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10 1 12 Clerk's Skeleton Notes and Meeting CallTO: Kevin S. Firnstahl, City Clerk You are hereby directed to call a Regular Session of the City Council to be held on Monday, October 1, 2012, at 6:30 PM in the Historic Federal Building for the purpose of conducting such business that may properly come before the City Council. Consent Items: Pages 1 -4 Roy D. Buol, Mayor CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:30 p.m. on October 1, 2012 in the Historic Federal Building, 350 W. 6th Street. / 7--- Present: Mayor B6q1; Council Members Conors, Bei‘ or‘, Lr6i, R ' nick, „.-- /tton; City Manager Va Milligen, City Attorne -Lindahl Absent: Mayor Buol read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE MOMENT OF SILENCE May the spirit of wisdom keep our hearts and minds open as we endeavor to serve the common good:7; PROCL MA I (S) 1. Crop Walk Day (October 7, 2012) I/ /U , ' 2. Trick-or-Treat Night (October 31, 2012) 3. Arts and Humanities Month (October 2012) 4. Make a Will Month (October 2012) PRESENTATION(S) 4of 1. Iowa American Public Works Award - Historic Millwork District Civil Engineer II Jon Dienst to present the American Public Works Association (APWA), Iowa Chapter, Project of the Year Award in Transportation for the Historic Millwork District Complete Streets Project. CONSENT ITEMS Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors 1. Minutes and Reports Submitted City Council proceedings of 9/17; Housing Code Board of Appeals of 6/19; Housing Commission of 8/28; Sister City Relationships Advisory Commission of 9/5; Transit Advisory Board of 9/13; Proof of Publication for City Council proceedings of 8/28, 8/29, and 9/4 Suggested Disposition: Receive and File 2. Notice of Claims and Suits Dubuque Hose and Hydraulic for property damage; Janice Even for vehicle damage; Cindy Hedley for property damage; Frank Vlach, Ill, for vehicle damage Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims Dubuque Hose and Hydraulics for property damage, Cindy Hedley for property damage Suggested Disposition: Receive and File; Concur 4. Iowa Great River Road Corridor Management Plan City Manager recommending approval of a $1,000 financial contribution to support the redevelopment of the Corridor Management Plan for the Iowa Great River Road. Suggested Disposition: Receive and File; Approve 5. Smart Planning Consortium Update City Manager transmitting an update on the work of the Dubuque County Smart Planning Consortium on eight draft chapters of the Dubuque County Regional Smart Plan for sustainable development and upcoming public input meetings. Suggested Disposition: Receive and File 6. Circles Initiative Grant Application City Manager recommending approval of the grant applications for the Community Impact Grant and the Theisen's More for Your Community Grant for the Circles Initiative, as submitted to the Community Foundation of Greater Dubuque. Suggested Disposition: Receive and File; Approve 7. East Central Iowa Intergovernmental Agency (ECIA) - Management Contract Amendment City Manager recommending approval of an Amendment to the Management Agreement between the City of Dubuque and East Central Intergovernmental Association to reflect the addition of the Urban Mobility Coordinator position. Suggested Disposition: Receive and File; Approve 8. Federal Emergency Management Agency (FEMA) - Buy -Out Program Demolition Bidding City Manager recommending approval of the bid specifications and demolition agreement to allow re- bidding for the demolition of the flood damaged property at 1654 Manson Road. Suggested Disposition: Receive and File; Approve 9. Hillcrest Family Services - Murphy Park Agreement City Manager recommending approval of an agreement with Hillcrest Family Services for use of Murphy Park from October 30th through January 10th to set up a holiday light display. Suggested Disposition: Receive and File; Approve Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors 10. Eleventh Street Stair and Handrailing Repair Project Acceptance City Manager recommending acceptance of the public improvements for the 11th Street Stair and Handrail Repair Project, as completed by Drew Cook & Sons Excavating. RESOLUTION ` » Accepting the 11th Street Stair and Handrailing Repair Project, and authorizing the payment of the contract amount to the contractor. Suggested Disposition: Receive and File; Adopt Resolution(s) 11. Drainage Basin Master Plan Update City Manager recommending approval to enter into a professional services agreement with HDR Engineering to update the Drainage Basin Master Plan to include current and planned undertakings. Suggested Disposition: Receive and File; Approve 12. Iowa DOT Title VI Assurances and Nondiscrimination Agreement City Manager recommending approval of the Title VI Assurances and Title VI Nondiscrimination Agreement between the Iowa Department of Transportation and the City of Dubuque related to local projects that are eligible for federal aid funding, and appointing City Engineer Gus Psihoyos as the Title VI Coordinator. Suggested Disposition: Receive and File; Approve 13. Environmental Stewardship Advisory Commission Commissioner Gayle Walter submitting her resignation from the Environmental Stewardship Advisory Commission. Suggested Disposition: Receive and File; Accept Resignation 14. Civil Service Commission Civil Service Commission submitting the certified lists for the positions of Cashier and Confidential Account Clerk. Suggested Disposition: Receive and File; Make Matter of Record Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors 15. Catfish Creek Watershed Management Plan - Grant Application City Manager recommending submittal of a grant application to the Iowa Department of Natural Resources for the Catfish Creek Watershed Management Plan. RESOLUTION ; i' ' Authorizing grant application to Iowa Department of Natural Resources for creation of a Watershed Plan for the Catfish Creek Watershed Management Authority Suggested Disposition: Receive and File; Adopt Resolution(s) 16. St. Mary's Condominiums - Housing Enterprise Zone Agreement City Manager recommending approval of the Housing Enterprise Zone Program Agreement for St. Mary's Condominiums, LLC for redevelopment of the former St. Mary's School Building located at 1501 Jackson Street into 10 multi - family housing units. RESOLUTION f '` "`r' Approving a Housing Enterprise Zone Program Agreement by and among the Iowa Economic Development Authority, the City of Dubuque and St. Mary's Condominiums, LLC Suggested Disposition: Receive and File; Adopt Resolution(s) 17. Dubuque Convention and Visitors Bureau Keith Rahe, President of the Dubuque Convention and Visitors Bureau (CVB) submitting information from the September 20, 2012 CVB Advisory Board meeting. Suggested Disposition: Receive and File 18. Request for Proposals - 5th and Bluff Street Public Restroom Design City Manager recommending approval of the Request for Proposals for the 5th and Bluff Street Public Restroom Project Design. Suggested Disposition: Receive and File; Approve Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors 19. Alcohol License Renewals City Manager recommending approval of annual liquor, beer, and wine licenses as submitted. RESOLUTION �� '` Approving applications for beer, liquor, and /or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) ITEMS TO BE SET FOR PUBLIC HEARING Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors 1. General Obligation Bonds Series 2012E City Manager recommending that a public hearing be set for October 15, 2012, on the proposition of selling not to exceed $700,000 in General Obligation Bonds, the proceeds of which will be used to pay costs of projects in the City budget previously approved by the City Council. RESOLUTION , .,`, ° Fixing date for a meeting on the proposition of the issuance of not to exceed $700,000 Of General Obligation Bonds, Series 2012E (for General Corporate Purposes) and providing for publication of notice thereof Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 10/15/12 2. Essential Corporate Purpose General Obligation Bonds Series 2012E City Manager recommending that a public hearing be set for October 15, 2012 on the proposition of selling not to exceed $4,000,000 in General Obligation Bonds, the proceeds of which will be used to pay costs of projects in the City budget previously approved by the City Council. RESOLUTION b Fixing date for a meeting on the proposition of the issuance of not to exceed $4,000,000 General Obligation Bonds, Series 2012E, (for Essential Corporate Purposes) of the City of Dubuque, Iowa, and providing for publication of notice thereof Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 10/15/12 3. General Obligation Urban Renewal Bonds City Manager recommending that a public hearing be set for October 15, 2012, on the proposition of selling not to exceed $12,000,000 in General Obligation Urban Renewal Bonds, the proceeds of which will be used to fund urban renewal projects in the City budget previously approved by the City Council. RESOLUTION , Fixing date for a meeting on the proposition of the issuance of not °to exceed $12,000,000 General Obligation Urban Renewal Bonds (for Urban Renewal Purposes) of the City of Dubuque, Iowa, and providing for publication of notice thereof Suggested Disposition: Receive and File; Adopt Resolution(s) Public Hearing 10/15/12 4. Bowling & Beyond, Inc. - Termination of Leases City Manager recommending that a public hearing be set for October 15, 2012, to consider the proposed agreement to terminate leases with Bowling & Beyond Dubuque, Inc. RESOLUTION Setting date for public hearing on the proposition of approving an agreement to terminate leases with Bowling & Beyond Dubuque, Inc. for a building located in the newly amended Greater Downtown Urban Renewal District and to approve payment for such agreement to Bowling & Beyond Dubuque, Inc. Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 10/15/12 BOARDS /COMMISSIONS Applicants were invited to address the City Council regarding their desire to serve on the following Boards /Commissions. 1. Arts and Cultural Affairs Advisory Commission One 3 -Year term through June 30, 2015 (Vacant term of King) *Business Professional Living/Working within the Cultural District Applicants: /tom Mary Bridget, 469 Emmett St. Apt 26 Tom Farley, 491 W 4th St. 5P Gina Siegert, 405 Southern Ave. 2. Housing Commission One 3 -Year term through September 8, 2015 (Vacant term of Kapler) Applicant: Patricia Foster, 3565 Lunar Dr. 3. Housing Trust Fund Advisory Committee One 3 -Year term through September 8, 2012 (Expiring term of Hingtgen) Applicant: Doris Hingtgen, 309 Hill St. 9, /c/ 4. Safe Community Advisory Committee One 1 -Year term through December 31, 2012 (Vacant term of Elkins) Applicant: Christopher J. Welch, 164 Main St. PUBLIC HEARINGS SUSPEND THE RULES Public Hearing #1 Suspend the Rules Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors 1. Amended and Restated Urban Renewal Plan Greater Downtown UR District Proof of publication on notice of public hearing to consider adoption of the Amended and Restated Urban Renewal Plan for the Greater Downtown Urban Renewal District to support reinvestment efforts in the district and the City Manager recommending approval. RESOLUTION ,; Approving the Amended and Restated Urban Renewal Plan for the Greater Downtown Urban Renewal District Suggested Disposition: Receive and File; Adopt Resolution(s) 2. General Obligation Refunding Bonds Series 20120 Proof of publication on notice of public hearing to approve the suggested proceedings for the public hearing on the issuance of General Obligation Bonds and approval of a "Resolution Instituting Proceedings to Take Additional Action for the Issuance of Not to Exceed $950,000 General Obligation Bonds, Series 2012G and the City Manager recommending approval. RESOLUTION xy Instituting proceedings to take additional action for the issuance of not fo exceed $950,000 General Obligation Refunding Bonds, Series 2012G Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors 3. Port of Dubuque - Watermain Extension Project Proof of publication on notice of public hearing to consider the approval of plans, specifications, form of contract and estimated cost for the Port of Dubuque Watermain Extension Project and the City Manager recommending approval. RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the Port of Dubuque Watermain Extension Project Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors tin 4. Request to Vacate - Peosta Street (Giese Companies) Proof of publication on notice of public hearing to consider a request by Giese Companies to vacate a portion of Peosta Street abutting their property at 2125 Kerper Blvd. and the City Manager recommending approval. RESOLUTION , Vacating a portion of Peosta Street to be known as Lot A of Giese Subdivision in the City of Dubuque, Iowa RESOLUTION Disposing of City interest in Lot A of Giese Subdivision in the City of Dubuque, Dubuque County, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors REINSTATE THE RULES This action limits discussion to the City Council. Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors ACTION ITEMS 1. International City/County Managers Association (ICMA) Climate Change Fellowship Presentation by ICMA Climate Change Fellow Greg Bruce from Townsville, Queensland, Australia, on activity since his exchange to Dubuque, Iowa, in October 2011. Suggested Disposition: Receive and File) Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors • / 7 ! /7",,e 2. Grand River Center Floor Settlement Project Award City Manager recommending that the improvement contract for the Grand River Center Floor Settlement Remediation project be awarded to Hayward Baker, Inc. RESOLUTION z , Awarding the public improvement contract for the Grand River Center Floor Settlement Repair Project Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays Jones Lynch Resnick Sutton 1r' Braig Buol Connors 777 3. Clemons et al. v. City of Dubuque and Brian Wullweber City Attorney submitting settlement information on Clemons et al. vs. City of Dubuque and Brian Wullweber. Suggested Disposition: Receive and File; Defer to ICAP's Assessment of the Clemons et al. vs. City of Dubuque and Brian Wullweber Case and Refrain From Objecting to the Settlement Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors J. COUNCIL MEMBER REPORTS j.-PUBtTC INPUT L. CLOS SESSION Pending Litigation and Property Acquisition - Chapter 21.5(1)( )ode of Iowa Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors M. ADJOURNMENT: Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors