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MInutes Comm. Devel 10 11 01MINUTES OF COMMUNITY DEVELOPMENT ADVISO~' .~ ~ COMMISSION MEETING ~ © DATE: October 11, 2001 TIME: 7 p.m. PLACE: St. Ma~ Communi~ Center 1201 Locust Street/Dubuque, Iowa 52001 Chairperson Pregler called the meeting to order at 7:00 p.m. following staff assurance of compliance with Iowa Open Meeting Law. Commissioners Present: Sr. Paula Maloy Chuck Isenhart Walter Pregler Michael Kelley Harry Neustadt Jim Giesen Dan Shireman Commissioners Absent: Staff Present: Thomas Wainwright David Harris Jean Noel Jerelyn O'Connor Aggie Kramer Public Present: Facilitator: Sr. Inez Turnmeyer Andrea Shireman Eleanor Johnston John Gronen Wayne Klosterman Tom Hannan Review and Certification of Minutes of 20 September 2001 Meeting Commissioner Kelley moved to approve the 20 September 2001 Commission meeting minutes as submitted. Commissioner Maloy seconded. Roll call. Commissioners Giesen and Pregler abstain. All others present in favor. Motion passed. Public Input None. Old Business Work Session with Eleanor Johnston, facilitator Finalize Commission Goals Eleanor Johnston continued with the CD Commission Workshop tabled from the 17 July Commission meeting. She requested that the Commission discuss timelines to finalize. Commission goals. Commissioner Kelley suggested that in six months a report be submitted by Jerelyn O'Connor with additional recommendations from neighborhood associations on ideas for a 2-4 block target area comprehensive assistance program. The idea is for Jerelyn to seek public input for selecting an ~at-risk' area that wouldbenefit from such a program of city assistance. A subsequent 6-month planning process would design the program and include recommendations for funding in the FY04 budget. The Commission agreed to evaluate the communication and participation process on a semi- annual (January & June) basis regarding informing the public of existing programs. Issues included: 1) alternating Commission meeting locations in various neighborhoods; 2) receiving feedback from CP2 program recipients; and 3) receiving a report from Jerelyn on reaction from neighborhood groups on the proposal for a formalized neighborhood recognition process. All were in favor of Commissioner GJesen's recommendation to create new or to enhance current playgrounds, one per year in Iow or moderate income neighborhoods for the next five years. Commissioner Isenhart suggested meeting with Bill Baum of Economic Development and Rick Dickinson of Greater Dubuque Development Corporation (GDDC) by February, 2002 to see what their plans are to enhance industrial base and create more jobs. All were in favor. The Commission agreed to increase CP2 expenditure timeline to 1% years for the FY03 budget. FY02 Annual Plan Amendment The FY 2002 CDBG budget currently has $123,544 in contingency. Housing Rehab software With the recommendation from the City Manager, Commissioner Isenhart moved to approve the Housing Department's purchase of OneRoof Software System, which will be used to better track housing rehabilitation activities. The amount of the software is $9,200.00, including training. Commissioner Maloy seconded. Roll Call. Ail present in favor. Motion passed. Jefferson Park - additional funding requested Aggie Kramer explained the additional funding request by Leisure Services for new wrought iron fencing to replace chain link at Jefferson Park, as recommended by the City Manager. The Commission did not feel that it was necessary expense and should be done with other funding other than Block Grant funds. Commissioner Kelley moved to reject the additional funding. Commissioner Neustadt seconded. Roll Call. Ail present in favor. Motion denied. Four Mounds YES program The Commission will review the additional amendment for the Four Mounds Youth Empowerment Services (YES) program for $27,000. A public hearing will be held on November 8, 2001 following the 30-day public notice requirement. Teen Center- St. Mark Community Center St. Mark Community Center submitted a revised request for the teen center in the amount of $90,000 for renovating a downtown building for the center. The previous application in the amount of $68,000 for Public Service category assistance was withdrawn. Commissioner Isenhart moved to suggest that the Housing Staff assist Sr. Inez to examine all the alternatives and put together a proposal including a timeline, competitive bids, Davis Bacon specifications, length of lease, operations budget - 5 year plan, city legal review and the possibility of other sites. Commissioner Neustadt seconded. Roll Call. Maloy-aye, Isenhart-aye, Shireman-aye, New Business F~2-0-0-3'-A'~al Action Plan: Begin budget process for use of Community Develo. pm, ent Block Gra..nt (CDB.**G) fund? Agg e explained the Consolidatad P an 2001-2006 hanoou; summarizing me priorkles, goa;s and objectives for the FY03 Annua P an She asked the Commission to state any concerns or input they would like to add. Due to the budget timeframe the review of the plan will be discussed at a November 15, 2001 meeting, necessitating a special meeting. The public hearing for the FY03 Annual Plan is set for December 6, 2001. Historic Bluff Neighborhood Assoc. i.atio.n . . Request for extension of large neign~)ornooa gran~ Aggie noted that the request for extension has been withdrawn. Information Sharing Request from Dubuque Food Pantry for additional funds Tom Hannah of the Dubuque Food Pantry presented a list of improvements needed for the apartment above the Food Pantry if funds were.avai)able~ Com. miss. loner Isenhart recommended that he apply for a loan with the Mousing uepanment. Commissioner Giesen reported on the progress of the Downtown V~sion Planning Committee. He noted that a third draft document has been completed with a statistical anal, Isis.fromm. the Center for Business and Social Research, Loras College. This information wi~; go Councit for acceptance and additional support of a planning process. David shared a ~etter that highlighted the Housing Annual Pen~ormance Report which detailed the year's productivity and professiona service delivered from the Housing Department. The Commission was also given a copy of the CDBG Monthly Report designed to address the back- log of unspent funds. This report summarizes the expenditures of current and proposed CDBG projects. Commissioner Giesen reported that he was contacted by Joyce Connors on a possible 3rd Ward candidate that would be interested in serving on the Community Development Advisory Commission. Adjournment There being no further business to come before the Commission, Commissioner Kelley moved to adjourn. Commissioner Giesen seconded. Motion passed by voice vote. Meeting was adjourned at g:10 p.m. - .oe Secretary Respectfully submitted by: Housing and COmmunity Development Department JMN