Hillcrest Family Services_Murphy Park Agreement for 2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Agreement with Hillcrest Family Services to Use Murphy Park
DATE: September 19, 2012
Leisure Services Manager Marie Ware recommends City Council approval of an
agreement with Hillcrest Family Services for use of Murphy Park from October 30th
through January 10th to set up a holiday light display.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
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Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Marie L. Ware, Leisure Services Manager
THE CITY OF
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Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
DATE: September 19, 2012
SUBJECT: Agreement with Hillcrest Family Services to Use Murphy Park
Dubuque
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All-America City
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INTRODUCTION
The purpose of this memorandum is to request City Council approval of the agreement with Hillcrest Family Services for use
of Murphy Park.
DISCUSSION
Hillcrest Family Services has requested the use of Murphy Park from October 30th through January 10th to set up a holiday
light display. Hillcrest will use the display as a fundraiser for their organization. Details of the request for public viewing of the
displays is as follows:
major displays will be placed around the park
hours of operation will be 5:00 to 10:00 p.m.
open seven days a week
November 22nd through January 1st
gate charge last year was $8.00 per vehicle
The usage agreement outlines the conditions that are to be followed during this usage and allows extra days for setup and
take down. Murphy Park is closed at this time of the year so this usage agreement will not deprive anyone usage of the park.
Hillcrest believes the display is a tourist attraction and aids the Chamber's efforts to attract people to Dubuque during the
winter months. Hillcrest has raised over $1,000,000 from this event since it started.
City Attorney Barry Lindahl has reviewed the agreement. The Park and Recreation Commission recommended approval of
the agreement at their September 18th meeting.
ACTION TO BE TAKEN
I respectfully request approval of the usage agreement by the City Council approval.
Prepared by:
MLW et
attachment
AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
HILLCREST FAMILY SERVICES
This Agreement, dated for reference purposes the 4-1.— day of civ - 2012, is
made and executed between the City of Dubuque, Iowa, (City), a municipal corporation,
and Hillcrest Family Services, (Hillcrest), an Iowa corporation with its principle office in
Dubuque, Iowa.
WHEREAS, City is the owner of Louis Murphy Park (the Park); and
WHEREAS, City and Hillcrest desire to enter into an Agreement whereby City grants
permission to Hillcrest to use the Park, upon the terms and conditions hereinafter stated;
NOW, THEREFORE, in consideration of the mutual covenants and agreements of
the City and Hillcrest, each to the other, it is agreed as follows:
SECTION 1. PREMISES. City hereby grants to Hillcrest the right to use the Park as set
forth herein.
SECTION 2. TERM OF AGREEMENT. The term of this Agreement is be October 30,
2012 through January 10, 2013.
SECTION 3. RENTAL. Hillcrest must pay to City on or before October 30, 2012 rent of
$1.00.
SECTION 4. USE OF PROPERTY.
4.1. Hillcrest agrees that the Park will be used only for a holiday light display whereby
viewers will drive or walk through the Park to view the display. Hillcrest will require all
viewers to stay on the roadway at all times.
4.2. The location of displays, construction type (if attached to trees or buildings), and
alterations to grounds, must be approved by City's Leisure Services Manager prior to
installation. A written plan outlining the above mentioned items must be submitted to the
Leisure Services Manager by October 1, 2012.
SECTION 5. GROUNDS AND MAINTENANCE. Hillcrest is responsible for the following:
(1) Prompt snow removal from all Park roadways.
(2) All electrical connections for the displays, and the cost of electricity; Hillcrest
agrees to reimburse the City for all costs during the time period of this Agreement.
(3) Erection and maintenance of the displays.
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(4) Return of all grounds to their original condition after removal of the displays.
(5) Prompt trash and litter pickup and removal throughout the term of the
Agreement.
(6) Compliance with all applicable City ordinances, including building and
electrical codes.
SECTION 6. MANAGEMENT AND CONTROL OF THE PARK. Hillcrest agrees that City
will continue to have sole management authority and control of the Park, except that
Hillcrest is solely responsible for controlling admission to the Park and may charge an
entrance fee.
SECTION 7. INSURANCE. Hillcrest shall provide insurance as required by the attached
Insurance Schedule A.
SECTION 8. INDEMNITY. Hillcrest agrees to save, defend, indemnify and hold harmless
City, its officers, agents and employees, against any and all loss, damage, claims, causes
of action, judgments, costs and expenses that City may hereafter suffer, incur, be put to,
pay or lay out by reason of the performance or lack of performance by Hillcrest and /or its
agents and employees of the conditions of this Agreement.
SECTION 9. ASSIGNABILITY. Hillcrest shall not assign or transfer any interest in this
Agreement.
SECTION 10. TERMINATION. In the event Hillcrest fails to keep, perform and observe
in a timely and proper manner any of its covenants or obligations under this Agreement,
City may, at its option, terminate this Agreement by giving twenty -four hours notice to
Hillcrest, in which event Hillcrest shall immediately remove all of its displays or other
equipment from the Park and restore the Park to its original condition.
CITY OF DUBUQUE, IOWA
By:
Michel C. Van Milligen
City Manager
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HILLCREST FAMILY SERVICES
B
1.
City of Dubuque Insurance Requirements for Tenants and Lessees of City
Property or Vendors (Suppliers, Service Providers)
Insurance Schedule A
shall furnish a signed Certificate of Insurance to the City of Dubuque, Iowa
for the coverage required in Exhibit I prior to contract inception and at the end of the contract if
the term of contract is longer than 60 days. Each Certificate shall be prepared on the most
current ACORD form approved by the Iowa Department of Insurance or an equivalent.
2. All policies of insurance required hereunder shall be with a carrier authorized to do business in
Iowa and all carriers shall have a rating of A or better in the current A.M. Best's Rating Guide.
3. Each Certificate shall be furnished to the contracting department of the City of Dubuque.
4. Failure to provide minimum coverage shall not be deemed a waiver of these requirements by
the City of Dubuque. Failure to obtain or maintain the required insurance shall be considered a
material breach of this agreement.
5. All required endorsements to various policies shall be attached to Certificate of insurance.
6. Whenever a specific ISO form is listed, an equivalent form may be substituted subject to the
provider identifying and listing in writing all deviations and exclusions that differ from the ISO
form.
7. Provider shall be required to carry the minimum coverage /limits, or greater if required by law or other
legal agreement, in Exhibit I.
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City of Dubuque Insurance Requirements for Tenants and Lessees of City
Property or Vendors (Suppliers, Service Providers)
Insurance Schedule A (continued)
Exhibit 1
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit
Products - Completed Operations Aggregate
Personal and Advertising Injury Limit
Each Occurrence
Fire Damage Limit (any one occurrence)
Medical Payments
$2,000,000
Li m i t$1, 000, 000
$1,000,000
$1,000,000
$ 50,000
$ 5,000
a) Coverage shall be written on an occurrence, not claims made, form. All
deviations from the standard ISO commercial general liability form CG 0001, or
Business owners form BP 0002, shall be clearly identified.
b) Include ISO endorsement form CG 25 04 "Designated Location(s) General
Aggregate Limit."
c) Include endorsement indicating that coverage is primary and non - contributory.
d) Include endorsement to preserve Governmental Immunity. (Sample attached).
e) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and /or authorities and
their board members, employees and volunteers.
using ISO form CG 2026.
B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY
Coverage A
Coverage B
Statutory —State of Iowa
Employers Liability
Each Accident
Each Employee- Disease
Policy Limit - Disease
$100,000
$100,000
$500,000
a) Policy shall include an endorsement providing a waiver of subrogation to the
City of Dubuque.
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City of Dubuque Insurance Requirements for Tenants and Lessees of City
Property or Vendors (Suppliers, Service Providers)
Preservation of Governmental Immunities Endorsement
1. Nonwaiver of Governmental Immunity. The insurance carrier expressly agrees and states
that the purchase of this policy and the including of the City of Dubuque, Iowa as an
Additional Insured does not waive any of the defenses of governmental immunity available
to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it is now exists and as it
may be amended from time to time.
2. Claims Coverage. The insurance carrier further agrees that this policy of insurance shall
cover only those claims not subject to the defense of governmental immunity under the
Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time.
Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and
conditions of this insurance policy.
3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for
asserting any defense of governmental immunity, and may do so at any time and shall do
so upon the timely written request of the insurance carrier.
4. Non - Denial of Coverage. The insurance carrier shall not deny coverage under this policy and
the insurance carrier shall not deny any of the rights and benefits accruing to the City of
Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a
court of competent jurisdiction has ruled in favor of the defense(s) of governmental
immunity asserted by the City of Dubuque, Iowa.
No Other Change in Policy. The above preservation of governmental immunities shall not
otherwise change or alter the coverage available under the policy.
SPECIMEN
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