Law Enforce C Exp - SupervisorsPHONE: 319-589-4441
FAX: 319-589-4478
The Honorable Terry Duggan
Mayor, City of Dubuque
50 West 13th Street
Dubuque IA 52001
Dear Terry:
The Dubuque County Board of Supervisors has noted through the media that the Dubuque City
Council, our partner in the construction of the addition to the Law Enforcement Center, has
formally expressed concern about the design of the structure
I ~nclose a copy of two
October 5, 2001, responds
facility, and notes that Bame,
representatives of the City's
COURTHOUSE
DUBUQUE, IOWA 52001-7053
October 8, 2001
DONNA L. SMITH
ALAN R. MANTERNACH
JIM WALLER
The first, dated
about the design of the
had met with the
1 Society in a
The second, dated October
alternates the Board ha:
cost now at an
and include ¢
costs for
that
that
if
Durrant
319 583-9131
Fax: 319 557~q078
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October 2, 2001 -REVISED, October 4, 2001
Mr. Jim Walleg Chairpemon
Dubuque County Board ofSupervisom
Dubuque County Courthouse
Dubuque, lA 52001-7053
Re: Expansion - Dubuque County/City LEC
Dear Jim:
While meeting with Denise Dolan, Dubuque County Auditor, on Wednesday October 3
to review the status of dollars spent on project related work & professional services as
compared to the total project budget, I noticed something that I overlooked when I
prepared this odginal letter to the Supervisors. Specifically, in our last estimate dated
8/20/01 we had carried a line item cost of $175,000 for a Kitchen Equipment allowance
from the previous estimate. This was identified as an allowance originally because we
weren't cer[ain if the kitchen equipment would be purchased as part of this contract or
by the food service provider the Sheriff's Office contracted with. Regardless, the
dollars to equip the kitchen were identified, just not as part of the Base Bid dollars. As
a result, we have modified the text in the letter to reflect this oversight.
We have analyzed the bids that were opened and read aloud today and offer the
following for review and subsequent action by the Supervisors.
The last Estimate of Probable Cost submitted was on August 20, 2001 at the
completion of the Construction Documents Phase. That estimate projected a Total
Construction Cost of $7,746,197.00 which included a 7% Construction and Design
Contingency of $506,761.00. Please note that at this stage of the project we would
recommend reducing the 7% Construction and Design Contingency to a Construction
Phase Contingency of about 4%. This would reduce the Contingency from $506,761 to
$289,577.
In addition, we included a separate line item cost for 2 Historic Preservation Issues; t)
Sidewalk Upgrade at $4,000 & 2) Planters & Landscaping at $12,000 and a separate
line item identified as Existing Building Renovation work in the existing LEC at $40,000.
Additionally, there was a line item identified as Kitchen Equipment (Allowance) in the
amount of $175,000.00. This last item was actually bid as part of the Base Bid work.
Therefore, the total amount of dollars identified in our latest estimate for Base Bid
Construction, Construction Phase Contingency and these aforementioned line item
costs is $7,977,197.00. If our recommendation to reduce the contingency is approved
as suggested above, the County could go to contract for $7,512,620 (Base Bid and
Alternates 1 through 9) and still have $289,577 left for a construction contingency.
In addition to the Base Bid, the bid documents also identified several Alternates:
Expansion - Dubuque County/City LEC
October 2, 200l
Page 2
Alternate 1: increased the size of the footings to accommodate future third floor
mezzanine;
Alternate 2: Provided for decorative concrete sidewalks as suggested by the
Histodc Preservation groups;
Alternate 3: Provided for historic lighting along Central Avenue in front of the
addition as suggested by the Histodc Preservation groups;
Alternate 4: Provided for planters and landscaping along Central Avenue in front of
the addition as suggested by the Historic Preservation groups;
Alternate 5: Provides a double bunk in lieu of a single bed at all non-handicapped
cells along the west wall of second floor and second floor mezzanine and increases
the rated bed capacity by 22;
Alternate 6: Provides a second desk and clothes hook assembly at all non-
handicapped cells along the west wall of second floor and second floor mezzanine;
Alternate 7: Provides a second single bed, desk and clothes .hook assembly at all
handicapped cells along the west wall of second floor and increases the rated bed
capacity by 2;
Alternate 8: Provides concrete topping at the precast concrete plank floor of
second floor mezzanines in the dorm areas;
Alternate 9: Changes the pattern of some of the exterior brick masonry as
suggested by the Historic Preservation groups;
Alternate 10: Provides scored joints in the concrete sidewalks along Central
Avenue as suggested by the Historic Preservation groups. The joint patterning was
consistent with City of Dubuque's requirements, however, since bid documents
have been released to the contractors the City's requirements have changed.
Consideration for this Alternate is, therefore, not appropriate.
Alternate 11: Provides for a deep geo-thermat well in lieu of a shallow well. The
status of this Alternate will not be known until after the test well has been completed
and the contractor makes a recommendation.
A description of the Alternates can be summarized thus:
Group A:
Group B:
Group C:
Group D:
Alternates I and 8 provide/facilitate future construction;
Alternates 2, 3, 4, 9 and 10 respond to issues raised by Historic
preservation groups;
Alternates 5, 6 and 7 provide for an increase in the number of beds; and
Alternate 11 is really an informational bid to facilitate a deep well for the
geo-thermal system in the event a shallow well is not appropriate.
Ten firms submitted bids on this project. A copy of the final bid tally sheet is attached
for you to refer to. All bids submitted (except for the high bid) are within 8% of one
another. Two firms - Taylor Ball from Cedar Rapids and Tdcon from Dubuque didn't
indicate whether or not Alternates 1, 2 and 3 were additive or deductive. Following the
bid opening, I contacted representatives from each firm. Both Mr. Tony Badding,
Taylor Ball, and Mr. Ron Richards, Tricon, indicated that the Alternates in question
were additive.
Tdcon Construction from Dubuque submitted the iow base bid of $7,418,000.00. Prism
Corp, Southwest, Kieler, WI was next with a base bid of $7,502,189.00 - $84,189.00
:rnk, p:~revised dubuque [ec recommendation.doc
Expansion- Dubuque County/City LEC
Ocober 2,2001
Page 3
more than Tricon. Discounting Alternates #10 & #11 for the reasons listed above, the
total value of Alternates #1 through #9 was $128,400.00 from Tricon and $122,955.00
from Pdsm.
In analyzing the bids, we looked at both base bid and alternates.
Contractor Base Bid
Group A Alt. Group B Alt. Group C Alt Total
(Less #10)
Tdcon $7,418,000 $47,000 $54,200 $27,200 $7;546,400
Pdsm $7,502,189 $53,132 $42,607 $27,216 $7,625,144
As indicated above, Tricon is the apparent iow bidder both by Base Bid and any
combination of groupings of Alternates. Tricon's total for Base Bid and Alternate
groupings A, B and C at $7,546,400 is $33,780.00 in excess of the $7,512,620.00
identified above.
Based on the above information, Durrant recommends that the Supervisors direct
Durrant to contact Tricon and request that the Contractor's Qualification Statement,
AIA Document A305 1986 edition and Dubuque County Project Payroll Information be
completed and submitted to Durrant's office no later than Friday October 5, 2001.
Barney A. Bishop, AIA
p, AIA
cc: Alan Manternach, Supervisor
Donna Smith, Supervisor
:mk. p:\revised dubuque lec recommendation.doc
, Durrant
.Transmittal
7OOLocust. Suite942
Dubuque, LA
52001
(563} 583 - 9151
(563) 557 - 9078
www.durcant, corn
Architecture
Engineering
Construction
Management
Planning
Interiors
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Group, Inc.
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Date:
To:
August 27, 2001
Project:
Jim Waller, Chair
Dubuque County Board of
Supervisors
Dubuque County Courthouse
Dubuque, IA 52001
From: Mike Ruden/ag Reference:
CC: Donna Smith w/eric. Sent Via:
Alan Mantemach w/enc.
Jan Hess w/enc.
Barney Bishop w/enc.
File w/enc.
Dubuque Law Enforcement
Center Expansion
Project No.: 01160.00
U.S. Mail
Copies Description Remark
Final Statement of Probable Cost I For Your Use
Honolulu. HI
Denver, CO
Colorado Spdags. CO
Minneapolis, MN
Phoenix. AZ
Sacramento, CA
Comments:
Durrant
Dubuque City/County Law Enforcement Center
cast Summary: Pre-Ref
~-- , 5/11100
duildinq Area (SF) 56,111
Div. Description
I General Requirements
2 S[tework
3 Concrete, Fed & Structure
~t Masonry
5 Metals
0 Wood & Plastic
7 Thermal & Moisture Protection
8 Doors & Windows
9 Finishes
10 Speciaities
1 1 Equipment. Built-in Equipment
1 2 Furnishings. Casework
13 Special Construction
t4 Conveying Systems
15 Mechanical Systems
Sprinkler
Plumbing
HVAC
16 Electrical Systems
Sub-Total Construction Cost
Deslgn/Constr. Contingency
SD 25% DO Final DD Final CD
3/12/0t 5/16/01 6/27/0I 8/20101
58,770 58,770 58470 58470
$514,509 $529,075 $542,225 $521,800 $521,800
$189,830 $299,406 $299,406 8299,406 $299,406
$1,269,318 $1,180,585 81,440,078 $1,440,078 $1,440,078
$843,191 $992,376 $1,064,249 $1,064,249 $1,064,249
$112,74I $119,194 $85,284 $85,284 $85.284
$I0,030 $11.754 $I1,754 $~1,754 $11,754
$79.475 $91,g30 $83,290 $83,290 $83,290
$327,503 $437,778 $346,093 $361,093 $36t,093
$272,074 $253.463 $219.297 $199,297 $199,297
810,453 $22,853 $8,228 $8,228 $8.228
$100.6t5 $62,194 $60,431 $92,989 $92,989
$I1,615 $23,508 $23,508 $23,508 $23,508
$38,813 $0 $0 $0 $0
$155,250 $125,000 $125,000 $125,000 $I25,000
$72,594 $91.530 ¢91,530 $91,530 $91,530
$546,699 $587,745 $627,095 $627,095. $627,095
$662,849 $996,061 $%072,462 $1,072,462 $1,072,482
$839,699 $949,038 $1,132,373 $1,132,373 $1,132,373
86,057,259 $6,753,489 $7,232,301 $7,239,436 $7,239,436
$664,458 $675,349 $542,423 $506,761 $506,76I
$6,721,717 $7.428,838 $7,774,724 $7.746,197 $7,746,197
Total Construction Cost
Additional Soft Cost:
Performance Bond, L&M Payment Bond $64,286 $69,474 $69,474 $69,474
Site Survey & Sub-Surface investigation $7,500 $7,500 $7,500 $7,500 $7,500
A/E Design Fees $500,000 $465,000 $465,000 ¢463,858 $463.858
Kitchen Equipment (Allowance) $175,000 $175,000 $175,000 $175,000 $175,000
FF & E (Allowance) - Non Detention $150.000 $150,000 $150.000 $150,000 $150,000
$200,000 $200.000 ¢200,000 ¢229,4II
$125,000 Incl. Above [nc[. Above Incl. Above
$4,000 $4,000
$12,000 $I2,000 $12,000
840,000 $40,000 $40,000
Other:
No work on Mote property is included. $0
Existing Building Abatement & Demolitic $229,4I 1
Foundation upgrade for additional story Incl. Above
Historic Preservation Issues:
Sidewalk Upgrade $4,000
Planters & Landscaping ¢ 12,000
Existing Building Renovations $40,000
Project Sub-Total $7,879.217 $8.546,62.4 $8,897,698 $8.897,44-0 $8.897,44-0
Special Foundation {Piles or Caissons) $0 $315,000 $0 $0 $0
Project Total $7,879,217 $8,861,624 $8,897.698 $8,897,440 $8,897,440
General Notes:
Includes capabilities for vertical expansion of'Third Floor without mezzanine.
Costs to relocate two (2) city water lines, Eighth S, treet, are not included..
8/22/01 FinalDO%SPC.xts
Durrant
700 Locust Street
Suite 942
P.O. Sox 509
Dubuque, IA
52004-0509
319 583-9131
Fax: 319 557-9078
wv~v.d u rraet.corn
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Durrant Group Inc.
Architecture
Engineering
Construction
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October 5, 2001
Mr. Jim Waller, Chairpemon
Dubuque County Board ofSupervisom
Dubuque County Cour[house
Dubuque, lA 52001-7053
Re: Expansion - Dubuque LEC
Dear Jim:
I am in receipt of your letter dated October 1, 2001 and the attachment from Mr. Steve
Hardie regarding the design of the proposed jail expansion. You have asked for my
reaction to Mr. Hardie's letter as well as from phone calls one of the Supervisors has
had from the membership of the City's Histodc Preservation Commission. Following is
my response.
At the Supervisods earlier request, I met with representatives from the City's Histodc
Preservation Commission, The County Historical Society and other members of the
community representing both the City and the County on February 14th at City Hall.
The time and date of this meeting was coordinated through Mr. Guy Hemenway, City of
Dubuque. I have attached a copy of the meeting notes and sign-in sheet for your
reference. Chadie Glab, one of the participants, remarked that he thought the design
elevation exhibited dudng this meeting was on the right track and that it only needed
some relief on the Central Avenue elevation to break up the mass. At the conclusion of
the meeting 6 items were identified by the audience that were thought to be of primary
importance to the design of the jail. Those items are identified in the attached meeting
notes. Durrant indicated at the conclusion of that meeting that we would investigate
the cost impact of each of these items and report back to the Supervisors. Each of
these items was subsequently reviewed with the Supervisors for cost impact and, as a
result, all but 2 of the 6 items were incorporated into the bid documents - either as part
of the Base Bid or by an Alternate. The 2 items that were abandoned as being too
costly or inappropriate were Nos. 2 and 5.
Item No. 2 involved consideration of either multiple colors of brick masonry or changing
some brick to limestone. As par[ of the Base Bid, we specified multiple brick colors,
however, since we are using the same brick that was used on the existing LEC, we
want to be certain that the colors that are offered in this particular brick will compliment
one another if we actually decide to introduce more than one color on the exterior
fa(;ade. With respect to the limestone, we first felt that because of the mass of the
addition, limestone in significant enough quantity would need to be introduced to have
any type of impact and as such, cost became a real issue. On the other hand,
Introducing limestone simply as ornamentation around windows would either be too
insignificant in it's quantity to impact the elevations and/or have no relationship to the
existing LEC. I woutd like to remind everyone that this project is an addition to the
existing LEC - not the courthouse - and also that the area is not par[ of a historic
district. Since no limestone has been used on the existing LEC and, considering that
Dubuque LEC
October 5, 2001
Page 2
the facility is remote from the courthouse but is a direct connection to the present jail, I
suggest that there isn't any reason to introduce it on this addition. I also note by
reviewing the photos of the buildings that were demolished that there was no limestone
on these facilities either. Neither does the Central Fire Station at the corner of 9th and
Central or any of the structures along the west side of Central Avenue in the vicinity of
the Cour[house.
As to the statement that there has been a lack of communication on Durrant's part
about the plans (design), I would like to remind everyone that Durrant's contract is with
Dubuque County - not the City or the various historic groups. Our first responsibility is
to the County. In fact, it was the County that suggested Durrant participate in a
meeting with the histodc preservation groups to review and discuss vadous issues of
concern. I also believe the Supervisors have been quite diligent in posting notices of
public hearings when formal reviews of the documents in a public forum have taken
place. Yet I don't recall one time since that February 14 meeting seeing anyone at
these public meetings reviewing the progress of the documents, asking questions or
offedng comments.
I would also remind those cdtical that the design reminds them of a "penitentiary" that
this is first and foremost a jail. In addition to the normal and customary life safety
issues as directed by building codes, there are additional requirements mandated by
the Iowa Jail Standards - Standards that weren't even introduced until after the
existing LEC had been designed and constructed. These codes and standards
combined with the method of supervision of inmates, the constricted site and
availability of funds, have all played a significant part in the design.
As I suggested at the conclusion of our meeting on Tuesday, if you think it would be
beneficial to understanding the architecture of the addition, Durrant can construct a
model of the existing LEC, the .addition and the site for approximately $5,000.00. Upon
notifi, ;a)ion to proceed we could have it completed in approximately one week.
//
S fCely,
in ; y ~Bishop, AIA
clos~ule
cc: Alan Mantemach, Supervisor Donna Smith, Supervisor
:mk. p:tprojects\01\01160.00\wp~corr~owner\waller october 5.doc
700 Locust Street
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RO. BoxS09
Dubuque,~A
52004*0509
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ant Group Inc.
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Interiors
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MEETING NOTES
01160.00
FEBRUARY 14, 2001
PROJECT:
Expansion - Dubuque LEC
PARTICIPANTS: See Attached
DISCUSSION:
The purpose of the meeting was to review the concept design with the City and County
historical groups and other interested citizens and receive their comments for further evaluation.
Those in attendance offered the following comments and suggestions.
1. Some relief in the building mass should be accommodated at the Central Avenue facade.
Minimal corbelling of the masonry might be considered as a recall of the existing LEC.
2. Consider a change in either color of masonry or partial change from brick to Dubuque
Limestone.
3. Consider the use of a couple of colors of bdck; one for the main mass and one more subtle
to help relieve the mass.
4. Consider detailing at window and door surrounds that wilt break up the massing.
5. Consider detailing ornamentation at roof edge that caps the top of the masonry in a more
histodc nature.
Consider the introduction of trees and other planting areas along Central Avenue. In part,
this might include the elimination of one or more metered parking spaces to "open" up the
front of the building. Barney Bishop will discuss the issue further with'the City.
Note: Bamey Bishop received a phone call from Mike Van Milligen, City Manager, following
the meeting suggesting that the issue of landscaping might include sidewalk treatment
similar to that being accomplished along Eighth Street. This involves either colored and/or
pressed concrete. This could also include "grated" tree planting areas.
As the design efforts continue, Durrant will explore the application and cost impact of these
various possibilities and discuss them further with the County Supervisors.
The preceding constitutes our interpretation of matters discussed and decisions reached.
Please contact the undersigned for any omissions or discrepancies.
DUR/~ANT
Barney A Bishop, AIA
Principal
c~.' J. Wailer, Supervisor
M. Van Milligen, City Manager
G. Hemenway (for distribution)
A. O'Hare
:mk.p:~rojects\01\01160.00\wp~mtg\desig n Ynt g 2.14.doc
b Kennedy, Sheriff
K. Runde, Chief Deputy
K. Wadding, Police Chief
T. Lambert, Assistant Chief
M. Ruden
J. Kolf
Durrant