Port of Dubuque Watermain Extension Project
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Port of Dubuque Watermain Extension Project
C I P: 7402261
DATE: September 20, 2012
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and estimated cost of $153,000 for the Port of Dubuque
Watermain Extension Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: September 20, 2012
SUBJECT: Port of Dubuque Watermain Extension Project
C I P: 7402261
Dubuque
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11111,
2012
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Port of Dubuque
Watermain Extension Project.
BACKGROUND
During the development of the Historic Millwork District (HMO) Complete Streets
Project, the Water Department made the Engineering Department aware of their desire
to extend a 12" watermain into the Port of Dubuque from the 20" watermain already
scheduled to be installed near 5th and White Streets. Some years ago a section of
water main near 4th Street in the Port of Dubuque had to be abandoned due to a failure.
The failure occurred under the railroad tracks and would have been cost prohibitive to
fix, not to mention very disruptive to the railroad if it had not been abandoned.
DISCUSSION
The Port of Dubuque Watermain Extension Project will involve the installation of a 12"
watermain into the Port of Dubuque under the existing Canadian National Railway
tracks at 5th Street. The 12" watermain connection will connect to the existing 20"
watermain that was constructed as part of the Historic Millwork District Complete
Streets Project and will reconnect an essential water distribution loop for the Port of
Dubuque and downtown area. A map of the proposed alignment is attached.
The project will include:
• Directional boring casement pipe under the existing Canadian National Railway
tracks
• 175 feet of trenched 12" watermain construction.
• 287 feet of trenched 12" watermain construction with restrained joints.
• 64 feet of trenched 10" watermain construction with restrained joints.
• 195 feet of directional bored 12" watermain construction
• Installation of 5 watermain valves and 2 fire hydrants
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Notice of Public Hearing on Plans& Specifications
Public Hearing
Receipt of Bids
Award Construction Contract
Project Completion Date
RECOMMENDATION
September 17, 2012
September 21, 2012
September 21, 2012
October 1, 2012
October 4, 2012
October 15, 2012
December 31, 2012
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the Port of Dubuque Watermain Extension Project through the
adoption of the enclosed resolution.
BUDGET IMPACT
The estimate of probable cost for the Port of Dubuque Watermain Extension Project is
as follows:
The project funding summary is as follows:
CIP No.
Estimate
Construction Contract
$120,000.00
Contingency
13,000.00
Construction Engineering & Inspection
20,000.00
$153,000.00
Total Project Cost
$153.000.00
The project funding summary is as follows:
CIP No.
Fund Description
Fund Amount
7402261
20" Transmission Main Relocation Project
$153,000.00
Total Project Funding
$153,000.00
The Water Department has identified funds to pay for this work and is proposing to use
funds that were left over from the utility relocation project to accommodate the 10th
Street and Central Avenue parking ramp. The Water Department estimates that the
amount remaining from the 20" Transmission Main Relocation Replacement Project is
approximately $153,000.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Port of Dubuque Watermain Extension Project through the
adoption of the enclosed resolution.
Prepared by Bob Schiesl, Assistant City Engineer
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Bob Green, Water Department Manager
Mike Brekke, Water Department
Brant Schueller, Water Department
Jon Dienst, Civil Engineer
RESOLUTION NO. 273 -12
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE PORT OF DUBUQUE WATERMAIN EXTENSION
PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, and form of contract now on file in the
Office of the City Clerk and estimated cost for the Port of Dubuque Watermain
Extension Project, in the estimated amount $153,000.00, are hereby approved.
Attest:
Passed, adopted and approved this 1st day of October , 2012.
w
Kevi . Firnstahl, MC,` y Clerk
Q
Roy P. Buol, Mayor
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR THE PORT
OF DUBUQUE
WATERMAIN
EXTENSION PROJECT
NOTICE IS HEREBY
GIVEN: The City
Council of the City of
Dubuque, Iowa will
hold a public hearing
on the proposed plans,
specifications, form of
contract and estimated
cost for the Port of
Dubuque Watermain
Extension Project, in
accordance with the
provisions of Chapter
26, Code of Iowa, at
6:30 p.m., on the 1st
day of October, 2012, in
the Historic Federal
Building Council Cham-
bers (second floor),
350 West 6th Street,
Dubuque, Iowa. Said
proposed plans, speci-
fications, form of
contract and estimated
cost are now on file in
the office of the City
Clerk. At said hearing
any interested person
may appear and file
objections thereto.
The scope of the
Project is as follows:
Installation of 12"
watermain into the
Port of Dubuque from
the existing 20"
watermain at 5th and
White Streets:
- Directional boring
casement pipe under
existing Canadian Na-
tional Railway tracks
- 175 feet of trenched
12" Watermain con-
struction.
- 287 feet of trenched
12" watermain con-
struction with re-
strained joints.
- 64 feet of trenched
10" watermain con-
struction with re-
- strained joints.
- 195 feet of direc-
tional bored 12"
Watermain construc-
tion
- Installation of 5
watermain valves and
2 fire hydrants
Any visual or hearing
impaired persons need-
ing special assistance
or persons with special
accessibility needs
should contact the City
Clerk's office at (563)
589 -4120 or TDD at
(563)690 -6678 at least
48 hours prior to the
meeting.
Published by order of
the City Council given
on the 17th day of
September, 2012.
Kevin S. Firnstahl,
CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE
PUBLIC
IMPROVEMENT
PROJECT
PORT OF DUBUQUE
WATERMAIN
EXTENSION:PROJECT
Time and Place for
Filing Sealed Propos-
als. Sealed bids for the
work comprising each
improvement as stated
below must be filed
before 2:00 p.m. on the
4th day of October,
2012, in the Office of
the City Clerk, City Hall
- First Floor, 50 West
13th Street, Dubuque,
Iowa.
Time and Place
Sealed Proposals
Will be Opened and
Considered. Sealed
proposals will be
opened and bids
tabulated at 2:00 p.m.
on 4th day of October,
' 2012, at City Hall -
Conference Room A, 50
West 13th Street,
Dubuque, Iowa, for
consideration by the
City Council (Council)
at its meeting on 15th
day of October, 2012.
The City of Dubuque,
Iowa, reserves the
right to reject any and
all bids.
Time for Commence-
ment and Comple-
tion of Work. Work on
each improvement
shall be commenced
within 10 days after
the Notice to Proceed
has been issued and
shall be fully
completed by 31st day.
of December, 2012.
Bid Security. Each
bidder shall accom-
pany its bid with a bid
security as security
that the successful
bidder will enter into a
contract for the work
bid upon and will
furnish after the award
of contract a corporate
surety bond, accept-
able to the govern-
mental entity, for the
faithful performance of
the contract, in an
amount equal to one
hundred percent of the
amount of the
contract. The bid
security shall be in the .
amount of ten percent
(10 %) of the amount of
the contract and shall
be in the form of a
cashier's check or
certified check drawn
on a state- chartered or
federally chartered
bank, or a certified
share draft drawn on a
state- chartered or
federally chartered
credit union, or the
governmental entity
may provide for a
bidder's bond -, with
corporate surety satis-
factory % to the
governmental entity.
The bid bond shall
contain no conditions
excepted as provided
in this section.
Contract Docu-
ments. Copies of the 1
construction docu-
ments may be obtained
at the Engineering
Department, City Hall -
Second Floor, 50 West
13th Street, Dubuque,
Iowa 52001. No plan
deposit is required.
Preference for Iowa
Products and Labor.
By virtue of ttibry
authority, preference
will be given to
products and ' provi-
sions grown and coal
produced within the
State of Iowa, and to
Iowa domestic, labor, to
the extent lawfully
required under Iowa
statutes.
Sales Tax. The bidder
should not include
sales tax in its bid. A
sales tax exemption
certificate will be
available for all
material purchased for
Waarpor akerr. - in- -.the
project.
General Nature of
Public Improvement.
Port of Dubugoe
Watermain Extension
Project
- Directional boring
casement' pipe under
existing Canadian Na-
tional Railway tracks
- 175 feet of trenched
12" Watermain con-
struction.
287 feet of trenched
12" watermain con-
struction with re-
strained joints.
- 64 feet of trenched
10" watermain con-
struction with re-
strained joints.
195 feet of directional
bored 12" Watermain
construction
- Installation of 5
watermain valves and
2 fire hydrants
Published in the
Telegraph Herald, 21st
day of September,
2012.
1t 9/21 -
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: September 21, 2012, and for which the charge is $69.05.
R
Subscribed to before me, a Lary Public i and for Dubuque County, Iowa,
thi 7 day o - ,_- 0/ ' , , 20 —..
11/ (411P . pit - — - -
' 1 otary Public in and for Du.uque County, Iowa.
MARY K. WESTERMEYER
Commission Number 154885
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