Port of Dbq Utility Reloca Ph 2MEMORANDUM
December 13, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Port of Dubuque Utility Relocation and Extension Project - Phase II
Assistant City Engineer Gus Psihoyos recommends initiation of the bidding process for
the Port of Dubuque Utility Relocation and Extension Project- Phase II, and further
recommends that a public hearing be set for January 21, 2002.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Assistant City Engineer
CITY OF DUBUQUE, IOWA
MEMORANDUM
December 12, 2001
TO:
Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, Assistant City Engineer
SUBJECT: Port of Dubuque Utility Relocation and Extension Project - Phase II
INTRODUCTION
The enclosed resolutions authorize the public bidding procedures for the Port of
Dubuque Utility Relocation and Extension Project - Phase II.
BACKGROUND
The development of the utility infrastructure for the Port of Dubuque shall take
place in phases. Phase I, which was completed in August, 2001, included the
relocation of City and public utilities within the footprint of the Mississippi River
Discovery Center, and the extension of the utilities to Bell Street.
DISCUSSION
City staff has worked with representatives and architects from the Hotel and
Convention Center to extend utilities for Phase II of the Utility Relocation Project.
The City has retained IIW to design and prepare construction plans for this phase.
Phase II extends the public utilities north along Bell Street to service the Hotel &
Conference Center.
The schedule for the project will be as follows:
Advertisement for Bids
Notice of Hearing on Plans & Specifications
Receipt of Bids
Public Hearing
Award of Contract
Completion
December 21, 2001
January 11, 2002
January 10, 2002
January 21, 2002
January 21, 2002
July, 2002
RECOMMENDATION
I recommend that the City Council establish the date for the public hearing, and
authorize the City Clerk to advertise for proposals for the Port of Dubuque Utility
Relocation and Extension Project - Phase II.
BUDGET IMPACT
The construction cost estimate for the Port of Dubuque Utility Relocation and
Extension Project - Phase II.
Sanitary Sewer Relocation Construction
Watermain Relocation Construction
Storm Sewer Construction
Public Utility Conduit
Contingency (10%)
Engineering (15%)
9159,485.88
156,298.14
264,854.93
127,899.33
70,853.83
116,908.82
Total Project Cost
$896.300.93
The Port of Dubuque Utility Relocation and Extension Project - Phase II will
be funded from the Water Fund, Sewer Fund, Cable Franchise Fees, and DRA
Distribution Funds in the amount of $872,342, with the remaining balance coming
from savings of sanitary sewer projects.
ACTION TO BE TAKEN
The City Council is requested to establish the date for the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the attached
resolutions.
CC;
Mike Koch, Public Works Director
Pauline Joyce, Administrative Services Manager
Bob Green, Water Plant Manager
Mike Brekke, Water Distribution Supervisor
Gary Sejkora, IIW Engineers & Surveyors
Mike Jansen, IIW Engineers & Surveyors
Tom Oster, IIW Engineers & Surveyors
Jim Kolf, Durrant
Public Utilities
.......... Phase I
m m m m Phase II
Sanitary Seuuer
........ Phase I
· m.~,~ Phase II
......... Phase Ill
Storm Sewer
~ Phase II
..... Phase Ill
........ Phase IV
JPort of Dubuque Utility Relocation & Extension Project
(Phase II)
Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13th Street, Dubuaue. IA 520014864
RESOLUTION NO. 559-01
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the
Port of Dubuque Utility Relocation and Extension Project - Phase II, in the estimated
amount of $898,300.93, are hereby approved and ordered filed in the office of the City
Clerk for public inspection.
Passed, approved and adopted this 17th day of December, 2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneid-er, City Clerk
2001.
Prepared by: Michael A. KOch, Public Works Director Address: 50 W. 13m Street, Dubuque, IA 52001 ~4864
RESOLUTION NO. 560-01
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same on
file in the office of the City Clerk for public inspection of the Port of Dubuque Utility
Relocation and Extension Project - Phase II.
NOW THEREFORE, BE iT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That on the 21~t day of January, 2002, a public hearing will be held at 6:30 p.m. in
the Public Library Auditorium at which time interested persons may appear and be heard
for or against the proposed plans and specifications, form of contract and cost of said
improvement, and the City Clerk be and is hereby directed to cause a notice of time and
place of such hearing to be published in a newspaper having general circulation in the City
of Dubuque, Iowa, which notice shall be not less than four days nor more than twenty days
prior to the day fixed for its consideration. At the hearing, any interested person may
appear and file objections to the proposed plans, specifications, contract, or estimated cost
of the improvement.
Passed, approved and adopted this 17th. day of December, 2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Prepared by: Michael A. KochI Public Works Director Address: 50 W. 13m Street, Dubuque1 iA 52001-4864
RESOLUTION NO. 561-01
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the Port of Dubuque Utility Relocation and Extension Project - Phase II is
hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany each
bid shall be in an amount which shall conform to the provisions of the notice to bidders
hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, to be published in a newspaper having general circulation
in the City of Dubuque, Iowa, which notice shall not be less than four days nor more than
forty-five days prior to the receipt of said bids at 2:00 p.m. on the 10th day of January,
2002. Bids shall be opened and read by the City Clerk at said time and will be submitted to
the Council for final action at 6:30 p.m. on the 21st day of January, 2002.
Passed, approved and adopted this 17th day of December, 2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Port of Dubuque Utility Relocation and Extension
Project - Phase I1.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a public
hearing on the proposed plans, specifications, form of contract and estimate of cost for the
Port of Dubuque Utility Relocation and Extension Project - Phase II, in accordance with the
provisions of Chapter 384, City Code of Iowa, at 6:30 p.m. on the 21st day of January,
2002, in the Public Library Auditorium in Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimate of cost are now on file in the office of the City
Clerk. At said hearing any interested person may appear and file objections thereto or to
the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD
at (563) 589-4193 in the Human Rights Department at least 48 hours prior to the meeting.
Published by order of the City Council given on the
2001.
day of
Jeanne F. Schneider, City Clerk
NOTICE TO BIDDERS OF THE RECEIPT OF BIDS
FOR THE PORT OF DUBUQUE UTILITY
RELOCATION AND EXTENSION PROJECT - PHASE II
Sealed proposals will be received by the City Clerk of the City of Dubuque, Iowa, at
the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the 10th day of
January, 2002, for the Port of Dubuque Utility Relocation and Extension Project- Phase II.
Copies of the plans and specifications may be obtained in the Engineering Division
at City Hall.
Payment to the contractor will be made from funds as may be legally used for such
purposes.
All work herein provided for shall be commenced within ten (10) days after the
notice to proceed has been issued, and shall be fully completed by July, 2002.
All bids must be submitted on the Bid Form bound in the specifications. Each bid
shall be accompanied by a satisfactory Bid Bond executed by the Bidder and an
acceptable surety; or a cashier's or certified check payable to the City Treasurer, City of
Dubuque, drawn on a bank in Iowa or a bank chartered under the laws of the United
States, in the amount often percent (10%) of the bids submitted as security that the bidder
will enter into a contract for doing the work and will give bond with proper securities for the
faithful performance of the contract in the form attached to the specifications.
The successful bidder will be required to furnish a performance bond in an amount
equal to one hundred percent (100%) of the contract price. Said bond is to be issued by a
responsible surety company approved and acceptable to the City Council, and shall
guarantee the faithful performance of the contract and terms and conditions therein
contained, and shall guarantee the prompt payment of all materials and labor and protect
and save harmless the City of Dubuque, Iowa, from claims and damages of any kind
caused by the operations of the Contractor. Said bond shall also guarantee the material
and the maintenance of the improvement(s) constructed for a minimum period of two (2)
years from and after its completion and acceptance by the City Council.
No bid submitted by any Contractor which contains a condition or qualification shall
be recognized or accepted by the City Council and any letter or communication
accompanying the bid which contains a condition or qualification upon the bid which has
the effect of qualifying or modifying any provision of the specifications in any manner will be
construed as a non-qualifying bid and will be rejected by the City Council as not
responsive.
All proposals must be made on blanks furnished by the City Engineer and each
bidder will be required to state his prices for doing all the items in each section on which he
makes a bid and for all things necessary to make a complete job.
The Bidder's attention is directed to the City of Dubuque's Affirmative Action
Program which is included in the Contract Specifications and the provisions thereof and
hereby made a part of the Contract Documents by reference and incorporated therein.
The Contractor, when requested by the City of Dubuque, will furnish a statement of
his financial and practical qualifications as provided for in the General Requirements of the
Specifications.
By virtue of statutory authority, a preference will be given to products and provisions
grown and coal produced within the State of Iowa and to Iowa domestic labor.
The City Council reserves the right to reject any and all bids or to waive any
technicalities and irregularities.
All bids will be publicly opened and read by the City Clerk at 2:00 o'clock p.m. on the
10th day of January, 2002, and will be submitted to the Council for final action at a meeting
to be held in the Public Library Auditorium, at said City at 6:30 p.m. on the 21st day of
January, 2002. A contract will be awarded at that time or such subsequent time as the City
Council may determine.
Published by order of the City Council of the City of Dubuque, Iowa and dated this
__ day of ., 2001.
Jeanne F. Schneider, City Clerk