City Hall Remodeling - InteriorMEMORANDUM
December 12, 2001
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: City Hall Remodeling - Interior Work
Public Works Director Mike Koch is recommending acceptance of the City Hall
Remodeling - Interior Work Project, as completed by Kluck Construction, in the final
contract amount of $80,945.32.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
TO:
FROM:
SUBJECT:
CITY OF DUBUQUE, IOWA
MEMORANDUM
December 10, 2001
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
City Hall Remodeling - Interior Work
INTRODUCTION
The enclosed resolutions provide for the City Hall Remodeling - Interior Work
Proje. ct.
DISCUSSION
The project provided for the east and west entrance doors, transit/windows,
vestibule remodeling, renovation of the second floor restroom into an office,
and leveling and replacing the flooring on first and second floor corridors.
Carpeting of second floor offices and conference rooms, painting and new
chairs for Conference Room B were not part of this bid; however, they are
were already on order at the time of contract award.
The project was over the original bid primarily because of changes that
developed in the remodeling the second floor office and leveling of the
second floor. It should be noted that the replacement flooring on first floor,
which was deleted from this project, will be done at a later date.
The work has been completed on the project by Kluck Construction in the
amount of $80,945.32.
RECOMMENDATION
I would recommend that the City Council accept the improvement and
recommend that the final contract amount be established at $80,945.32.
BUDGET IMPACT
The project cost for the City Hall Remodeling - Interior Work Project is as
follows:
Bid Final
Construction Contract
Contingency
Architectural Fees
$68,000.00
16,030.00
13,942.00
897,972.00
$80,945.32
0
12,175.41
$93,120.73
The project was funded from the City Hall Remodeling CIP.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final contract amount.
MAK/vjd
Prepared by Gus Psihoyos, Assistant City Engineer
cc: Pauline Joyce, Administrative Services Manager
Para Myhre, Planning Services
Rich Russell, Building Services
Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13m Street, Dubuque, [A 52001 ~,864
RESOLUTION NO. 521-01
ACCEPTING IMPROVEMENT
Whereas, the contract for the City Hall Remodeling Project - Interior Work has been
completed and the City Manager has examined the work and filed his certificate stating that
the same has been completed according to the terms of the contract, plans and
specifications and recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved and that said
improvement be and the same is hereby accepted.
BE iT FURTHER RESOLVED that the City Treasurer be and he is hereby directed
to pay to the contractor from the City Hall Remodeling ClP in amount equal to the amount
of this contract, less any retained percentage provided for therein.
Passed, approved and adopted this 17th day of
Attest:
Jeanne F. Schneider, City CLerk
December ,2001.
Terrance M. Duggan, Mayor
Prepared by: Michael A. Koch, Public Works Director
FINAL ESTIMATE
Address: 50 W. 13u~ Street, Dubuque, IA 52001-4864
RESOLUTION NO. 522-01
Whereas, the contract for the City Hall Remodeling Project - Interior Work has been
completed and the City Engineer has submitted his final estimate showing the cost thereof
including the cost of estimates, notices and inspection and all miscellaneous costs;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to be
$93,120.73, and the said amount shall be paid from the City Hall Remodeling CIP of the
City of Dubuque, Iowa.
Passed, approved and adopted this 17th
Jeanne F. Schneider, City Clerk
day of December ,2001.
Terrance M. Duggan, Mayor
Design Center And Associates
Date:
FINAL CONTRACT AMOUNT FOR: City Hall Remodeling - Interior Work
10-Dec-01
DESCRIPTION QTY UNIT COST TOTAL COST
1.00
I Extra Work
1.00
Change Order #1: Additional Work to new walls in
new office on 2nd Floor, additional work on 1st
to 2nd stair, relocation of piping & electrical
above ceiling
LS $68,000.00
LS $12,945.32
$68,000.00
$12,945.32
Sub Total~
TOTAL DUE CONTRACTOR:
ARCHITECTURAL SERVICES:
$ 80,945.32
$ 12,175.41
TOTAL CONSTRUCTION COST:
hereby certify that the above st~eme~:Y~shows, in detail, t~ correct
am°ant °f all w°rk r.~//rf~d t~ c,~A PlaTe. ab°ve impre)/e/'nent-
Michael Van Milligen,-City Manager · -- City of Dubuque, iowa
$ 93,120.73
Jerry A/p~'ers(:~ - '
Proje~ Archi~ct
The Undersigned, , contractor for the above
improvement, does hereby accept the above '"Total Due Contractor~', as
full settlement for all claims for said improvement.
CONTRACTOR:
BY:
Michael A. Koch
Public Works Director