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Dubuque Area Chamber of Commerce and CVBAGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA AND DUBUQUE AREA CHAMBER OF COMMERCE THIS AGREEMENT, dated for reference purposes the 1st day of July 2012, is made and entered into by and between the City of Dubuque, Iowa (City), and the Dubuque Area Chamber of Commerce (Agency). WHEREAS, City, as the recipient of certain hotel and motel taxes, is permitted by Chapter 422A of the Code of Iowa to spend such tax receipts for the promotion and encouragement of tourist and convention business in the City of Dubuque; and WHEREAS, City has agreed to provide certain financial assistance in an amount equivalent to fifty percent (50 %) of the hotel /motel tax, less debt payments per agreement to enable the Agency to carry out such tourist and convention development on behalf of City; and WHEREAS, Agency represents itself as technically and professionally qualified to provide services to effectively promote and develop the tourist and convention business for City. NOW THEREFORE, the parties hereto agree as follows: 1. Scope of Services Agency shall: a) continue to maintain a Convention and Visitors Bureau Division to undertake such services that are necessary and requisite to carry out a Program of Work as described in Exhibit A, attached hereto and made a part hereof. The process and schedule for development of the annual and three -year review of the Convention and Visitors Bureau Marketing Plan and budget is described in Exhibit A; b) retain competent and qualified staff under appropriate supervision to plan and implement the Program of Work in an efficient and timely manner; c) maintain a Tourist Information Center throughout the entire year; d) continue marketing conventions at the Grand River Center; e) continue marketing of the National Mississippi River Museum and Aquarium; f) continue marketing the Hotel Julien; g) in agreement by the Chamber of Commerce, Dubuque County Historic Society, Platinum Hospitality and the City of Dubuque, form the America's River Committee to help establish general marketing guidelines, target markets and co -op opportunities for the America's River Project for implementation by the Convention and Visitors Bureau. It firmly establishes the Convention and Visitors Bureau as the lead promotional entity for the America's River Project as well as being the lead marketing agent for the entire destination; h) receive participation from the Dubuque Area Chamber of Commerce in the formation of a not - for - profit Corporation to further the goals of the America's River Project; and i) City Council goals and priorities are attached hereto as Exhibit C. 2. Time of Performance The term of this Agreement shall be from July 1, 2012 through June 30, 2013. 3. Compensation a) City shall pay to Agency an amount not to exceed $886,717 ($921,717 which represents fifty percent (50 %) of the hotel and motel tax received by City for the period of October 1, 2010, through September 30, 2011 minus $35,000, the ninth of ten payments due on a $350,000 marketing loan per the attached agreement). Such sum shall constitute full and complete compensation for all services to be rendered including personnel costs, travel, printing and publications, and all other expenses. b) The compensation of $886,717 for fifty percent (50 %) of the hotel motel tax received by the City shall be paid by City to Agency in four quarterly installments upon receipt by City of a requisition for such payment from Agency. Such payments shall be due and payable as follows: First Quarter - $221,679.25; Second Quarter - $221,679.25; Third Quarter - $221,679.25; and Fourth Quarter - $221,679.25. 4. Audit and Evaluation Inasmuch as the funds to be provided to Agency by City are public funds, the Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on its behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. 5. Reporting and Monitoring. a) Agency shall provide City quarterly reports at a regularly scheduled City Council meeting detailing its activities beginning with the quarter ending September 30, 2012. b) Written progress reports and financial statements shall be rendered monthly no later than fifteen (15) days after the end of each month. Such reports shall include a report as to the progress on the Convention and Visitors Bureau as well as a report on the breakdown of expenditures of CVB. c) Agency shall provide City an annual audit report that includes a supplemental report of CVB revenues and expenses only. d) Agency shall provide to City copies of studies, brochures, and other documents, which may be produced to support and /or otherwise promote the work program of the Convention and Visitors Bureau Division. e) To assist in coordinating the activities of the Convention and Visitors Bureau Division with City, not less than one member of the Dubuque City Council shall be appointed to the Convention and Visitors Bureau Division. f) Copies of minutes of all meetings of the Convention and Visitors Bureau Division shall be filed with the City Clerk within ten (10) days after such meeting. 5. Discrimination In carrying out the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity or disability. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of race, creed, color, religion, national origin, sex, age, degree of handicap, sexual orientation, gender identity, or disability. 6. Interest of Members, Officers, or Employees of the City of Dubuque; Members of the Dubuque City Council; or Other Public Officials No member, officer, or employee of City or their designees or agents; no member of the Dubuque City Council; and no other public official of City who exercises any function or responsibilities with respect to the program during such person's tenure shall have any interest, direct or indirect, in this contract or the proceeds thereof for work to be performed in connection with the program assisted under this Agreement. 7. Termination of Agreement. If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Corporation of such and specifying the effective date thereof not less than thirty days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty day period, this Agreement shall be deemed terminated at the end of such thirty day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and /or any funds utilized for purposes other than stated in the Agreement. 8. Assignability Agency shall not assign any interest in this Agreement without prior written approval of City. 9. Insurance At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing general liability, automobile liability, and workers compensation insurance with limits and coverage to the satisfaction of City for the term of this Agreement. WITNESS: Kevin Firnstahl, City Clerk- CITY OF DUBUQUE Roy D. puol, Mayor DUBUQUE AREA CHAMBER OF COMMERCE Molly GroverP eSident/CE0 Ja"-TA11444- Chair of the Board DUBUQUE AREA CONVENTION & VISITORS BUREAU WHERE IT ALL BELONGS. Planning Process Business Plan 2011 -2014 Table of Contents Page 1 Stakeholders Page 2 Statements of Purpose & Mission Page 3-8 Critical Success Factors & Goals Page 9 Critical Success Factors & Measurements Page 10' 1 6 Budget Stakeholders Attractions • Arts & Cultural groups Riverboats • • Religious organizations Dubuque & Regional Attractions • • Gaming industry • River • Economic Development organizations • Museum • Riverboat operators Heritage trail • • Marine industry • Golfing • Regional CVB organizations • Swiss Valley • Iowa Welcome Center program • Mines of Spain • Agricultural industry Parks • • Attractions * • Gaming • Hotels • Silos & Smokestacks • Restaurants • Retail Events • Taxpayers • Fairs & Festivals • Community Businesses • Sporting • State of Iowa • Entertainment • Events * • Music /Concerts • Educational institutions • Theater • Art /Museum • Customers * • Trade Shows • City of Dubuque • Political Visits /Events • Dubuque County • Educational • Tri -State Area • Charity • Tourists /Visitors • Expositions • Local citizens • DNR Customers • CVB Staff • Convention delegates • Media • Convention sponsors • Not - for - profits • Event attendees • American Eagle /Airport • Tour groups • Local population • Individual tourists • Business travelers • Education /sports groups • Travel writers • Internet surfers Statements of Purpose Assist the community with tourism growth and development Promote the Dubuque area as a great place to experience Facilitate tounsm partnerships Be an information repository for the tounsm industry Drive new money to the community Be a leader in shaping the Dubuque area's image Be a catalyst for service excellence Mission The Convention & Visitor's Bureau Mission: The Convention & Visitors Bureau will lead tourism destination promotion and development to enhance and expand the Dubuque Area experience Critical Success Factors & Goals • Identify, Engage & Communicate the Return on Investment to our Members /Stakeholders • Create & Implement Marketing Plan to Increase Tourism • Provide Education on Product and Service Excellence • Be the Leading Authority for Regional Tourism • Financial Sustainability Identify, Engage & Communicate the Return on Investment to our Members /Stakeholders Goal [ Maintain & Develop Active Stakeholders Objective A: One -on -one interaction with management /decision makers Objective B: Expand /Develop program options Objective C: Develop a means of feedback from stakeholders Cr_,,-7! 27 Identify & engage less active stakeholders Objective A: One -on -one interaction Objective B: Staff input Objective C: Provide contact information Objective D: Provide a cheat sheet on "opportunities" *n17 Share information from industry to all stakeholders Objective A: Develop communication tool 1. Email newsletter 2. T.H. Column or insert Objective B: Community -wide awareness program 1. FAM tour for industry stakeholders 2. "Passport" program 3. Hometown Hero expansion Objective C: Team Outreach Goal 47 Attend industry related meetings such as hotel /motel, Tri -State Tourism and Eastern Iowa Tourism meetings to provide and gather input and information. Goal 5: Assist the membership division in the recruitment and retention of Chamber member businesses by promoting /communicating the economic benefits of the impact of tourism. Objective A: Participate in the membership drive activities. Objective B: Make personal calls on members. Goal 6: Promote a section of the website that provides tourism statistics and resources for members. (i.e.: convention leads, tourism spending, tourism trends, convention calendar, calendar of events, etc Create & Implement a Marketing Plan to Increase Tourism ' l 1: Increase the number of travelers to the Dubuque area from 1.8 million to 1.9 million and travel expenditures to the area from $275 million in 2010 to $290 million by FY2015 as reported by the IDED Tourism Impact Reports. Objective A: Objective B: Objective C: Objective D: Objective E: Objective F: Objective G: Objective H: Objective I: Objective J: Objective K: Objective L: Re- evaluate our target audiences, needs and research segment trends. Continue implementation of an annual integrated marketing campaign in target markets to position the Dubuque area as a recreational, scenic and historical getaway for multi -day trips in cooperation with our regional partners. Develop consumer promotions to promote seasonal, themed, and unique options to encourage new and return visits to the area. Provide visitor assistance and increase the number of travel parties seeking information at the Iowa Welcome Center by 25% as reported by monthly Iowa Welcome Center reports. Market area festivals, events, and attractions to generate visitors to the area. Provide Visitor Guide and Calendar of Events brochures as fulfillment pieces to ad placements. Continue Co -Op advertising opportunities Expand the direct mail database by identifying their interests [aka Nature, Culture, Romance, Gambling...] Continue the cadence of the direct mail program to feature Go Pass and digital variable printing. Expand direct mail pieces from postcard to a flat to include an overall Dubuque perspective and themed itineraries. Investigate a centralized Calendar of Events portal for Chamber, T.H., 365, KWWL and more Web ideas — Facebook, MySpace, Flickr, YouTube [possibly create a DBQ Channel on YouTube r4±*9 . Promote the Dubuque area as a multi -day group tour destination to generate 4,000 mid -week group tour room nights annually. Objective A: Objective B: Objective C: Objective D: Objective E: Objective F: To increase the number of group tours and the length of group stays by offering multi -day itineraries and group packages. Target group leaders in Iowa, Illinois, Wisconsin, Minnesota and national tour operators. Provide tour operators and group leaders with promotional materials. Monitor industry trends on traveler spending patterns and areas of interest. Partner with Tri -State Tourism Council Expand advertising in more major markets — Madison, Milwaukee, Minneapolis, etc Create & Implement a Marketing Plan to Increase Tourism (cont'd) Goal 3: Promote the Dubuque area as a state -of- the -art meeting and conference destination to generate a minimum of 70,000 delegates annually. Objective A: Maintain focus on small to medium sized meetings. Objective B: Aggressively market to national, state and regional conferences in 400+ delegate range. Objective C: Focus on Hometown Hero Campaign as a main source of leads for meeting and conference business Objective D: Develop promotional materials to send to planners and delegates Objective E: Monitor industry trends and delegate spending patterns through the Iowa Convention & Visitors Bureau. Objective F: Develop Convention Servicing Program to promote area activities and to enhance the overall group experience. Objective G: Redevelop past business and re -bid lost business Objective H: Promote more Sunday — Thursday evening business for both convention & leisure traveler. Objective I: Continue to look for new markets & new trade shows Objective J: Generate new leads through Hometown Hero, Sales Blitz's, FAM Tours & Trade Shows Objective K: Cultivate a MPI (Meeting Planners International) Chapter in Eastern Iowa Objective L: Internet marketing of groups Objective M: Target more religious groups Goir Increase Communication between all stakeholders and deliver consistent messages for Dubuque as a destination. Goal 5: Increase Awareness of Dubuque and the surrounding area by maintaining and expanding media relations locally, regionally and nationally. Objective A: Provide promotional materials and ongoing information to travel media interested in the Dubuque area. Objective B: Promote the Dubuque area to travel media for short and long lead stories Objective C: Annually monitor and track media coverage. Goal 6: Redefine /reposition Dubuque as a destination. Compare nationally & internationally to explore our opportunities. Objective A: Conduct research on market segments Objective B: Re- assess our image Objective C: Partner statewide and regionally to expand our message Goal 7: Promote the Dubuque Area through the Sports Marketing Program to attract amateur athletics to Dubuque County. Objective A: Involve all areas of the Dubuque Region in events Objective B: Attend sport trade shows Objective C: Independent site tours for Sports Marketing Objective D: Create a collateral piece outlining sport facility resources Provide Education on Product and Service Excellence Goal i Provide community education to improve the Visitor experience Objective A: Develop training opportunities based on visitor needs Objective B: Develop service excellence recognition program Objective C: Expand train the trainer program Objective D: Communicate Service Excellence expectations, tips & testimonials to community via bi- monthly newsletter, Chamber Edge & electronic mail Objective E: Develop community wide `secret shopper' program to reward positive customer service Objective F: Create community wide "Tourist in Your Our Town" campaign Objective G: Promote tourism activities on monthly basis to business & community Objective H: Continue to work with City of Dubuque to implement Pedestrian Wayfinding System Objective I: Continue /Increase opportunities for networking in a local trade show environment Objective J: Bring in keynote customer service speakers Objective K: Continue front line Hospitality training Objective L: One on one front line training from the Convention & Visitors Bureau Objective M: Incorporate "Human Interest" stories to help with front line employee training. Objective N: Fax or email activities for upcoming events to front line employees; provide a sleeve for the printed product Be the Leading Authority for Regional Tourism Goal `i Provide on line access to tourism industry data. Objective A: Develop and promote internal and external information for members and visitors to access information 24/7. Objective B: Develop Materials to provide to tourism industry front -line employees to assist them in promoting Dubuque. Goal 2: Continually survey the membership on their info needs and adjust data accordingly. Objective A: Provide a form for feedback and questions from stakeholders on website. Goal 3: Position the CVB as an information clearinghouse for the community. Goal 4: Lead the development of a tri -state tourism marketing plan. Financial Sustainability Goal `i Develop a regionalized plan to promote the Tri -State area with an aggressive marketing program funded by various investment opportunities: Hotel /Motel tax rate, Endow Iowa Fund, Vision Iowa, City of Dubuque investment, County of Dubuque Investment, Other state and federal grants (with local funds available for matching requirements) Goal 2 Explore revenue opportunities with packaging of tours. Goal 3: Outline advertising efforts for future as long -term and short -term Critical Success Factors & Measurements Identify engage & communicate the Return on Investment to our members/ stakeholders • Number of members /growth /retention • Track participation • Surveys • Database • Retention of members • Increased membership • Repeat business • Members' growth • Member participation in CVB programs • Hotel /Motel tax • Anecdotal feedback • Data collection & analysis Create & implement marketing plan to increase tourism • Hotel Tax • Convention & meeting numbers • Events /attraction attendance • Tourism industry expansion • Welcome Center numbers • Visitor expenditure studies • Number of information requests • IDED reports • Hotel bookings Provide education on product & service excellence • Secret shopper • Survey customers • Number of people in service excellence program • Convention feedback • Number of repeat customers • Lack of complaints Be the leading authority for regional tourism • Number of requests for information • Website hits • Receipt of information from stakeholders and members —i.e. cooperation • Surveys Financial Sustainability • Black ink! • Member retention • Occupancy rates • Increased revenue • New revenue source RESOLUTION NO. 224 -03 -03 APPROVING A LOAN AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA AND THE DUBUQUE AREA CHAMBER OF COMMERCE FOR LOAN FUNDS FOR THE START -UP MARKETING EFFORT BY THE CONVENTION AND VISITORS BUREAU FOR THE AMERICA'S RIVER PROJECTS Whereas, the Dubuque Area Chamber of Commerce through its Convention and Visitors Bureau provides services to grow the tourism and convention industry in Dubuque; and Whereas, the Dubuque Area Chamber of Commerce through its Convention and Visitors Bureau has proposed to the City of Dubuque a marketing effort for America's River projects; and Whereas, it is in the interest of the City of Dubuque to allow the proposed marketing to proceed; and Whereas, to allow the proposed marketing to proceed and to accommodate budget restrictions, the City of Dubuque has agreed to loan $350,000 to the Dubuque Area Chamber of Commerce to pay for the start -up marketing effort, such funds to be available for distribution after July 1, 2003, pursuant to the terms of a Loan Agreement, attached hereto; and Whereas, the Dubuque Area Chamber of Commerce has agreed to repay the full amount of the loan upon the terms set forth in the Loan Agreement. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The Loan Agreement attached hereto is hereby approved. The Mayor is hereby authorized and directed to sign the Loan Agreement on behalf of the City of Dubuque. Section 2. The City Manager is hereby authorized and directed to administer the Loan Agreement on behalf of the City. Attest: Passed, approved and adopted this 7th day of June, 2003. eanne F. Schneider, CMC, City Clerk Terrance M. Duggan, May 99 � Y, LOAN AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA AND THE DUBUQUE AREA CHAMBER OF COMMERCE Whereas, the Dubuque Chamber of Commerce (Chamber) through its Convention and Visitors Bureau has proposed to the City of Dubuque a marketing effort for America's River projects; and Whereas, it is in the interest of the City of Dubuque (City) to allow the proposed marketing to proceed; and Whereas, to allow the proposed marketing to proceed and to accommodate budget. restrictions, City has agreed to loan $350,000 to Chamber to pay for the start-up marketing effort, such funds to be available for distribution after July 1, 2003, pursuant to the terms set forth herein. NOW, THEREFORE IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS: 1. City agrees to loan $350,000 to Chamber for use by its Convention and Visitors Bureau. The loan funds shall be used for the start-up marketing effort for America's River projects and shall be available for distribution after July 1, 2003. 2. Chamber shall repay the full amount of $350,000 to City on or before July 31, 2013. No interest shall be charged on the loaned funds. The funds shall be paid back to City in ten installments of $35,000.00 over a 10 -year period by reducing City's payment of Hotel /Motel taxes to Chamber by that amount. The annual reduction in taxes shall begin with the July, 2004 distribution and end with the July, 2013 distribution. Should Chamber, for any reason, cease to perform CVB services, the above repayment obligation shall cease effective on the prior June 30th 3. Chamber shall not use the above sums for the acquisition of real or personal property. 4. This agreement shall be administered by City's City Manager. Approved by resolution of the Dubuque AQ;-! hamb of Co 26 day of June, 2003. teward Sandstrom, President and CEO Attest: /f Dan K use, C Page 1 of 2 airm of the Board LOAN AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA AND THE DUBUQUE AREA CHAMBER OF COMMERCE Approved by resolution of the City Council of the City of Dubuque ado•ted on the 7th day of July, 2003. Ter :"nce M. Duggan, Mayor Attest /�� .� ,) eanne F. Schneider, CMC, City Clerk Page 2 of 2 The following are the official Vision & Mission Statements, Five Year City and Community Goals, Top & High Priorities for the City of Dubuque as well as the Management Plan and Major Projects as adopted by the Dubuque City Council at their annual goal - setting session August 24 — 25, 2011. The Dubuque 2026 Vision Statement The city of Dubuque is a progressive, sustainable city with a strong diversified economy and expanding global connections; the Dubuque community is an inclusive community celebrating culture and heritage and has actively preserved our Masterpiece on the Mississippi; Dubuque citizens experience healthy living and active retirement through quality, livable neighborhoods and an abundance of fun things to do and they are engaged in the community, achieving goals through partnerships; and Dubuque City government is financially sound and providing services with citizens getting value for their tax dollars. Mission Statement The City's mission is to deliver excellent municipal services that support urban living, and contribute to a sustainable city. The City plans for the community's future, and facilitates access to critical human services. The result is a financially sound city government and citizens getting services and value for their tax dollar. Five -Year City Goals • Planned and managed growth • Partnering for a better Dubuque • Improved connectivity — transportation and telecommunications Five -Year Community Goals for a Sustainable Dubuque • Economic Prosperity • Social /Cultural Vibrancy • Environmental Integrity 2011 - 2013 Top Priorities: 1) 9 -1 -1 Center Relocation Analysis 2) Arts and Culture Strategy City Council Community Goal it is under: Social Cultural Vibrancy Objectives for Social Cultural Vibrancy: • Increase the mutual understanding, acceptance and tolerance among all regardless of their ethnic background or life style • Increase the level of social tolerance and reduce the level of fear of others different than me • Continue to become an inclusive community in which all feel welcome and included • Increase resident interaction using vehicles like clean up campaigns, neighborhood picnics, new neighbor welcoming events, and other strategies developed by residents • Celebrate the cultural traditions and heritage • Become a regional hub for arts and culture • Have an efficient public health system that focuses on prevention and wellness • Work with viable not - for - profit partners: Community Foundation, Multicultural Family Center Board, Hispanic Ministry, DACU, Neighborhood Organizations and others for Social /Cultural Vibrancy Means to Residents (outcomes): • Everyone is welcome in the Dubuque community • Living life without fear or threats • Equal treatment for all by City staff • City services are available for all and delivered in an equitable and fair manner • City workforce reflecting the diversity of the community 3) Clean Air Attainment Strategy City Council Community Goal it is under: Environmental /Ecological Integrity Objectives for Environmental /Ecological Integrity: • Become a smarter city using sustainable technology for water, energy, transportation, health and wellness — a model community for the world • Reduce the potential flooding through protection • Reduce the community's carbon footprint • Improve the air quality — avoiding nonattainment • Reduce energy consumption and increase the use of alternative energy sources • Preserve Dubuque's natural and historic resources Means to Residents (outcomes): • Protecting the natural and historic resources and environment of Dubuque • City government using sustainable practice in daily operations • Healthy living environments: homes, neighborhoods and community • Clean water and air • Preserve natural resources • Opportunity for a healthy life style including local food products 2 4) Historic Millwork District Master Plan City Council Community Goal it is under: Planned and Managed Growth Objectives for Planned and Managed Growth: • Complete the Historic Millwork District as a thriving mixed use development with residential, retail /office, entertainment— a model for developers and other cities • Have safe, healthy neighborhoods citywide and homes with a variety of housing options • Have a thriving Downtown with professional offices, retail, residential and entertainment • Continue strong vibrant 24/7 residential /central business core (Main Street Service Area Downtown and Warehouse District) — including residential opportunities • Annex areas consistent with the annexation policy, including City services to annexed area • More beautiful, visually appealing city with attractive gateways, corridors, neighborhoods, homes and businesses • Develop Washington Neighborhood as a model for other neighborhoods Objectives from Social /Cultural Vibrancy Goal: • Increase the mutual understanding, acceptance and tolerance among all regardless of their ethnic background or lifestyle • Increase the level of social tolerance and reduce the level of fear of others different than me • Continue to become an inclusive community in which all feel welcome and included Means to Residents (outcomes): • Stable property taxes for residents and businesses • More job opportunities for all skill levels • Choice of livable neighborhoods • Opportunities for our children to stay in Dubuque • Predictable future development • Quality services to residents in annexed area 5) Southwest Arterial Project City Council Community Goal it is under: Improved Connectivity: Transportation and Telecommunications Objectives for Transportation and Telecommunications: • Increase and sustain commercial air service, including additional provider(s) and hub(s) • Have the ability to drive the Southwest Arterial (Iowa Highway 32) • Develop a new model for public transit with high ridership by choice (working with ECIA) • Develop passenger rail service to Chicago • Develop an up -to -date, modern air terminal that appeals to air travelers • Improve traffic flow throughout the City — East -West Corridors, roundabouts, light synchronization • Use "Complete Streets Concepts" Means to Residents (outcomes): • Reduced traffic congestion and improved traffic flow 3 • Better conditions of streets, eliminated obstructions, and improved visibility • Commuting through telecommunications • Greater economic opportunities • Air access to multiple hubs 6) Support of Greater Dubuque Development Corporation City Council Community Goal it is under: Economic Prosperity Objectives for Economic Prosperity: • Diversify the regional Dubuque economy • Retain, expand and grow local businesses, attract new businesses and to provide a more diverse tax base and job opportunities • Have the infrastructure and amenities to support economic development and growth: industrial /business parks, streets and utility services, air service and housing • Have a workforce prepared for 21st century jobs • Have employment opportunities for persons of all skill and education levels • Have top quality life options and job opportunities for all residents • Work with viable not - for - profit partners: Greater Dubuque Development Corporation, Dubuque Initiatives, Washington Neighborhood Development Corporation, Main Street and others for economic prosperity Objective from Social /Cultural Vibrancy goal: • Continue to become an inclusive community in which all feel welcome and included Means to Residents (outcomes): • High speed, reliable and economical telecommunications • Young professionals want to live here • Our children want to return to raise their families • More retail, service and entertainment opportunities — keeping dollars in Dubuque • Insulation from economic cycles through diverse businesses 7) Washington Neighborhood Strategy City Council Community Goal it is under: Planned and Managed Growth Objectives for Planned and Managed Growth: • Complete the Historic Millwork District as a thriving mixed use development with residential, retail /office, entertainment— a model for developers and other cities • Have safe, healthy neighborhoods citywide and homes with a variety of housing options • Have a thriving Downtown with professional offices, retail, residential and entertainment • Continue strong vibrant 24/7 residential /central business core (Main Street Service Area Downtown and Warehouse District) — including residential opportunities • Annex areas consistent with the annexation policy, including City services to annexed area • More beautiful, visually appealing city with attractive gateways, corridors, neighborhoods, homes and businesses • Develop Washington Neighborhood as a model for other neighborhoods. 4 Objectives from Social /Cultural Vibrancy Goal: • Increase the mutual understanding, acceptance and tolerance among all regardless of their ethnic background or lifestyle • Increase the level of social tolerance and reduce the level of fear of others different than me • Continue to become an inclusive community in which all feel welcome and included Means to Residents (outcomes): • Stable property taxes for residents and businesses • More job opportunities for all skill levels • Choice of livable neighborhoods • Opportunities for our children to stay in Dubuque • Predictable future development • Quality services to residents in annexed area 2011 - 2013 High Priorities: 8) Annexation Study City Council Community Goal it is under: Planned and Managed Growth Objectives for Planned and Managed Growth: • Complete the Historic Millwork District as a thriving mixed use development with residential, retail /office, entertainment— a model for developers and other cities • Have safe, healthy neighborhoods citywide and homes with a variety of housing options • Have a thriving Downtown with professional offices, retail, residential and entertainment • Continue strong vibrant 24/7 residential /central business core (Main Street Service Area Downtown and Warehouse District) — including residential opportunities • Annex areas consistent with the annexation policy, including City services to annexed area • More beautiful, visually appealing city with attractive gateways, corridors, neighborhoods, homes and businesses • Develop Washington Neighborhood as a model for other neighborhoods. Means to Residents (outcomes): • Stable property taxes for residents and businesses • More job opportunities for all skill levels • Choice of livable neighborhoods • Opportunities for our children to stay in Dubuque • Predictable future development • Quality services to residents in annexed area 9) Every Child 1 Every Promise City Council Community Goal it is under: Partnering for a Better Dubuque Objectives for Partnering for a Better Dubuque: • Federal and State lobbying and advocacy for Dubuque 5 • Partner for economic and workforce development • Partner with education • Partner for culture and arts • Partner for support of families and children • Partner for housing opportunities • Partner for healthcare and wellness • Partner for historic preservation • Partner for delivery of human services — meeting the needs of the underserved • Partner with faith -based organizations • Partner for sustainability • Maintain and enhance private - public partnerships with common goals and commitments to shared resources that benefit the Dubuque community • Increase resident engagement in the City's governance processes Objectives from Social /Cultural Vibrancy Goal: • Increase the mutual understanding, acceptance and tolerance among all regardless of their ethnic background or lifestyle • Increase the level of social tolerance and reduce the level of fear of others different than me • Continue to become an inclusive community in which all feel welcome and included Means to Residents (outcomes): • Bigger "bang" for tax dollars • Enhanced economic development opportunities • More ownership of end products — people involved in the process, and support outcomes • Better access and use of facilities • Protection of your interests 10) Master Plan for Chaplain Schmitt Island City Council Community Goal it is under: Economic Prosperity Objectives for Economic Prosperity: • Diversify the regional Dubuque economy • Retain, expand and grow local businesses, attract new businesses and to provide a more diverse tax base and job opportunities • Have the infrastructure and amenities to support economic development and growth: industrial /business parks, streets and utility services, air service and housing • Have a workforce prepared for 21st century jobs • Have employment opportunities for persons of all skill and education levels • Have top quality life options and job opportunities for all residents • Work with viable not - for - profit partners: Greater Dubuque Development Corporation, Dubuque Initiatives, Washington Neighborhood Development Corporation, Main Street and others for economic prosperity Means to Residents (outcomes): • High speed, reliable and economical telecommunications • Young professionals want to live here • Our children want to return to raise their families 6 • More retail, service and entertainment opportunities — keeping dollars in Dubuque • Insulation from economic cycles through diverse businesses 11) Multicultural Family Center Support City Council Community Goal it is under: Partnering for a Better Dubuque Objectives for Partnering for a Better Dubuque: • Federal and State lobbying and advocacy for Dubuque • Partner for economic and workforce development • Partner with education • Partner for culture and arts • Partner for support of families and children • Partner for housing opportunities • Partner for healthcare and wellness • Partner for historic preservation • Partner for delivery of human services — meeting the needs of the underserved • Partner with faith -based organizations • Partner for sustainability • Maintain and enhance private - public partnerships with common goals and commitments to shared resources that benefit the Dubuque community • Increase resident engagement in the City's governance processes Objectives from Social /Cultural Vibrancy Goal: • Increase the mutual understanding, acceptance and tolerance among all regardless of their ethnic background or lifestyle • Increase the level of social tolerance and reduce the level of fear of others different than me • Continue to become an inclusive community in which all feel welcome and included Means to Residents (outcomes): • Bigger "bang" for tax dollars • Enhanced economic development opportunities • More ownership of end products — people involved in the process, and support outcomes • Better access and use of facilities • Protection of your interests 12) New Industrial Park Location and Action Plan City Council Community Goal it is under: Economic Prosperity Objectives for Economic Prosperity: • Diversify the regional Dubuque economy • Retain, expand and grow local businesses, attract new businesses and to provide a more diverse tax base and job opportunities • Have the infrastructure and amenities to support economic development and growth: industrial /business parks, streets and utility services, air service and housing • Have a workforce prepared for 21st century jobs • Have employment opportunities for persons of all skill and education levels • Have top quality life options and job opportunities for all residents 7 • Work with viable not - for - profit partners: Greater Dubuque Development Corporation, Dubuque Initiatives, Washington Neighborhood Development Corporation, Main Street and others for economic prosperity Means to Residents (outcomes): • High speed, reliable and economical telecommunications • Young professionals want to live here • Our children want to return to raise their families • More retail, service and entertainment opportunities — keeping dollars in Dubuque • Insulation from economic cycles through diverse businesses 13) Red Light and Speed Enforcement Cameras City Council Community Goal it is under: Improved Connectivity: Transportation and Telecommunications Objectives for Improved Connectivity: Transportation and Telecommunications: • Increase and sustain commercial air service, including additional provider(s) and hub(s) • Have the ability to drive the Southwest Arterial (Iowa Highway 32) • Develop a new model for public transit with high ridership by choice (working with ECIA) • Develop passenger rail service to Chicago • Develop an up -to -date, modern air terminal that appeals to air travelers • Improve traffic flow throughout the City — East -West Corridors, roundabouts, light synchronization • Use "Complete Streets Concepts" Means to Residents (outcomes): • Reduced traffic congestion and improved traffic flow • Better conditions of streets, eliminated obstructions, and improved visibility • Commuting through telecommunications • Greater economic opportunities • Air access to multiple hubs 14) Safe Community Initiative City Council Community Goal it is under: Social Cultural Vibrancy Objectives for Social Cultural Vibrancy: • Increase the mutual understanding, acceptance and tolerance among all regardless of their ethnic background or life style • Increase the level of social tolerance and reduce the level of fear of others different than me • Continue to become an inclusive community in which all feel welcome and included • Increase resident interaction using vehicles like clean up campaigns, neighborhood picnics, new neighbor welcoming events, and other strategies developed by residents • Celebrate the cultural traditions and heritage • Become a regional hub for arts and culture • Have an efficient public health system that focuses on prevention and wellness 8 • Work with viable not - for - profit partners: Community Foundation, Multicultural Family Center Board, Hispanic Ministry, DACU, Neighborhood Organizations and others for Social /Cultural Vibrancy Means to Residents (outcomes): • Everyone is welcome in the Dubuque community • Living life without fear or threats • Equal treatment for all by City staff • City services are available for all and delivered in an equitable and fair manner • City workforce reflecting the diversity if the community 15) Street Improvement Program City Council Community Goal it is under: Improved Connectivity: Transportation and Telecommunications Objectives for Improved Connectivity: Transportation and Telecommunications: • Increase and sustain commercial air service, including additional provider(s) and hub(s) • Have the ability to drive the Southwest Arterial (Iowa Highway 32) • Develop a new model for public transit with high ridership by choice (working with ECIA) • Develop passenger rail service to Chicago • Develop an up -to -date, modern air terminal that appeals to air travelers • Improve traffic flow throughout the City — East -West Corridors, roundabouts, light synchronization • Use "Complete Streets Concepts" Means to Residents (outcomes): • Reduced traffic congestion and improved traffic flow • Better conditions of streets, eliminated obstructions, and improved visibility • Commuting through telecommunications • Greater economic opportunities • Air access to multiple hubs 2011 - 2013 Management Agenda: ECONOMIC PROSPERITY GOAL • Industrial Riverfront Leases: Agreements • Arts and Economic Prosperity Study: Economic Impact of the Arts Evaluation • Local Arts Index Study: Completion • Dubuque Initiatives: Loans Status, Next Steps • Green Jobs Training Program: Support • Workforce Market -Rate Housing Strategy: City Actions • Baseball attraction study 9 ENVIRONMENTAL /ECOLOGICAL INTEGRITY GOAL • Sustainability purchasing policy and procedures • Air Quality Study Phase II • Energy Efficiency Conservation Block Grant: Implementation • AVL for City fleet • AVL for transit • Grand River Center Smart Electric Meters Project: Completion • University of Iowa Initiative for Sustainable Communities: 5 Projects • Green Team Work Plan: Implementation • Sustainability Curriculum in the School System (Green Vision Program) • City Operations Sustainability Performance Measures: Development • Green and Healthy Homes Program: Lead Hazard Control, Health Homes Program • Library LEED -ED Certification: First Library on National Register of Historic Places • Unified Development Code Amendments: FEMA Floodplain Maps, Sustainable Design Standards and Incentives • DMASWA Landfill: Methane End Use Study, Next Generation of Cells, Compost Quality and Quantity, New Waste Delivery Contracts • E.B. Lyons Development • Renewable Energy Assets: University of Iowa Study • Dubuque Regional Smart Plan: Development SOCIAL /CULTURAL VIBRANCY GOAL • Intercultural Competency Program within City Government: Self - Assessment testing and Training • Police Explorer Program: Support • Human Relations Initiative: Strategy and Actions • Police /Race Dialogue Program • ADA Compliance: Implementation, Actions • Sustainable Dubuque Indicators (SDI) Software Tool: Direction and Funding PLANNED AND MANAGED GROWTH GOAL • Inflow & Infiltration Program /Home Inspections and EPA Consent Decree Implementation • SUDAS City Engineering Standards: Update • Green and Healthy Homes Program: Implementation • Food Inspections: MOU /Agreement with Iowa Department of Health • Surveillance and Security Camera Strategy for City Facilities: Design, Funding, Implementation • Leasing Policy for Iowa Street/Locust Street Ramp: Direction • City Comprehensive Plan: Update • Census County Question Resolution: Challenge to Census Data 10 PARTNERSHIP FOR A BETTER DUBUQUE GOAL • Parks - schools Joint Projects and Services Collaboration: Middle School Facility • Sister City Program • All America City Award: Application • Pet park: Concept Plan, Direction • Veterans Memorials (Marshall Park, Miller- Riverview Park, Chaplain Schmitt Island): Evaluation, Direction • Handicapped Accessibility for Parks and Park Assets: Evaluation, Direction • Out -of- School Time: Needs Assessment, Partnerships (21st Century Grant) • AmeriCorps Program: Training, Volunteer Reception Center, Mock Drill for Disaster, Sustainability in Learning Programs • Bridges Out of Poverty Program: City Support IMPROVED CONNECTIVITY: TRANSPORTATION AND TELECOMMUNICATIONS • Smart Transportation Program • Historic White Water Creek Bridge Project: Relocated and Rehabilitation • Dubuque History Trail: Route and Brochure • East/West Corridor Study: Completion • Bike and Hike Trail Development a. Catfish Creek Trail Feasibility Study: Completion b. Northwest Arterial Trail #2 and #3 • GIS /aALP (electronic airport layout plan) Pilot Study: Implementation • Airport Safety Management System (SMS) Pilot Program: Implementation • Transit Routes for Colleges Routes: Grant Funding • Trolley Upgrades: Grant Funding • The Jule Marketing (Ridership by Choice) OTHER CITY ACTIONS: • Quarterly Budget Monitoring Process: Implementation • Performance Measures: Implementation • Budget and Financial Report: Rewrite • Website Content Management (CivicPlus) • Citizen Response Management System (WebQA) • Banking Services and Financial Advisory Services: Decisions • 900 Mhz Data System: Expansion • Employee Wellness Program: Five -Year Goals, City Internet Posting Funding • Employee Involvement Teams Expansion: Policy Changes, Funding • Healthcare Cost Containment: Modified Prescription Drugs Program, Agreement with Hospitals • Police Officer Recruitment and Retention: Actions • Police Accreditation: Completion 11 Major Projects: ECONOMIC PROSPERITY GOAL • Riverfront Marina /Transient Boat Dock Project: Completion • South Siegert Farm Industrial Park: Design, Road Construction ENVIRONMENTAL /ECOLOGICAL INTEGRITY • City Hall Cooling System Project: Design & Construction • Crescent Health Center /18`h Street Building Renovation PLANNED AND MANAGED GROWTH GOAL • Bee Branch Creek Restoration Project: Lower Branch Construction, Upper Branch Design, Land Acquisition, Funding • Water and Resource Recovery Plant Project • Sunset Ridge Sanitary Sewer Extension Project: Construction • Catfish Creek Watershed Management Plan: Development IMPROVED CONNECTIVITY: TRANSPORTATION AND TELECOMMUNICATIONS • Airport Terminal Complex Project: Design, Site Work, Construction, U.S. 61 Intersection (IDOT Project) • Central Avenue Resurfacing Project (Joint City/IDOT) • Bus Fleet Replacement Program: Completion 12 AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA AND DUBUQUE AREA CHAMBER OF COMMERCE THIS AGREEMENT, dated for reference purposes the 1st day of July 2012, is made and entered into by and between the City of Dubuque, Iowa (City), and the Dubuque Area Chamber of Commerce (Agency) WHEREAS, City, as the recipient of certain hotel and motel taxes, is permitted by Chapter 422A of the Code of Iowa to spend such tax receipts for the promotion and encouragement of tourist and convention business in the City of Dubuque, and WHEREAS, City has agreed to provide certain financial assistance in an amount equivalent to fifty percent (50 %) of the hotel /motel tax, less debt payments per agreement to enable the Agency to carry out such tourist and convention development on behalf of City, and WHEREAS, Agency represents itself as technically and professionally qualified to provide services to effectively promote and develop the tourist and convention business for Cityd_ WHEREAS, City desires to engage the service of Agency to provide unlimited job NOW THEREFORE, the parties hereto agree as follows 1 Scope of Services Agency shall a) continue to maintain a Convention and Visitors Bureau Division to undertake such services that are necessary and requisite to carry out a Program of Work as described in Exhibit A, attached hereto and made a part hereof The process and schedule for development of the annual and three -year review of the Convention and Visitors Bureau Marketing Plan and budget is described in Exhibit A, b) retain competent and qualified staff under appropriate supervision to plan and implement the Program of Work in an efficient and timely manner, c) maintain a Tourist Information Center throughout the entire year, d) continue marketing conventions at the Grand River Center, e) continue marketing of the National Mississippi River Museum and Aquarium, f) continue marketing the Julien Inn Hote!Hotel Julien, g) in agreement by the Chamber of Commerce, Dubuque County Historic Society, Platinum Hospitality and the City of Dubuque, form the Amenca's River Committee to help establish general marketing guidelines, target markets and co -op opportunities for the America's River Project for implementation by the Convention and Visitors Bureau It firmly establishes the Convention and Visitors Bureau as the lead promotional entity for the America's River Project as well as being the lead marketing agent for the entire destination, financial statements and breakdown of expenditures by program area, i) provide Budget Director with monthly and annual financial ctatcmcntc on the activiticc of the CVB including breakdown of expenditures, j) provide an annual audit report that includes a supplemental report of CVB revenues and expenses only, I4jreceive participation from the Dubuque Area Chamber of Commerce in the formation of a not - for - profit Corporation to further the goals of the America's River Project, and 141 Tii e-City Council goals and priorities are attached hereto as Exhibit C 2 Time of Performance The term of this Agreement shall be from July 1, 2012 through June 30, 2013 3 Compensation a) City shall pay to Agency an amount not to exceed $886,717 (7 which921,717 which represents fifty percent (50 %) of the hotel and motel tax received by City for the period of October 1, 2010, through September 30, 2011 minus $35,000, the 4Rethrunth of ten payments due on a $350,000 marketing loan per the attached agreement) Such sum shall constitute full and complete compensation for all services to be rendered including personnel costs, travel, printing and publications, and all other expenses b) The compensation of $886,717 for fifty percent (50 %) of the hotel motel tax received by the City shall be paid by City to Agency in four quarterly installments upon receipt by City of a requisition for such payment from Agency Such payments shall be due and payable as follows First Quarter - $221,679 25, Second Quarter - $221,679 25, Third Quarter - $221,679 25, and Fourth Quarter - $221,679 25 4 Audit and Evaluation Inasmuch as the funds to be provided to Agency by City are public funds, the Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on its behalf, in order to ascertain performance of Agency under this Agreement Agency agrees to retain such records for not less than three (3) years 5 Reporting and Monitoring _. report of CVB revenues and expenses only, as) Agency shall provide City quarterly reports at a regularly scheduled City Council-- meeting detailing its activities beginning with the quarter ending September 30, 20112012 Formatted: No bullets or numbering, Tab stops: Not at 0" + 0.33" + 0.67" + 1" + 1.33" + 1.67" + 2" + 3" + 3.5" Formatted: Indent: Left: 0 ", Tab stops: Not at 0.33" + 0.67" { Formatted: Indent: Left: 0.33 ", First line: 0" I b) Written progress reports and financial statements shall be rendered monthly no— - -- later than fifteen (15) days after the end of each month Such reports shall include a report as to the progress on the Convention and Visitors Bureau as well as a report on the breakdown of expenditures of CVB c) Agency shall provide City an annual audit report that includes a supplemental report of CVB revenues and expenses only Formatted: Numbered + Level: 1 + Numbering Style: a, b, c, + Start at: 1 + PJigiment: Left + Aligned at: 0.33" + Tab after: 0.58' + Indent at: 0.58' Formatted: Indent: Left: 0.58 ", No bullets or numbering .Accompanying cach such rcportAgencv shall beprovide to City copies of studies, -- - 4 Formatted: Tab stops: Not at brochures, and other documents, which may be produced to support and/or otherwise promote the work program of the Convention and Visitors Bureau Division e8) To assist in coordinating the activities of the Convention and Visitors Bureau Division with City, not less than one member of the Dubuque City Council shall be appointed to the Convention and Visitors Bureau Division ef) Copies of minutes of all meetings of the Convention and Visitors Bureau Division shall be filed with the City Clerk within ten (10) days after such meeting 5 Discrimination In carrying out the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity or disability Agency shall take affirmative action to ensure that applicants for employment are employed 0.67' and that employees are treated during employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability Such action shall include, but not be limited to, the following employment, upgrading, demotion or transfer, rates of pay or other forms of compensation, and selection for training, including apprenticeship Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of race, creed, color, religion, national origin, sex, age, degree of handicap, sexual orientation, gender identity, or disability 6 Interest of Members, Officers, or Employees of the City of Dubuque, Members of the Dubuque City Council, or Other Public Officials No member, officer, or employee of City or their designees or agents, no member of the Dubuque City Council, and no other public official of City who exercises any function or responsibilities with respect to the program during such person's tenure shall have any interest, direct or indirect, in this contract or the proceeds thereof for work to be performed in connection with the program assisted under this Agreement 7 Termination of Agreement If, through any cause, Corporation shall fail to fulfill in a timely and proper manner its•- - - - obligations under this Agreement, or if the Corporation shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Corporation of such and specifying the effective date thereof not less than thirty days before the effective date of such termination If Corporation shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty day period, this Agreement shall be deemed terminated at the end of such thirty day period without further action of either party Formatted: Indent: Left: 0.38 ", First line: 0 ", Tab stops: Not at 0.5" Upon termination of this Agreement, Corporation shall return to City all unexpended---- - funds and/or any funds utilized for purposes other than stated in the Agreement a} This Agreement may be terminated by either party by giving the other party a written, ninety (90) day notice of such termination or upon cuch other terms as may bo mutually agreeable b) If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement or if Agency shall violate any of the covenants, agreements, or stipulations of this Agreement, City shall have the right to terminate this Agreement by giving written notice to Agency of such termination not lose than five (5) days before the effective date f cuch termination 8 Assignability Formatted: Indent: Left: 0.31 ", First line: 0 ", Tab stops: Not at 0.33" + 0.67" Agency shall not assign any interest in this Agreement without prior written approval of City 9 Insurance At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing general liability, automobile liability, and workers compensation insurance with limits and coverage to the satisfaction of City for the term of this Agreement WITNESS CITY OF DUBUQUE Kevin Firnstahl, City Clerk Roy D Buol, Mayor DUBUQUE AREA CHAMBER OF COMMERCE Molly Grover, President/CEO Bob Peacock, Chair of the Board RESOLUTION NO. 224 -03 -03 APPROVING A LOAN AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA AND THE DUBUQUE AREA CHAMBER OF COMMERCE FOR LOAN FUNDS FOR THE START -UP MARKETING EFFORT BY THE CONVENTION AND VISITORS BUREAU FOR THE AMERICA'S RIVER PROJECTS Whereas, the Dubuque Area Chamber of Commerce through its Convention and Visitors Bureau provides services to grow the tourism and convention industry in Dubuque; and Whereas, the Dubuque Area Chamber of Commerce through its Convention and Visitors Bureau has proposed to the City of Dubuque a marketing effort for America's River projects; and Whereas, it is in the interest of the City of Dubuque to allow the proposed marketing to proceed; and Whereas, to allow the proposed marketing to proceed and to accommodate budget restrictions, the City of Dubuque has agreed to loan $350,000 to the Dubuque Area Chamber of Commerce to pay for the start-up marketing effort, such funds to be available for distribution after July 1, 2003, pursuant to the terms of a Loan Agreement, attached hereto; and Whereas, the Dubuque Area Chamber of Commerce has agreed to repay the full amount of the loan upon the terms set forth in the Loan Agreement. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The Loan Agreement attached hereto is hereby approved. The Mayor is hereby authorized and directed to sign the Loan Agreement on behalf of the City of Dubuque. Section 2. The City Manager is hereby authorized and directed to administer the Loan Agreement on behalf of the City. Passed, approved and adopted this 7th day of June, 2003. 41 Terrance M. Duggan, Mayer Attest: eanne F. Schneider, CMC, City Clerk LOAN AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA AND THE DUBUQUE AREA CHAMBER OF COMMERCE Whereas, the Dubuque Chamber of Commerce (Chamber) through its Convention and Visitors Bureau has proposed to the City of Dubuque a marketing effort for America's River projects; and Whereas, it is in the interest of the City of Dubuque (City) to allow the proposed marketing to proceed; and Whereas, to allow the proposed marketing to proceed and to accommodate budget restrictions, City has agreed to loan $350,000 to Chamber to pay for the start -up marketing effort, such funds to be available for distribution after July 1, 2003, pursuant to the terms set forth herein. NOW, THEREFORE IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS: 1. City agrees to loan $350,000 to Chamber for use by its Convention and Visitors Bureau. The loan funds shall be used for the start-up marketing effort for America's River projects and shall be available for distribution after July 1, 2003. 2. Chamber shall repay the full amount of $350,000 to City on or before July 31, 2013. No interest shall be charged on the loaned funds. The funds shall be paid back to City in ten installments of $35,000.00 over a 10 -year period by reducing City's payment of Hotel /Motel taxes to Chamber by that amount. The annual reduction in taxes shall begin with the July, 2004 distribution and end with the July, 2013 distribution. Should Chamber, for any reason, cease to perform CVB services, the above repayment obligation shall cease effective on the prior June 30th 3. Chamber shall not use the above sums for the acquisition of real or personal property. 4. This agreement shall be administered by City's City Manager. Approved by resolution of the Dubuque AQ Chamby of Co on the 26t day of June, 2003. teward Sandstrom, President and CEO Attest: t Dan K use, C airm Page 1 of 2 -/E, 74/67 of the Board LOAN AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA AND THE DUBUQUE AREA CHAMBER OF COMMERCE Approved by resolution of the City Council of the City of Dubuque ado•ted on the 7th day of July, 2003. ■ CO/ Ter ance M. Duggan, Mayor Attest' eanne F. Schneider, CMC, City Clerk Page 2 of 2