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HMD Work Session Parking Scenarios and InformationMasterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Jennifer Larson, Budget Director SUBJECT: Intermodal Parking Facility Funding Scenarios DATE: June 12, 2013 Dubuque kittil All- America City r 2012 INTRODUCTION The City received an $8 million Federal Transit Administration State of Good Repairs grant for construction of a portion of an intermodal facility. The City has a general obligation bond of $4.3 million payable from the Greater Downtown TIF District as local match on the grant. In addition, the City received an InterCity Bus Program grant of $199,916 and $10,000 of interest earned on the general obligation bond. The total funding available for the intermodal facility is $12,509,916. In addition, there is $1 million remaining of the capital budget for Historic Millwork District surface parking which would be enough to construct 182 surface lot parking spaces at an estimated cost of $5,500 per space (this is an increase from the previous estimate of $4,400 per space). The City has committed to have a total of 510 non - transit related parking spaces in the Historic Millwork District to accommodate the future needs of the Historic Millwork District and the surrounding areas. This also excludes the new meter district which includes 230 street metered parking spaces, with 160 meters concentrated in the Historic Millwork District, which will be mainly used for customer parking for the businesses in the district and visitor parking for the residential units. The existing parking ramp at 10th and Central has 469 spaces (359 currently leased) that are also available for use. The property owners in the Historic Millwork District have recently indicated that they have a revised need for 530 spaces; of which 183 spaces are needed in 2013, 134 spaces are needed in 2014 and 213 spaces are needed in Fiscal Year 2015 or later, depending when certain buildings develop. The City's commitment remains at 510 spaces. BACKGROUND The intent of the Federal Transit Administration State of Good Repair Grant was to fund an intermodal facility that included parking, terminal and bus facilities. Since the State of Good Repair Grant was not fully funded as requested in the grant, the City decided to utilize the funds toward the higher priority projects that included the terminal facility and the parking facility. The Federal Transit Administration (FTA) requires that all parking spaces built with State of Good Repair funds be used only by users of transit. FTA defines a transit user as someone who uses transit daily. If the FTA determines that there has been a misuse or underuse of the public transit parking spaces in the intermodal facility then the FTA could require the City to repay the pro -rated portion of the State of Good Repair funds used for transit parking. Additionally, it is the FTA's preference that the underutilized transit spaces be left vacant versus allowing non - transit users to park in the parking spaces paid for with FTA grant dollars. The FTA has stated it will approve the use of any remaining State of Good Repair funds from the design and construction of the terminal and parking facilities for use towards the Bus Storage and Maintenance Facility. If the entire State of Good Repair grant is not utilized on the terminal and parking facilities, the FTA has reassured the City that if the Bus Storage Maintenance Facility is phased to utilize the remaining State of Good Repair grant, the total State of Good Repair grant will remain intact and no funding would have to be returned to the FTA. DISCUSSION The following table shows the current option for parking facility component of the Intermodal Facility that staff has previously presented as well as new options that have been discussed which have been included in the table as Options A, B and C. The table assumes that the City already has funding for a 182 space ramp and $1 million dollars for 182 surface lot spaces. The FTA has restricted the use of 92 of these spaces. Of the remaining spaces available for general City use, 30 of these will be hourly customer parking with the remaining available for multiple purposes, including monthly leases. Parking Options Spaces City Spaces Cost Per Space* Additional Cost Current 182 Ramp 90 City $27,918 $ 0 420 Surface 420 City $ 5,500 $ 1,310,000 Lot 510 City $ 1,310,000 Option A 292 Ramp 200 City $23,968 $2,636,469 310 Surface 310 City $ 5,500 $ 705,000 Lot 510 City $3,341,469 Option B 384 Ramp 292 City $23,107 $4,667,533 218 Surface 218 City $ 5,500 $ 199,000 Lot 510 City $4,866,533 Option C 492 Ramp 400 City $23,107 $7,163,046 110 Surface 110 City $ 5,500 $ (395,000) Lot 510 City $6,768,046 *The cost per space for the parking ramp includes 8% architect and engineer fees and 10% contingency 2 The current option for the parking facility that staff has previously presented includes 182 spaces, of which 92 spaces are designated for transit users and 90 spaces are designated for general use. The cost per ramp space is estimated to be $27,918 including 8% architect and engineer fees and 10% contingency. The current parking ramp option is 420 parking spaces short of the City's 510 space commitment. The additional cost related to the current option is $1,310,000, which is the construction of 420 surface lot spaces at an estimated cost of $2,310,000 less the $1 million dollars that is already budgeted for Historic Millwork District surface parking for a net additional cost of $1,310,000. The current option would leave remaining FTA funds of $1,920,604 to be used in the first phase of the Bus Storage and Maintenance Facility. Option A includes building a 292 space ramp, of which 92 spaces are designated for transit users and 200 spaces are designated for general use. The cost per ramp space is estimated to be $23,968 including 8% architect and engineer fees and 10% contingency. The additional 110 spaces in the ramp have an estimated additional cost of $2,636,469. The Option A parking ramp is 310 parking spaces short of the City's 510 space commitment. The additional cost of the 310 surface lot spaces is $705,000, which is the construction of 310 surface lot spaces at an estimated cost of $1,705,000 less the $1 million dollars that is already budgeted for Historic Millwork District surface parking for a net additional cost of $705,000. The total additional cost to the City for Option A is $3,341,469. Option A would leave remaining FTA funds of $1,348,487 to be used in the first phase of the Bus Storage and Maintenance Facility. Option B includes building a 384 space ramp, of which 92 spaces are designated for transit users and 292 spaces are designated for general use. The cost per ramp space is estimated to be $23,107 including 8% architect and engineer fees and 10% contingency. The additional 202 spaces in the ramp have an additional cost of $4,667,533. The Option B parking ramp is 218 parking spaces short of the City's 510 space commitment. The additional cost of the 218 surface lot spaces is $199,000, which is the construction of 218 surface lot spaces at an estimated cost of $1,199,000 less the $1 million dollars that is already budgeted for Historic Millwork District surface parking for a net additional cost of $199,000. The total additional cost to the City for Option B is $5,866,533. Option B would leave remaining FTA funds of $2,274,723 to be used in the first phase of the Bus Storage and Maintenance Facility. Option C includes building a 492 space ramp, of which 92 spaces are designated for transit users and 400 spaces are designated for general use. The cost per ramp space is estimated to be $23,107 includes 8% architect and engineer fees and 10% contingency. The additional 310 spaces in the ramp have an additional cost of $7,163,046. The Option C parking ramp is 110 parking spaces short of the City's 510 space commitment. The City has enough money budgeted to build 182 surface lot parking spaces; therefore there is a savings of $395,000 in surface lot parking in option C. The total additional cost to the City for Option C is $6,768,046. Option C would leave remaining FTA funds of $2,274,723 to be used in the first phase of the Bus Storage and Maintenance Facility. 3 Another available option is to redirect the FTA State of Good Repairs grant money for parking to additional City match for the hoped for federal Tiger IV grant for the Bus Storage and Maintenance Facility which would reduce the City's grant request from $10.7 million to $8.7 million. If the current option, Option A or Option B is selected, it would be possible to add spaces to the ramp in the future at a cost of approximately $40,000 per space plus 8% for architect and engineer and 10% contingency for a total cost per space of $47,520. All of the available funds in the Greater Downtown TIF District have been allocated to other capital improvement projects in FY 2015 - FY 2018. In Fiscal Year 2019, there is a surplus of $196,903 which would support a general obligation borrowing of $2.7 million. The commitments of Greater Downtown TIF funds have been reviewed by City staff and the following projects have been recommended to be delayed for at least five years to help fund the Intermodal Parking Facility: • Fiscal Year 2015 Historic Millwork District Plaza $1.5 million (this would delay the temporary surface parking lot and the creation of the plaza area until at least FY 2019) • Fiscal Year 2013 7th Street Improvements $1.2 million (this would delay the 7th Street Improvements until at least 2019) • Fiscal Year 2015 Washington Neighborhood Subarea Building Incentive & Rehabilitation Program $641,469 (this would still leave $2,358,531 in this CIP for the original purpose) The additional $3,341,469 in funding would allow the City to build Option A, a 292 space ramp (92 FTA restricted) and 310 surface lot spaces for a total of 510 spaces as originally committed to the property owners. The money to implement Option A is available by July 2014. The attached illustration shows where the parking spaces would be created. A previous rendition had a Lot #11 east of Lot #10. This has been eliminated because it was determined that the highway retaining walls would reduce the number of projected spaces from 81 to about 20. Also, it was never an ideal location based on the street system. Further review also changed the number of available spaces in Lot #7C from 45 to 18, Lot #8 from 50 to 75, Lot #3 from 67 to 56 and Lot #10 from 108 to 90. With the identified sites the City has the capacity to create 501 spaces, just short of the 510 commitment. Therefore, the City will continue to explore options to reach that 510 and possibly the revised need of 530 parking spaces. These numbers do not include the 160 on street metered spaces, the 92 FTA restricted spaces in the intermodal parking ramp or the 110 spaces currently available in the Central Street Parking Ramp at 10th Street. RECOMMENDATION I respectfully recommend the approval of the construction of a 292 space ramp and 310 surface lot spaces as part of the intermodal facility. 4 OESID71? --= . HAHN ROSE L--- 67 SPACES MCNAMARA '56rSPAGIS; dllIntermodal Facility - lst Priority ?CPO 2nd Priority 6.1 (EXPANDABLEhTO 500)4 51M1bir 3rd Priority 0 r-7-7 4t ority 1 : -,Ato c f-()-9JfJA) 4-6 =-A6) i- 90= 3S / 70 di5th Priority 6th Priority _75_ Set, !, 9 5— 71- ,re Low Priority ef. y OEJ Ae S /&ti Met-er-„r //(/ ffi4 i'ete€4.1 43 Arlo Masterpiece on the Mississippi Dubuque All- America City '1111' 2012 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: June 13, 2013 SUBJECT: Parking Lot Capacity and Construction Cost Estimate for Parking Lots in the Millwork District INTRODUCTION This memo is in response to your request for an approximate number of parking stalls and construction cost estimates for permanent concrete parking lots in the Millwork District. The subject lot is numbered as 3, 7C, 8 and 10 on the Millwork Parking Priorities Map dated June 13, 2013 (see map attached). More specifically, these costs include sidewalk along lot frontages (where none currently exists), lighting and landscaping are included in the conceptual estimates. DISCUSSION The cost was developed by engineering staff based on a conceptual layout. Copies of the conceptual parking lot layout are attached. The cost includes landscaping, lighting, and sidewalk per the current Unified Development Code requirements. Below is a summary of the stall numbers and associated costs. The area previously designated as IDOT Lot 11 just south of 11th Street and east of the railroad tracks was originally estimated to accommodate 81 parking spaces. After a site evaluation it was determined that due to the existing State Highway embankment location, the lot was only able to accommodate approximately 20 parking stalls. Therefore, Lot 11 was determined not to be a practical location for parking. Parking Lot 3 (assumes a 5' variance to UDC requirements for 10' setback from ROW; does not include property acquisition or deconstruction) • Number of Stalls = 56 (previously showed as 67 stalls) • Total Cost = $285,000.00 • Cost per stall = $5,089.00 Parking Lot 7C • Number of Stalls = 18 (previously showed as 45 stalls) • Total Cost = $105,000.00 • Cost per stall = $5,833.00 Parking Lot 8 • Number of Stalls = 75 (previously showed as 50 stalls) • Total Cost = $410,000.00 • Cost per stall = $5,466.00 Parking Lot 10 (estimates are limited to parking lot area only, not remainder of intermodal area site plan) • Number of Stalls = 90 (previously showed as 108 stalls) • Total Cost = $455,000.00 • Cost per stall = $5,055.00 ACTION REQUESTED This is provided for your information. Prepared By: Nate Kieffer, PE /PLS cc: Tim Horsfield, Parking Division Manager Jon Dienst, Civil Engineer Greg Doeden, Civil Engineer Dave Ness, Civil Engineer Kyle Kritz, Associate Planner Phillip Wagner, Assistant Economic Development Director API JJi i -111 r - lira sm Mill ]1'CSJ1J ' i !'' Ql� Cali fi wow lip, SPAHN�TROSE 4 67 SPACES ' MCNAMARA 3 56rSPACES (EXPA NDABLE»TO 500) Qw Intermodal Facility - 1st Priority 2nd Priority 3rd Priority 4th Priority 1. 5th Priority j 6th Priority Low Priority 012 -09- AYpdated 2S Aer Services 12TH STREET 11TH STREET 20' —` 40' -- SCALE 1" = 40' FEET - -80' — DESIGN TEAM: CITY OF DUBUQUE - ENGINEERING DEPT DUBUQUE COUNTY PROJECT NUMBER: Millwork District Parking SHEET: REV. 1 123115 H16 11 \1111111 \011 56 STALLS T ■ < - ■ DESIGN TEAM: ALLEY 1 1 1 1 1 1 1 1 1B3�IIS H10I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 L r-- 01 15' 30' S CALE 1" = 30' FEET 60' CITY OF DUBUQUE - ENGINEERING DEPT DUBUQUE COUNTY PROJECT NUMBER: Millwork District Parking VA L,eGJ j HORIZONTAL SCALE IN FEET 0 40 80 DRANING MAY HAVE BEEN REDUCED ohISLI n I =� 9'X18' STALLS 24' AISLES u CITY OF! OBLIQUE LIMITS OF CONSTRUCTION COST ESTIMATE 1- MN AMERICA HOLDINGS,LI.0 CIE 1- W W 1— u) 1- L- OT W EFT OF STATE OF IOWA D LOT 2 INTERMODAL PLACE 30' WIDE STORM SEWER EASEMENT , 7, PART OF PINE STREET IO AC HH11 IL 6AD —7 nQH / / l WA 1[ O& j L'O NCO' •RA •N / ///// IIW, P.0 jf • • IIw ARCHITECTURE CIVIL ENGINEERING CONSTRUCTION SERVICES ENVIRONMENTAL ENGINIEERING LAND SURVEYING MUNICIPAL ENGINEE RING STRUCTURAL ENGINEERING TRANSPORTATION ENGINEERING NTEGRITY.EXPERTISESOLUTIONS tx.11xenor. cum • 500.S56.4991 © COPYRIGHT 2013 ALL RIGHTS RESERVED. THESE DOCUMENTS HAVE BEEN PREPARED SPECIFICALLY FOR THIS PROJECT ONLY. NO PART OF THIS DOCUMENT MAY BE REPRODUCED OR DISTRIBUTED INAN I FORM WITHOUT THE PERMISSION OF trw. P.C. ALL INFORMATION IN THIS DOCUMENT IS CONSIDERED PROPERTY OF IIW, P.C. CO - X O w z 2J w ce Z fw 6L 0 0 ID 0 m EX.ROW Project No: 10041 -06