COMMUNITY DEVELOPMENT BLOCK GRANT
FY 2002 Annual Action Plan - Proposed Amendment
Neighborhood and Community Existing FY 02 Proposed Change
Development Programs: Annual Plan Amendment
Community Partnership Program (CP2) 50000 93,404 43404
Senior Center 25000 25,000 0
Neighborhood Recreation Pro{gram 122122 123,641 1519
;Family SeE-Sufficiency 4000 4,000 0
Information & Referral - Proiect Concern 23745 23,745 0
;Nei~lhborhood Park Improvements 0
Flat Iron Park Improvements 110,108 110108
Landscape 2nd & Bluff 5000 5,000 0
Jefferson Park wall/fence repair 15000 15,000 0
Zoning Inspection/Enforcement 10000 10,000 0
Proiect Concern-Child Care Resource/Referral 8367 8,367 0
Deer Management Food Program 1500 1,500 0
-listodc Preservation Rehab Grant 30000 20,000 -10000
Washington Tool Library 10500 10,500 0
Neighborhood Support Grants 30000 33,979 3979
iLeadership Training 5000 5,000 0
Neighborhood Infrastructure Improvements 100000 160,999 60999
Handicap Curb Ramps 55000 66,669 11669
Dubuque Dispute Resolutio Center 100( 1,000 0
Fair Housing Education 1000 1,000 0
Ke¥1ine: Job Access Subsidy 70000 17,455 -52545
Proiect Concern/RTA:Childcare/School Bus Subsidy 40000 17,455 -22545
NE Iowa School of Music: Music Lessons/Purchase ~ 3000 3,000 0
Visiting Nurse Association: Dental Clinic 26100 20,300 -5800
Maria House: Staffing 12000 12,000 0
Scenic Valley Aging Agency: Assistive Devices for E 24700 24,700 0
Project Concern: Rent Reimbursement Program 7200 7,200 0
Grand Opera House: Accessible Bathroom 18350 18,350 0
Food Pantry: Awning 4000 4,000 0
Neighborhood Development Services/Staff 67761 67,779 18
Neighborhood & Comm. Dev Totals 770345 9tt,151 140,806
Planning & Administration Programs: Existing FY 02 Proposed Change
Annual Plan Amendment
CDBG Admin. Services and Staff 121569 125,274 3705
City Planning Services and Staff 171730 171,1 54 -576
City Planning Admin 12,017 12017
Planning and Administration Totals 293299 308,445 15,146
Contin~lenC¥ 20197 . 123~544 t23,544
TOTALS 2396015 6,721,403 4,345,585
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
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44
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49
5O
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f:users/akramercdbg/ann ualplan/ptan2xis(pu blic02)
RESOLUTION NO.445-01
RESOLUTION APPROVING AN AMENDED AND RESTATED FISCAL YEAR
2002 (PROGRAM YEAR 200'1) ANNUAL ACTION PLAN FOR COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS.
Whereas, the City of Dubuque prepared and filed Annual Action Plans for Fiscal Years
2001 and 2002; and
Whereas, the City of Dubuque now desires to amend said Annual Plans by incorporating
them into one amended and restated plan as per the attached Exhibit A; and
Whereas, said amendment is a substantial amendment as provided in the City's Citizen
Participation Plan and must therefore be approved by resolution of the City Council after a public
hearing by the Community Development Advisory Commission; and
Whereas, the City advertised a public comment period beginning August 17, 2001; and
Whereas, the Community Development Advisory Commission reviewed the proposed
amendment at a public hearing on September 20, 2001, and has voted to approve said
amendment and to recommend approval by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the Annual Action Plans for Fiscal Years 2001 and 2002 are hereby
rescinded and the balance of funds from these plans is incorporated into an Amended and
Restated Fiscal Year 2002 (Program Year 2001) Annual Action Plan - Amendment 1 is attached
hereto as Exhibit A.
Section 2. That said Amended and Restated Fiscal Year 2002 (Program Year 2001)
Annual Action Plan - Amendment 1 attached hereto as Exhibit A is hereby approved.
Section 3. That the City Manager is hereby authorized and directed to submit a copy of
this resolution to the U. S. Department of Housing and Urban Development.
Passed, approved and adopted this 1st dday of October, 2001.
Attest:
Jeanne F. Schneider, City Clerk
Terrance M. Duggan, Mayor
F:\USERS',AKRAMER\CDBG~,nnualPlan~Amendrnents~amendl .res .doc
CITY OF DUBUQUE, IOWA - COMMUNITY DEVELOPMENT BLOCK GRANT
Amended and Restated FY 2002 Annual Plan - Amendment I
Projected Sources Entitlement FY 2002
Prior Year CDBG Allocation
City CDBG Balance 0/30/01
Projected Program Income
Subtotal
M 108 for Eagle Window & Door
Total CDBG Sources
1489000
2407361
113377
681665
4691403
2030000
6721403
Housing Development Programs:
Problem Properties Management
Housing Trust
Homeowner Rehab Program
Housing Code Enfomement
Fimt Time Homebuyer Program
Lead Paint Hazard Abatement Project
Rental Unit Rehabilitation
DREAMS (Purchace/Rehab/Resale)
Iowa Inn
Painted 8dck Program
Housing Rehabilitation Services and Staff
Housing Administration
Housing Totals
Amended FY 02
Annual Plan
4,700
49,847
676,893
95,450
187,000
93,486
309,53q
15,107
165,000
35,000
216,113
49,075
1,897,201
Economic Development Programs:
E,D. Financial Assistance Program
Commercial/Industrial Building Rehab Loans
Amended FY 02
Annual Plan
500,000
600,000
10,000
WindowLoan 2,030,000
245,000
~s and Staff 96,063
f:userslakramer/cdbg/annualplanlplan2xls(councilamdl)
Exhibit A
Neighborhood and Community Amended FY 02
Development Programs: Annual Plan
Community Partnership Program (CP2) 93,40~
~enJor genter
Neighborhood Recreation Program 123,641
Family Uelt-~ufficlency 4,uut
Information ~ I~ererral. Project (.;oncem
Neighborhood Park Improvements
Flat Iron Park Improvements 1
Landscape 2nd & Bluff 5,00C
Jeffemon Park wall/fence repair
Zoning Inspection/Enforcement
Proiect Concem-Child Care Reseume/Referral 8,36T
Deer Management Food Program 1
Historic Preservation Rehab Grant 20,00(;
Washington Tool Library 10,50(;
Neighborhood Support Grants 33,97~
Leadership Training 5,00(;
Neighborhood Infrastructure Improvements 160,99~
Handicap Curb Ramps 66,66c~
Dubuque,D!~pute Resplutio Center
Fair Housing Education 1,00(;
Keyline: Job Access Subsidy 17,45~
Proiect Concem/RTA:Childcare/School Bus Subsidy 17,45~
NE Iowa School of Music: Music Lessons/Pumhase Guitars 3,00(;
Visiting Nurse Association: Dental Clinic 20,30(;
Maria House: Staffing 12,00(;
Scenic Valley Aging Agency: Assistive Devices for Seniors 24,70(;
Project Concern: Rent Reimbursement Program 7,20C
Grand Opera House: Accessible Bathroom 18,35C
Food Pantry: Awning 4,00C
Neighborhood Development Services/Staff 67,77.c
Neighborhood & Comm. Dev Totals 911,161
Planning & Administration Programs: Amended FY 02
Annual Plan
CDBG Admin. Services and Staff 125,274
City Planning Services and Staff 171,154
City Planning Admin 12,017
Planning and Administration Totals 308,44~
Contingency 123,544
TOTALS , 6,721,403