Well Field Electrical Upgrade Project AcceptanceMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Final Acceptance of the Well Field Electrical Upgrades Project
C I P #740 -2310
DATE: June 5, 2013
Dubuque
kital
All- America City
II 111!
2012
Water Department Manager Bob Green is recommending acceptance of the
construction contract for the Well Field Electrical Upgrades Project, as completed by
Price Industrial Electric, in the final contract amount of $197,334.55, which is a 0.4%
increase from the original contract amount of $196,475.00.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
brit44 krt., italy,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Bob Green, Water Department Manager
Masterpiece on the Mississippi
Dubuque
ktratd
All - America City
'1 111!
2012
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
SUBJECT: Final Acceptance of the Well Field Electrical Upgrades Project CIP #740-
2310
DATE: May 24, 2013
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Well Field Electrical Upgrades Project.
BACKGROUND
This contract was for the execution of the construction required to replace the existing
power conductors for the wells located at A.Y. McDonald Park, 2690 Rhomberg Ave. and
2200 Lincoln Ave.
DISCUSSION
The Well Field Electrical Upgrades Project was completed by Price Industrial Electric of
Hiawatha, IA in the final contract amount of $197,334.55, which is 0.4 % increase from the
original contract in the amount of $196,475.00. This increase was due to change orders
totaling $859.55.
RECOMMENDATION
It is with the recommendation of IIW Engineers and Surveyors, P.C. and staff that I request
that the City Council accept the improvements and authorize payment of the contract
amount of $197,334.55 to Price Industrial Electric of Hiawatha, IA for Well Field Electrical
Upgrades Project.
BUDGET IMPACT
The estimate of costs for the Well Field Electrical Upgrades is as follows:
Construction Cost $197,334.55
Railroad Permit Fees $ 2,618.00
Engineering Design & Inspection Fees $ 39,920.00
Total Project Cost $239,872.55
Page 1 of 2
The project funding summary is as follows:
CIP NO.
740 -2310
FUND DESCRIPTION
Well Field Electrical Upgrades
Project
FUND AMOUNT BUDGETED
$193,610.00
BUDGET DEFICIT
$ 46,262.55
It is being recommended that this budget deficit be absorbed with the surplus funds
currently in the following CIP:
CIP NO.
740 -2210
FUND DESCRIPTION
Electrical Usage Integrated
Sustainability Monitoring
CURRENT BALANCE
$ 62,280
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution accepting the
improvements and authorizing payment of the contract amount of $197,334.55 to Price
Industrial Electric of Hiawatha, IA for the Well Field Electrical Upgrades Project.
I have attached the letter from IIW Engineers and Surveyors, P.C. dated May 20, 2013
recommending the approval and acceptance of the Well Field Electrical Upgrades Project
for you review.
BG: jr
cc: Kevin Firnstahl, City Clerk
Jenny Larson, Budget Director
Jackie Rodriguez, Water Plant Manager
File
Page 2 of 2
RESOLUTION NO. 180 -13
ACCEPTING THE WELL FIELD ELECTRICAL UPGRADES PROJECT AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the Well Field Electrical Upgrades
Project (the project) has been completed and the City's Consultant Engineer, IIW
Engineering & Surveying Inc. (the engineer) of Dubuque, Iowa has examined the work
and filed a certificate stating the Project has been completed according to the terms of
the Public Improvement Contract and that the Engineer recommends that the Project be
accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the Engineer is approved and the Project is
hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Well Field Electrical Upgrades Project appropriations for the, contract amount of
$197,334.55 less any retained percentage provided for therein as provided in Iowa
Code chapter 573, and to pay such retainage only in accordance with the provisions of
Iowa Code chapter 573.
Passed, approved and adopted this 17th day of June, 2013.
Attest:
D. L.,
Roy D. uol, Mayor
May 20, 2013
Jacqueline Rodriguez, Water Plant Manager
City of Dubuque Eagle Point Water Plant
1902 Hawthorne St.
Dubuque, IA 52001 -1416
Re: City of Dubuque
Eagle Point Water Plant Well Fields Electrical Upgrade 2012
Project Certification
IIW Project No. 11163 -02
Dear Jackie:
An inspection of the Eagle Point Water Plant Well Fields Electrical Upgrade 2012 project has been
completed.
We hereby certify that Price Industrial Electric, Inc. of Hiawatha, Iowa, has completed construction of
the above referenced project in compliance with the drawings and specifications and the project is
ready for acceptance. The final project construction cost including Change Order No. 3 Final is
$ 197,334.55.
We will forward under separate cover three copies of Contract Payment No. 4 in the amount of
$617.50 and Change Order No. 3 Final for city approval. A copy of each form is enclosed for your
reference. The change order documents the differences between the original contract quantities
and the final installed quantities.
We recommend that the City of Dubuque approve Contract Payment No. 4 and Change Order No. 3
Final. After the city has approved and signed the forms, one signed copy of each form should be
sent to Price Industrial Electric along with payment, one copy of each form is for city records, and
one copy of each is for IIW.
We also recommend that the City of Dubuque approve and accept the Eagle Point Water Plant Well
Fields Electrical Upgrade 2012 work. Retainage in the amount of $9,866.73 will be held for 30 days
after acceptance and paid at that time provided no claims from others are filed. We will prepare
Contract Payment No. 5 Final for the retainage due the contractor at the appropriate time.
Approval and acceptance starts the two year warranty period.
Sincerely,
IIW, P.C.
Marc Ruden, P.E.
Project Manager & Municipal Engineer
Copy: Bob Green, Eagle Point Water Plant
Price Industrial Electric
P:\11\163\163 -021Secretarial Docs \Contract Docs \project certification letter 5- 20- 2013.doc
IIW, P.C.
www.iiwengr.com
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