Comiskey Pk Building ConstructiMEMORANDUM
October 9, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Construction of the New Comiskey Building
Sealed bids were received for the construction of the new building in Comiskey Park.
Leisure Services Manager Gil Spence recommends award of the contract to the Iow
bidder, S & S Construction, in the amount of $363,363, which is $49,963 over the
architect's estimate. The contract will be for the construction of the new building and
accepts Alternate 1, which provides the drinking fountain by the playground. The
necessary work for the divider wall is part of the contract and the dividers will be
budgeted through the CIP process.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
Ociober 9, 2001
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager
SUBJECT: Construction of the New Comiskey Building
INTRODUCTION
The purpose of this memorandum is to provide a recommendation on awarding the
contract for construction of the new building in Comiskey Park.
DISCUSSION
Sealed bids were received on October 5, 2001, for demolition of the two buildings and
construction of a new building in Comiskey Park. A summary of the bids received is as
follows:
Base Bid Alternate 1 Alternate 2
Alternate 3
Alternate 4
S & S Construction $ 339,118 $ 3,400 $11,910 $ 20,845 $ 2,845
Gerardy Construction 436,646 5,170 12,604 21,073 3,086
Kluck Construction 449,853 10,000 12,505 21,404 2,870
Conlon Construction 461,856 5,480 10,465 20,090 3,020
Klauer Construction 471,650 5,461 13,500 31,839 3,608
Portzen Construction 524,490 10,472 9,237 31,700 4,900
Alternate I provides for a water line to be run from the building to the playground area and
a drinking fountain installed; Alternate 2 installs a divider wall in the main room; Alternate 3
switches the heating system to Geothermal; and Alternate 4 provides a fireplace in the
main room.
The Iow bid is $29,118 over the architect's estimate. But $97,528 under the second Iow
bid. The architect and I have met with the Iow bidder to review his bid and make sure he
did not leave something out. He told us he has reviewed his numbers several times and
Comiskey building, page two
is confident he can do the work for the price. He is doing most of the work himself and has
only a few subcontractors, plus he did not figure in any profit, only his wages. His hope is
to get this job to prove he can do larger projects and increase his bonding capabilities. We
have checked references and the company gets excellent recommendations.
RECOMMENDATION
I recommend that the contract for the new building in Comiskey Park be awarded to S & S
Construction in the amount of $363,363. This accepts Alternate 1 and Alternate 3 and
provides the drinking fountain by the playground and the Geothermal heating/cooling
system. The Geothermal system is calculated to pay for itself over a nine to eleven year
period from savings in utility costs. The necessary work for the divider wall is part of the
contract and we will budget for the dividers through the C.I.P. process.
I do not recommend we rebid the project because we got such a good price, and to lower
the cost would require a redesign that eliminates the large roof overhang on the front of
the building. This area is important to the neighborhood association for the activities they
conduct in the park.
Cost overruns for the project will be covered from retaining wall construction project
($75,000). These are new walls to be installed in park areas to reduce steep hill mowing,
and can be re-budgeted in a later year.
ACTION STEP
The action requested is that the City Council adopt the attached resolutions adopting the
plans and specifications and awarding the contract to S & S Construction.
GDS:et
attachments
Prepared by: Leisure Services
Address: 2200 Bunker Hill Rd
Phone: 589-4263
RESOLUTION NO. 457-01
RESOLUTION ADOPTING pI-ANS AND SPECIFICATIONS
WHEREAS, on the 4th day of September, 2001, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the
CONSTRUCTION OF A NEW BUILDING IN COMISKEY PARK
WHEREAS, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are hereby
approved as the plans, specifications, form of contract and estimated cost for said
improvements for said project.
Passed, approved and adopted this 5th day of October, 2001.
,2001.
/s/ Terrance M. Duggan, Mayor
Attest:
/s/ 'Jeanne F. Schneider, City Clerk
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Prepared by.' Leisure Services
Address: 2200 Bunker Hill Rd
Phone: 589-4263
RESOLUTION NO.458-01
AWARDING CONTRACT
WHEREAS, sealed proposals have been submitted by contractors for the
CONSTRCTION OF A NEW BUILDING IN COMISKEY PARK pursuant to Resolution No.
394-01, and notice to bidders published in a newspaper published in the City of Dubuque,
Iowa, on the 7th day of September, 2001.
WHEREAS, said sealed proposals were opened and read on the 5th day of
October, 2001, and it has been determined that the bid of S & S CONSTRUCTION, in the
amount of $363,363.00 was the lowest bid for the furnishings of all labor and materials and
ped:orming the work as provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the contract for the above improvement be awarded to S & S
CONSTRUCTION, and the Manager be and is hereby directed to execute a contract on
behalf of the City of Dubuque for the complete performance of the work.
BElT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's bond, the
City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful
bidders.
Passed, approved and adopted this
15th day of October, 2001.
/s/ Terrance M. Duggan, Mayor
Attest:
/s/ Jeanne F. Schneider, City Clerk
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