FY 2016 Community Development Block Grant (CDBG) Annual Action Plan Copyright 2014
City of Dubuque Items to be set for Public Hearing # 1.
ITEM TITLE: FY 2016 Community Development Block Grant (CDBG) Annual Action
Plan
SUMMARY: City Manager recommending that a public hearing be set for February 10,
2015 in conjunction with the Housing & Community Development
Department's budget hearing, regarding the review of the Community
Development Block Grant Annual Action Plan.
RESOLUTION Setting a Public Hearing on the fiscal year 2016 (program
year 2015) Community Development Block Grant (CDBG) Annual Action
Plan.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public
Hearing for 2/10/15
ATTACHMENTS:
Description Type
❑ FY2016 CDBG Annual Action Plan-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ FY 2016 Annual Action Plan Supporting Documentation
❑ Resolution Resolutions
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY 2016 Annual Action Plan Public Hearing
DATE: January 13, 2015
Housing and Community Development Director Alvin Nash is recommending City
Council set a public hearing for review of the Community Development Block Grant
Annual Action Plan on February 10, 2015 in conjunction with the Housing & Community
Development Department's budget hearing.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing and Community Development Director
THE CITY OF Dubuque
DU B E 1114merica City
1111.1
Masterpiece on the Mississippi 2007-2012-2013
To: Michael Van Milligen, City Manager
From: Alvin Nash, Housing and Community Development Department
Subject: FY 2016 Annual Action Plan Public Hearing
Date: January 12, 2015
INTRODUCTION
The attached Fiscal Year 2016 Annual Action Plan is being submitted for inclusion in
the annual City budget. The Community Development Advisory Commission will review
the attached Annual Action Plan at the January 21, 2015 meeting. This memorandum
requests a public hearing be set by City Council for review of the Action Plan on
February 10, 2015, in conjunction with the Housing & Community Development
Department's budget hearing.
DISCUSSION
The attached FY 2016 Annual Action Plan provides for use of Community Development
Block Grant (CDBG) funds for the anticipated entitlement of $954,448, with anticipated
revenues of$291,629 in program income for a total of$1,246,077. The City has not
received notice from HUD of the FY 2016 entitlement amount. The Action Plan will be
revised when the city receives notification of the proposed FY 2016 CDBG entitlement.
Due to the timing for the City budget process and the need for Commission review the
Plan, it is proposed that the Council set a public hearing for February 10th on the
attached FY16 Annual Plan which will be reviewed by the Community Development
Commission in January and, if necessary, revised to reflect the actual FY 2016 funding
allocation. The City Council public hearing would be on the same day as the Housing
and Community Development Department budget hearing.
On January 21, the Community Development Advisory Commission will review the staff
recommended FY 2016 Annual Plan, and will be asked to make a recommendation to
Council. This request is for Council to hold a public hearing on February 10, 2016 in
conjunction with the department's budget hearing. A thirty day public comment period
is required prior to this meeting. The attached plan has been available for public review
since January 10th, 2014. Commission's recommendation will then be forwarded to the
City Council for the Council's February 10th public hearing. Final approval of the
FY2016 Annual Plan will occur in conjunction with the FY 2016-2020 Consolidated Plan
for the use of CDBG funds in March.
Page 1 of 2
RECOMMENDED ACTION
I recommend that the attached FY 2016 Annual Action Plans be included in the City
budget and a public hearing be scheduled with the Housing and Community
Development Department budget session on February 10th.
Prepared by Erica Haugen, Community Development Specialist
Cc: Jenny Larson, Budget Services Manager
F:\USERS\CDBG\CDBG\Annual Plan\FY 16\FY16 Plan Council Pub Hrg.mvm memo.doc
Page 2 of 2
RESOLUTION NO. 18-15
A RESOLUTION SETTING A PUBLIC HEARING ON THE FISCAL YEAR 2016
(PROGRAM YEAR 2015) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
ANNUAL ACTION PLAN.
Whereas, the City of Dubuque has, through a series of public meetings and
hearings, finalized a Fiscal Year 2016 (Program Year 2015) Community Development
Block Grant Annual Action Plan addressing both housing and non- housing needs in
the community; and
Whereas, copies of the draft Fiscal Year 2016 (Program Year 2015) CDBG
Annual Action Plan will be available for public comment for 30 days prior to City
Council action; and
Whereas, the City's Community Development Advisory Commission has
reviewed and recommended adoption of the Annual Action Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the City Council will meet in the Historic Federal Building,
Council Chambers, 2nd Floor, 350 West 6th Street, Dubuque, Iowa at 6:30 p.m. on
February 10, 2015 for the purpose of holding a public hearing and taking action on the
Fiscal Year 2016 (Program Year 2015) Community Development Block Grant
Annual Action Plan.
Section 2. That the City Clerk be and he is hereby authorized and directed
to publish a notice of such public hearing and the City Council's intent to review and
take action on the Fiscal Year 2016 (Program Year 2015) Community Development
Block Grant Annual Plan.
Passed, approved and adopted this 20th day of January, 2015.
Attest:
Kevin 8. t irnstahl, City Cler
Karla A. Braig, Ma
THE CITY OF E Dubuque
AII-Am erica Ciry
DUB
1IIII®'
Masterpiece on the Mississippi 2007.2012.2015
FY 2016 ANNUAL PLAN
FOR USE OF PROGRAM YEAR 2014
COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) FUNDS
Exhibit A
PREPARED BY THE HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT
1
CITY OF DUBUQUE, IOWA
FY 2016 ANNUAL ACTION PLAN
FOR THE USE OF PROGRAM YEAR 2014
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
The City of Dubuque distinguishes between four different but complementary areas of
program development in its overall CDBG program: Housing Development, Economic
Development, Neighborhood and Community Development and Planning &
Administration. The following description of activities summarizes the projects to be
completed in the FY 2015 Annual Action Plan with the use of CDBG funds:
HOUSING DEVELOPMENT PROGRAMS
First Time Home Buyer Program $40,000
This program provides for loans to assist low and moderate income families to purchase their first homes.
These funds are used to cover the "entry costs" of homeownership—down payments and closing costs.
National Objective: Low and Moderate Income Housing
Location: Citywide
Proposed Accomplishments: 8 Households
Priority: High
Objective/Outcome: Decent Housing/Affordability(DH2)
Homeowner Rehabilitation $159,234
1)Residential Rehabilitation Loan Program (7 Housing Units)
An on-going program to provide low-interest loans to qualified low and moderate-income
homeowners for the rehabilitation of substandard housing units.
2)Home Repair Program
Zero%loans to improve conditions of property for income-eligible homeowners
National Objective: Low and Moderate Income Housing
Location: Citywide
Proposed Accomplishments: See above
Priority: High
Objective/Outcome: Decent Housing/Affordability(DH2)
Housing Code Enforcement $88,140
Intensive inspection program of rental units within low and moderate-income neighborhoods to ensure
safe and sanitary housing.
National Objective: Low and Moderate Income Benefit
Location: Low/Moderate Income Areas
Proposed Accomplishments: 400 Housing units
Priority: High
Objective/Outcome: Decent Housing/Affordability(DH2)
Housing Rehabilitation Services and Staff $358,852
On-going staff support, including program management, technical assistance, loan packaging
and inspection,for the City's rehabilitation loan program.
Priority: High
Objective/Outcome: Decent Housing/Accessibility(DHD
2
Rental Unit Repair $50,817
1) Emergency Code Enforcement Loan Program
This program provides for loans to correct code deficiencies and, in particular, emergency or
health and safety corrections, for rental properties. The program aims at preventing the
displacement of economically disadvantaged tenants as a result of code enforcement actions.
3) Accessibility Rehab
This program provides forgivable loans to disabled tenants to make rental units accessible to the
physically disabled.
National Objective: Low and Moderate Income Housing
Location: Citywide
Proposed Accomplishments: 10 Housing units
Priority: High
Objective/Outcome: Decent Housing/Affordability(DH2)
Total Housing Programs $697,043
3
ECONOMIC DEVELOPMENT PROGRAM
Commercial/Industrial Building Rehab Loan Program and Revolving Loan $0
This program provides low interest and forgivable loans/grants for rehabilitation of commercial and
industrial buildings in the City's older neighborhoods and downtown. Rehabilitation assistance is limited
to improvements to the exterior of the building and to the correction of code violations. On-going
revolving loan fund established.
National Objective: Removal of Slum and Blight
Location: Slum and Blight Area
Priority: High
Objective/Outcome: Suitable Living Environment/Sustainability(SL3)
Economic Development Financial Assistance Program and Revolving Loan $0
This program provides both large and small businesses with attractive low-interest and forgivable loan
packages or grants to support local economic development efforts, including projects to create or retain
jobs, enhance the tax base and strengthen the local economy. To the greatest extent possible,these
investment capital funds are used to benefit low and moderate income citizens, address slum and blight
problems, leverage additional funding from state, federal and private sources and to assist in the retention
and expansion of existing local businesses. On-going revolving loan fund established.
National Objective: Low and Moderate Income Jobs
Location: Citywide
Priority: High
Objective/Outcome: Economic Opportunity/Sustainability(E03)
Total Economic Development Programs $0
NEIGHBORHOOD and COMMUNITY DEVELOPMENT PROGRAMS
Accessible Curb Ramps $12,600
Replace curbs at intersections throughout the City with accessible ramps to make public sidewalks
accessible to persons with disabilities.
National Objective: Low and Moderate Income Benefit
Location: Citywide
Proposed Accomplishments: 4 Accessible ramps
Priority: High
Objective/Outcome: Suitable Living Environment/Sustainability(SL3)
4
Four Mounds HEART Program $10,000
Youth education program where youth experience hands-on learning while promoting neighborhood
revitalization and earning high school diploma.
National Objective: Low and Moderate Income Benefit
Location: Citywide
Proposed Accomplishments: 20 People
Priority: High
Objective/Outcome: Suitable Living Environment/Accessibility(SL I)
Neighborhood Infrastructure Improvements $13,400
National Objective: Low and Moderate Income Benefit
Priority: High
Objective/Outcome: Suitable Living Environment/Sustainability(SL3)
1)Neighborhood Street Overlays
Provides for pavement overlays in income eligible neighborhoods.
Location: Low/Moderate Income Areas
Proposed Accomplishments: 3 streets
2)Neighborhood Sidewalk Program
Grant program to income eligible homeowners, on a case-by-case basis,to pay a maximum of 75%
of the cost to repair public sidewalks in front of their home. Grant amount varies based on
percentage of area median income.
Location: City Wide
Proposed Accomplishments: 7 sidewalks
3)Neighborhood Step/Wall Repair
An on-going program to renovate or remove steps and walls that are public safety problems
In low-income areas.
Location: Low/Moderate Income Areas
Neighborhood Recreation Programs $114,124
An enhanced recreation program is offered in the City's older low and moderate-income neighborhoods to
meet the needs of at-risk youth promote self-esteem and build community. Activities include expanded
after-school programs, open gym,basketball league,music lessons,playtime for tots, scholarships, swim
passes, summer day camp and other recreational programs.
National Objective: Low and Moderate Income Benefit
Location: Low/Moderate Income Areas or City wide
Proposed Accomplishments: 5730 persons
Priority: High
Objective/Outcome: Suitable Living Environment/Accessibility(SLI)
Neighborhood Support Grants $14,560
This grant program provides resources for organized neighborhoods in low/mod income areas to
encourage self-initiated revitalization efforts including physical improvements, clean-ups,communication
efforts or other special projects.
National Objective: Low and Moderate Income Benefit
Location: Low/Moderate Income Areas
Proposed Accomplishments: 2000 People
Priority: High
Objective/Outcome: Suitable Living Environment/Sustainability(SL3)
5
Purchase of Services Grant $21,820
Local non-profits may apply for funding that meets the City Council Goals and Priorities for FY 2016.
National Objective: Low and Moderate Income Benefit
Location: Low/Moderate Income Areas
Proposed Accomplishments: To be determined
Priority: High
Objective/Outcome: Suitable Living Environment/Sustainability(SL3)
Senior Center $16,380
Education and recreation services provided to elderly citizens at the Hills&Dales Lifetime Center.
National Objective: Low and Moderate Income Benefit
Location: Citywide
Proposed Accomplishments: 600 People
Priority: High
Objective/Outcome: Suitable Living Environment/Accessibility(SLI)
Washington Tool Library $11,284
An on-going free tool loan program operated by the Washington Neighborhood Tool Library,
A non-profit organization staffed by volunteers. Funds are used to buy and repair tools and operating
costs. Income eligible residents borrow tools at no charge for home repairs and improvements
National Objective: Low and Moderate Income Benefit
Location: City Wide
Proposed Accomplishments: 450 People
Priority: High
Objective/Outcome: Suitable Living Environment/Accessibility(SLI)
Zoning Inspection/Enforcement $8,710
This project provides funding for inspection/enforcement staff services to low/mod income areas for
zoning ordinance infractions and to provide support for neighborhood clean up efforts.
National Objective: Low and Moderate Income Benefit
Location: Low/Moderate Income Areas
Proposed Accomplishments: 45 Housing Units
Objective/Outcome: Decent Housing/Sustainability (DH3)
Total Neighborhood and
Community Development Programs
$222,878
PLANNING AND ADMINISTRATION
Housing Planning/Administration Services and Staff $70,945
On-going staff support for general housing planning activities,including Consolidated Plan, and
department administration.
Priority: High
Objective/Outcome: Decent Housing/Accessibility(DHI)
Neighborhood Development Services&Staff $60,185
The Neighborhood Development Specialist coordinates the City's neighborhood Development programs
and provides technical assistance to organizations and residents to improve Dubuque's neighborhoods.
Priority: High
Objective/Outcome: Suitable Living Environment/Accessibility(SL1)
CDBG Administration Services and Staff $97,801
Staff support for general management. Oversight and coordination of the Community Development Block
Grant program;assures compliance with federal regulations and reporting requirements. Includes$30,000
for consultant for Consolidated Plan and Analysis of Impediments.
6
Priority: High
Objective/Outcome: Suitable Living Environment/Sustainability(SL3)
Total Planning and Administration $247,065
Contingency $79,091
Grand Total: CDBG Funding Proposed for FY 2016 $1,246,077
7
COMMUNITY DEVELOPMENT BLOCK GRANT
FY 2015 CDBG AN N UAL ACTION PLAN
FOR THE PERIOD EN DI NG June 30, 2016
PROJECTED SOURCES FY2016
Entitlement 954,448
Program Income 291 ,629
Unexpended Funds
Total Sources 1,246,077
Housing Development Programs: FY 2016
First Time Homebuyer Program 40,000
Homeowner Rehab Program 159,234
Housing Code Enforcement 88,140
Housing Rehabilitation Services and Staff 358,852
Rental Unit Rehabilitation 50,817
Housing Totals 697,043
Economic Development Programs:
E.D. Financial Assistance Program
Harvest Kitchen & Bar
Microenterprise Assistance Program
Economic Development Totals
Neighborhood and Community Development Programs
Accessible Curb Ramps 12,600
Neighborhood Infrastructure Improvements 13,400
Neighborhood Recreation Program 114,124
Neighborhood Support Grants 14,560
Four Mounds HEART 10,000
Senior Center 16,380
Washington Tool Library 11,284
Purchase of Services 21,820
Zoning Inspection/Enforcement 8,710
Neighborhood & Comm. Develop. Totals 222,878
Administration
Neighborhood Development Services and Staff 78,319
Housing Administration 70,945
CDBG Admin. Services and Staff 97,801
Administration Totals 247,065
Contingenc 79,091
TOTAL CDBG 1,246,077
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COMMUNITY DEVELOPMENT BLOCK GRANT- FY 2015 ANNUAL ACTION PLAN: CAPS
20% ADMINISTRATIVE CAP 15% PUBLIC SERVICE CAP
Estimated FY 16 CDBG Allocation 954,448 954,448 FY 16 CDBG Allocation
Current Year Program Income 291,629 361,469 Previous Year Program Income
Total Available 1,246,077 1,315,917 Total Available
Cap% 20% 15% Public SeMce Cap
Maximum allowed 249,215 197,388 Maximum allowed
ADMIN PUB SERVICE UNCAPPED
FY15 Amd FY16 AP FY15 Amd FY16 AP FY15 Am FY1
First Tim e H om ebuyer Program 41,784 40,000
Homeowner Rehab Progarm 157,450 159,234
Housing Administration 70,416 70,945
Housing Code Enforcement 188,424 88,140
Housing Rehabilitation Services and Staff 356,727 358,852
Lead Hazard Control Program 50,816 0
Rental Unit Rehabilitation 0 50,817
Microenterprise Assistance Program 10,806 0
Harvest Kitchen and Bar 175,000 0
Accessible Curb Ramps 12,600 12,600
Information&Referral- ProjectConcern 10,000 0 10,000 0
Multicultural Center 76,259 0
Neighborhood Development Services and Staff 60,185 78,319
Neighborhood Infrastructure Improvements 13,400 13,400
Neighborhood Recreation Program 109,838 114,124
Neighborhood Support Grants 14,560 14,560
Purchase of Services 21,820
Four Mounds HEART 10,000
Opening Doors 13,005 0
Senior Center 18,200 16,380
Washington Tool Library 11,284 11,284
Zoning Inspection/Enforcement 8,710 8,710
CDBGAdmin.Services and Staff 121,281 97,801
Contingency7g,p91
TOTALS 251,882 247,065 176,887 188,168 1,101,976 810,844
9