County Board of Health Subcontract Amendment 2012Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
bierd
All-America City
1
2007
SUBJECT: Amended Subcontract for Healthy Homes and Childhood Lead Poisoning
Prevention Services between Dubuque County Board of Health and the
City of Dubuque
DATE: April 20, 2012
In December 2011, the City and County signed a subcontract for Healthy Homes and
Childhood Lead Poisoning Prevention services with the Dubuque County Board of
Health, to carry out the Childhood Lead Poisoning Prevention Program contract with the
Iowa Department of Public Health.
Public Health Specialist Mary Rose Corrigan recommends City Council approval of an
amended Subcontract for the Healthy Homes and Childhood Lead Poisoning Prevention
services between the Dubuque County Board of Health and the City of Dubuque. This
amendment eliminates the County Board allowing Sharepoint access to the City for
managing the agreement. Instead, the City will submit claims and information to the
County, who will then in turn submit it to the Iowa Department of Public Health.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Mary Rose Corrigan, RN, Public Health Specialist
THE CITY OF
Dui
Masterpiece on the Mississippi
Dubuque
band
All- America City
'I 1 1 I'
2007
TO Michael C Van Milligen, City Manager
FROM Mary Rose Corrigan, RN, Public Health Specialist
DATE 4ri119,2012
SUBJECT Amended Subcontract for Healthy Homes and Childhood Lead Poisoning Prevention Services between
Dubuque County Board of Health and the City of Dubuque
INTRODUCTION
This memorandum provides an amended Subcontract for the Healthy Homes and Childhood Lead Poisoning Prevention services
between the Dubuque County Board of Health and the City of Dubuque
BACKGROUND
In December 2011, the City and County signed a subcontract for Heathy Homes and Childhood Lead Poisoning Prevention services
with the Dubuque County Board of Health (see attached), to carry out the Childhood Lead Poisoning Prevention Program contract
with the Iowa Department of Public Health (IDPH) The County Board of Health now does not want to agree to point #3 of the
subcontract, "County Board shall allow SHAREPOINT access to the City for managing the agreement " SHAREPOINT is the grant
management system with the IDPH SHAREPOINT provides for submitting claims, reports and grant management Currently, the
City submits its grant information and claims to the County Health Department, which in turn, enters the information on
SHAREPOINT and submits it to the Iowa Department of Public Health Allowing the City to do this would alleviate the County Health
Department from having to enterthe information and would also allow the City viewing rights to monitorthe grant, make budget
amendments and provide for improved efficiencies and accuracy in the grant management The County does not want the City to
have access to the SHAREPOINT system, because this would allow us to view all of their grants and information with the Iowa
Department of Public Heath Currently, the Dubuque Visiting Nurse Association has access to the SHAREPOINT system through
their Senior Staff Accountant
DISCUSSION
The Iowa Department of Public Health staff has conferenced with the Dubuque County Board of Health, County Health Department
staff and myself to try to alleviate this issue and allow the City access to SHAREPOINT However, the County has decided to not
allow the City access to the SHAREPOINT system The IDPH pointed out to the County Board of Health that SHAREPOINT is all
public information and can be requested at any time The updated amendment will not allow the City access and, therefore, we will
manage the grant as we have in the past by submitting claims and information to the County, who will then in turn submit it to the
Iowa Department of Public Health Although this is more cumbersome and poses some challenges with grant management [i e ,
budget amendments), it is workable
RECOMMENDATION
It is recommended to approve the attached, revised subcontract which will allow the City to claim the grant funds from IDPH
PROJECT COST - BUDGET IMPACT
The subcontract will allowthe City to begin claims for the $10,792 grant, which began July 1, 2011 and ends June 30, 2012
ACTION TO BE TAKEN
Authorize the City Manager to sign the amended subcontract between the County Board of Health and the City of Dubuque
Prepared by
Chris Johnson, Confidential Secretary
Dubuque County
Health Department
13047 City View Dr. • Dubuque, IA 52002
Ph: 563.557.7396 • Fax: 563.587.3899
AMENDED
SUBCONTRACT FOR HEALTHY HOMES AND CHILDHOOD LEAD POISONING
PREVENTION SERVICES
BETWEEN
DUBUQUE COUNTY BOARD OF HEALTH
AND
THE CITY OF DUBUQUE
C. Patrice Lambert, RN MSN - Executive Director
Bonnie Brimeyer- Board Secretary
Dubuque County Board of Health
Dr. Richard Fairley, MD MPH - Chairman
Pearl Scherrman, RN BSN - Vice Chairman
Dr. John Viner, MD
Dr. Valerie Peckosh, DMD
Ron Bell
WHEREAS, the Dubuque County Board of Health, as Contractor, has entered into an Agreement with
the Iowa Department of Public Health to perform childhood lead poisoning prevention services as set forth in
the Agreement, a copy of which is attached hereto; and
WHEREAS, the Dubuque County Board of Health desires to enter into a subcontract with the City of
Dubuque to perform the services required by the Agreement and the City of Dubuque desires to provide such
services through its' Health Services Department.
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS:
(1) The City of Dubuque shall perform all of the services required of the Contractor in the
Agreement.
(2) The Dubuque County Board of Health shall pay the City of Dubuque for its'. services in the
same manner as the Dubuque County Board of Health, as Contractor, will be paid for its' services under the
Agreement.
Signed and dated the -3/4°
day of 17 ai 2012
th'air Dr. Richard Fairl , MD MPH, Mich 1 C. Van Milligen
Dubuque County Board of Health City Manager
03/30/2012
ORIG!\A L
SUBCONTRACT FOR HEALTHY HOMES AND CHILDHOOD LEAD POISONING
PREVENTION SERVICES
BETWEEN
DUBUQUE COUNTY BOARD OF HEALTH
AND
THE CITY OF DUBUQUE
WHEREAS, the Dubuque County Board of Health (County Board), as
Contractor, has entered into an Agreement (the Agreement) wit the Iowa Department of
Public Health to perform childhood lead poisoning prevention services as set forth in
the Agreement, a copy of which is attached hereto; and
WHEREAS, County Board desires to enter into a subcontract with the City of
Dubuque (City) to perform the services required by the Agreement and City desires to
provide such services through its Health Services Department,
NOW, THERFORE, IT IS AGREED BY AND BETWEEN THE PARTIES AS
FOLLOWS:
1. City shall perform all of the services required of the Contractor in the
Agreement.
2, County Board shall pay City for its services in the same manner as County
Board as Contractor will be paid for its services under the Agreement.
3, County Board shall allow SHAREPOINT access to the City for managing the
Agreement.
Signed and dated the i-3'day of b,<.a= errl7.�,`i ; 2011.
14 It ) /IAD
Richard Fairley, MD, diair
Dubuque County Board of Health
Michfael C. Van Milligen
City Manager