Eleventh Street Stair and Handrailing Repair Project Acceptance TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 11th Street Stair and Handrail Repair Project
C I P: 3501432
DATE: September 20, 2012
City Engineer Gus Psihoyos is recommending acceptance of the public improvements
for the 11th Street Stair and Handrail Repair Project, as completed by Drew Cook &
Sons Excavating, in the final contract amount of $20,462.84. This is a 4.8% increase
from the original contract amount of $19,527.14 due to the addition of 10 feet of railing
to the project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/7AAh kt1&1
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: September 20, 2012
RE:
11th Street Stair and Handrail Repair Project
CI P: 3501432
INTRODUCTION
Dubuque
kital
awamaracftr
2012
The purpose of this memorandum is to recommend final acceptance of the public
improvements and authorize final payment to the contractor for 11th Street Stair & Rail
Repair Project through the adoption of the enclosed resolution.
BACKGROUND
Staff observed deteriorated conditions to the existing steps, sidewalk and railing on 11th
Street and in the interest of pedestrian safety; a project was initiated to repair the noted
conditions.
In accordance with Iowa Code § 384.103 and § 364.12(3)(c), and Iowa Code, Section
26.14, on May 31, 2012 the City solicited informal bids for the 11th Street Stair & Rail
Repair Project. Drew Cook & Sons of Dubuque, Iowa, submitted the low bid in the
amount of $19,527.14.
DISCUSSION
The project provided for the removal and reconstruction of 23 concrete steps, the
replacement of 56 lineal feet of sidewalk and the removal and replacement of 210 lineal
feet of pedestrian railing.
The 11th Street Stair & Rail Repair Project was completed by Drew Cook & Sons of
Dubuque, Iowa, in the final contract amount of $20,462.84, which is a 4.8% increase
from the original contract amount of $19,527.14.
The additional cost was primarily due to the 10 feet of additional railing that was added
to the project.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize final
payment of the contract amount of $20,462.84 to Drew Cook & Sons Excavating for the
11th Street Stair and Handrail Repair Project.
BUDGET IMPACT
The cost summary for the 11th Street Stair and Handrail Repair Project is as follows:
The Project funding summary is as follows:
CIP
Award
Final
Construction Contract
$19,527.14
$20,462.84
Contingency
1,952.00
0
Construction Engineering & Inspection
3,222.00
3,069.43
Total Project Cost
$24,701.14
$23,532.27
The Project funding summary is as follows:
CIP
Fund Description
Fund Amount
3501432
Steps, Railings, Fencing
$23,532.27
Total Project Funding
$23,532.27
REQUESTED ACTION
I respectfully request that the City Council adopt the attached resolution accepting the
improvements and authorize final payment of the contract amount of $20,462.84 to
Drew Cook & Sons Excavating for the 11th Street Stair and Handrail Repair project.
Prepared by: Bob Schiesl, Assistant City Engineer
cc: Barry Lindahl, City Attorney
Jenny Larson, Budget Director
Jon Dienst, Civil Engineer
F: \PROJECTS \Stairs & Steps \2012 \11th Street Stair & Rail \Council & Staff Documents
RESOLUTION NO. 263 -12
ACCEPTING THE 11TH STREET STAIR AND HANDRAILING REPAIR PROJECT,
AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the 11TH Street Stair and
Handrailing Repair Project (the Project) has been completed and the City Engineer has
examined the work and filed a certificate stating that the Project has been completed
according to the terms of the Public Improvement Contract and that the City Engineer
recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Steps, Railing, Fencing CIP appropriation for the contract amount of $20,462.84
less any retained percentage provided for therein as provided in Iowa Code chapter
573, and to pay such retainage only in accordance with the provisions of Iowa Code
chapter 573.
Attest:
Passed, approved and adopted this ist day of October 12.
(Y.
Roy D. Buol, Mayor
diPber---W2171
Kevir . Firnstahl, CM y Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 11TH STREET
STAIR AND HANDRAILING REPAIR PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the, that the 11TH Street Stair and Handrail Repair Project, has been
performed in compliance with the terms of the Public Improvement Contract, and that
the total cost of the completed work is $20,462.84.
Dated thisv� day of , 2012.
Filed in the office of the City Clerk on thei day of %, , 2012.
Kevin :. irnstahl, MCY Clerk
Gus Psihoyos, City Engineer
CITY OF DUBUQUE ENGINEERING
CONTRACTOR: Drew Cook & Sons Excavating
FINAL PAYMENT ( #3)
PROJECT NAME: 11th Street Stair & Railing Repair
ITEM
08/23/2012
Contract Amount $19,527.14
QTY. AMOUNT QTY. AMOUNT
QTY. UNIT UNIT COST this Period EARNED this Pe to Date EARNED to Date
DEMOLITION & REMOVAL
1. Removal of Existing Steps, Sidewalk 326.00 S.F. $8.00 0.00 0.00 326.00 $2,608.00
EXCAVATION & STONE
2. Excavation, Unclassified
3. Graded Stone Base
4. Backfll, Topsoil
12.07 CY
7.90 TON
13.50 SY
SIDEWALK & STEPS
5. PCC Steps, Treads (includes Footing & Reinforcement
6. PC Concrete Sidewalk, 6 ", Construct
23.08 LF
220.00 SF
MISCELLANEOUS
7. Install New Stair Railing
8. Seeding, Mulching, and Watering
9. Erosion Control Plan, Operating Procedures
10. Traffic Control and Safety Control
11. Mobilization
200.00 L.F.
13.50 SY
1.00 Lump Sum
1.00 Lump Sum
1.00 Lump Sum
EXTRA WORK:
12. Excelsior Mat
Construction Total
$12.00 0.00 0.00 12.07 $144.84
$25.00 0.00 0.00 5.65 $141.25
$40.00 0.00 0.00 13.50 $540.00
$60.00 0.00 0.00 29.80 $1,788.00
$7.00 0.00 0.00 225.00 $1,575.00
$55.00 0.00 $0.00 208.25 $11,453.75
$12.00 0.00 $0.00 13.50 $162.00
$250.00 0.00 $0.00 1.00 $250.00
300.00 0.00 $0.00 1.00 $300.00
$1,400.00 0.00 $0.00 1.00 $1,400.00
Lump Sum $100.00
0.00 $0.00 1.00 $100.00
Payments previously approved:
1 $7,654.24 7.
2 $11,785.46 8.
3 9.
4 10.
5 11.
6 12.
prices of work and material shown on the face of this Partial Payment form are correct that all
work has been performed and materials supplied in full accordance with the terms and conditions
of the contract documents and authorized changes thereto: that the following is a true and
correct statement of the contract account up to and including the last day of the period covered
by this payment and that no part of the "Total Amount Due" has been received:
$0.00 $20,462.84
TOTAL $19,439.70
TOTAL AMOUNT EARNED TO DATE $20,462.84
RETAINED PERCENTAGE $0.00
TOTAL EARNED LESS RETAINED PERCENTAGE $20,462.84
TOTAL PREVIOUSLY APPROVED $19,439.70
TOTAL AMOUNT DUE $1,023.14
I further certify that all claims outstanding as of this date against the under-
signed as contractor for labor, materials, and expendable equipment employed in the perfor-
mance of said contract up to this date have been paid in full accordance with the require-
ments of said contract.
CO TOR: DREW COOK SONS EXCAVATING
BY: -
DATE: - -)3- - pp
TITLE: CC 1/QL'�
CERTIFICATE OF THE CITY ENGINEER
I certify that I have verified this payment, and that to the best of my knowledge
and belief it is a true and correct statement of work performed and materials supplied
by the Contractor, and that the Contractor's certified statement of the account and the amount
due is correct and just, and that all work and material included in this Partial Payment
have been performed in full accordance with the terms and conditions of the contract
documents and authorized changes thereto.
DATE:
TITLE: - ✓ r . ,'Vr� / /. U'1..+ ti
FINAL CONTRACT
PROJECT NAME: 11th Street Stair & Railing Repair
CONTRACTOR: Drew Cook & Sons Excavating
ITEM
DEMOLITION & REMOVAL
1. Removal of Existing Steps, Sidewalk
EXCAVATION & STONE
2. Excavation, Unclassified
3. Graded Stone Base
4. Backfill, Topsoil
City of Dubuque
QTY UNIT UNIT COST
326.00 S.F. $8.00
12.07 CY
7.90 TON
13.50 SY
SIDEWALK & STEPS
5. PCC Steps, Treads (includes Footing & Reinforc
6. PC Concrete Sidewalk, 6 ", Construct
23.08 LF
220.00 SF
MISCELLANEOUS
7. Install New Stair Railing
8. Seeding, Mulching, and Watering
9. Erosion Control Plan, Operating Procedures
10. Traffic Control and Safety Control
11. Mobilization
200.00 L.F.
13.50 SY
1.00 Lump Sum
1.00 Lump Sum
1.00 Lump Sum
EXTRA WORK:
12. Excelsior Mat
$12.00
$25.00
$40.00
$60.00
$7.00
$55.00
$12.00
$250.00
300.00
$1,400.00
Lump Sum $100.00
I hereby certify that the above statement shows in detail the
correct amount of all wojk required to complete the above improvement.
APPROVED:
Michael Van'Milligen, City Manager
City of Dubuque,lowa
The undersigned, , contractor for the above
improvement, does hereby accept the above "Total Due Contractor ", as
full settlement for all claims for said improvement.
CONTRACTOR:
BY:
Date: 8/23/12
Contract Amount $19,527.14
QTY. TOTAL
TO DATE COST
326.00 $2,608.00
12.07 $144.84
5.65 $141.25
13.50 $540.00
29.80 $1,788.00
225.00 $1,575.00
208.25 $11,453.75
13.50 $162.00
1.00 $250.00
1.00 $300.00
1.00 $1,400.00
1.00 $100.00
TOTAL DUE CONTRACTOR $20,462.84
ENGINEERING $3,069.43
TOTAL CONSTRUCTION COS" $23,532.27
■.-/
Gus Psihoyos
City Engineer