POS Grant Agreement_Retired and Senior Volunteer ProgramMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Purchase of Services Grant Agreement — FY14
Retired Senior Volunteer Program
Date: June 5, 2013
Dubuque
teal
All- America City
111 h/
2012
During the Fiscal Year 2014 budget process, the Mayor and City Council provided
$7,500 for the Purchase of Services Grant Agreement with the Retired Senior Volunteer
Program, sponsored by the Finley Hospital.
Housing and Community Development Manager Alvin Nash is recommending execution
of the attached Purchase of Services Grant Agreement with the Retired Senior
Volunteer Program to fund two program interns and a percentage of the RSVP
Director's time, including additional staff support costs, to expand volunteer recruitment
and assist in the areas of disaster preparedness and service to veterans and military
families. In FY 2014, the agreement is modified to advise that the City Manager, or the
City Manager's designee, is the City's representative. The agreement includes
attachment of the City Council goals and priorities.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
brit44 krt., italy,
Michael C. Van Milligen
MCVM /at
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Jenny Larson, Budget Director
Alvin Nash, Housing and Community Development Department Director
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Alvin Nash, Housing and Community Development Department
SUBJECT: Purchase of Services Grant Agreement — FY14
Retired Senior Volunteer Program
DATE: June 5, 2013
Dubuque
teal
All- America City
111 h/
2012
Attached for City Council approval is the Purchase of Services Grant Agreement with
the Retired and Senior Volunteer Program (Agency), sponsored by the Finley Hospital
for Fiscal Year 2014. The agreement includes attachment of the City Council goals and
priorities.
The Adopted Fiscal Year 2014 operating budget reflects a payment of $7,500 to the
Retired and Senior Volunteer Program to fund two program interns and a percentage of
the RSVP Director's time, including additional staff support costs, to expand volunteer
recruitment and assist in the areas of disaster preparedness and service to veterans
and military families.
It is my recommendation that the City Council approve the attached Purchase of
Services Grant Agreement with the Retired Senior Volunteer Program and authorizes
the Mayor to execute the agreement on behalf of the City
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posg rsvp mvm memo.doc
AGREEMENT
BETWEEN
CITY OF DUBUQUE, IOWA,
AND
RETIRED SENIOR VOLUNTEER PROGRAM
THIS AGREEMENT, dated for reference purposes the 1st day of July 2013, is made and
entered into by and between the City of Dubuque, Iowa (City) and the Retired and Senior
Volunteer Program (Agency), sponsored by The Finley Hospital.
WHEREAS, Agency represents itself as technically and professionally qualified to provide
meaningful volunteer work for retired persons and /or persons age 55 and over in nonprofit public
or private agencies; and
WHEREAS, City has deemed it to be in the public interest to provide Agency with financial
assistance in the form of a Purchase of Services Grant to enhance its services to the elderly.
NOW THEREFORE, the parties hereto agree as follows:
1. Scope of Service
Agency shall fund two program interns and a percentage of the RSVP Director's time,
including additional staff support costs, to expand volunteer recruitment and assist in
the areas of disaster preparedness and service to veterans and military families. The
City Council goals and priorities are attached hereto as Exhibit A.
2. City Responsibilities
City designates the City Manager, or the City Manager's designee, to act as its
representative with respect to the work to be performed under this Agreement, and such
person shall have authority to transmit instructions, receive information, interpret and
define City's policies and provide decisions in a timely manner pertinent to the work
covered by this Agreement until Agency has been advised in writing by City that such
authority has been revoked.
3. Time of Performance
The term of this Agreement shall be from July 1, 2013 through June 30, 2014.
4. Compensation
City shall pay Agency $7,500 as compensation for these services provided by Agency,
which payment shall constitute full and complete compensation for such services.
Compensation shall be paid by City to Agency within ten (10) days after receipt of a
requisition by City of a requisition for such sum from Agency.
5. Audit and Evaluation
Inasmuch as the funds to be provided to Agency by City are public funds, the Agency
agrees that it will maintain books of account in accordance with Generally Accepted
Accounting Standards together with necessary documentation to support all expenditures.
The records of Agency, including payroll accounts and other records of disbursements and
receipts, and other records relating to the performance of the activities herein specified,
shall be made available for inspection by City or any Certified Public Accountant acting on
its behalf, in order to ascertain performance of Agency under this Agreement. Agency
agrees to retain such records for not less than three (3) years.
6. Reporting and Monitoring
Agency shall render to the City Manager a monthly written report detailing its activities
related to the use of City funds provided to Agency. Such report shall include a
performance report on the program(s) supported by City funds and a financial report on the
use of City funds, which shall be rendered no later than the fourth Thursday of the
succeeding month. A written annual report shall be submitted to the City Council within
sixty (60) days of year end. The annual report shall include a performance report on the
program(s) supported by City funds and a financial report on the use of City funds.
If Agency has an annual audit performed, Agency shall provide City a copy of the annual
audit report.
7. Discrimination
In carrying out the services under this Agreement, Agency shall not discriminate against
any employee or applicant for employment because of race, creed, color, sex, age,
national origin, religion, sexual orientation, gender identity, or disability. Agency shall take
affirmative action to ensure that applicants for employment are employed and that
employees are treated during employment without regard to race, creed, color, sex, age,
national origin, religion, sexual orientation, gender identity, or disability. Such action shall
include, but not be limited to, the following: employment, upgrading, demotion or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. RSVP assures that all
qualified applicants will receive consideration for employment without regard to race, creed,
color, sex, age, national origin, religion, sexual orientation, gender identity, or disability.
RSVP shall undertake whatever affirmative measures are necessary so that no person
shall be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activities funded in whole or in part with any of the
funds made available to RSVP under the terms of this Agreement because of race, creed,
color, religion, national origin, sex, age, sexual orientation, gender identity, or disability.
2
8. Termination of Agreement
If, through any cause, Agency shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the Agency shall violate any of the covenants,
agreements or stipulations of this Agreement, City shall thereupon have the right to
terminate this Agreement by giving written notice to Agency of such and specifying the
effective date thereof not less than thirty days before the effective date of such termination.
If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion
within such thirty day period, this Agreement shall be deemed terminated at the end of
such thirty day period without further action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds
and/or any funds utilized for purposes other than stated in the Agreement.
9. Assignability
RSVP shall not assign or transfer this Agreement or any interest in this Agreement without
prior written approval of City.
10. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide City copies of
Agency's insurance certificates showing general liability, automobile liability, and workers
compensation insurance coverage to the satisfaction of City for the term of this Agreement.
WITNESp:
Kevin Firnstahl, City Clerk
CITYOFDUBUQUE
4
Roy D. B , Mayor
RETIRED AND SENIOR VOLUNTEER
PROGRAM
307-TA, uA
Amy Sqhaier, Director
3
Exhibit A
The following is the official Vision & Mission Statements, Five Year City and Community Goals, Top & High Priorities
for the City of Dubuque as well as the Management Plan and Major Projects as adopted by the Dubuque City Council
at their annual goal- setting session August 27 — 28, 2012.
The Dubuque 2027 Vision Statement
The City of Dubuque is a progressive, sustainable city with a strong diversified economy and
expanding global connections; the Dubuque community is an inclusive community celebrating culture
and heritage and has actively preserved our Masterpiece on the Mississippi; Dubuque citizens
experience healthy living and active retirement through quality, livable neighborhoods and an
abundance of fun things to do and they are engaged in the community, achieving goals through
partnerships; and Dubuque City government is financially sound and providing services with citizens
getting value for their tax dollars.
Mission Statement
The City's mission is to deliver excellent municipal services that support urban living, and contribute to
a sustainable city. The City plans for the community's future, and facilitates access to critical human
services. The result is a financially sound city government and citizens getting services and value for
their tax dollar.
Five -Year City Goals
Planned and managed growth
Partnering for a better Dubuque
Improved connectivity — transportation and telecommunications
Five -Year Community Goals for a Sustainable Dubuque
Economic Prosperity
Social /Cultural Vibrancy
Environmental Integrity
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2012- 2014 Top Priorities:
Arts and Culture Strategy: Evaluation, Direction, Goals, City Action, City Funding City
Community Goal it is under: Social Cultural Vibrancy
Objectives for Social Cultural Vibrancy:
• Increase the mutual understanding, acceptance and tolerance among all regardless of their ethnic
background or lifestyle
• Continue to become an inclusive community in which all feel welcome and included
• Increase resident interaction using vehicles like clean up campaigns, neighborhood picnics, new
neighbor welcoming events and other strategies development by residents.
• Become a regional hub for arts and culture
• Have an efficient public health system that focuses on prevention and wellness
4
Means to Residents (outcomes):
• Everyone is welcome in the Dubuque community
• Living life without fear or threats
• Equal treatment for all by City staff
• City services are available for all and delivered in an equitable and fair manner
• City workforce reflecting the diversity of the community
• Opportunities to experience arts and culture
2) Community Organizations: City Support and Funding
a. Every Child Every Promise
b. Project Hope
c. Dubuque Works
d. Distinctively Dubuque
e. Dubuque Concierge Welcoming Program
f. Initiatives for Inclusiveness
Community Goal it is under: Social /Cultural Vibrancy (see description under Top Priority #1)
3) Dubuque Millwork District Master Plan: Projects, Parking Solutions
City Goal it is under: Planned and Managed Growth
Objectives for Planned and Managed Growth:
• Complete the Historic Millwork District as a thriving mixed use development with
residential, retail /office, entertainment — a model for developers and other cities
• Have safe, healthy neighborhoods citywide and homes with a variety of housing options
• Have a thriving Downtown with professional offices, retail, residential and entertainment
• Continue strong vibrant 24/7 residential /central business core (Main Street Service Area
Downtown and Warehouse District) — including residential opportunities
• Annex areas consistent with the annexation policy, including City services to annexed area
• Increase the visual appeal and beauty with attractive gateways, corridors, neighborhoods,
homes and businesses
• Develop Washington Neighborhood as a model for other neighborhoods
Means to Residents (outcomes):
• Stable property taxes for residents and businesses
• More job opportunities for all skill levels
• Choice of livable neighborhoods
• Opportunities for our children to stay in Dubuque
• Predictable future development
• Quality services to residents in annexed area
4) Mystique Casino: Evaluation and Direction
Community Goal it is under: Economic Prosperity
Objectives for Economic Prosperity:
• Diversify the regional Dubuque economy
• Retain, expand and grow local businesses, attract new businesses and to provide a more diverse
tax base and job opportunities
• Have the infrastructure and amenities to support economic development and growth:
industrial /business parks, streets and utility services, air service and housing
5
• Have employment opportunities for persons of all skill and education levels
• Work with viable not - for -profit partners: Greater Dubuque Development Corporation, Dubuque
Initiatives, Washington Neighborhood Development Corporation, Dubuque Main Street, Dubuque
Area Chamber of Commerce, Community Foundation of Greater Dubuque, local colleges (100
mile radius) and others for economic prosperity
• Have a workforce prepared for 21s` century jobs
• Have top quality life options and job opportunities for all residents
• Embrace diverse population that support a multicultural workforce
Means to Residents (outcomes):
• Young professionals want to live here
• Our children want to return to raise their families
• More retail, service and entertainment opportunities — keeping dollars in Dubuque
• Insulation from economic cycles through diverse businesses
• Variety of job opportunities to citizens
• Variety of education opportunities and internships for those jobs
• Entrepreneurial opportunities to start and grow your business in the community
5) Southwest Arterial Funding
City Goal it is under: Improved Connectivity: Transportation and Telecommunications
Objectives for Transportation and Telecommunications:
• Increase and sustain commercial air service, including additional provider(s) and hub(s)
• Have the ability to drive the Southwest Arterial (Iowa Highway 32)
• Develop a new model for public transit with high ridership by choice (working with
ECIA)
• Develop passenger rail service to Chicago
• Develop an up -to -date, modern air terminal that appeals to air travelers
• Improve traffic flow throughout the City — East -West Corridors, roundabouts, light
synchronization
• Use "Complete Streets Concepts"
• Develop Fiber Redundancy
Means to Residents (outcomes):
• Reduced traffic congestion and improved traffic flow
• Better conditions of streets, eliminated obstructions, and improved visibility
• Commuting through telecommunications
• Greater economic opportunities
• Air access to multiple hubs
2012 - 2014 High Priorities:
1) GDDC: City Support
City Goal it is under: Economic Prosperity (see description under Top Priority #4)
2) Indoor Aquatic Center: Evaluation, Direction and School Partnership
City Goal it is under: Partnering for a Better Dubuque
Objectives for Partnering for a Better Dubuque:
• Federal and State lobbying and advocacy for Dubuque
• Partner for economic and workforce development
6
• Partner with education
• Partner for culture and arts
• Partner for support of families and children
• Partner for housing opportunities
• Partner for healthcare and wellness
• Partner for historic preservation
• Partner for delivery of human services — meeting the needs of the underserved
• Partner for sustainability
• Maintain and enhance private- public partnerships with common goals and commitments to
shared resources that benefit the Dubuque community
• Increase resident engagement in the City's governance processes
Means to Residents (outcomes):
• Bigger "bang" for tax dollars
• Enhanced economic development opportunities
• More ownership of end products — people involved in the process, and support outcomes
• Better access and use of facilities
• Protection of your interests
3) Masterplan for Chaplain Schmitt Island: Development
City Goal it is under: Economic Prosperity (see description under Top Priority #4)
4) Safe Community Initiative: Monitoring and Next Steps
Community Goal it is under: Social /Cultural Vibrancy (see description under Top Priority #1)
5) Skate Parks
City Goal it is under: Partnering for a Better Dubuque (see description under High Priority #2)
6) Street Improvement Program
City Goal it is under: Improved Connectivity: Transportation and Telecommunications (see description
under Top Priority #5)
7) Third Grade Reading Strategy: Direction and Implementation
City Goal it is under: Partnering for a Better Dubuque (see description under High Priority #2)
2012 — 2014 Management Agenda:
ECONOMIC PROPERITY GOAL
• Dubuque Initiatives: Next Step
• Green Jobs Training Program
• Workforce Market Rate Housing Strategy
• NICC Job Training Grant
• Renewable Energy Program
ENVIRONMENTAL /ECOLOGICAL INTEGRITY GOAL
• Sustainability Purchasing Policy and Procedures
• Energy Efficiency Community Block Grant (EECBG) Implementation
• AVL for Transit
7
• Grand River Center Electric Meters Project
• University of Iowa Initiative for Sustainable Communities Projects
• Green Team Work Plan: Implementation
• Sustainability Curriculum in School System
• City Operations: Sustainability Performance Measures
• Dubuque Regional Smart Plan: Development
• Department of Energy Smart Grid Grant
• FEMA Flood Plain Maps: Amendment
• Sustainable Design Standards and Incentives
• DMASWA Landfill: Methane, Next Cell Approval, Compost: Quality and Quantity
SOCIAL /CULTURAL VIBRANCY GOAL
• City Workforce Diversity: Recruitment and Selection
• Territory Accountability Design: Targeted Actions
• Multi- Cultural Center Building Expansion
• Local Foods Program: Implementation
• Urban Gardens: Development
• Citizen Academy: Development
• Intercultural Competency Program within City Government: Self Assessment, Training
• Police Explorer Program: Support
• Police -Race Dialog
• Sustainable Dubuque Indicators Software Tool: Implementation
PLANNED AND MANAGED GROWTH GOAL
• Housing Program: Direction (including Section 8)
• Inflow and Infiltration Program /Home Inspections: EPA Consent Decree Implementation
• Surveillance and Security Camera Strategy: Design, Funding, Implementation
• City Comprehensive Plan: Update
• Census Count Resolution
• Flood Wall: Funding, Evaluation, Cell Protection
• SUDAS City Engineering Standards: Update
• Bee Branch Creek Restoration Project: Railroad Resolution, Upper Branch Design, Land
Acquisition, Funding
PARTNERING FOR A BETTER DUBUQUE GOAL
• Parks - School Joint Projects and Services: City Actions
• City Volunteer Program: Development
• Sister City Program: Delegation to Potential City
• All America City Award
• Dog Park Concept Plan: Development, Direction
• Veterans Memorials: Marshall Park, Miller- Riverview Park, Chaplain Schmitt Island
• Handicap Accessible for Parks: Direction
• AmeriCorps Program: Training
8
• Green Vision - Education
• Bridges out of Poverty Program: City Support
IMPROVED CONNECTIVITY: TRANSPORTATION AND TELECOMMUNICATIONS
• Smart Transportation Program
• Transit for College Routes: Implementation
• Trolley Upgrades: Grant Funding
• Traffic Signal Synchronization: Citywide
OTHER CITY ACTIONS:
• Quarterly Budget Monitoring Process: Implementation
• Performance Measures: Implementation
• Budget and Financial Report: Re -write
• Website Content Management (CivicPlus)
• Citizen Response Management System (WebQA)
• 900 MHz Data System: Expansion
• Employee Wellness Program: Five -Year Goals, City Internet Posting
• Employee Involvement Teams: Expansion
• Healthcare Cost Containment: Modified Prescription Drugs Program, Agreement with
Hospitals
• Police Officer Recruitment and Retention: Actions
• Bond Rating Review
Major Projects:
ECONOMIC PROPERITY GOAL
• Riverfront Marina /Transient Boat Dock
• South Siegert Farm Industrial Park
ENVIRONMENTAL /ECOLOGICAL INTEGRITY GOAL
• Crescent Health Center 18th Street Building Renovation
PLANNED AND MANAGED GROWTH GOAL
• Water and Resource Recovery Center
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