CS Agreement_Every Child Every PromiseMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Contracted Services Agreement —
Every Child 1 Every Promise
DATE: June 10, 2013
Dubuque
All- America City
11111!
2012
During the Fiscal Year 2014 budget process, the Mayor and City Council provided
$25,000 for the Contracted Services Agreement with Every Child 1 Every Promise.
Budget Director Jennifer Larson is recommending execution of the attached contract
with Every Child 1 Every Promise.
In FY 2013, this agreement was expanded to include attachment of the City Council
goals and priorities. In FY 2014, the agreement is modified to advise that the City
Manager, or the City Manager's designee, is the City's representative, as opposed to
designating the Economic Development Director.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michel C. Van Milligen
MCVM /jml
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Jenny Larson, Budget Director
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director
SUBJECT: Contracted Services Agreement —
Every Child 1 Every Promise
DATE: June 10, 2013
Dubuque
kigril
All- America City
11111!
2012
Attached for City Council approval is the Contracted Services Agreement with Every
Child 1 Every Promise for Fiscal Year 2014.
The adopted Fiscal Year 2014 operating budget reflects a payment of $25,000 to Every
Child 1 Every Promise, for financial assistance to furnish professional and technical
assistance in connection with delivering the five Promises to youth.
In FY 2013, this agreement was expanded to include attachment of the City Council
goals and priorities. In FY 2014, the agreement is modified to advise that the City
Manager, or the City Manager's designee, is the City's representative, as opposed to
designating the Economic Development Director.
It is my recommendation that the City Council approves the attached Contracted
Services Agreement with Every Child 1 Every Promise, and authorizes the Mayor to
execute the contract on behalf of the City.
JML
Attachment
AGREEMENT
BETWEEN
CITY OF DUBUQUE, IOWA
AND
EVERY CHILD 1 EVERY PROMISE
THIS AGREEMENT, dated for reference purposes the 1st day of July, 2013, is made
and entered into by and between City of Dubuque, Iowa (City) and Every Child 1 Every Promise
(ECEP) (Agency).
WHEREAS, City desires to engage the services of Agency to furnish professional and
technical assistance in connection with delivering the five Promises to our youth as described in
Attachment A (the Scope of the Work); and
WHEREAS, Agency is willing to provide such services to City upon the terms and
conditions set forth herein.
NOW THEREFORE, the parties hereto agree as follows:
1 Scope of Service
Agency agrees to carry out the activities described in "Attachment A - Scope of Work ",
hereto attached. The Agency's budget is attached hereto as Attachment B. Agency agrees
to comply with City Council goals and priorities set forth in Attachment C.
2. City Responsibilities
City designates the City Manager, or the City Manager's designee, to act as its
representative with respect to the work to be performed under this Agreement, and such
person shall have authority to transmit instructions, receive information, interpret and
define City's policies and provide decisions in a timely manner pertinent to the work
covered by this Agreement until Agency has been advised in writing by City that such
authority has been revoked.
In the event that any reports, records and maps are existing and available and are useful
to carry out the work on the Scope of the Work, City shall promptly furnish such material
to Agency.
3. Time of Performance
The term of this Agreement shall be from July 1, 2013 through June 30, 2014.
4. Compensation
City shall pay Agency $25,000 as compensation for the services provided by Agency,
which payment shall constitute full and complete compensation for such services.
1
Agency shall distribute allotted funds to local nonprofits and /or community collaboratives
in order to fill gaps in services and /or resources that Agency identifies as they implement
the Youth Master Plan as defined in the Scope of the Work Services with a fixed annual
budget of Twenty Five Thousand Dollars ($25,000). This amount is not intended to
compensate Agency for these services. Compensation of any expense shall only be
allowed by amendment to this Agreement.
5. Audit and Evaluation
Inasmuch as the funds to be provided to Agency by City are public funds, the Agency
agrees that it will maintain books of account in accordance with Generally Accepted
Accounting Standards together with necessary documentation to support all expenditures.
The records of Agency, including payroll accounts and other records of disbursements
and receipts, and other records relating to the performance of the activities herein
specified, shall be made available for inspection by City or any Certified Public Accountant
acting on its behalf, in order to ascertain performance of Agency under this Agreement.
Agency agrees to retain such records for not less than three (3) years.
6. Reporting and Monitoring
Agency shall render to the City Manager a monthly written report detailing its activities
related to the use of City funds provided to Agency. Such report shall include a
performance report on the programs) supported by City funds and a financial report on
the use of City funds, which shall be rendered no later than the fourth Thursday of the
succeeding month. A written annual report shall be submitted to the City Council within
sixty (60) days of year end. The annual report shall include a performance report on the
program(s) supported by City funds and a financial report on the use of City funds.
If Agency has an annual audit performed, Agency shall provide City a copy of the annual
audit report within three months of year -end.
7 Discrimination
In carrying out the services under this Agreement, Agency shall not discriminate against
any employee or applicant for employment because of race, creed, color, sex, age,
national origin, religion, sexual orientation, gender identity, or disability. Agency shall take
affirmative action to ensure that applicants for employment are employed and that
employees are treated during employment without regard to race, creed, color, sex, age,
national origin, religion, sexual orientation, gender identity, or disability. Such action shall
include, but not be limited to, the following: employment, upgrading, demotion or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. Agency assures that
all qualified applicants will receive consideration for employment without regard to race,
creed, color, sex, age, national origin, religion, sexual orientation, gender identity or
disability.
Agency agrees and will undertake whatever affirmative measures are necessary so that
no person shall be excluded from participation in, be denied the benefits of, nor be
2
subjected to discrimination under any program or activities funded in whole or in part with
any of the funds made available to Agency under the terms of this Agreement because of
race, color, creed, religion, sex, national origin, age, sexual orientation, or disability.
8. Termination of Agreement
If, through any C8USe, Agency shall fail to fulfill in a timely and proper manner its
obligations under this Aoree0eOt. or if the Agency shall violate any of the covenants,
agreements or stipulations of this Agreement, City shall thereupon have the right to
terminate this Agreement by giving written notice to Corporation of such and specifying
the effective date thereof not |88G than thirty days before the effective date of such
termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole
discretion within such thirty day period, this Agreement shall be deemed terminated at the
end of such thirty day period without further action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds
and/or any funds utilized for purposes other than stated in the Agreement.
9. Assignability
Agency shall not assign any interest in this Agreement without the prior written approval of
City.
10. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide City copies of
Agency's insurance certificates showing compliance with the insurance requirements of
Insurance Schedule D, included as Attachment D.
CITY OF BUQUE, IOWA
Roy D. uol, Mayor
Witness: ,-�
- _ CityrClerk ^~�
EVERY CHILDIEVERY PROMISE
visii
. Ex3Yr five Director
3
Attachment A
Every Child / Every Promise— Scope of Work FY2014
1. Backbone Organization
The goal of Every Child / Every Promise (ECEP) is to engage the entire community in
delivering the Five America's Promises to the children of Dubuque County. To ensure
this, ECEP supports a dedicated staff, separate from partner organizations, which can
plan, manage, and support an ongoing initiative through facilitation, research, technology,
data collection and reporting, and handling logistical and administrative details needed for
the initiative to run smoothly.
To ensure collective impact 1 ECEP will facilitate a common agenda, continuous
communication, shared measurement, and mutually reinforcing activities among partner
providers in the community. This includes providing meeting space and, supplies,
preparing agendas and meeting minutes, following -up with attendees and completing
research as needed.
The initiative works in strategic alliance with the Community Foundation of Greater
Dubuque and is led by a Board of Directors made up of community leaders. ECEP also
convenes a large set Stakeholder groups on a regular basis.
The Coordinator will facilitate the research and development of strategic models to
improve outcomes for the target groups and then work with community stakeholders to
implement solutions to the needs identified.
The important functions of the Backbone Organization are:
• Provide overall strategic direction
• Facilitating dialogue between partners
• Managing data collection and analysis
• Handling communications
• Coordinating community outreach
• Mobilizing funding
2. Administration
a. ECEP will identify the needs of young people in the community through its work
and assist in the development of best practice, research based solutions.
b. ECEP will update City Council with written reports quarterly and bi- annual
presentations
c. ECEP will identify needs and request funds to fill gaps in services that ECEP
identifies as priorities and that support the current strategic objectives.
d. ECEP will partner with the Community Foundation, who will act as fiscal agent for
the initiative
4
1 Collective Impact Published in the Stanford Social Innovation Review, Winter 2011
http: / /www.fsq .orq /ta bid /191 /Article ld /211 /Defau lt.aspx ?srpush =true
3. Every Child / Every Promise Objectives for FY2014
ECEP works to create a culture in which all families are supported and every child
receives every promise. ECEP works to improve inter - agency collaboration and reduce
policy /program barriers to service in order to ensure every child has access to Caring
Adults, Safe Places, a Healthy Start, Effective Education and Opportunities to Serve.
FY2014 Strategic Objectives are;
Objective 1: Improve information availability, sharing and use among providers - ensure
collective impact by coordinating system improvements through a common agenda,
mutually reinforcing activities, information sharing and better understanding community
needs. Action; convene a stakeholders group which will meet regularly to share best
practices, ideas for improvement and to coordinate resources.
Objective 2: Support reliable and coordinated data — promote the understanding of our
young people's needs and performance by ensuring it is collected and reported through a
data system that allows us to be accountable for results and to identify needs and
resources across service sectors that support youth. Action; build and maintain a Youth
Indicators Report, available to all, supported by a Youth Master Plan.
Objective 3: Coordinate and improve Out -of- School Time activities — ensure out -of- school
time programs are providing high quality services to children by facilitating the adoption of
a city -wide coordinated approach with a focus on access, participation and shared
measurement. Action; facilitate the Leadership Enrichment Afterschool Program (LEAP)
and develop new Summer Learning strategies that stop summer learning loss.
Objective 4: Support Increased Transportation Access for Youth — improve access to
transportation for young people to ensure this is not a road block to education, recreation,
work, or volunteer activities. Action; participate in the Transit Action Group and support
the Freeway to Fun City Program.
Objective 5: Ensure Grade -Level Reading by 3rd Grade — focus on School Readiness,
School Attendance and Summer Learning to ensure all children read at grade -level by the
end of 3rd grade. Action; convene a coalition to support a Community Solutions Action
Plan for 3ra Grade Reading Achievement that identifies goals and strategies to improve
outcomes in the three focus areas and 3rd Grade Reading Achievement overall.
5
Attachment B
Every Child 1 Every Promise Operating Budget FY 2014 - Revenue
Strategic alliance with Community Foundation & private funders $60,000
Every Child 1 Every Promise Operating Budget FY2014 - Expenses
Salary/Benefits /FICA /Social Security $42,300
Rent Provided by CFGD
Meeting Facilitation $500
Office Supplies $500
Parking $500
Printing /Copying $500
Postage $500
Marketing /Outreach $4,000
Travel /Training $1,100
Phone /Internet $500
Administration $9,600
Total $60,000
Every Child 1 Every Promise City of Dubuque Grant Program $25,000 2
2 Funded through this agreement with the City of Dubuque
6
Attachment C
The following is the official Vision & Mission Statements, Five Year City and Community Goals,
Top & High Priorities for the City of Dubuque as well as the Management Plan and Major
Projects as adopted by the Dubuque City Council at their annual goal - setting session August 27
— 28, 2012.
The Dubuque 2027 Vision Statement
The city of Dubuque is a progressive, sustainable city with a strong diversified economy
and expanding global connections; the Dubuque community is an inclusive community
celebrating culture and heritage and has actively preserved our Masterpiece on the
Mississippi; Dubuque citizens experience healthy living and active retirement through
quality, livable neighborhoods and an abundance of fun things to do and they are
engaged in the community, achieving goals through partnerships; and Dubuque City
government is financially sound and providing services with citizens getting value for their
tax dollars.
Mission Statement
The City's mission is to deliver excellent municipal services that support urban living, and
contribute to a sustainable city. The City plans for the community's future, and facilitates
access to critical human services. The result is a financially sound city government and
citizens getting services and value for their tax dollar.
Five -Year City Goals
• Planned and managed growth
• Partnering for a better Dubuque
• Improved connectivity — transportation and telecommunications
Five -Year Community Goals for a Sustainable Dubuque
• Economic Prosperity
• Social /Cultural Vibrancy
• Environmental lntegrity
7
2012 - 2014 Top Priorities:
1) Arts and Culture Strategy: Evaluation, Direction, Goals, City Action, City Funding City
Community Goal it is under: Social Cultural Vibrancy
Objectives for Social Cultural Vibrancy:
• Increase the mutual understanding, acceptance and tolerance among all regardless of their
ethnic background or lifestyle
• Continue to become an inclusive community in which all feel welcome and included
• Increase resident interaction using vehicles like clean up campaigns, neighborhood picnics,
new neighbor welcoming events and other strategies development by residents.
• Become a regional hub for arts and culture
• Have an efficient public health system that focuses on prevention and wellness
Means to Residents (outcomes):
• Everyone is welcome in the Dubuque community
• Living life without fear or threats
• Equal treatment for all by City staff
• City services are available for all and delivered in an equitable and fair mariner
• City workforce reflecting the diversity of the community
• Opportunities to experience arts and culture
2) Community Organizations: City Support and Funding
a. Every Child Every Promise
b. Project Hope
c. Dubuque Works
d. Distinctively Dubuque
e. Dubuque Concierge Welcoming Program
f. Initiatives for Inclusiveness
Community Goal it is under: Social /Cultural Vibrancy (see description under Top Priority #1)
3) Dubuque Millwork District Master Plan: Projects, Parking Solutions
City Goal it is under: Planned and Managed Growth
Objectives for Planned and Managed Growth:
• Complete the Historic Millwork District as a thriving mixed use development with
residential, retail /office, entertainment — a model for developers and other cities
• Have safe, healthy neighborhoods citywide and homes with a variety of housing options
• Have a thriving Downtown with professional offices, retail, residential and entertainment
• Continue strong vibrant 24/7 residential /central business core (Main Street Service Area
Downtown and Warehouse District) — including residential opportunities
• Annex areas consistent with the annexation policy, including City services to annexed area
• Increase the visual appeal and beauty with attractive gateways, corridors, neighborhoods,
homes and businesses
• Develop Washington Neighborhood as a model for other neighborhoods
Means to Residents (outcomes):
8
• Stable property taxes for residents and businesses
• More job opportunities for all skill levels
• Choice of livable neighborhoods
• Opportunities for our children to stay in Dubuque
• Predictable future development
• Quality services to residents in annexed area
4) Mystique Casino: Evaluation and Direction
Community Goal it is under: Economic Prosperity
Objectives for Economic Prosperity:
• Diversify the regional Dubuque economy
• Retain, expand and grow local businesses, attract new businesses and to provide a
more diverse tax base and job opportunities
• Have the infrastructure and amenities to support economic development and
growth: industrial /business parks, streets and utility services, air service and
housing
• Have employment opportunities for persons of all skill and education levels
• Work with viable not - for - profit partners: Greater Dubuque Development
Corporation, Dubuque Initiatives, Washington Neighborhood Development
Corporation, Dubuque Main Street, Dubuque Area Chamber of Commerce,
Community Foundation of Greater Dubuque, local colleges (100 mile radius) and
others for economic prosperity
• Have a workforce prepared for 21st century jobs
• Have top quality life options and job opportunities for all residents
• Embrace diverse population that support a multicultural workforce
Means to Residents (outcomes):
• Young professionals want to live here
• Our children want to return to raise their families
• More retail, service and entertainment opportunities — keeping dollars in Dubuque
• Insulation from economic cycles through diverse businesses
• Variety of job opportunities to citizens
• Variety of education opportunities and internships for those jobs
• Entrepreneurial opportunities to start and grow your business in the community
5) Southwest Arterial Funding
City Goal it is under: Improved Connectivity: Transportation and Telecommunications
Objectives for Transportation and Telecommunications:
• Increase and sustain commercial air service, including additional provider(s) and
hub(s)
• Have the ability to drive the Southwest Arterial (Iowa Highway 32)
• Develop a new model for public transit with high ridership by choice (working with
ECIA)
• Develop passenger rail service to Chicago
• Develop an up -to -date, modern air terminal that appeals to air travelers
• Improve traffic flow throughout the City — East -West Corridors, roundabouts, light
synchronization
• Use "Complete Streets Concepts"
• Develop Fiber Redundancy
9
Means to Residents (outcomes):
• Reduced traffic congestion and improved traffic flow
• Better conditions of streets, eliminated obstructions, and improved visibility
• Commuting through telecommunications
• Greater economic opportunities
• Air access to multiple hubs
2012 - 2014 High Priorities:
1) GDDC: City Support
City Goal it is under: Economic Prosperity (see description under Top Priority #4)
2) Indoor Aquatic Center: Evaluation, Direction and School Partnership
City Goal it is under: Partnering for a Better Dubuque
Objectives for Partnering for a Better Dubuque:
• Federal and State lobbying and advocacy for Dubuque
• Partner for economic and workforce development
• Partner with education
• Partner for culture and arts
• Partner for support of families and children
• Partner for housing opportunities
• Partner for healthcare and wellness
• Partner for historic preservation
• Partner for delivery of human services — meeting the needs of the underserved
• Partner for sustainability
• Maintain and enhance private - public partnerships with common goals and
commitments to shared resources that benefit the Dubuque community
• Increase resident engagement in the City's governance processes
Means to Residents (outcomes):
• Bigger "bang" for tax dollars
• Enhanced economic development opportunities
• More ownership of end products — people involved in the process, and support
outcomes
• Better access and use of facilities
• Protection of your interests
3) Masterplan for Chaplain Schmitt Island: Development
City Goal it is under: Economic Prosperity (see description under Top Priority #4)
4) Safe Community Initiative: Monitoring and Next Steps
Community Goal it is under: Social /Cultural Vibrancy (see description under Top Priority #1)
5) Skate Parks
City Goal it is under: Partnering for a Better Dubuque (see description under High Priority #2)
10
6) Street Improvement Program
City Goal it is under: Improved Connectivity: Transportation and Telecommunications (see
description under Top Priority #5)
7) Third Grade Reading Strategy: Direction and Implementation
City Goal it is under: Partnering for a Better Dubuque (.see description under High Priority #2)
2012 — 2014 Management Agenda:
ECONOMIC PROPERITY GOAL
• Dubuque Initiatives: Next Step
• Green Jobs Training Program
• Workforce Market Rate Housing Strategy
• NICC Job Training Grant
• Renewable Energy Program
ENVIRONMENTAL /ECOLOGICAL INTEGRITY GOAL
• Sustainability Purchasing Policy and Procedures
• Energy Efficiency Community Block Grant (EECBG) Implementation
• AVL for Transit
• Grand River Center Electric Meters Project
• University of Iowa Initiative for Sustainable Communities Projects
• Green Team Work Plan: Implementation
• Sustainability Curriculum in School System
• City Operations: Sustainability Performance Measures
• Dubuque Regional Smart Plan: Development
• Department of Energy Smart Grid Grant
• FEMA Flood Plain Maps: Amendment
• Sustainable Design Standards and Incentives
• DMASWA Landfill: Methane, Next Cell Approval, Compost: Quality and Quantity
SOCIAL /CULTURAL VIBRANCY GOAL
• City Workforce Diversity: Recruitment and Selection
• Territory Accountability Design: Targeted Actions
• Multi- Cultural Center Building Expansion
• Local Foods Program: Implementation
• Urban Gardens: Development
• Citizen Academy: Development
• Intercultural Competency Program within City Government: Self Assessment, Training
• Police Explorer Program: Support
• Police -Race Dialog
• Sustainable Dubuque Indicators Software Tool: Implementation
PLANNED AND MANAGED GROWTH GOAL
• Housing Program: Direction (including Section 8)
• Inflow and Infiltration Program /Home Inspections: EPA Consent Decree Implementation
11
• Surveillance and Security Camera Strategy: Design, Funding, Implementation
• City Comprehensive Plan: Update
• Census Count Resolution
• Flood Wall: Funding, Evaluation, Cell Protection
• SUDAS City Engineering Standards: Update
• Bee Branch Creek Restoration Project: Railroad Resolution, Upper Branch Design, Land
Acquisition, Funding
PARTNERING FOR A BETTER DUBUQUE GOAL
• Parks - School Joint Projects and Services: City Actions
• City Volunteer Program: Development
• Sister City Program: Delegation to Potential City
• All America City Award
• Dog Park Concept Plan: Development, Direction
• Veterans Memorials: Marshall Park, Miller- Riverview Park, Chaplain Schmitt Island
• Handicap Accessible for Parks: Direction
• AmeriCorps Program: Training
• Green Vision - Education
• Bridges out of Poverty Program: City Support
IMPROVED CONNECTIVITY: TRANSPORTATION AND TELECOMMUNICATIONS
• Smart Transportation Program
• Transit for College Routes: Implementation
• Trolley Upgrades: Grant Funding
• Traffic Signal Synchronization: Citywide
OTHER CITY ACTIONS:
• Quarterly Budget Monitoring Process: Implementation
• Performance Measures: Implementation
• Budget and Financial Report: Re -write
• Website Content Management (CivicPlus)
• Citizen Response Management System (WebQA)
• 900 MHz Data System: Expansion
• Employee Wellness Program: Five -Year Goals, City Internet Posting
• Employee Involvement Teams: Expansion
• Healthcare Cost Containment: Modified Prescription Drugs Program, Agreement with
Hospitals
• Police Officer Recruitment and Retention: Actions
• Bond Rating Review
Major Projects:
ECONOMIC PROPERITY GOAL
• Riverfront Marina /Transient Boat Dock
• South Siegert Farm Industrial Park
ENVIRONMENTAL /ECOLOGICAL INTEGRITY GOAL
• Crescent Health Center 18t" Street Building Renovation
12
PLANNED AND MANAGED GROWTH GOAL
• Water and Resource Recovery Center
Means to Residents (outcomes):
• Reduced traffic congestion and improved traffic flow
• Better conditions of streets, eliminated obstructions, and improved visibility
• Commuting through telecommunications
• Greater economic opportunities
• Air access to multiple hubs
6) Support of Greater Dubuque Development Corporation
City Council Community Goal it is under: Economic Prosperity
Objectives for Economic Prosperity:
• Diversify the regional Dubuque economy
• Retain, expand and grow local businesses, attract new businesses and to provide a
more diverse tax base and job opportunities
• Have the infrastructure and amenities to support economic development and growth:
industrial /business parks, streets and utility services, air service and housing
• Have a workforce prepared for 21st century jobs
• Have employment opportunities for persons of all skill and education levels
• Have top quality life options and job opportunities for all residents
• Work with viable not - for - profit partners: Greater Dubuque Development Corporation,
Dubuque Initiatives, Washington Neighborhood Development Corporation, Main
Street and others for economic prosperity
Objective from Social /Cultural Vibrancy goal:
• Continue to become an inclusive community in which all feel welcome and
included
Means to Residents (outcomes):
• High speed, reliable and economical telecommunications
• Young professionals want to live here
• Our children want to return to raise their families
• More retail, service and entertainment opportunities — keeping dollars in Dubuque
• Insulation from economic cycles through diverse businesses
7) Washington Neighborhood Strategy
City Council Community Goal it is under: Planned and Managed Growth
Objectives for Planned and Managed Growth:
• Complete the Historic Millwork District as a thriving mixed use development with
residential, retail /office, entertainment— a model for developers and other cities
• Have safe, healthy neighborhoods citywide and homes with a variety of housing
options
• Have a thriving Downtown with professional offices, retail, residential and
entertainment
• Continue strong vibrant 24/7 residential /central business core (Main Street Service
Area Downtown and Warehouse District) — including residential opportunities
• Annex areas consistent with the annexation policy, including City services to
annexed area
• More beautiful, visually appealing city with attractive gateways, corridors,
neighborhoods, homes and businesses
• Develop Washington Neighborhood as a model for other neighborhoods.
14
Objectives from Social /Cultural Vibrancy Goal:
• Increase the mutual understanding, acceptance and tolerance among all
regardless of their ethnic background or lifestyle
• Increase the level of social tolerance and reduce the level of fear of others
different than me
• Continue to become an inclusive community in which all feel welcome and
included
Means to Residents (outcomes):
• Stable property taxes for residents and businesses
• More job opportunities for all skill levels
• Choice of livable neighborhoods
• Opportunities for our children to stay in Dubuque
• Predictable future development
• Quality services to residents in annexed area
2011 - 2013 High Priorities:
8) Annexation Study
City Council Community Goal it is under: Planned and Managed Growth
Objectives for Planned and Managed Growth:
• Complete the Historic Millwork District as a thriving mixed use development with
residential, retail /office, entertainment— a model for developers and other cities
• Have safe, healthy neighborhoods citywide and homes with a variety of housing
options
• Have a thriving Downtown with professional offices, retail, residential and
entertainment
• Continue strong vibrant 24/7 residential /central business core (Main Street Service
Area Downtown and Warehouse District) — including residential opportunities
• Annex areas consistent with the annexation policy, including City services to
annexed area
• More beautiful, visually appealing city with attractive gateways, corridors,
neighborhoods, homes and businesses
• Develop Washington Neighborhood as a model for other neighborhoods.
Means to Residents (outcomes):
• Stable property taxes for residents and businesses
• More job opportunities for all skill levels
• Choice of livable neighborhoods
• Opportunities for our children to stay in Dubuque
• Predictable future development
• Quality services to residents in annexed area
9) Every Child 1 Every Promise
City Council Community Goal it is under: Partnering for a Better Dubuque
Objectives for Partnering for a Better Dubuque:
• Federal and State lobbying and advocacy for Dubuque
15
• Partner for economic and workforce development
• Partner with education
• Partner for culture and arts
• Partner for support of families and children
• Partner for housing opportunities
• Partner for healthcare and wellness
• Partner for historic preservation
• Partner for delivery of human services — meeting the needs of the underserved
• Partner with faith -based organizations
• Partner for sustainability
• Maintain and enhance private - public partnerships with common goals and
commitments to shared resources that benefit the Dubuque community
• Increase resident engagement in the City's governance processes
Objectives from Social /Cultural Vibrancy Goal:
• Increase the mutual understanding, acceptance and tolerance among all
regardless of their ethnic background or lifestyle
• Increase the level of social tolerance and reduce the level of fear of others
different than me
• Continue to become an inclusive community in which all feel welcome and
included
Means to Residents (outcomes):
• Bigger "bang" for tax dollars
• Enhanced economic development opportunities
• More ownership of end products — people involved in the process, and support
outcomes
• Better access and use of facilities
• Protection of your interests
10) Master Plan for Chaplain Schmitt Island
City Council Community Goal it is under: Economic Prosperity
Objectives for Economic Prosperity:
• Diversify the regional Dubuque economy
• Retain, expand and grow local businesses, attract new businesses and to provide a
more diverse tax base and job opportunities
• Have the infrastructure and amenities to support economic development and growth:
industrial /business parks, streets and utility services, air service and housing
• Have a workforce prepared for 21st century jobs
• Have employment opportunities for persons of all skill and education levels
• Have top quality life options and job opportunities for all residents
• Work with viable not - for - profit partners: Greater Dubuque Development Corporation,
Dubuque Initiatives, Washington Neighborhood Development Corporation, Main
Street and others for economic prosperity
Means to Residents (outcomes):
• High speed, reliable and economical telecommunications
• Young professionals want to live here
• Our children want to return to raise their families
16
• More retail, service and entertainment opportunities — keeping dollars in Dubuque
• Insulation from economic cycles through diverse businesses
11) Multicultural Family Center Support
City Council Community Goal it is under: Partnering for a Better Dubuque
Objectives for Partnering for a Better Dubuque:
• Federal and State lobbying and advocacy for Dubuque
• Partner for economic and workforce development
• Partner with education
• Partner for culture and arts
• Partner for support of families and children
• Partner for housing opportunities
• Partner for healthcare and wellness
• Partner for historic preservation
• Partner for delivery of human services — meeting the needs of the underserved
• Partner with faith -based organizations
• Partner for sustainability
• Maintain and enhance private - public partnerships with common goals and
commitments to shared resources that benefit the Dubuque community
• Increase resident engagement in the City's governance processes
Objectives from Social /Cultural Vibrancy Goal:
• Increase the mutual understanding, acceptance and tolerance among all
regardless of their ethnic background or lifestyle
• Increase the level of social tolerance and reduce the level of fear of others
different than me
• Continue to become an inclusive community in which all feel welcome and
included
Means to Residents (outcomes):
• Bigger "bang" for tax dollars
• Enhanced economic development opportunities
• More ownership of end products — people involved in the process, and support
outcomes
• Better access and use of facilities
• Protection of your interests
12) New Industrial Park Location and Action Plan
City Council Community Goal it is under: Economic Prosperity
Objectives for Economic Prosperity:
• Diversify the regional Dubuque economy
• Retain, expand and grow local businesses, attract new businesses and to provide a
more diverse tax base and job opportunities
• Have the infrastructure and amenities to support economic development and growth:
industrial /business parks, streets and utility services, air service and housing
• Have a workforce prepared for 21st century jobs
• Have employment opportunities for persons of all skill and education levels
• Have top quality life options and job opportunities for all residents
17
• Work with viable not - for - profit partners: Greater Dubuque Development Corporation,
Dubuque Initiatives, Washington Neighborhood Development Corporation, Main
Street and others for economic prosperity
Means to Residents (outcomes):
• High speed, reliable and economical telecommunications
• Young professionals want to live here
• Our children want to return to raise their families
• More retail, service and entertainment opportunities — keeping dollars in Dubuque
• Insulation from economic cycles through diverse businesses
13) Red Light and Speed Enforcement Cameras
City Council Community Goal it is under: Improved Connectivity: Transportation and
Telecommunications
Objectives for Improved Connectivity: Transportation and Telecommunications:
• Increase and sustain commercial air service, including additional provider(s) and
hub(s)
• Have the ability to drive the Southwest Arterial (Iowa Highway 32)
• Develop a new model for public transit with high ridership by choice (working with
ECIA)
• Develop passenger rail service to Chicago
• Develop an up -to -date, modern air terminal that appeals to air travelers
• Improve traffic flow throughout the City — East -West Corridors, roundabouts, light
synchronization
• Use "Complete Streets Concepts"
Means to Residents (outcomes):
• Reduced traffic congestion and improved traffic flow
• Better conditions of streets, eliminated obstructions, and improved visibility
• Commuting through telecommunications
• Greater economic opportunities
• Air access to multiple hubs
14) Safe Community Initiative
City Council Community Goal it is under: Social Cultural Vibrancy
Objectives for Social Cultural Vibrancy:
• Increase the mutual understanding, acceptance and tolerance among all regardless
of their ethnic background or life style
• Increase the level of social tolerance and reduce the level of fear of others different
than me
• Continue to become an inclusive community in which all feel welcome and included
• Increase resident interaction using vehicles like clean up campaigns, neighborhood
picnics, new neighbor welcoming events, and other strategies developed by
residents
• Celebrate the cultural traditions and heritage
• Become a regional hub for arts and culture
• Have an efficient public health system that focuses on prevention and wellness
18
• Work with viable not - for - profit partners: Community Foundation, Multicultural Family
Center Board, Hispanic Ministry, DACU, Neighborhood Organizations and others for
Social /Cultural Vibrancy
Means to Residents (outcomes):
• Everyone is welcome in the Dubuque community
• Living life without fear or threats
• Equal treatment for all by City staff
• City services are available for all and delivered in an equitable and fair manner
• City workforce reflecting the diversity if the community
15) Street Improvement Program
City Council Community Goal it is under: Improved Connectivity: Transportation and
Telecommunications
Objectives for Improved Connectivity: Transportation and Telecommunications:
• Increase and sustain commercial air service, including additional provider(s) and
hub(s)
• Have the ability to drive the Southwest Arterial (Iowa Highway 32)
• Develop a new model for public transit with high ridership by choice (working with
ECIA)
• Develop passenger rail service to Chicago
• Develop an up -to -date, modern air terminal that appeals to air travelers
• Improve traffic flow throughout the City — East -West Corridors, roundabouts, light
synchronization
• Use "Complete Streets Concepts"
Means to Residents (outcomes):
• Reduced traffic congestion and improved traffic flow
• Better conditions of streets, eliminated obstructions, and improved visibility
• Commuting through telecommunications
• Greater economic opportunities
• Air access to multiple hubs
2011 — 2013 Management Agenda:
ECONOMIC PROSPERITY GOAL
• Industrial Riverfront Leases: Agreements
• Arts and Economic Prosperity Study: Economic Impact of the Arts Evaluation
• Local Arts Index Study: Completion
• Dubuque Initiatives: Loans Status, Next Steps
• Green Jobs Training Program: Support
• Workforce Market -Rate Housing Strategy: City Actions
• Baseball attraction study
19
ENVIRONMENTAL /ECOLOGICAL INTEGRITY GOAL
• Sustainability purchasing policy and procedures
• Air Quality Study Phase II
• Energy Efficiency Conservation Block Grant: Implementation
• AVL for City fleet
• AVL for transit
• Grand River Center Smart Electric Meters Project: Completion
• University of Iowa Initiative for Sustainable Communities: 5 Projects
• Green Team Work Plan: Implementation
• Sustainability Curriculum in the School System (Green Vision Program)
• City Operations Sustainability Performance Measures: Development
• Green and Healthy Homes Program: Lead Hazard Control, Health Homes Program
• Library LEED -ED Certification: First Library on National Register of Historic Places
• Unified Development Code Amendments: FEMA Floodplain Maps, Sustainable Design
Standards and Incentives
• DMASWA Landfill: Methane End Use Study, Next Generation of Cells, Compost Quality and
Quantity, New Waste Delivery Contracts
• E.B. Lyons Development
• Renewable Energy Assets: University of Iowa Study
• Dubuque Regional Smart Plan: Development
SOCIAL /CULTURAL VIBRANCY GOAL
• Intercultural Competency Program within City Government: Self - Assessment testing and
Training
• Police Explorer Program: Support
• Human Relations Initiative: Strategy and Actions
• Police /Race Dialogue Program
• ADA Compliance: Implementation, Actions
• Sustainable Dubuque Indicators (SDI) Software Tool: Direction and Funding
PLANNED AND MANAGED GROWTH GOAL
• Inflow & Infiltration Program /Home Inspections and EPA Consent Decree Implementation
• SUDAS City Engineering Standards: Update
• Green and Healthy Homes Program: Implementation
• Food Inspections: MOU /Agreement with Iowa Department of Health
• Surveillance and Security Camera Strategy for City Facilities: Design, Funding, Implementation
• Leasing Policy for Iowa Street/Locust Street Ramp: Direction
• City Comprehensive Plan: Update
• Census County Question Resolution: Challenge to Census Data
20
PARTNERSHIP FOR A BETTER DUBUQUE GOAL
• Parks - schools Joint Projects and Services Collaboration: Middle School Facility
• Sister City Program
• All America City Award: Application
• Pet park: Concept Plan, Direction
• Veterans Memorials (Marshall Park, Miller- Riverview Park, Chaplain Schmitt Island): Evaluation,
Direction
• Handicapped Accessibility for Parks and Park Assets: Evaluation, Direction
• Out -of- School Time: Needs Assessment, Partnerships (21st Century Grant)
• AmeriCorps Program: Training, Volunteer Reception Center, Mock Drill for Disaster,
Sustainability in Learning Programs
• Bridges Out of Poverty Program: City Support
IMPROVED CONNECTIVITY: TRANSPORTATION AND TELECOMMUNICATIONS
• Smart Transportation Program
• Historic White Water Creek Bridge Project: Relocated and Rehabilitation
• Dubuque History Trail: Route and Brochure
• East/West Corridor Study: Completion
• Bike and Hike Trail Development
a. Catfish Creek Trail Feasibility Study: Completion
b. Northwest Arterial Trail #2 and #3
• GIS /aALP (electronic airport layout plan) Pilot Study: Implementation
• Airport Safety Management System (SMS) Pilot Program: Implementation
• Transit Routes for Colleges Routes: Grant Funding
• Trolley Upgrades: Grant Funding
• The Jule Marketing (Ridership by Choice)
OTHER CITY ACTIONS:
• Quarterly Budget Monitoring Process: Implementation
• Performance Measures: Implementation
• Budget and Financial Report: Rewrite
• Website Content Management (CivicPlus)
• Citizen Response Management System (WebQA)
• Banking Services and Financial Advisory Services: Decisions
• 900 Mhz Data System: Expansion
• Employee Wellness Program: Five -Year Goals, City Internet Posting Funding
• Employee Involvement Teams Expansion: Policy Changes, Funding
• Healthcare Cost Containment: Modified Prescription Drugs Program, Agreement with Hospitals
• Police Officer Recruitment and Retention: Actions
• Police Accreditation: Completion
21
Major Projects:
ECONOMIC PROSPERITY GOAL
• Riverfront Marina /Transient Boat Dock Project: Completion
• South Siegert Farm Industrial Park: Design, Road Construction
ENVIRONMENTAL /ECOLOGICAL INTEGRITY
• City Hall Cooling System Project: Design & Construction
• Crescent Health Center /18th Street Building Renovation
PLANNED AND MANAGED GROWTH GOAL
• Bee Branch Creek Restoration Project: Lower Branch Construction, Upper Branch
Design, Land
Acquisition,
Funding
• Water and Resource Recovery Plant Project
• Sunset Ridge Sanitary Sewer Extension Project: Construction
• Catfish Creek Watershed Management Plan: Development
IMPROVED CONNECTIVITY: TRANSPORTATION AND TELECOMMUNICATIONS
• Airport Terminal Complex Project: Design, Site Work, Construction, U.S. 61
Intersection (IDOT Project)
• Central Avenue Resurfacing Project (Joint City /IDOT)
• Bus Fleet Replacement Program: Completion
22
City of Dubuque Insurance Requirements for Special Event Permits
1.
Insurance Schedule D
shall furnish a signed Certificate of Insurance to the City of Dubuque, Iowa for the
coverage required in Exhibit I prior to effective date of permit. Each Certificate shall be prepared on the
most current ACORD form approved by the Iowa Department of Insurance or an equivalent. Each
certificate shall include a statement under Description of Operations as to why issued. Eg: Project
or Lease of premises at or construction of
2. All policies of insurance required hereunder shall be with a carrier authorized to do business in Iowa and all
carriers shall have a rating of A or better in the current A.M. Best's Rating Guide.
3. Each Certificate shall be furnished to the contracting department of the City of Dubuque.
4. Failure to provide minimum coverage shall not be deemed a waiver of these requirements by the City of
Dubuque. Failure to obtain or maintain the required insurance shall be considered a material breach of
this agreement.
5. All required endorsements to various policies shall be attached to Certificate of insurance.
6. Whenever a specific ISO form is listed, an equivalent form may be substituted subject to the provider
identifying and listing in writing all deviations and exclusions that differ from the ISO form.
7. Provider shall be required to carry the minimum coverage /limits, or greater if required by law or other
legal agreement, in Exhibit I.
8. Whenever an ISO form is referenced the current edition of the form must be used.
Page 1 of 2 Schedule D, Special Event Permits April, 2013.Doc
City of Dubuque Insurance Requirements for Special Event Permits
Insurance Schedule D (continued)
Exhibit I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products - Completed Operations Aggregate Limit $1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence) $ 50,000
Medical Payments $ 5,000
a) Coverage shall be written on an occurrence, not claims made, form. All deviations from the
standard I50 commercial general liability form CG 0001, or Business owners form BP 0002,
shall be clearly identified.
b) Include endorsement indicating that coverage is primary and non - contributory.
c) Include an endorsement that deletes any fellow employee exclusion.
d) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all its employees
and volunteers, all its boards, commissions and /or authorities and their board members,
employees and volunteers. Use I50 form CG 2026.
B) AUTOMOBILE LIABILITY $1 000 000 (Combined Single Limit)
C) LIQUOR LIABILITY $ 1,000,000
(only if alcoholic beverages served)
Page 2 of 2 Schedule D, Special Event Permits April, 2013.Doc