Dubuque Racing Association Capital Improve ProgramMEMORANDUM
October 30, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Dubuque Racing Association FY 2002 CIP Schedule
Dubuque Racing Association General Manager Bruce Wentworth is requesting approval
of the Dubuque Racing Association's Capital Improvement Program for 2002.
I respectfully request Mayor and City Council approval of the request.
Michael C. Van Milligen
MCVM/]h
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Bruce Wentworth, General Manager, Dubuque Racing Association
DUBUQUE RACING ASSOCIATION
October 26, 2001
Honorable Mayor and City Council
Dubuque City Hail
50 West 13~ Street
Dubuque, IA 52001-4864
RE: Dubuque Racing Association FY 2002 CIP Schedule
Dear Honorable Mayor and City Council:
Attached is the Dubuque Racing Association's Capital Improvement Projects Schedule
detailing expenditures for 2002. DRA's Executive Committee reviewed and submitted
this schedule with their recommendation for approval to the DRA Board of Directors and
the DRA Board approved this schedule on October 23,200t.
Provisions within the DILMCity Lease require City concurrence and approval for certain
projects involving DRA alterations to the facility that exceed $10,000, and the uses of the
Depreciation and Improvement Fund and the DRA Reserve Fund.
The DRA's FY 2002 CIP Schedule lists total expenditures of $1,664,141.00, with 100 %
of the source of funding coming fl-om the DRA Reserve Fund.
Attached are background materials presented to the DRA Board that detail the
projects and acquisitions that the DRA wishes to proceed with. I respectfully request that
the City Council concur with and approve these expenditures.
Sincerely,
Bruce Wentworth
General Manager
Dubuque Racing Association
P.O. Box 3190 ° DUOUOUE, IA 52004-3190 ' P,~oN£ 319.582.3647 · FA,~ 319.582.9074
DUBUQUE RACING ASSOCMTION
Date:
To:
From:
Issue:
October 18, 2001
DRA Board of Directors
Fiscal 2002 CIP Schednle
Recommendation
The Executive Committee recommends approval to the DRA Board of
Directors the Fiscal 2002 CIP Schedule detailing total expenditures of
$1,664,141 with the source of funding from the DRA Reserve Fund.
Discussion
Staffprepares a CIP Schedule for Board action on an annual basis. The
Fiscal 2002 Budget is comprised of the following department's request or a
specific line item not associated with a particular department.
Slot $1,371,056 82.4%
Food & Beverage $14,677 .9%
Maintenance $53,200 3.2%
MIS $149,680 9.0%
Cage $11,528 .7%
Count / Drop $5,295 .3%
Security $26,972 1.6%
Other $16,733 1.0%
G. M. Contingency $15,000 .9%
Site Design Study __. ???
Total $1,664,141 100%
The Fiscal 2002 CIP Budget of $1,658,464 compares to the prior year CIP
Budget of $2,136,272 or $477,808 less than the 2001 CIP Budget.
P,O. Box 3190 · DusuouE, IA 52004-3190 · PHONE 319.582.3647 ° F,4X 319.582.9074
DRA - Fiscal 2002 CIP Schedule
10/08/01 2002cipf. 123
I Descripti°n Ic°de I 20021 20031 20041 2005
Casino Slot Chair Replacemen~t .... RES -- -- $132,810 --__ $132,810
Srandt Coin Wrappers RES ~_ --- ~ $112,55~'-- $112,551
Slot Machine Replacements & Related~ RES $878,64~' $878,896 $905,184 $932,320 i $960,304 $4,555,35~
Stot Machine Replacements -Wodd Expo(12~Machine~ RE~ $121.96~ $120,76~ $123,6~' $127,382 $131,19~ $~625,009
nds & Related E~ment -- RES $77,994 $5,058 $5,164 $5,270 $5,376~ $98,862
RE~ $16,900 ~ $16,900
Slot Ticket in / Ticket Out System RES $292,44~ -- -- --
Computer Hardware Additions RE~ $30~ $292,448
$30,600
Computer Hardware Replacements RES $72,130 $104.810 $142,273 $82,896 $90,435 $492,5,~4
Software RES $10,450 $18,386 $14,162 $66,000 $14,964 $123,962
T~me System Replacement (Ha.dwa~u & Sof[ware) RES $36,500 $36,500
Steamer Replacement - Pressure Type RES $11,987 $11,987
Refrigerator Replacement- Reach In RES $2,757 $2,757
Hot Dog Roller Grills (2) RES $2,619 $2,61!~
Beer Tower Replacement ~ Casino Sar RES $1.186 $1,18~
Pressure Fryer RES $8,115 $8,11 ~
Walk-in Freezer - West End Deft RES $10.229 $10,220
Lawn Motor Replacement (Scag) RES $6,700 $6,700
Skid Loader (Bobcat) RES $22,000 $22.000
Methane Alarms P~.n!?~i~e.[~ - 1 Kennel per Year RES $8.500 $8,755
Leedscapin~ Infield RES $5,000 $9,018 $9,288 $9,567 $45.12855,000
Safety Equipment - C.~[e~.[u~, Tripod Stand, Harness RES $6.50(3 $6,500
Fleer GIBer Replacement (Tornado) RES $4,500 $4,500
Elec~r;cal Wiring (480 Volt 3 Phase to Mtc. Shop & Infield RES $22,145 $22,145
Additional Fountains & Lighting for the Pood RES $9,785 $9,785
Single Axle Dump Track (Replaces 1989 Pick-up) RES $51,655 $51.655
Gator RES $6,896 $6,896
Radio Replacements (34 Radios & Accessories) RES $26,172 $26,172
V~/heel Chair- Ov¢~;~ RES $800 $800
~age Scale (Rogan) RES $1,797 $1,963 $3.76u
Curreeey Counter Replacements RES $9.731 $10,023 $10,633 $10,952 $41.330
Jet Scan Currency Counter Replacement (Cummins) RES $5,295 $5,295
Coin/Token Sorter Replacements (4) RES $69.316 $66,316
Cummins Allison Jetscen MPS Repiacement (1) RES $112.455 $112,455
Coin / Token Wrapper Replacements (4) RES $17,978 $37,034 $19.072 $74,084
Office Furniture - Racing Dept. & HR Cabinet RES $4,183I
S[,.a~= Cabinet. RES $1,200 $4,183
$1,200
Winner Photo Display RES $1,300 $1,300
Letter Folding Machine RES $850 $850
Digital Camera RES $800 $800
Ch,;~iu~s D~,.~[;ons RES $8,400 $8,40Cl
Capital Confingency RES $15,000 $15,000 $15,000 $15,000 $15,000 $75,000
Office Copier RES $23,793 $23,793
Telephone System RES $27,038 $27,038
Site Design ~ ~')~ $0
Site Improvements ??'; ~?~ $0
Future Yeer~s Contingency (10% of Prior Year Total) RES N/A $166,414 $160,380 $179,352
$146,116 $652,263
tTotal $1,664,14! $'1,603,802 $1,793,520 $I,461,'~64 $1,383,912 $7,906,639
JRES Po~on of 25% Reserve Fund
CIP
D & I = Dept. & improvement Fund
OPER = Operating Cash
Total
$1,664,141 $1,603,802 $1,793,520 $1,461,164 $1,383,912 $7,906,539~
$o $o $o $o $o $Ol
$0 $o $o $o $o $o
I
DRA - Fiscal 2002 CIP Schedule 10/08/01 2002cipf. 123
Description
I 2001~ 20021 20031 20041 20051 2008~
D & I Fund Balance Calculation
D & I Fund Balance (Includes Res~cted Funds)
Resources - Annual Payments
Uses - From Prior Year CIP Items
Uses - Current Year
Interest Income
Fund Balance (Includes Restricted Funds)
Restricted Fueds
Fund Balance Available
$683,649 $403,709 $535,820 $671,895 $812,052 $956,413
$120,000 $120,000 $120,000 $120,000 $120,000 $120,000
($26,293) N/A I~A FEA N/A N/A
($394,157) $-0 $-0 $-0 $-0 $-0
$20,509 $12,111 $16,075 $20,157 $24,362 $28,692
$403,709 $535,820 $671,895 $812,052 $956,413 $1,105,106
($260,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000
$153,709 $285,820 $421,895 $562,052 $706,413 $855,106
CIP Fund of DRA Reserve Fund
Fund Balance Start Of Fiscal Year
Resources - Annual Payment (Start of Fiscal Year)
Uses - From Prior Year
Uses - Current Year
Projects Deferred / Deleted
Restdcfed Funds (5% Of Opem0ng Expenses)
Restricted Funds - Contingency- From ('ro)
Restricted Funds - Debt Reserve
Interest Income
Fund Balance
$1,698,040 $1,091,766 $1,147,044 $1,085,018 $697,354 $479,308
$2,588,000 $2,223,166 $1,965,468 $1,795,627 $1,609,947 $1,480,941
($1 ~204,075) N/A N/A N/A N/A N/A
($1,768,570) ($1,664,141} ($1,603,802) ($1,793,520} ($1,461,164) ($1,383,912i
$345,902 NJA N/A N/A N/A
($8,791} ($41,376) ($14,760) ($18,608) ($28,938) ($23,625
($637,302) ($545,445) ($487,677) (.~44,255) ($395,252) ($364,328
$0 $0 $0 $0 $0
$108,562 $83,084 $78,745 $73,092 $57,361 $47,878
$1~091r766 $1T1477044 $I~085~0t8 $697~354 $479~308 $236~260
5% of Operating Fund of DRA Reserve Fund
Fund Balance Start Of Fiscal Year $752,617 $761,408
Resources - Annual Payment (Start of Fiscal Year) $8,791 $41,376
Uses
Fund Balance $761,408 $802,784
I
$802,784 $817,544 $836,153 $865,091~
$14,760 $18,608 $28,938 $23,625
$817,844 $836,153 $865,091 $888,716
IContingency Fund of DRA Reserve Fund J
Fund Balance Start Of Fiscal Year $1,490,081 $2,191,204 $2,818,749 $3,405,619 $3,965,369 $4,491,440
Increase (Decrease) - (Start of Fiscal Year) $637,302 $545,445 $487,677 $444,255 $395,252 $364,329 ]
Interest Income $63,821 $82,099 $99,193 $115,496 $130,819 $145,673
Fund Balance $2,t91,204 $2f818,749 $3,405,619 $3,965,369 $4,491,440 $8,001,447.
IDebt Reserve Fund of DRA Reserve Fund ~
Fund Balance Start Of Fiscal Year $0 $0 $0 $0 $0 $0
Incmese - (Start of Fiscal Year) $-0 $-0 $-0 $-0 $-0 $-0
prepayment of Debt (Debt retired in Fiscal 1999) N/A N/A N/A N/A N/A N/A
Fund Balance $0 $0 $0 $0 $0 $0
DRA Reserve Fund Percentage Allocations
]Restr;cted Funds - Operating (Balance to equal 5% of Operating Budget)
Early Debt Retirement
I Capital Improvements
~ Contin~enc7
0.00%
75.00%
25.00%