Dubuque Community School District - SRO Agreement Copyright 2014
City of Dubuque Consent Items # 6.
ITEM TITLE: Dubuque Community School District - SRO Agreement
SUMMARY: City Manager recommending approval of the School Year 2014/2015
School Resource Officer Agreement between the City of Dubuque Police
Department and the Dubuque Community School District.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
❑ Dubuque Community Schools SRO Agreement-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Agreement Copy Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Approval of School Resource Officer (SRO) Agreement with Dubuque
Community Schools, School Year 2014/2015
DATE: January 26, 2015
Chief of Police Mark Dalsing recommends City Council approval of the School Year
2014/2015 School Resource Officer Agreement between the City of Dubuque Police
Department and the Dubuque Community School District.
The Police Department and Dubuque Community Schools continue to work closely in
providing a strong relationship between the school district and police through the
Dubuque Police School Resource Officer (SRO) program. Currently the Police
Department dedicates four full time police officers to the Dubuque Community School
District throughout the school year. The Dubuque Community School District provides
financial support to the City for 50% salary of three SRO officers in the amount of
$1421265.00.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Mark Dalsing, Chief of Police
THE CITY OF
DUB E MEMORANDUM
Masterpiece on the Mississippi
DATE: January 14, 2015
TO: Michael C. Van Milligen
City Manager
FROM: Mark Dalsing
Chief of Police
RE: Approval of School Resource Officer (SRO) Agreement with Dubuque
Community Schools School Year 2014/2015
INTRODUCTION:
The purpose of this memorandum is to seek approval of the FY 2014/2015 School
Resource Officer agreement between the City of Dubuque Police Department and the
Dubuque Community School District.
BACKGROUND:
The police department and the Dubuque Community Schools continue to work closely in
providing a strong relationship between the school and police through the Dubuque Police
School Resource Officer (SRO) program. Currently the police department dedicates four
full-time police officers to the Dubuque Community School District throughout the school
year.
DISCUSSION:
The purpose of the agreement is to define the role of the police department in providing
school resource officer services to the elementary, junior high and senior high schools.
Additionally the agreement outlines the financial support from the Dubuque community
Schools to the City of Dubuque for SRO services. The Dubuque Community School
District provides financial support to the City for 50% salary of three SRO officers in the
amount of$142,265.00. The normal practice is to obtain council approval at the beginning
of the school year; however, the review process by Dubuque Community Schools took
longer than anticipated. The contract was received from Dubuque Schools on January 14,
2015.
RECOMMENDATION:
We recommend approval of the attached agreement between the City of Dubuque and
Dubuque Community Schools for the 2014/2015 school term, and accept the school
district's financial support of$142,265, retroactive to the start of the 2014/2015 school year.
ACTION REQUESTED:
Council approval of the attached School Resource Officer (SRO) agreement between the
City of Dubuque and Dubuque Community Schools.
AGREEMENT
BETWEEN
CITY OF DUBUQUE
AND
DUBUQUE COMMUNITY SCHOOL DISTRICT
FOR
SCHOOL RESOURCE OFFICERS
FOR
SCHOOL YEAR 2014-2015
This Agreement, dated for reference purposes the 12th day of January, 2015, is
made and entered into by and between the City of Dubuque, through its Police
Department (City) and the Dubuque Community School District (School District).
WHEREAS, School District and City have a strong desire and commitment to
continue the services of the School Resource Officers (SRO); and
WHEREAS, it is necessary to define the roles of the parties in providing such
services to the elementary, middle, and senior high schools.
NOW, THEREFORE, it is agreed by and between the parties as follows:
SECTION 1. ROLE OF SRO.
1.1 Four (4) SRO will be assigned by City to School District. SRO will, at the sole
direction of the Chief of Police:
(a) Act as liaison between the law enforcement community and the School
District;
(b) Maintain campus awareness, identify imminent problems, and serve as
safety consultants for the School District;
(c) Visit classrooms;
(d) Make presentations and answer questions;
(e) Inform school officials and staff of current police involvement with students
and/or student's families;
(f) Investigate appropriate cases involving students as victims or suspects
except those cases handled by a specialized unit;
(g) Assist with prevention patrol for students en route to and from school;
1
(h) Take appropriate action with respect to on-site occurrences, including but
not limited to, fights, vandalism, theft, accidents, traffic violations, disorderly
conduct, narcotics offenses, weapons, unauthorized persons on school property,
and other occurrences as appropriate;
(i) Assist with in -servicing other School District security staff;
(j) Interact with patrol and investigative divisions on matters of mutual
concern, including but not limited to, indecent exposure, gang activity, traffic
hazards, sex offenses, suspicious persons, and other matters as appropriate;
(k) Attend School District staff and faculty meetings and training sessions
when requested;
(I) Act as a resource person to School District staff;
(m) Attend School District sponsored extra -curricular activities when
requested;
(n) Interact with students to promote and reinforce basic life skills, self-control,
and accountability;
(o) Maintain confidential records on student contacts;
(p) Maintain working knowledge of Dubuque Community School Board
policies, School District Administrative Regulations and Student Handbooks; and
(q) Conduct other duties as approved or assigned by the Chief of Police.
1.2 The hours and work day of SRO will be determined by the Chief of Police based
on School District building schedules and extra -curricular activities. Uniforms will be
worn at the discretion of SRO and the Chief of Police.
SECTION 2. COMPENSATION. School District will pay to City fifty percent (50%) of
the salary of three (3) SRO in the total amount of One Hundred Forty -Two Thousand,
Two Hundred Sixty -Five Dollars and Zero Cents ($142,265.00), payable as follows:
(a) City will invoice to School District by November 15, 2014.
School District payment to City by December 15, 2014.
Amount due is 50% of the Agreement ($71,132.50).
(b) City will invoice to School District by March 15, 2015.
School District payment to City by April 17, 2015.
Amount due is 50% of the Agreement ($71,132.50).
2
SECTION 3. TERMINATION. School District or City may cancel this Agreement by
giving the other party not less than thirty (30) days written notice of intent to cancel.
However, under emergency or exigent circumstances, either party may cancel this
Agreement by giving the other party not less than ten (10) days written notice.
SECTION 4. TERM. The term of this Agreement is from August 18, 2014, through
June 15, 2015.
SECTION 5. APPLICABLE LAWS. City and School District will not engage in
discriminatory hiring or any other employment practices that conflict with any local,
state, or federal laws.
SECTION 6. INSURANCE AND INDEMNIFICATION.
6.1 City mist maintain its membership in the Iowa Communities Assurance Pool and
add School District as an Additional Member. If City discontinues its membership in
ICAP, City must provide proof of a policy of commercial general liability form coverage
in the amount of $2,000,000, naming School District as an additional insured on a
primary and non-contributory basis.
6.2 School District must provide proof of a policy of commercial general liability form
coverage in the amount of $2,000,000, naming City as an additional insured on a
primary and non-contributory basis.
6.3 City will indemnify and hold School District, its staff, and students harmless from
and against any and all claims, liability, and causes of action arising from or related to
City's negligence in the performance of this agreement and the negligence by City
officers, agents, or employees.
6.4 School District will indemnify and hold City, its staff, employees, and agents
harmless from and against any and all claims, liability, and causes of action arising from
or related to School District's negligence in the performance of this Agreement and the
negligence by School District's officers, agents, students or employees.
CITY OF DUBUQUE, IOWA
DUBUQUE COMMUNITY SCHOOL DISTRICT
By: By:
Michael C. \fan Milligen Michael J. Donol
City Manager
President, Board "of Education
3
Send agreement to: Dawn Young
City of Dubuque Police Department
770 Iowa Street
Dubuque, Iowa 52001
Reference: Corporal Justin Stair
Officer Jason Hoerner
Officer Jeremy Slight
Officer Becky Stieber
Agreement Copy to: Shirley Horstman
Kevin Kelleher
School District Code: 10.0099.1100.110.0000.000320 $142,265.00
This contract has been reviewed and approved as to form by Douglas M. Henry,
attorney for the Dubuque Community School District, and Crenna M. Brumwell,
Assistant City Attorney for the City of Dubuque, with the expectation that subsequent
extensions or renewals may be executed by the parties without the need for legal
review in the absence of textual change other than adjustment of dates and agreed
compensation.
I
i
4 i