City Hall Remodeling ExteriorMEMORANDUM
December 12, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
City Hall Remodeling - Exterior. Work
Public Works Director Mike Koch is recommending acceptance of the City Hall
Remodeling - Exterior Work Project, as completed by Kluck Construction, in the final
contract amount of $308,356.21.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
December 10, 2001
TO:
Michael C. Van Milligen, City Manager
FROM:
Michael A. Koch, Public Works Director
SUBJECT: City Hall Remodeling - Exterior Work
INTRODUCTION
The enclosed resolutions provide for the City Hall Remodeling - Exterior
Work Project.
DISCUSSION
The project provided for the east and west exterior brickwork, steps and
handicapped ramp, patio, sign, landscaping, irrigation system, and snow melt
system.
The work has been completed on the project by Kluck Construction in the
amount of $308,356.21.
The project was 17% over the original bid. Twenty-five (25) change orders
from the original plans and specifications were developed during the
construction process. These orders involved significant modifications,
changes, and additions to the original plans.
RECOMMENDATION
I would recommend that the City Council accept the improvement and
recommend that the final contract amount be established at $308,356.21.
BUDGET IMPACT
The project cost for the City Hall Remodeling - Exterior Work Project is as
follows:
Construction Contract
Contingency
Architectural Fees
Bid Final
$262,600.00 $308,356.21
16,250.00 0
13,942.00 17,520.70
$292,792.00 9325,876.91
The project was funded from the City Hall Remodeling CIP.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final contract amount.
MAK/vjd
Prepared by Gus Psihoyos, Assistant City Engineer
cc: Pauline Joyce, Administrative Services Manager
Para Myhre, Planning Services
Rich Russell, Building Services
Prepared by: Michael A. Koch, Public Works Dire~or Address: 50 W. 13m Street, Dubuque, IA 52001-4864
RESOLUTION NO. 523-01
ACCEPTING IMPROVEMENT
Whereas, the contract for the City Hall Remodeling Project- Exterior Work has been
completed and the City Manager has examined the work and filed his certificate stating that
the same has been completed according to the terms of the contract, plans and
specifications and recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CiTY COUNCIL OF THE CiTY OF
DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved and that said
improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby directed
to pay to the contractor from the City Hall Remodeling ClP in amount equal to the amount
of this contract, less any retained percentage provided for therein.
Passed, approved and adopted this 17th day of
Attest: f
Jeanne F. Schneider, City Clerk
December ,2001.
Terrance M. Duggan, Mayor
Prepared by: Michael A. Koch1 Public Works Director Address: 50 W. 13~ Street, Dubuque, IA 52001-4864
RESOLUTION NO. 524-01
FINAL ESTIMATE
Whereas, the contract for the City Hall Remodeling Project- Exterior Work has been
completed and the City Engineer has submitted his final estimate showing the cost thereof
including the cost of estimates, notices and inspection and all miscellaneous costs;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to be
$325,876.91, and the said amount shall be paid from the City Hall Remodeling CIP of the
City of Dubuque, Iowa.
Passed, approved and adopted this 17th day of December
,2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Design Center And Associates
Date: 10-Dec-01
FINAL CONTRACT AMOUNT FOR: City Hall Remodeling - Exterior Work
DESCRIPTION QTY UNIT COST
TOTAL COST
Extra Wod(
1.00
1.00
LS $262,600.00
LS $45,756.21
Change Order 1: Widen Ramp & East Deck
Change Order 2: Concrete color, strength. Thickness, bdck repair
add room under east entry, add conduit & wiring for future lighting
Change Order 3: Snow melt revision
$262,600.00
$45,756.21
Sub Total~
TOTAL DUE CONTRACTOR:
ARCHITECTURAL SERVICES:
$ 308,356.21
$ 17,520.70
TOTAL CONSTRUCTION COST:
I hereby certify that the above/}state~ment shows, in detail, the correct
amount of all work re/q¥~ed t~.cor~/~e~he above improvement.
A.P.ovEo: i
Michae~l Van Mi~ligen, City Manager
City of Dubuque, iowa
$ 325,876.91
Jerry An ~rsor~/
Project Architect
The Undemigned, , contractor for the above
improvement, does hereby accept the above "Total Due Contractor", as
full settlement for all claims for said improvement.
CONTRACTOR:
Mich~,~l A. Koch
Public Works Director
BY: