Signed Contracts_JJR for Port of Dubuque Marina ProjectMasterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
Dubuque
trail
All- America City
1
2007
FROM: Robert Schiesl, Assistant City Engineer
SUBJECT: Port of Dubuque Marina Project
Engineering & Architectural Design Services - Contract Amendment
(CIPs 1011861, 1021861, 3501861)
DATE: May 3, 2012
INTRODUCTION
recommend execution of the Consultant Professional Services - Contract Amendment
No. 4 with JJR which approves revisions to the original scope of services to the
Consultant Professional Services Contract to complete engineering and architectural
design services for the Port of Dubuque Marina Project.
BACKGROUND
The Port of Dubuque Marina project was split into two (2) bid packages. Bid Package
No. 1 - Transient Docks and Utilities included dock fabrication, assembly and
installation, fuel system installation, and the installation of dockside water, sewer and
electric services. Bid Package No. 2 - Amenities Building and Site Work included the
conventional vertical building construction elements, including furnishings, fixtures and
equipment and landside improvements.
When bids were received for Bid Package No. 1 - Transient Docks and Utilities, Newt
Marine submitted the low bid in the amount of $1,737,732.15, which was 13.4% under
the estimate of probable cost. Due to the favorable bids. for Bid Package No. 1, there
was additional savings available that was re- programmed for the Bid Package No. 2.
Following the award of contract for Bid Package No. 1, staff met with the consultant
team to re- evaluate the programmed space for the amenities building. With the
additional funding available, this allowed the building size to be increased which
provided additional valuable retail floor space and allowed for increasing the size of the
cooler and freezer areas.
At the time of the changes to the building size, the construction documents for Bid
Package No. 2 - Amenities Building and Site Work were already approximately 90%
completed. Due to the timing of the change, this required significant redesign efforts on
behalf of the architectural building elements in addition to the food service, mechanical
and electrical systems.
As a result of these changes, the consultant team prepared a new set of revised
construction documents for Bid Package No. 2.
Bids were received on the Port of Dubuque Marina Project, Bid Package No. 2 -
Amenities Building & Site Work on August 9, 2011. Portzen Construction submitted the
low bid in the amount of $1,539,000.00 which was 0.71% under the estimate of
probable cost.
DISCUSSION
As a result of the building design modifications and the level of effort performed by the
consultant to prepare revised construction documents for Bid Package No. 2, the
original contract scope of services needs to be revised to reflect the additional services
rendered.
Staff has negotiated a fee settlement for the additional architectural services performed.
Based on the level of effort performed by the consultant and considering the overall
added value to the project, staff feels that additional compensation in the amount of
$38, 820 is reasonable and justified. This compensation amount includes $30,000 for
additional architectural services and $8,820 for mechanical and electrical services.
RECOMMENDATION
I recommend execution of the Consultant Professional Services - Contract Amendment
No. 4 with JJR which approves revisions to the original scope of services to complete
engineering and architectural design services for the Port of Dubuque Marina Project.
BUDGET IMPACT
The professional services fee to complete engineering and architectural design services
Port of Dubuque Marina Project, including the proposed contract amendment No. 4 is
summarized as follows:
Description Amount
Consultant Contract - Engineering Design (Base Contract) $ 315,000
Amendment No. 1 - Architectural Services (Add Building) 59,600
Amendment No. 2 - Electrical, Food & Laundry Services 9,250
Amendment No. 3 - Additional Engineering Services 15,000
Amendment No. 4 - Additional Architectural Services 38,820
Total Consultant Services Cost: $ 437,670
The funding to complete engineering and architectural design services, including the
proposed contract amendment No. 4 is summarized as follows:
CIP No. Fund Description
3501861 Boating Infrastructure (Tier II) Grant
3501861 Transient Boat Docks
Available Funding:
Fund Amount
$ 323,875.80
113,794.20
$ 437,670.00
The increase in professional service fees will be covered by contingency funds
programmed for the Bid Package No. 1 - Transient Docks and Utilities and Bid Package
No. 2 - Amenities Building and Site Work. With funding allocated to cover the
professional services contract amendment No. 4, there will be approximately $120,000
remaining in contingency funds which is sufficient to cover any additional costs which
may arise as the final marina construction phases are completed.
ACTION TO BE TAKEN
The City Manager is requested to execute the Consultant Professional Services -
Contract Amendment No. 4 with JJR which approves revisions to the original scope of
services to complete engineering and architectural design services for the Port of
Dubuque Marina Project through adoption of the enclosed resolution.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Jenny Larson, Budget Director
Marie Ware, Leisure Services Manager
Martin Konrad, Iowa DNR
John Kretchman, JJR
Mike Jansen, IIW Engineers & Surveyors, PC
F:\PROJECTS \Port of Dubuque - Marina Project \Consultant Contract — JJR \POD Marina - JJR Contract Modification No. 4 Council
Memo.doc
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Port ofDubuge Transient Marina
PROJECT NAME
Bob Schiesl - City of Dubuque_
CLIENT NAME
50 West 13th Street
ADDRESS
Dubuque, IA 52001
CONTRACT MODIFICATION 4
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MARKET SECTOR PROJECT NO. TASK NO
5 -3 -2012
DATE ISSUED DATE REVISED
LS $38,820
LABOR BILLING METHOD FEE AMOUNT
BILLABLE❑ NON•BILLABLE®
CASH CHARGES CASH CHARGE AMOUNT
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$38,820
CLIENT APPROVAL
HOURS TOTAL AMOUNT
Contract Modification to Professional Scope of Services for:
Architectural and MEP Services by IIW and A &O
Schedule Extensions
• Multiple delays and start -ups due to the change in building scope
Building Scope Modifications
• Provisions for future roof occupancy
• Future vertical expansion consideration
• - Future elevator location
• Convenience Store Addition
• Security System specifications and interface
• Portable generator
Building Project Budget Modifications
• Change in construction budget from $850,000 to $1,200,000
JJfl ! I
documenit
Total IIW Additional Services = $30,000
Total A &O Additional Services = $8,820
625 WILLIAAMSON STFIEFT MADISON. WI 53703 I T 608 251-1177 F 60.I 251.6147