CS Agreement_Dubuque Main StreetMasterpiece on the Mississippi
Dubuque
All- America City
11111!
2012
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Contracted Services Agreement -- Dubuque Main Street
DATE: June 11, 2013
During the Fiscal Year 2014 budget process, the Mayor and City Council provided
$49,276 and $25,000 for a Contracted Services Agreement with Dubuque Main Street.
Budget Director Jennifer Larson is recommending execution of the attached Contracted
Services Agreement with Dubuque Main Street to provide funding for the agency to
continue to implement a downtown revitalization program and to help fund a part time
development position to help manage the economic development and design
assistance function of the Historic Millwork District.
In FY 2013, this agreement was expanded to include support of the City Council goals
and priorities whenever City and agency deem such support appropriate. In FY 2014,
the agreement is modified to advise that the City Manager, or the City Manager's
designee, is the City's representative with respect to the work to be performed under
this agreement.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mich el C. Van Milligen
MCVM /jml
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Jenny Larson, Budget Director
Masterpiece on the Mississippi
Dubuque
All- America City
11111!
2012
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director
SUBJECT: Contracted Services Agreement with Dubuque Main Street
DATE: June 11, 2013
Attached for City Council approval is the Contracted Services Agreement with Dubuque
Main Street for the City's financial support for Fiscal Year 2014.
The adopted Fiscal Year 2014 operating budget provides for the payment of $49,276 to
Dubuque Main Street. City funding enables the agency to continue to coordinate a
downtown revitalization program aimed at the creation and retention of jobs, prevention
and elimination of slum and blight, enhancement of the local tax base, and capturing of
private investment.
The adopted Fiscal Year 2014 operating budget also provides for the payment of
$25,000 to Dubuque Main Street. This payment helps to fund a part time development
position to help manage the economic development and design assistance function of
the Historic Millwork District.
In FY 2013, this agreement was expanded to include support of the City Council goals
and priorities whenever City and agency deem such support appropriate. In FY 2014,
the agreement is modified to advise that the City Manager, or the City Manager's
designee, is the City's representative with respect to the work to be performed under
this agreement.
It is my recommendation that the City Council approves the attached Contracted
Services Agreement with Dubuque Main Street and authorizes the Mayor to execute the
contract on behalf of the City.
Attachment
JML
AGREEMENT
BETWEEN
CITY OF DUBUQUE, IOWA
AND
DUBUQUE MAIN STREET
THIS AGREEMENT, dated for reference purposes the 1st day of July, 2013, is
made and entered into by and between the City of Dubuque, (City) and Dubuque Main
Street, a nonprofit corporation (Agency).
WHEREAS, the City desires to engage the services of Agency to provide and
implement a downtown revitalization program and to provide a part time development
position; and
WHEREAS, Agency has indicated its willingness to provide such services to the
City;
NOW THEREFORE, the parties hereto agree as follows:
1. Scope of Services
Agency shall:
a) coordinate a downtown revitalization program aimed at the creation and retention of
jobs, prevention and elimination of slum and blight, enhancement of the local tax
base and the capturing of private investment;
b) develop and conduct ongoing public awareness and education programs designed
to enhance appreciation of the district's architecture and other assets;
c) work with appropriate public agencies at the local, state and federal levels to obtain
necessary funding for downtown revitalization projects. These may include but not
be limited to design assistance, promotional publications, building rehabilitation,
parking and public improvements;
d) utilize the National Trust's Main Street project format, develop and maintain data
systems to track the process and progress of the project. These include, but are not
limited to, economic data monitoring, individual building files, thorough photographic
documentation of all physical changes and information on job creation and business
retention;
e) provide a part time development position to help manage the economic development
and design assistance function of the Historic Millwork District;
f) The City of Dubuque, Grand Opera House and Dubuque Main Street have
collaborated on the installation and management of a sign on 8th Street. As agreed,
1
g)
the sign will be a public sign with an electronic reader board for advertising public
events, and will include permanent signage for the Grand Opera House. The
message control center for the reader board shall be located in the offices of the
Grand, and the design may also include a remote center at City Hall. Control and
responsibility of the message center will be jointly coordinated between the Grand,
the City of Dubuque and Dubuque Main Street. On -going maintenance will be the
joint responsibility of the Grand and the City of Dubuque. The Grand will be
responsible only for those elements of the sign that identify the Grand on the
structure. Insurance coverage for the sign will be included in the City of Dubuque's
existing policy; and
Comply with City Council goals and priorities set forth in Exhibit A.
2. Time of Performance
The term of this agreement shall be from July 1, 2013 through June 30, 2014.
3. Compensation
City shall pay to Agency a total of $74,276 as compensation for the services provided
by Agency, which payment shall constitute full and complete compensation for such
services. The compensation shall be paid by City to Agency in four equal installments
of $18,569, payable September 30, 2013, December 31, 2013, March 31, 2014, and
June 28, 2014 upon receipt by City of a requisition for such sum from Agency.
4. Audit and Evaluation
Inasmuch as the funds to be provided to Agency by City are public funds, the Agency
agrees that it will maintain books of account in accordance with Generally Accepted
Accounting Standards together with necessary documentation to support all
expenditures. The records of Agency, including payroll accounts and other records of
disbursements and receipts, and other records relating to the performance of the
activities herein specified, shall be made available for inspection by City or any Certified
Public Accountant acting on its behalf, in order to ascertain performance of Agency
under this Agreement. Agency agrees to retain such records for not less than three (3)
years.
5. Reporting and Monitoring
a) Agency shall render to the City Manager a monthly written report detailing its
activities related to the use of City funds provided to Agency. Such report shall
include a performance report on the program(s) supported by City funds and a
financial report on the use of City funds, which shall be rendered no later than the
fourth Thursday of the succeeding month. A written annual report shall be
submitted to the City Council within sixty (60) days of year end. The annual report
shall include a performance report on the program(s) supported by City funds and
a financial report on the use of City funds.
2
If Agency has an annual audit performed, Agency shall provide City a copy of the
annual audit report.
b) To aid in coordinating and directing the execution of this Agreement, when deemed
necessary, a monthly meeting will be held with Agency staff and the Community and
Economic Development Department, and other parties deemed appropriate by City
and Agency. Such meetings will be held to insure proper communication and avoid
duplication of efforts between City and Agency.
6. Discrimination
In carrying the services under this Agreement, Agency shall not discriminate against
any employee or applicant for employment because of race, color, religion, sex, age,
national origin, sexual orientation, gender identity, or disability. Agency shall take
affirmative action to insure that applicants for employment are employed, and that
employees are treated during employment without regard to their race, color, religion,
sex, age, national origin, sexual orientation, gender identity, or disability. Such action
shall include, but not be limited to, the following: employment, upgrading, demotion or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or
other forms of compensation; and selection for training, including apprenticeship.
Agency agrees and will undertake whatever affirmative measures are necessary so that
no person shall be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activities funded in whole or in part
with any of the funds made available to Agency under the terms of this Agreement
because of race, creed, color, religion, national origin, sex, age, degree of handicap,
sexual orientation, gender identity, or disability.
7. Termination of Agreement
If, through any cause, Agency shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the Agency shall violate any of the covenants,
agreements or stipulations of this Agreement, City shall thereupon have the right to
terminate this Agreement by giving written notice to Corporation of such and specifying
the effective date thereof not less than thirty days before the effective date of such
termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole
discretion within such thirty day period, this Agreement shall be deemed terminated at
the end of such thirty day period without further action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds
and /or any funds utilized for purposes other than stated in the Agreement.
3
8. Assianabilitt
Agency shall not assign any interest in this Agreement without the prior written approval
of City.
9. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide City copies
of Agency's insurance certificates showing compliance with the insurance requirements
of Insurance Schedule D, included as Attachment B.
CITY OF DUBUQUE, IOWA
Roy D. oI, Mayor
Witness:
Ke in Firnstahl, City Clerk
4
DUBUQUE MAIN STREET
Dan LoBianco, Executive Director
Attachment A
The following is the official Vision & Mission Statements, Five Year City and Community
Goals, Top & High Priorities for the City of Dubuque as well as the Management Plan and
Major Projects as adopted by the Dubuque City Council at their annual goal- setting session
August 27 — 28, 2012.
The Dubuque 2027 Vision Statement
The city of Dubuque is a progressive, sustainable city with a strong diversified economy and
expanding global connections; the Dubuque community is an inclusive community celebrating culture
and heritage and has actively preserved our Masterpiece on the Mississippi; Dubuque citizens
experience healthy living and active retirement through quality, livable neighborhoods and an
abundance of fun things to do and they are engaged in the community, achieving goals through
partnerships; and Dubuque City government is financially sound and providing services with citizens
getting value for their tax dollars.
Mission Statement
The City's mission is to deliver excellent municipal services that support urban living, and contribute to
a sustainable city. The City plans for the community's future, and facilitates access to critical human
services. The result is a financially sound city government and citizens getting services and value for
their tax dollar.
Five -Year City Goals
Planned and managed growth
Partnering for a better Dubuque
Improved connectivity — transportation and telecommunications
Five -Year Community Goals for a Sustainable Dubuque
Economic Prosperity
Social /Cultural Vibrancy
Environmental Integrity
5
2012 - 2014 Top Priorities:
1) Arts and Culture Strategy: Evaluation, Direction, Goals, City Action, City Funding
City
Community Goal it is under: Social Cultural Vibrancy
Objectives for Social Cultural Vibrancy:
• Increase the mutual understanding, acceptance and tolerance among all
regardless of their ethnic background or lifestyle
• Continue to become an inclusive community in which all feel welcome and
included
• Increase resident interaction using vehicles like clean up campaigns,
neighborhood picnics, new neighbor welcoming events and other strategies
development by residents.
• Become a regional hub for arts and culture
• Have an efficient public health system that focuses on prevention and wellness
Means to Residents (outcomes):
• Everyone is welcome in the Dubuque community
• Living life without fear or threats
• Equal treatment for all by City staff
• City services are available for all and delivered in an equitable and fair manner
• City workforce reflecting the diversity of the community
• Opportunities to experience arts and culture
2) Community Organizations: City Support and Funding
a. Every Child Every Promise
b. Project Hope
c. Dubuque Works
d. Distinctively Dubuque
e. Dubuque Concierge Welcoming Program
f. Initiatives for Inclusiveness
Community Goal it is under: Social /Cultural Vibrancy (see description under Top Priority #1)
3) Dubuque Millwork District Master Plan: Projects, Parking Solutions
City Goal it is under: Planned and Managed Growth
Objectives for Planned and Managed Growth:
• Complete the Historic Millwork District as a thriving mixed use
development with residential, retail /office, entertainment — a model for
developers and other cities
• Have safe, healthy neighborhoods citywide and homes with a variety of
housing options
• Have a thriving Downtown with professional offices, retail, residential and
entertainment
• Continue strong vibrant 24/7 residential /central business core (Main
Street Service Area Downtown and Warehouse District) — including
residential opportunities
6
• Annex areas consistent with the annexation policy, including City services
to annexed area
• Increase the visual appeal and beauty with attractive gateways, corridors,
neighborhoods, homes and businesses
• Develop Washington Neighborhood as a model for other neighborhoods
Means to Residents (outcomes):
• Stable property taxes for residents and businesses
• More job opportunities for all skill levels
• Choice of livable neighborhoods
• Opportunities for our children to stay in Dubuque
• Predictable future development
• Quality services to residents in annexed area
4) Mystique Casino: Evaluation and Direction
Community Goal it is under: Economic Prosperity
Objectives for Economic Prosperity:
• Diversify the regional Dubuque economy
• Retain, expand and grow local businesses, attract new businesses and to
provide a more diverse tax base and job opportunities
• Have the infrastructure and amenities to support economic development and
growth: industrial /business parks, streets and utility services, air service and
housing
• Have employment opportunities for persons of all skill and education levels
• Work with viable not - for - profit partners: Greater Dubuque Development
Corporation, Dubuque Initiatives, Washington Neighborhood Development
Corporation, Dubuque Main Street, Dubuque Area Chamber of Commerce,
Community Foundation of Greater Dubuque, local colleges (100 mile radius) and
others for economic prosperity
• Have a workforce prepared for 21st century jobs
• Have top quality life options and job opportunities for all residents
• Embrace diverse population that support a multicultural workforce
Means to Residents (outcomes):
• Young professionals want to live here
• Our children want to return to raise their families
• More retail, service and entertainment opportunities — keeping dollars in
Dubuque
• Insulation from economic cycles through diverse businesses
• Variety of job opportunities to citizens
• Variety of education opportunities and internships for those jobs
• Entrepreneurial opportunities to start and grow your business in the community
5) Southwest Arterial Funding
City Goal it is under: Improved Connectivity: Transportation and Telecommunications
Objectives for Transportation and Telecommunications:
• Increase and sustain commercial air service, including additional
provider(s) and hub(s)
• Have the ability to drive the Southwest Arterial (Iowa Highway 32)
7
• Develop a new model for public transit with high ridership by choice
(working with ECIA)
• Develop passenger rail service to Chicago
• Develop an up -to -date, modern air terminal that appeals to air travelers
• Improve traffic flow throughout the City — East -West Corridors,
roundabouts, light synchronization
• Use "Complete Streets Concepts"
• Develop Fiber Redundancy
Means to Residents (outcomes):
• Reduced traffic congestion and improved traffic flow
• Better conditions of streets, eliminated obstructions, and improved
visibility
• Commuting through telecommunications
• Greater economic opportunities
• Air access to multiple hubs
2012 - 2014 High Priorities:
1) GDDC: City Support
City Goal it is under: Economic Prosperity (see description under Top Priority #4)
2) Indoor Aquatic Center: Evaluation, Direction and School Partnership
City Goal it is under: Partnering for a Better Dubuque
Objectives for Partnering for a Better Dubuque:
• Federal and State lobbying and advocacy for Dubuque
• Partner for economic and workforce development
• Partner with education
• Partner for culture and arts
• Partner for support of families and children
• Partner for housing opportunities
• Partner for healthcare and wellness
• Partner for historic preservation
• Partner for delivery of human services — meeting the needs of the
underserved
• Partner for sustainability
• Maintain and enhance private - public partnerships with common goals and
commitments to shared resources that benefit the Dubuque community
• Increase resident engagement in the City's governance processes
Means to Residents (outcomes):
• Bigger "bang" for tax dollars
• Enhanced economic development opportunities
• More ownership of end products — people involved in the process, and
support outcomes
• Better access and use of facilities
• Protection of your interests
8
3) Masterplan for Chaplain Schmitt Island: Development
City Goal it is under: Economic Prosperity (see description under Top Priority #4)
4) Safe Community Initiative: Monitoring and Next Steps
Community Goal it is under: Social /Cultural Vibrancy (see description under Top Priority #1)
5) Skate Parks
City Goal it is under: Partnering for a Better Dubuque (see description under High Priority
#2)
6) Street Improvement Program
City Goal it is under: Improved Connectivity: Transportation and Telecommunications (see
description under Top Priority #5)
7) Third Grade Reading Strategy: Direction and Implementation
City Goal it is under: Partnering for a Better Dubuque (see description under High Priority
#2)
2012 — 2014 Management Agenda:
ECONOMIC PROPERITY GOAL
• Dubuque Initiatives: Next Step
• Green Jobs Training Program
• Workforce Market Rate Housing Strategy
• NICC Job Training Grant
• Renewable Energy Program
ENVIRONMENTAL /ECOLOGICAL INTEGRITY GOAL
• Sustainability Purchasing Policy and Procedures
• Energy Efficiency Community Block Grant (EECBG) Implementation
• AVL for Transit
• Grand River Center Electric Meters Project
• University of Iowa Initiative for Sustainable Communities Projects
• Green Team Work Plan: Implementation
• Sustainability Curriculum in School System
• City Operations: Sustainability Performance Measures
• Dubuque Regional Smart Plan: Development
• Department of Energy Smart Grid Grant
• FEMA Flood Plain Maps: Amendment
9
• Sustainable Design Standards and Incentives
• DMASWA Landfill: Methane, Next Cell Approval, Compost: Quality and Quantity
SOCIAL /CULTURAL VIBRANCY GOAL
• City Workforce Diversity: Recruitment and Selection
• Territory Accountability Design: Targeted Actions
• Multi- Cultural Center Building Expansion
• Local Foods Program: Implementation
• Urban Gardens: Development
• Citizen Academy: Development
• Intercultural Competency Program within City Government: Self Assessment,
Training
• Police Explorer Program: Support
• Police -Race Dialog
• Sustainable Dubuque Indicators Software Tool: Implementation
PLANNED AND MANAGED GROWTH GOAL
• Housing Program: Direction (including Section 8)
• Inflow and Infiltration Program /Home Inspections: EPA Consent Decree
Implementation
• Surveillance and Security Camera Strategy: Design, Funding, Implementation
• City Comprehensive Plan: Update
• Census Count Resolution
• Flood Wall: Funding, Evaluation, Cell Protection
• SUDAS City Engineering Standards: Update
• Bee Branch Creek Restoration Project: Railroad Resolution, Upper Branch
Design, Land Acquisition, Funding
PARTNERING FOR A BETTER DUBUQUE GOAL
• Parks - School Joint Projects and Services: City Actions
• City Volunteer Program: Development
• Sister City Program: Delegation to Potential City
• All America City Award
• Dog Park Concept Plan: Development, Direction
• Veterans Memorials: Marshall Park, Miller- Riverview Park, Chaplain Schmitt
Island
• Handicap Accessible for Parks: Direction
• AmeriCorps Program: Training
• Green Vision - Education
• Bridges out of Poverty Program: City Support
IMPROVED CONNECTIVITY: TRANSPORTATION AND TELECOMMUNICATIONS
• Smart Transportation Program
• Transit for College Routes: Implementation
10
• Trolley Upgrades: Grant Funding
• Traffic Signal Synchronization: Citywide
OTHER CITY ACTIONS:
• Quarterly Budget Monitoring Process: Implementation
• Performance Measures: Implementation
• Budget and Financial Report: Re -write
• Website Content Management (CivicPlus)
• Citizen Response Management System (WebQA)
• 900 MHz Data System: Expansion
• Employee Wellness Program: Five -Year Goals, City Internet Posting
• Employee Involvement Teams: Expansion
• Healthcare Cost Containment: Modified Prescription Drugs Program, Agreement
with Hospitals
• Police Officer Recruitment and Retention: Actions
• Bond Rating Review
Major Projects:
ECONOMIC PROPERITY GOAL
• Riverfront Marina /Transient Boat Dock
• South Siegert Farm Industrial Park
ENVIRONMENTAL /ECOLOGICAL INTEGRITY GOAL
• Crescent Health Center 18th Street Building Renovation
PLANNED AND MANAGED GROWTH GOAL
• Water and Resource Recovery Center
11
City of Dubuque Insurance Requirements for Special Event Permits
1.
Insurance Schedule D
shall furnish a signed Certificate of Insurance to the City of Dubuque, Iowa for the
coverage required in Exhibit I prior to effective date of permit. Each Certificate shall be prepared on the
most current ACORD form approved by the Iowa Department of Insurance or an equivalent. Each
certificate shall include a statement under Description of Operations as to why issued. Eg: Project
or Lease of premises at or construction of
2. All policies of insurance required hereunder shall be with a carrier authorized to do business in Iowa and all
carriers shall have a rating of A or better in the current A.M. Best's Rating Guide.
3. Each Certificate shall be furnished to the contracting department of the City of Dubuque.
4. Failure to provide minimum coverage shall not be deemed a waiver of these requirements by the City of
Dubuque. Failure to obtain or maintain the required insurance shall be considered a material breach of
this agreement.
5. All required endorsements to various policies shall be attached to Certificate of insurance.
6. Whenever a specific ISO form is listed, an equivalent form may be substituted subject to the provider
identifying and listing in writing all deviations and exclusions that differ from the ISO form.
7. Provider shall be required to carry the minimum coverage /limits, or greater if required by law or other
legal agreement, in Exhibit I.
8. Whenever an ISO form is referenced the current edition of the form must be used.
Page 1 of 2 Schedule D, Special Event Permits April, 2013.Doc
City of Dubuque Insurance Requirements for Special Event Permits
Insurance Schedule D (continued)
Exhibit I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products - Completed Operations Aggregate Limit $1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence) $ 50,000
Medical Payments $ 5,000
a) Coverage shall be written on an occurrence, not claims made, form. All deviations from the
standard I50 commercial general liability form CG 0001, or Business owners form BP 0002,
shall be clearly identified.
b) Include endorsement indicating that coverage is primary and non - contributory.
c) Include an endorsement that deletes any fellow employee exclusion.
d) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all its employees
and volunteers, all its boards, commissions and /or authorities and their board members,
employees and volunteers. Use I50 form CG 2026.
B) AUTOMOBILE LIABILITY $1 000 000 (Combined Single Limit)
C) LIQUOR LIABILITY $ 1,000,000
(only if alcoholic beverages served)
Page 2 of 2 Schedule D, Special Event Permits April, 2013.Doc