CS Agreement_Dubuque Convention and Visitors BureauTHE CITY OF
DUB
E
Masterpiece on the Mississippi
Dubuque
kittil
All- America City
11111 r
2012
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Contracted Services Agreement - Dubuque Area Chamber of Commerce
Convention and Visitor's Bureau
DATE: June 10, 2013
The purpose of this memo is to recommend Mayor and City Council approval of the
Contracted Services Agreement with the Dubuque Area Convention and Visitor's
Bureau and to request that the City Council appoint one City Council Member to the
new CVB Board of Directors.
During the Fiscal Year 2014 budget process, the Mayor and City Council provided
$924,844 for a Contracted Services Agreement for convention and visitor's services.
Budget Director Jennifer Larson is recommending that a Contracted Services
Agreement be executed with the Dubuque Area Convention and Visitor's Bureau in the
amount of $924,844. This amount represents 50 percent of the hotel /motel tax received
by the City for the period of October 1, 2011, through September 30, 2012, net of the
tenth of ten marketing loan debt payments of $35,000. In FY 2013, this agreement was
expanded to include submittal of monthly CVB financial statements, an audit report and
include attachment of the City Council goals and priorities.
In FY 2014, the Dubuque Area Convention and Visitor's Bureau will be a separate not -
for- profit from the Dubuque Area Chamber of Commerce. Payments of the 50 percent
hotel /motel tax will be paid directly to the Dubuque Area Convention and Visitor's
Bureau rather than being paid to the Dubuque Area Chamber of Commerce. The
Dubuque Area Convention and Visitor's Bureau will be required to report monthly on the
use of the hotel /motel tax.
On June 6, 2013 at their annual meeting, incoming Dubuque Area Chamber of
Commerce Board Chairperson Jesus Aviles announced a new governance structure
and independent model for the Dubuque Area Convention and Visitor's Bureau that
continues the long standing partnership between the City of Dubuque, Dubuque County
and the Dubuque Area Chamber of Commerce. New partners were also brought to the
table. This week Dubuque Area Chamber of Commerce Immediate Past Board Chair
John Tallent filed the Articles of Incorporation (attached).
1
Tourism in the Dubuque area has become big business. The annual impact of
thousands of convention delegates and visitors to Dubuque's revitalized riverfront and
many other area attractions has grown exponentially.
From 1999 -2011, Dubuque County experienced the following tourism - related economic
impact:
• 90% increase in annual tourists (from 1 million to 1.9 million)
• 94.7% increase in visitor expenditures (from $155.4 million to $302.4 million)
• 38.5% increase in payroll (from $34.5 million to $47.8 million)
• 7.7% increase in employment (from 2,600 employees to 2,800 employees)
• 36.1 % increase in sales tax receipts (from almost $10 million to $13.6 million)
• 66.1% increase in local tax receipts (from $2.4 million to over $4 million)
• 140% increase in convention delegates (from an annual average of 30,000 to
72,000 in 2011)
Dubuque received the Outstanding Tourism Community of the Year award for its
tourism reinvention of the community over the past 12 years at the annual Iowa Tourism
Conference in October 2012.The award also gave credit to the vision, partnership and
commitment of both the public and private sectors to keep Dubuque on the forefront of
traveler's minds.
The Dubuque Area Convention and Visitor's Bureau has played a major role in this
growth. In recognition of that role and to ensure continued success in its mission, the
Dubuque Area Chamber of Commerce, with the full support of the City of Dubuque,
announced the decision to create a separate, not - for - profit Convention and Visitor's
Bureau (CVB) to administer and manage this multi - million dollar business. This is no
less a partnership involving these two organizations and the many tourism - related
businesses in Dubuque than the existing arrangement that is a division of the Dubuque
Area Chamber of Commerce. This change is also consistent with other communities
across Iowa. With the exception of Council Bluffs, the CVBs in all the other major cities
in Iowa operate as separate entities.
The new governance structure will feature a nine - member Dubuque Area Convention
and Visitor's Bureau Board of Directors consisting of:
• three members of the Chamber Board appointed by the Dubuque Area Chamber
of Commerce Board of Directors;
• the Mayor of Dubuque, one Dubuque City Council member, and the Dubuque
city manager;
• a member of the Dubuque County Board of Supervisors;
• a member of the Dubuque Main Street Board appointed by the Dubuque Main
Street Board of Directors; and
• the chairperson of the Dubuque Area CVB Advisory Committee.
The CVB will also continue to be advised by a Dubuque Area Convention and Visitor's
Bureau Advisory Committee. This not -to- exceed 25- member group will consist of
tourism- and convention - related business representatives, and others, as a committee
of the newly created CVB.
2
The new Dubuque Area Convention and Visitor's Bureau President /CEO, Keith Rahe,
will report directly to the newly created board of directors, with the offices and the
Welcome Center remaining at 300 Main Street (organizational chart attached). The
existing CVB staff is expected to remain with the new organization and the public and
tourism investors should see no difference in the delivery of and support of tourism
promotion. The change in governance structure will be effective July 1, 2013. The
newly formed organization will receive 50 percent of Dubuque's hotel /motel tax. This is
the same percentage currently dedicated to these activities.
The community does not want good to be the enemy of great. With the recent
expansion of the National Mississippi River Museum and Aquarium, the improvements
to downtown Dubuque and the Historic Millwork District, the creation of the Port of
Dubuque Marina, the restoration of the Hotel Julien, the plans being created to enhance
Chaplain Schmitt Island, and the upcoming construction of All -Star Ballpark Heaven,
tourism and convention business will be even more important to this region.
Dubuque's investment in its riverfront, downtown, and facilities such as the Grand River
Center and numerous private properties have yielded positive results, but we know
competition for tourism is fierce, even among communities in Iowa. Recent investments
in other communities include the newly completed Cedar Rapids Convention Complex
and U.S. Cellular Center arena in Cedar Rapids, the Iowa Event Center in Des Moines,
the Coralville Marriott Hotel and Conference Center, the Quad Cities Waterfront
Convention Center in Bettendorf, and the Mid - America Convention Center in Council
Bluffs.
The newly created organization will put a laser focus on the local tourism industry that
supports over 2,500 jobs and creates positive exposure for Dubuque which, in turn,
supports and leads to additional economic and workforce development opportunities for
the community.
I concur with the recommendation and respectfully request Mayor and City Council
approval of the agreement and respectfully request that one member of the City Council
be appointed to the new CVB Board of Directors.
Michael C. Van Milligen
MCVM /jml
Attachment
cc: Jesus Aviles, Board Chair, Dubuque Area Chamber of Commerce
Molly Grover, President /CEO, Dubuque Area Chamber of Commerce
Keith Rahe, President /CEO, Dubuque Area Convention and Visitor's Bureau
Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Jenny Larson, Budget Director
3
THE CITY OF
DUB
E
Masterpiece on the Mississippi
Dubuque
All- America City
11111!
2012
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director
SUBJECT: Contracted Services Agreement — Dubuque Area Convention and Visitors
Bureau
DATE: June 10, 2013
Attached for City Council approval is the Contracted Services Agreement with the
Dubuque Area Convention and Visitors Bureau for Fiscal Year 2014. The agreement
was expanded in FY 03 to include the annual marketing plan, City Council budget
process, and the three -year review process for the Marketing Plan.
In FY 2013, this agreement was expanded to reference to the City Council goals and
priorities. In FY 2014, the agreement is modified to advise that the City Manager, or the
City Manager's designee, is the City's representative.
In FY 2014, the Dubuque Area Convention and Visitors Bureau will be a separate not -
for- profit from the Dubuque Area Chamber of Commerce. Payments of the 50 percent
hotel /motel tax will be paid directly to the Dubuque Area Convention and Visitors
Bureau rather than being paid to the Dubuque Area Chamber of Commerce. The
Dubuque Area Convention and Visitors Bureau will be required to report monthly on the
use of the hotel /motel tax.
The adopted Fiscal Year 2014 operating budget provides a payment of $924,844. This
amount represents 50 percent of the hotel /motel tax received by the City for the period
of October 1, 2011 through September 30, 2012, net of the tenth of ten marketing loan
payments, per agreement. Payment will be made to the Dubuque Area Convention and
Visitors Bureau in four equal quarterly installments of $231,211.00.
It is my recommendation that the City Council approves the attached Contracted
Services Agreement with the Dubuque Area Convention and Visitors Bureau and
authorizes the Mayor to execute the contract on behalf of the City.
JML
Attachment
AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
DUBUQUE AREA CONVENTION AND VISITORS BUREAU
THIS AGREEMENT, dated for reference purposes the 1st day of July 2013, is made
and entered into by and between the City of aibuque, Iowa (City), and the Dubuque Area
Convention and Visitors Bureau (Agency).
WHEREAS, City, as the recipient of certain hotel and motel taxes, is permitted by
Chapter 422A of the Code of Iowa to spend such tax receipts for the promotion and
encouragement of tourist and convention business in the City of Dubuque; and
WHEREAS, City has agreed to provide certain financial assistance in an amount
equivalent to fifty percent (50%) of the hotel/motel tax, less debt payments per agreement
to enable the Agency to carry out such tourist and convention development on behalf of
City; and
WHEREAS, Agency represents itself as technically and professionally qualified to
provide services to effectively promote and develop the tourist and convention business for
City.
NOW THEREFORE, the parties hereto agree as follows:
1. Scope of Services
Agency shall:
a) undertake such services that are necessary and requisite to carry out a Program of
Work as will be described in a Convention and Visitors Bureau Business and
Marketing Plan that will be submitted to the City Manager no later than December
31, 2013;
b) retain competent and qualified staff under appropriate supervision to plan and
implement the Program of Work in an efficient and timely manner;
c) maintain a Tourist Information Center throughout the entire year;
d) continue marketing conventions at the Grand River Center and Five Flags Center;
e) continue marketing of the National Mississippi River Museum and Aquarium;
f) coordinate America's River Project activities with the America River Corporation.
The Agency will act as the lead promotional entity for the America's River Project
as well as being the lead marketing agent for the entire destination; including the
newly created Port of Dubuque Marina;
g) further the goals of the America's River Project; and
h) Comply with City Council goals and priorities set forth in Exhibit A.
2. City Responsibilities
City designates the City Manager, or the City Manager's designee, to act as its
representative with respect to the work to be performed under this Agreement, and
such person shall have authority to transmit instructions, receive information, interpret
and define City's policies and provide decisions in a timely manner pertinent to the
work covered by this Agreement until Agency has been advised in writing by City that
such authority has been revoked.
In the event that any reports, records and maps are existing and available and are
useful to carry out the work on the Scope of the Work, City shall promptly furnish such
material to Agency.
3. Time of Performance
The term of this Agreement shall be from July 1, 2013 through June 30, 2014.
4. Compensation
a) City shall pay to Agency an amount not to exceed $924,844 ($959,844 which
represents fifty percent (50 %) of the hotel and motel tax received by City for the
period of October 1, 2012, through September 30, 2013 minus $35,000, the tenth
of ten payments due on a $350,000 marketing loan per the attached agreement in
Exhibit B). Such sum shall constitute full and complete compensation for all
services to be rendered including personnel costs, travel, printing and
publications, and all other expenses.
b) The compensation of $924,844 for fifty percent (50 %) of the hotel motel tax
received by City shall be paid by City to Agency in four quarterly installments
upon receipt by City of a requisition for such payment from Agency. Such
payments shall be due and payable as follows: First Quarter - $231,211; Second
Quarter - $231,211; Third Quarter - $231,211; and Fourth Quarter - $231,211.
Earlier payment of the hotel motel tax may be requested by Agency to the City
Manager for consideration.
5. Audit and Evaluation
a) Inasmuch as the funds to be provided to Agency by City are public funds, the
Agency agrees that it will maintain books of account in accordance with Generally
Accepted Accounting Standards together with necessary documentation to
support all expenditures. The records of Agency, including payroll accounts and
other records of disbursements and receipts, and other records relating to the
performance of the activities herein Specified. shall be made available for
inspection by City or any Certified Public Accountant acting on its behalf, in order
to ascertain performance of Agency under this Agreement. Agency agrees to
retain such records for not less than three (3) years.
b) Agency shalt provide City an annual audit report not later than October 1.
c) Agency's Board shall appoint an audit committee. The members of the Audit
Committee shall be as follows:
Treasurer of Dubuque Chamber of Commerce B�ard;
City of Dubuque Finance. Director;
City of Dubuque Budget Director;
County of Dubuque Budget Director; and
Treasurer of Dubuque Main Street
6. Reporting and Monitoring.
a) Agency shall provide City quarterly reports at a regularly scheduled City Council
meeting detailing its activities beginning with the quarter ending September 30,
2013.
b) Written progress reports and financial statements shall be rendered monthly no
later than fifteen (15) days after the end of each month. Such reports shall
include a report as to the progress of Agency as well as a report on the
breakdown of expenditures of Agency.
c) Agency shall provide to City copies of studies, brochures, and other documents,
which may be produced to support and/or otherwise promote the work program of
Agency.
d) To assist in coordinating the activities of Agency with City, City's Mayor, one
member ofthe Dubuque City Couricil and the City Manager shall be appointed to
Agency's Board of Directors.
e) Agency shall appoint a Convention and Visitors Bureau Advisory committee
comprising of no more than 25 members appointed by the Board to one-year
terms. The committee members shall include City of Dubuque and Dubuque
County employees and representatives of the tourism and convention industry in
the City of Dubuque. No City or County elected official, City or. County employee
or member of the Chamber of Commerce Board of Directors may serve as the
chairperson.
f) Copies of minutes of all meetings of the Convention and Visitors Bureau Board of
Directors, Advisory Committee and Audit Committee shall be filed with the City
Manager within ten (10) days after each meeting.
7. Discrimination
In carrying out the services under this Agreement, Agency shall not discriminate
against any employee or applicant for employment because of race, creed, color, sex,
age, national origin, religion, sexual orientation, gender identity or disability. Agency
shall take affirmative action to ensure that applicants for employment are employed
and that employees are treated during employment without regard to race, creed,
color, sex, age, national origin, religion, sexual orientation, gender identity, or disability.
Such action shall include, but not be limited to, the following: employment, upgrading,
demotion or transfer; rates of pay or other forms of compensation; and selection for
training, including apprenticeship.
Agency agrees and will undertake whatever affirmative measures are necessary so
that no person shall be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activities funded in whole or in part
with any of the funds made available to Agency under the terms of this Agreement
because of race, creed, color, religion, national origin, sex, age, degree of disability,
sexual orientation, gender identity, or disability.
8. Interest of Members, Officers, or Employees of the City of Dubuque; Members of the
Dubuque City Council; or Other Public Officials
No member, officer, or employee of City or their designees or agents; no member of
the Dubuque City Council; and no other public official of City who exercises any
function or responsibilities with respect to the program during such person's tenure
shall have any interest, direct or indirect, in this Agreement or the proceeds thereof for
work to be performed in connection with the program assisted under this Agreement.
9. Termination of Agreement. If, through any cause, Agency shall fail to fulfill in a timely
and proper manner its obligations under this Agreement, or if the Agency shall violate
any of the covenants, agreements or stipulations of this Agreement, City shall
thereupon have the right to terminate this Agreement by giving written notice to
Corporation of such and specifying the effective date thereof not less than thirty days
before the effective date of such termination. If Agency shall fail to cure its default to
the satisfaction of City in City's sole discretion within such thirty day period, this
Agreement shall be deemed terminated at the end of such thirty day period without
further action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds
and/or any funds utilized for purposes other than stated in the Agreement.
10. Assignability
Agency shall not assign any interest in this Agreement without the prior written
approval of City.
11. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide City
copies of Agency's insurance certificates showing compliance with the insurance
requirements of Insurance Schedule D, included as Exhibit C.
WITNESS:
DUBUQUE AREA
CITY OF DUBUQUE
Roy D.--Suol, ayor
NVENTION AND VISITORS BUREAU
Keith Rahe, Pr sident/CEO
Masterpiece on the Mississippi
EXHIBIT A
UBUQUE
viable equitable
The following is the official Vision & Mission Statements, Five Year City and Community
Goals, Top & High Priorities for the City of Dubuque as well as the Management Plan
and Major Projects as adopted by the Dubuque City Council at their annual goal - setting
session August 27 — 28, 2012.
The Dubuque 2027 Vision Statement
The city of Dubuque is a progressive, sustainable city with a strong diversified economy and
expanding global connections; the Dubuque community is an inclusive community celebrating
culture and heritage and has actively preserved our Masterpiece on the Mississippi; Dubuque
citizens experience healthy living and active retirement through quality, livable neighborhoods and
an abundance of fun things to do and they are engaged in the community, achieving goals through
partnerships; and Dubuque City government is financially sound and providing services with
citizens getting value for their tax dollars.
Mission Statement
The City's mission is to deliver excellent municipal services that support urban living, and
contribute to a sustainable city. The City plans for the community's future, and facilitates access to
critical human services. The result is a financially sound city government and citizens getting
services and value for their tax dollar.
Five -Year City Goals
Planned and managed growth
Partnering for a better Dubuque
Improved connectivity — transportation and telecommunications
Five -Year Community Goals for a Sustainable Dubuque
Economic Prosperity
Social /Cultural Vibrancy
Environmental Integrity
2012- 2014 Top Priorities:
1) Arts and Culture Strategy: Evaluation, Direction, Goals, City Action, City Funding City
Community Goal it is under: Social Cultural Vibrancy
Objectives for Social Cultural Vibrancy:
• Increase the mutual understanding, acceptance and tolerance among all
regardless of their ethnic background or lifestyle
• Continue to become an inclusive community in which all feel welcome and
included
• Increase resident interaction using vehicles like clean up campaigns,
neighborhood picnics, new neighbor welcoming events and other strategies
development by residents.
• Become a regional hub for arts and culture
• Have an efficient public health system that focuses on prevention and wellness
Means to Residents (outcomes):
• Everyone is welcome in the Dubuque community
• Living life without fear or threats
• Equal treatment for all by City staff
• City services are available for all and delivered in an equitable and fair manner
• City workforce reflecting the diversity of the community
• Opportunities to experience arts and culture
2) Community Organizations: City Support and Funding
a. Every Child Every Promise
b. Project Hope
c. Dubuque Works
d. Distinctively Dubuque
e. Dubuque Concierge Welcoming Program
f. Initiatives for Inclusiveness
Community Goal it is under: Social /Cultural Vibrancy (see description under Top Priority #1)
3) Dubuque Millwork District Master Plan: Projects, Parking Solutions
City Goal it is under: Planned and Managed Growth
Objectives for Planned and Managed Growth:
• Complete the Historic Millwork District as a thriving mixed use development
with residential, retail /office, entertainment — a model for developers and
other cities
• Have safe, healthy neighborhoods citywide and homes with a variety of
housing options
• Have a thriving Downtown with professional offices, retail, residential and
entertainment
• Continue strong vibrant 24/7 residential /central business core (Main Street
Service Area Downtown and Warehouse District) — including residential
opportunities
• Annex areas consistent with the annexation policy, including City services to
annexed area
• Increase the visual appeal and beauty with attractive gateways, corridors,
neighborhoods, homes and businesses
• Develop Washington Neighborhood as a model for other neighborhoods
Means to Residents (outcomes):
• Stable property taxes for residents and businesses
• More job opportunities for all skill levels
• Choice of livable neighborhoods
• Opportunities for our children to stay in Dubuque
• Predictable future development
• Quality services to residents in annexed area
4) Mystique Casino: Evaluation and Direction
Community Goal it is under: Economic Prosperity
Objectives for Economic Prosperity:
• Diversify the regional Dubuque economy
• Retain, expand and grow local businesses, attract new businesses and to
provide a more diverse tax base and job opportunities
• Have the infrastructure and amenities to support economic development and
growth: industrial /business parks, streets and utility services, air service and
housing
• Have employment opportunities for persons of all skill and education levels
• Work with viable not - for - profit partners: Greater Dubuque Development
Corporation, Dubuque Initiatives, Washington Neighborhood Development
Corporation, Dubuque Main Street, Dubuque Area Chamber of Commerce,
Community Foundation of Greater Dubuque, local colleges (100 mile radius) and
others for economic prosperity
• Have a workforce prepared for 21st century jobs
• Have top quality life options and job opportunities for all residents
• Embrace diverse population that support a multicultural workforce
Means to Residents (outcomes):
• Young professionals want to live here
• Our children want to return to raise their families
• More retail, service and entertainment opportunities — keeping dollars in
Dubuque
• Insulation from economic cycles through diverse businesses
• Variety of job opportunities to citizens
• Variety of education opportunities and internships for those jobs
• Entrepreneurial opportunities to start and grow your business in the community
5) Southwest Arterial Funding
City Goal it is under: Improved Connectivity: Transportation and Telecommunications
Objectives for Transportation and Telecommunications:
• Increase and sustain commercial air service, including additional provider(s)
and hub(s)
• Have the ability to drive the Southwest Arterial (Iowa Highway 32)
• Develop a new model for public transit with high ridership by choice (working
with ECIA)
• Develop passenger rail service to Chicago
• Develop an up -to -date, modern air terminal that appeals to air travelers
• Improve traffic flow throughout the City — East -West Corridors, roundabouts,
light synchronization
• Use "Complete Streets Concepts"
• Develop Fiber Redundancy
Means to Residents (outcomes):
• Reduced traffic congestion and improved traffic flow
• Better conditions of streets, eliminated obstructions, and improved visibility
• Commuting through telecommunications
• Greater economic opportunities
• Air access to multiple hubs
2012 - 2014 High Priorities:
1) GDDC: City Support
City Goal it is under: Economic Prosperity (see description under Top Priority #4)
2) Indoor Aquatic Center: Evaluation, Direction and School Partnership
City Goal it is under: Partnering for a Better Dubuque
Objectives for Partnering for a Better Dubuque:
• Federal and State lobbying and advocacy for Dubuque
• Partner for economic and workforce development
• Partner with education
• Partner for culture and arts
• Partner for support of families and children
• Partner for housing opportunities
• Partner for healthcare and wellness
• Partner for historic preservation
• Partner for delivery of human services — meeting the needs of the
underserved
• Partner for sustainability
• Maintain and enhance private - public partnerships with common goals and
commitments to shared resources that benefit the Dubuque community
• Increase resident engagement in the City's governance processes
Means to Residents (outcomes):
• Bigger "bang" for tax dollars
• Enhanced economic development opportunities
• More ownership of end products — people involved in the process, and
support outcomes
• Better access and use of facilities
• Protection of your interests
3) Masterplan for Chaplain Schmitt Island: Development
City Goal it is under: Economic Prosperity (see description under Top Priority #4)
4) Safe Community Initiative: Monitoring and Next Steps
Community Goal it is under: Social /Cultural Vibrancy (see description under Top Priority #1)
5) Skate Parks
City Goal it is under: Partnering for a Better Dubuque (see description under High Priority
#2)
6) Street Improvement Program
City Goal it is under: Improved Connectivity: Transportation and Telecommunications (see
description under Top Priority #5)
7) Third Grade Reading Strategy: Direction and Implementation
City Goal it is under: Partnering for a Better Dubuque (see description under High Priority
#2)
2012 - 2014 Management Agenda:
ECONOMIC PROPERITY GOAL
• Dubuque Initiatives: Next Step
• Green Jobs Training Program
• Workforce Market Rate Housing Strategy
• NICC Job Training Grant
• Renewable Energy Program
ENVIRONMENTAL /ECOLOGICAL INTEGRITY GOAL
• Sustainability Purchasing Policy and Procedures
• Energy Efficiency Community Block Grant (EECBG) Implementation
• AVL for Transit
• Grand River Center Electric Meters Project
• University of Iowa Initiative for Sustainable Communities Projects
• Green Team Work Plan: Implementation
• Sustainability Curriculum in School System
• City Operations: Sustainability Performance Measures
• Dubuque Regional Smart Plan: Development
• Department of Energy Smart Grid Grant
• FEMA Flood Plain Maps: Amendment
• Sustainable Design Standards and Incentives
• DMASWA Landfill: Methane, Next Cell Approval, Compost: Quality and Quantity
SOCIAL /CULTURAL VIBRANCY GOAL
• City Workforce Diversity: Recruitment and Selection
• Territory Accountability Design: Targeted Actions
• Multi- Cultural Center Building Expansion
• Local Foods Program: Implementation
• Urban Gardens: Development
• Citizen Academy: Development
• Intercultural Competency Program within City Government: Self Assessment,
Training
• Police Explorer Program: Support
• Police -Race Dialog
• Sustainable Dubuque Indicators Software Tool: Implementation
PLANNED AND MANAGED GROWTH GOAL
• Housing Program: Direction (including Section 8)
• Inflow and Infiltration Program /Home Inspections: EPA Consent Decree
Implementation
• Surveillance and Security Camera Strategy: Design, Funding, Implementation
• City Comprehensive Plan: Update
• Census Count Resolution
• Flood Wall: Funding, Evaluation, Cell Protection
• SUDAS City Engineering Standards: Update
• Bee Branch Creek Restoration Project: Railroad Resolution, Upper Branch
Design, Land Acquisition, Funding
PARTNERING FOR A BETTER DUBUQUE GOAL
• Parks - School Joint Projects and Services: City Actions
• City Volunteer Program: Development
• Sister City Program: Delegation to Potential City
• All America City Award
• Dog Park Concept Plan: Development, Direction
• Veterans Memorials: Marshall Park, Miller- Riverview Park, Chaplain Schmitt
Island
• Handicap Accessible for Parks: Direction
• AmeriCorps Program: Training
• Green Vision - Education
• Bridges out of Poverty Program: City Support
IMPROVED CONNECTIVITY: TRANSPORTATION AND TELECOMMUNICATIONS
• Smart Transportation Program
• Transit for College Routes: Implementation
• Trolley Upgrades: Grant Funding
• Traffic Signal Synchronization: Citywide
OTHER CITY ACTIONS:
• Quarterly Budget Monitoring Process: Implementation
• Performance Measures: Implementation
• Budget and Financial Report: Re -write
• Website Content Management (CivicPlus)
• Citizen Response Management System (WebQA)
• 900 MHz Data System: Expansion
• Employee Wellness Program: Five -Year Goals, City Internet Posting
• Employee Involvement Teams: Expansion
• Healthcare Cost Containment: Modified Prescription Drugs Program, Agreement
with Hospitals
• Police Officer Recruitment and Retention: Actions
• Bond Rating Review
Major Projects:
ECONOMIC PROPERITY GOAL
• Riverfront Marina /Transient Boat Dock
• South Siegert Farm Industrial Park
ENVIRONMENTAL /ECOLOGICAL INTEGRITY GOAL
• Crescent Health Center 18th Street Building Renovation
PLANNED AND MANAGED GROWTH GOAL
• Water and Resource Recovery Center
RESOLUTION NO. 224 -03 -03
APPROVING A LOAN AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA
AND THE DUBUQUE AREA CHAMBER OF COMMERCE FOR LOAN FUNDS FOR
THE START -UP MARKETING EFFORT BY THE CONVENTION AND VISITORS
BUREAU FOR THE AMERICA'S RIVER PROJECTS
Whereas, the Dubuque Area Chamber of Commerce through its Convention and
Visitors Bureau provides services to grow the tourism and convention industry in
Dubuque; and
Whereas, the Dubuque Area Chamber of Commerce through its Convention and
Visitors Bureau has proposed to the City of Dubuque a marketing effort for America's
River projects; and
Whereas, it is in the interest of the City of Dubuque to allow the proposed
marketing to proceed; and
Whereas, to allow the proposed marketing to proceed and to accommodate
budget restrictions, the City of Dubuque has agreed to loan $350,000 to the Dubuque
Area Chamber of Commerce to pay for the start -up marketing effort, such funds to be
available for distribution after July 1, 2003, pursuant to the terms of a Loan Agreement,
attached hereto; and
Whereas, the Dubuque Area Chamber of Commerce has agreed to repay the full
amount of the loan upon the terms set forth in the Loan Agreement.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The Loan Agreement attached hereto is hereby approved. The
Mayor is hereby authorized and directed to sign the Loan Agreement on behalf of the
City of Dubuque.
Section 2. The City Manager is hereby authorized and directed to administer the
Loan Agreement on behalf of the City.
Attest:
Passed, approved and adopted this 7th day of June, 2003.
0
eanne F. Schneider, CMC, City Clerk
Terrance M. Duggan, May
99 � Y,
LOAN AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
THE DUBUQUE AREA CHAMBER OF COMMERCE
Whereas, the Dubuque Chamber of Commerce (Chamber) through its Convention
and Visitors Bureau has proposed to the City of Dubuque a marketing effort for
America's River projects; and
Whereas, it is in the interest of the City of Dubuque (City) to allow the proposed
marketing to proceed; and
Whereas, to allow the proposed marketing to proceed and to accommodate budget.
restrictions, City has agreed to loan $350,000 to Chamber to pay for the start-up
marketing effort, such funds to be available for distribution after July 1, 2003, pursuant
to the terms set forth herein.
NOW, THEREFORE IT IS AGREED BY AND BETWEEN THE PARTIES AS
FOLLOWS:
1. City agrees to loan $350,000 to Chamber for use by its Convention and Visitors
Bureau. The loan funds shall be used for the start-up marketing effort for America's
River projects and shall be available for distribution after July 1, 2003.
2. Chamber shall repay the full amount of $350,000 to City on or before July 31, 2013.
No interest shall be charged on the loaned funds. The funds shall be paid back to
City in ten installments of $35,000.00 over a 10 -year period by reducing City's
payment of Hotel /Motel taxes to Chamber by that amount. The annual reduction in
taxes shall begin with the July, 2004 distribution and end with the July, 2013
distribution. Should Chamber, for any reason, cease to perform CVB services, the
above repayment obligation shall cease effective on the prior June 30th
3. Chamber shall not use the above sums for the acquisition of real or personal
property.
4. This agreement shall be administered by City's City Manager.
Approved by resolution of the Dubuque AQ;-_hamby of Co
26 day of June, 2003.
teward Sandstrom, President and CEO
Attest: /f
Dan K use, C
Page 1 of 2
airm
6/74/63
of the Board
LOAN AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
THE DUBUQUE AREA CHAMBER OF COMMERCE
Approved by resolution of the City Council of the City of Dubuque ado•ted on the 7th
day of July, 2003.
Attes
Ter :"nce M. Duggan, Mayor
J
eanne F. Schneider, CMC, City Clerk
Page 2 of 2
City of Dubuque Insurance Requirements for Special Event Permits
1.
Insurance Schedule D
shall furnish a signed Certificate of Insurance to the City of Dubuque, Iowa for the
coverage required in Exhibit I prior to effective date of permit. Each Certificate shall be prepared on the
most current ACORD form approved by the Iowa Department of Insurance or an equivalent. Each
certificate shall include a statement under Description of Operations as to why issued. Eg: Project
or Lease of premises at or construction of
2. All policies of insurance required hereunder shall be with a carrier authorized to do business in Iowa and all
carriers shall have a rating of A or better in the current A.M. Best's Rating Guide.
3. Each Certificate shall be furnished to the contracting department of the City of Dubuque.
4. Failure to provide minimum coverage shall not be deemed a waiver of these requirements by the City of
Dubuque. Failure to obtain or maintain the required insurance shall be considered a material breach of
this agreement.
5. All required endorsements to various policies shall be attached to Certificate of insurance.
6. Whenever a specific ISO form is listed, an equivalent form may be substituted subject to the provider
identifying and listing in writing all deviations and exclusions that differ from the ISO form.
7. Provider shall be required to carry the minimum coverage /limits, or greater if required by law or other
legal agreement, in Exhibit I.
8. Whenever an ISO form is referenced the current edition of the form must be used.
Page 1 of 2 Schedule D, Special Event Permits April, 2013.Doc
City of Dubuque Insurance Requirements for Special Event Permits
Insurance Schedule D (continued)
Exhibit I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products - Completed Operations Aggregate Limit $1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence) $ 50,000
Medical Payments $ 5,000
a) Coverage shall be written on an occurrence, not claims made, form. All deviations from the
standard I50 commercial general liability form CG 0001, or Business owners form BP 0002,
shall be clearly identified.
b) Include endorsement indicating that coverage is primary and non - contributory.
c) Include an endorsement that deletes any fellow employee exclusion.
d) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all its employees
and volunteers, all its boards, commissions and /or authorities and their board members,
employees and volunteers. Use I50 form CG 2026.
B) AUTOMOBILE LIABILITY $1 000 000 (Combined Single Limit)
C) LIQUOR LIABILITY $ 1,000,000
(only if alcoholic beverages served)
Page 2 of 2 Schedule D, Special Event Permits April, 2013.Doc
STATE OF IOWA
ARTICLES OF INCORPORATION
OF
DUBUQUE AREA CONVENTION AND VISITORS BUREAU
TO THE SECRETARY OF STATE OF THE STATE OF IOWA:
The undersigned, acting as incorporator of a Corporation under the Iowa
Nonprofit Corporation Act under Chapter 504 of the Code of Iowa, adopts the following
Articles of Incorporation for such Corporation:
I. NAME
The name of the Corporation is:
Dubuque Area Convention and Visitors Bureau
II. ADDRESS & REGISTERED AGENT
The address of its registered office in the State of Iowa is:
300 Main Street, Suite 323, Dubuque IA 52001
The name of its registered agent is:
D. Flint Drake
III. INCORPORATORS
The incorporator's name and address is as follows:
John Tallent, 300 Main Street Suite 200, Dubuque IA 52001
IV. MEMBERS
The corporation will have no members.
V. PURPOSE OF ORGANIZATION
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The corporation is a non- profit economic development agency whose purpose is to
strengthen the Dubuque area economy by competitively marketing the area as a
destination for conventions, tour groups, sporting events, and individual travelers.
VI. INITIAL DIRECTORS
Roy D. Buol, 50 West 13th Street, Dubuque IA 52001
Michael D. Van Milligen, 50 West 13th Street, Dubuque IA 52001
John Tallent, 300 Main Street Suite 200, Dubuque IA 52001
VII. DISSOLUTION
Upon the dissolution of the Corporation, all of its assets, after paying or making
provisions for the payment of all of the liabilities of the Corporation, shall be distributed
to the City of Dubuque, Iowa. Any such assets not so disposed of shall be disposed of
by the District Court of the county in which the principal office of the Corporation is then
located, exclusively for such purpose or to such organization or organizations as said
court shall determine which are organized and operated exclusively for such purposes.
Vill. LIMITATIONS
A. No part of the net earnings of the corporation shall inure to the benefit of any
member or officer of the corporation.
B. The qualifications for members and officers and the manner of their admission
shall be regulated by the bylaws.
C. The corporation shall have a voting membership as defined in the corporation's
bylaws.
D. The management of the corporation shall be under the direction of a Board of
Directors and Officers as defined by the corporation's bylaws.
E. No member, officer or director shall have any right, title or interest in or to any
property of the corporation.
F. No member, officer or director of this corporation shall be personally Liable for the
debts or obligations of this corporation.
IX. POWERS
The corporation shall have all the powers given it by the laws of the State of Iowa;
provided, however, only such powers shall be exercised as are in furtherance of the tax
exempt purposes of the corporation and as may be exercised by an organization
exempt under Section 501(c)(6) of the Internal Revenue Code and its Regulations as
they may hereafter be amended and by an organization, contributions to which are
052913ba1
deductible under Section 170(c)(2) of such Code and Regulations as they now exist or
may hereafter be amended.
X, BYLAWS
The initial bylaws of the corporation shall be adopted by the initial members of the
Board of Directors named in these articles. The power to alter, amend, or repeal the
bylaws or adopt new bylaws shall be vested in the Board of Directors.
XI. INDEMNIFICATION
The corporation shall indemnify any director or former director, officer, employee,
member, or volunteer who is serving or has served at the request of this corporation to
the fullest extent permissible by Iowa Code Chapter 405. In the event that Chapter
504shall be changed by the action of the legislature, and these articles are not
subsequently amended, then a director, officer, employee member, or volunteer seeking
indemnification may, at such person's option, unless otherwise prohibited by law,
require that the corporation indemnify such person, either by the provisions as
permitted, under Chapter 504, in effect as of the date of this amendment or the
legislatively amended or substituted provisions relating to indemnification of directors,
officers, employees, members, or volunteers. No director, officer, member, employee or
volunteer shall be personally liable in that capacity for a claim based upon an act or
omission of the person performed in the discharge of the person's duties except for a
breach of the duty of loyalty to the corporation for acts or omissions not in good faith or
which involve intentional misconduct or knowing violation of the law, or for a transaction
from which the person derives an improper personal benefit.
XII. PERPETUAL EXISTENCE
The corporation shall begin its corporate existence on the date the certificate of
incorporation is issued by the Secretary of State. The period of its duration is perpetual.
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Date: /0 "7"--‘ QC-) /
Dubuque Area CVB Organizational Chart
Board of Directors
PRESIDENT / CEO, Keith Rahe
II
CVB Advisory Board
STAFF
MEM
MARKETING,
Becca Krapfl
Contract with the Chamber,
Taylor Kellogg
SPORTS & EVENTS,
Tyler Daugherty
CONVENTION / GROUP
SALES,
Julie Kronlage
OPERATIONS,
Contract with Chamber,
Sara Hanten
WELCOME CENTER,
Christine Schmidt
E EP`IU3IST,
Lori Fiebelkorn
ACCOUNTANT,
Angie Coleman