Bunker Hill Bldg Renovate FnalMEMORANDUM
November 13, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Bunker Hill Building Renovation Project
Leisure Services Manager Gil Spence is recommending acceptance of the Bunker Hill
Building Renovation Project in the final contract amount of $378,787. The general
contractor, Execucon, Ltd., was removed from the project and Leisure Services
Manager Gil Spence finished the project, working with sub-contractors that were
involved in the project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
November 13, 2001
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Gil D. Spence, Leisure Services Manager
Bunker Hill Building Renovation Project
INTRODUCTION
The purpose of this memorandum is to recommend that the City Council accept
the Bunker Hill Building Renovation Project.
DISCUSSION
The Bunker Hill Building Renovation Project has been completed in the final
amount of $378,787. The general contractor, Execucon: Ltd.. was removed from
the project and I finished the project, working with the sub-contractors that were
involved in the project. A summary of the project costs is as follows:
Bid Amount
Final Cost
construction contract
change orders
Revised contract amount
amount paid Execucon
retainage
amount paid to finish project
TOTAL
$ 309.575.00 $ 309,575.00
19,153.00
$ 328.728.00
250.284.00
16.436.00
$ $ 112,067.00
$ 309,575.00 $ 378,787.00
VVhen Execucon was removed from the project, the balance of the contract was
$78,444. VVhen the retainage ($16.436) is substracted from this balance,
$62,008 remained to complete the project. Of the $112.067 spent to complete
the project, $9,547 are change orders and not the responsibility of Execucon.
Execucon is responsible for $40,512 of the cost to finish the project ($112,067 -
$9 547 - $62 008 = $40,512) and the Legal Department is investigating if we can
bunker hill building renovation project, page two
collect. In addition, several of Execucon sub-contractors are still owed money
from Execucon for work done prior to Execucon being removed from the project.
It is expected that they will file claims for the retainage funds.
ACTION STEP
The action requested is that the City Council adopt the attached resolutions
accepting the improvement and setting the final cost.
GDS:jlr
attachments
Prepared by.' Leisure Services
Address: 2200 Bunker Hill Rd
Phone: 589-4263
RESOLUTION NO. 484-01
ACCEPTING IMPROVEMENT
WHEREAS, the contract for the BUNKER HILL BUILDING RENOVATION
PROJECT has been completed and the City Manager has examined the work and filed
his certificate stating that the same has been completed according to the terms of the
contract, plans and specifications and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Dubuque, Iowa, that the recommendation of the City Manager be approved and that
said improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby
directed to pay to the contractor from the General Fund in amount equal to the amount
of his contract, less any retained percentage provided for therein.
Passed, approved and adopted this 19th day of November,
,2001.
/s/ Terrance M. Duggan, Mayor
Attest:
/s/ Jeanne F. Schneider, City Clerk
PK
Prepared by: Leisure Services
Address: 2200 Bunker Hill Rd
Phone: ¢89-4263
RESOLUTION NO. 485-01
FINAL ESTIMATE
WHEREAS, the contract for the BUNKER HILL BUILDING RENOVATION
PROJECT has been completed and the Engineer has submitted his final estimate
showing the cost thereof including the cost of estimates, notices and inspection and all
miscellaneous costs;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Dubuque, Iowa:
Section 1. That the cost of said improvement is hereby determined to be
$378,787, and the said amount shall be paid from the General Fund of the City of
Dubuque, Iowa.
Passed, approved and adopted this 19th day of November ,2001.
/s/ Terrance M. Duggan, Mayor
Attest:
/s Jeanne F. Schneidler, City Clerk
PK