FY 2002 Annual Act Pl Amend 2MEMORANDUM
November 15, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
FY 2002 Annual Plan - Amendment 2
Housing and Community Development Director David Harris and the Community
Development Advisory Commission are recommending adoption of Amendment No. 2
to the Fiscal Year 2002 Annual Action Plan.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
November 9, 2001
TO:
FROM:
Michael C. Van Milligen, City Manager
David 'Harris, Housing and Community Development Director
SUBJECT: FY 2002 Annual Plan - Amendment 2
INTRODUCTION
This memorandum presents for City Council consideration proposed changes in the
City's Community Development Block Grant (CDBG) FY 2002 Annual Plan. These
changes provide for funding for the YES program at Four Mounds, software for Housing
Services and additional funding for the Homeowner Rehab program.
BACKGROUND
Federal rules require that each year a city must prepare and file an Annual Action Plan
prior to receipt of its CDBG entitlement. The Annual Plan is adopted following a public
participation process that includes a published notice, a public comment period, and a
public headng. A city must follow its adopted annual plan as it expends entitlement
funds. The City's current plan was adopted with the budget in March, and amended in
October.
The City of Dubuque has been allocated CDBG funds that have been programmed for
specific uses as per the adopted Annual Plan. The Community Development Advisory
Commission reviewed amendments to the FY 2002 Annual Plan on October 11th and at
a public hearing on Thursday, November 8, 2001. There were no public comments
regarding the request. The Commission voted to approve the proposed amendments
and recommend City Council approval.
DISCUSSION
The proposed amendments to the Annual Action Plan include the following: 1)
establishes funding for the Youth Empowerment Services (Y.E.S.) program at Four
Mounds for $27,000; 2) increases funding for Housing Rehabilitation Services by
$9,200 for tracking software; and 3) transfers $24,000 from Rental Unit Rehab to
Homeowner Rehab for sewer connection loans.
The Citizen Participation Plan states a substantial amendment is any change in the use
of CDBG funds from one eligible activity to another in excess of $25,000 in one
program year. Since the funds requested for the Housing Rehab software and the
transfer of funds from one activity to another are in amounts less than $25,000, these
proposed amendments are non-substantial and can be adopted by resolution of the
City Council following review and recommendation of the Community Development
Commission. The funding for the YES program is not currently in the FY 2002 Annual
Plan and therefore is a substantial amendment, requiring a public hearing by the
Commission.
A notice regarding the proposed amendment for the YES program was published 30
days prior to the public hearing. This notice advised the public of the general nature of
the amendment, invited their comments and notified them of a proposed public hearing.
This initiated a 30-day public comment period on the proposed amendment as provided
in the Citizen Participation Plan.
The Community Development Advisory Commission reviewed the proposed
amendments on Thursday, October 11 and November 8, 2001. Following the public
hearing and review, the Commission voted to approve the proposed amendments and
recommend City Council approval.
RECOMMENDATION
I recommend that the City Council approve the above-described Amendment 2 to the
City's FY 2002 (Program Year 2001) Annual Plan for the use of CDBG funds. These
amendments will allow programs that will respond to citizen's needs and facilitate the
timely expenditure of funds, as required by HUD.
ACTION STEP
The Action Step is for the City Council to adopt the attached resolution,
Prepared by Aggie Kramer, Community Development Specialist
F:~USERS~AKRAMER\CDBG~nnualPlan~Amendments~,mend 2\02amd2,mvm,d0c
RESOLUTION NO. 489-01
RESOLUTION APPROVING AMENDMENT 2 TO THE FISCAL YEAR 2002
(PROGRAM YEAR 2001) ANNUAL ACTION PLAN FOR COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS.
Whereas, the City of Dubuque prepared and filed an Annual Action Plan for Fiscal
Year 2002; and
Whereas, the City of Dubuque now desires to amend said Annual Plan as per the
attached Exhibit A; and
Whereas, said amendment for the Youth Empowerment Services program is a
substantial amendment as provided in the City's Citizen Participation Plan and must
therefore be approved by resolution of the City Council after a public hearing by the
Community Development Advisory Commission; and
Whereas, the City advertised a public comment period beginning October 3, 2001;
and
Whereas, the Community Development Advisory Commission reviewed the proposed
amendment at a public hearing on November 8, 2001, and has voted to approve said
amendment and to recommend approval by the City Council; and
Whereas, said amendment for Housing Rehab software and Homeowner Rehab are
non-substantial amendments as provided in the City's Citizen Participation Plan and must
therefore be approved by resolution of the City Council after review by the Community
Development Advisory Commission; and
Whereas, the Community Development Advisory Commission reviewed these
proposed amendments on October 11 and November 8, 2001, and has voted to approve
said amendments and to recommend approval by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That Amendment 2 to the Fiscal Year 2002 (Program Year 2001) Annual
Action Plan for the Community Development Block Grant Program hereto attached as Exhibit
A is hereby approved.
Section 3. That the City Manager is hereby authorized and directed to submit a copy
of this resolution to the U. S. Department of Housing and Urban Development.
Passed, approved and adopted this 19th day of November, 2001.
/s/ Terance M. Duggan, Mayor
/s/ Jeanne F. Schneider, City Clerk F:\USERS~AKRAMER~CDBG~AnnualPlan~Amendments~Amend 2~amend2.res.doc
Exhibit A
Amendment No 2
Community Development Block Grant (CDBG)
FY 2002 Annual Action Plan Amendment
Program Year 2001 July 1, 2001 to June 30, 2002
City of Dubuque, Iowa B-01-MC-19-004
Proposed Activities/Costs
Activity Name National
Objective
Implementing Original
Agency Statement
Amendment Change
Youth Empowerment Low/Moderate Four
Services (YES) program Income clientele Mounds
HousIng Rehabilitation Low/Moderate
Services and Staff Income housing
Contingency
Rental Unit Low/Moderate
Rehabilitation Income housing
Homeowner Low/Moderate
Rehab Program Income housing
Housing and
Commm~y
Development
Housing end
Community
Development
Housing end
Community
Development
$ 0 $ 27,000 + $27,000
$216,113 $225,313 + $9,200
$123,544 $ 87,344 -$36"200
$309,530 $285,530 - $24,000
$676,893 $700,893 + $24,000
This amendment will 1) reallocate $27,000 of contingency funds for the Youth Empowerment Services (YES) program;
2) reallocate $9.200 of contingency funds for the sottwara for Housing Rehabilitation; 3 ) l~ausfor $24,000 from the
Rental Unit Rehabilitation program to the Homeowner Rehab Program.
F :\USERSkMGRAMERkCDB G~mnualPla nk~aendmentsh~te nd 2kExhA01 amtt2 .doc